Frequently Asked Questions — Supply and Delivery of Coldmix Asphalt, Emulsion & Degreaser – 3-Year Panel Tender in KwaZulu-Natal

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: The issued documents must be returned in the form and order in which they were issued to assist the Municipality to expedite adjudication of the bids. Initial........................................................ Company name............................................................, PENALTIES In the event of non-compliance with the agreed time frames, Penalty fees in the amount of 10% per ORDER will be deducted in lieu of each order that the successful bidder fails to render it's service in respect of the project. Penalties will be applied for failure to comply with the conditions attached to this bid and Service Level Agreement., OTHER MATTERS Bidders must also submit three year audited financial statements of the company. Bidders must certify that he/she have no outstanding debts due to the Municipality where the bidder originates and any other Municipality or any service provider. Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES CONTRACT NO. IATS 2025/2026/15 APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS

Question 2

How will bids be evaluated?

Accepted Answer

1. Acceptable bids will be evaluated by using a system that awards points on the basis of the 80/20 preferential points system of which 80 points is for price and 20 points is for Ownership as a Specific Goal. 2. Race (HDI) 5/20- Ownership verification will be conducted in line with the Central Supplier Database and also by the BBBEE scorecard attributes and 3. RDP Goals 15/20- the bidding company to prove that it is located in the Alfred Duma Local municipal area. Bid documents are obtainable from Thursday 17 September 2026. FUNCTIONALITY CRITERIA No Description of Items Maximum Bid Evaluation Page Ref. Potential Score Committee No. Scores 1 Number of similar nature projects completed for above R100 000. 25 (5 points per project) (Appointment letter OR Orders AND Reference letters, Invoices or Completion Certificates) 2 Financial Capacity letter from the bank to be attached: R 50 000- R 100 000= 10 points 25 R 200 000 – R 300 000= 15 points R 400 000- R499 000= 20 points R 500 000 and Above = 25 points Attach bank statement in Directors or Company name) TOTAL SCORED 50 50 Initial........................................................ Company name............................................................ 4. COMPULSORY BRIEFING SESSION: Tuesday 29 September 2026 at 10:00 am at the Legal Services Boardroom, Lister Clarence Building at 221 Murchison Street, Ladysmith. 5. CLOSING AND OPENING DATE, TIME AND VENUE: Wednesday 21 October 2026 at 11:00 am in Room 206 – Lister Clarence Building at 221 Murchison Street, Ladysmith. BID ENQUIRIES Bid enquiries are to be addressed to Mr L Shabangu on (036) 637 2231 Extension number 0711. ______________________________________________________________________________________ BID SUBMISSION Sealed bids with the contract number and description of the bid endorsed on the envelope, with the bidders’ details clearly indicated, must be deposited into the bid box located in the Public Entrance Door, Ground Floor of the Lister Clarence Building at 221 Murchison Street, Ladysmith on or before the closing date and time. Bids received after the said closing date and time and not clearly marked as prescribed, will not be considered. Facsimile and emailed bids will not be accepted. Bid documents may only be submitted on the original bid documentation form as issued by the Municipality. The following documents are mandatory: 1. Up to date Municipal Rates and Service Charges and Water Statements where the company is located. 2. Joint Venture Agreement if the company has entered into a joint venture and specifying the name of the signatory in the JV. 3. CSD Report and BBBEE Certificate/Sworn Affidavit. NB: Please note that the Municipality will only consider a service provider who is registered on the Central Supplier Database (CSD). FAILURE TO ATTEND THE COMPULSORY BRIEFING SESSION WILL INVALIDATE YOUR BID. THE FOLLOWING IS APPLICABLE: - BIDDERS NEED TO SCORE A MINIMUM OF 60% TO BE ELIGIBLE FOR THE SECOND ROUND OF EVALUATION. PLEASE NOTE: BIDDERS ARE REQUIRED TO PROVIDE PROOF FOR EACH OF THE FOLLOWING, NAMELY QUALIFICATION DOCUMENTS AND REFERENCE LETTERS FOR PREVIOUSLY COMPLETED PROJECTS. FAILURE TO DO SO WILL RENDER THE BID INVALID. The Alfred Duma Local Municipality is not bound to accept the lowest bid and reserves the right to accept the whole or part of any bid or not to consider any bid not suitably endorsed or to reject any or the entire bid without stating the reasons thereof. NOTICE NO. 59/2026 DATED: 03/10/2026 S S NGIBA MUNICIPAL MANAGER Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES CONTRACT NO. IATS 2025/2026/15 APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS CONDITIONS OF THE BID Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS A. GENERAL 1. Bid documents must be completed in black ink and prices must include VAT. 2. All pages and annexure must be initialled / sign in full signature where required. 3. The lowest or any bid will not necessarily be accepted and ALFRED DUMA LOCAL MUNICIPALITY reserve the right to accept the whole or any part of a bid or to reject any or all the bid without stating the reasons thereof. 4. No bid will be accepted by fax or e-mail. 5. Bids are to remain open for acceptance for a period of one hundred and twenty (120) days from the date they are lodged and may be accepted at any time during the said period of one hundred and twe…

Question 3

What are the technical specifications?

Accepted Answer

5. SPECIFICATION OF CONTRACT 6. LIST OF RETURNABLE DOCUMENTS AND RETUENABLE DOCUMENTS 9. ANNEXURE’’A’’ PRICING SCHEDULE 7. FORMS TO BE COMPLETED BY THE BIDDER A. FORM OF ACCEPTANCE AND DECLARATION B. TAX CLEARANCE CERTIFICATE (MBD 2) C. DECLARATION OF INTEREST (MBD4) 8. PROCUREMENT DOCUMENTS A) PREFERENCE POINTS CLAIM FORM (MBD 6.1) B) CONTRACT FORM –PURCHASE FOR GOODS/SERVICES (MBD 7.2) C) DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) D) CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) E) PARTICULARS OF BIDDER F) ENQUIRY CONTACT DETAILS 10. CHECK LIST Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES CONTRACT NO. IATS 2025/2026/15 APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS INVITATION TO BID Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY INVITATION TO BID Bids are hereby invited from suitably qualified and experienced organisations/consortia in terms of Section 83 of the Local Government: Municipal Systems Act, Act (as amended) and Sections 110 and 112 of the Local Government: Municipal Finance Management Act, Act for the following: BID DOCUMENTS ARE NOW AVAILABLE ON THE NATIONAL TREASURY E-TENDER PORTAL AT www.etenders.gov.za. DEPARTMENT OF TECHNICAL AND INFRASTRUCTURAL SERVICES BID NO. IATS 2025/2026/15: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS 1. SCOPE OF CONTRACT This contract comprises of the supply, delivery of cold mix, emulsion and degreaser as and when required for a period of three (3) years within the Alfred Duma local Municipality Area. 2. DEFECTIVE MATERIAL Any material specified under this contract, which is found to be defective, or which is not in accordance with this specification/relevant SANS, will not be accepted and the Council will not be liable for any charge whatsoever and will institute a claim for any damage suffered as a result of defective material. No reject materials will be accepted. 3. SUPPLY AND DELIVERY a) Distributors Only distributors covered by a valid Certificate of Competency issued by the relevant authority to safely transport cold mix shall be used. Initial........................................................ Company name............................................................ ALFRED DUMA LOCAL MUNICIPALITY DEPARTMENT TECHNICAL AND INFRASTRUCTURAL SERVICES CONTRACT NO. IATS 2025/2026/15 APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS Initial........................................................ Company name............................................................

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

CSD Report and BBBEE Certificate/Sworn Affidavit Central Supplier Database and also by the Central Supplier Database Joint Venture Agreement if the company has entered into a joint venture and specifying the name of the signatory in the JV Completion Certificates) Appointment letter OR Orders AND Reference 9. ANNEXURE’’A’’ PRICING SCHEDULE B. TAX CLEARANCE CERTIFICATE (MBD 2) C. DECLARATION OF INTEREST (MBD4) A) PREFERENCE POINTS CLAIM FORM (MBD 6.1) GOODS/SERVICES (MBD 7.2) C) DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) BID DETERMINATION (MBD 9) B-BBEE Details: ARTMENT OF TECHNICAL AND INFRASTRUCTURAL SERVICES BID NO. IATS 2025/2026/15: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF COLDMIX ASPHALT, EMULSION AND DEGREASER AS AND WHEN REQUIRED FOR A PERIOD OF THREE (3) YEARS EVALUATION CRITERIA 1. Acceptable bids will be evaluated by using a system that awards points on the basis of the 80/20 preferential points system of which 80 points is for price and 20 points is for Ownership as a Specific Goal. 2. Race (HDI) 5/20- Ownership verification will be conducted in line with the Central Supplier Database and also by the BBBEE scorecard attributes and 3. RDP Goals 15/20- the bidding company to prove that it is located in the Alfred Duma Local municipal area. Bid documents are obtainable from Thursday 17 September 2026. FUNCTIONALITY CRITERIA No Description of Items Maximum Bid Evaluation Page Ref. Potential Score Committee No. Scores 1 Number of similar nature projects completed for above R100 000. 25 (5 points per project) (Appointment letter OR Orders AND Reference letters, Invoices or Completion Certificates) 2 Financial Capacity letter from the bank to be attached: R 50 000- R 100 000= 10 points 25 R 200 000 – R 300 000= 15 points R 400 000- R499 000= 20 points R 500 000 and Above = 25 points Attach bank statement in Directors or Company name) TOTAL SCORED 50 50 Initial........................................................ Company name............................................................ 4. COMPULSORY BRIEFING SESSION: Tuesday 29 September 2026 at 10:00 am at the Legal Services Boardroom, Lister Clarence Building at 221 Murchison Street, Ladysmith. 5. CLOSING AND OPENING DATE, TIME AND VENUE: Wednesday 21 October 2026 at 11:00 am in Room 206 – Lister Clare

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"briefingSession":"{\"date\":\"29 September 2026\",\"time\":\"10:00 am\",\"venue\":\"10:00 am at the Legal Services Boardroom, Lister\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Mr L Shabangu","email":null,"phone":"036 637 6800","department":"TECHNICAL AND INFRASTRUCTURAL","address":"r 2026 at 11:00 am in Room 206 – Lister"}

Supply and delivery of coldmix asphalt, emulsion & degreaser – 3-Year panel tender in kwazulu-natal

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