Supply of local plumbing materials for kwazulu-natal construction and renovation projects

Tender Authority: Not specified in document. Tendering Entity name: Not specified in document.

Returnable Documents: Signature of tenderer (from Annex B) must be provided.

Required: Signature of tenderer (from Annex B).

Scope: Supply of local content plumbing materials for Klipfontein Dam Access Road, House Repairs and Renovations Project. Note: VAT must be excluded from all calculations.

Pricing Details: Exchange rates: Pula, EU, GBP. Pricing breakdown required: Total tender value, Total exempt imported content, Total tender value net of exempt imported content, Total imported content, Total local content.

Pricing: Tender value calculations must exclude VAT. Exchange rates provided: Pula, EU, GBP. Pricing schedule includes: Total tender value, Total exempt imported content, Total tender value net of exempt imported content, Total imported content, Total local content.

Local Content: Must declare designated products and specified local content percentage. Average local content percentage of tender must be calculated and provided. List of items must include: item numbers, value, quantity, imported content, exempted content, local value, and content percentage.

Local Content Calculation: List of items must include: item numbers, value, quantity, imported content, exempted content, local value, and content percentage per item.

Tender Authority: Not specified. Tendering Entity Name: Not specified.

No specific contact names, email addresses, or phone numbers are provided in this document. The document only contains the multilingual department header: Department of Water Affairs (in English, Afrikaans, Tsonga, Zulu, Xitsonga, Northern Sotho, and other official languages). Contact details must be obtained from the main tender documentation or the procuring entity.

The B-BBEE/EME/QSE Reporting Letter template must be completed by all suppliers and returned together with all quotation documents. No specific submission address, method, or deadline instructions are provided in this document. The template requires: quotation/bid number, description of goods/service, name of supplier, quotation/bid amount, B-BBEE level, company composition details, ownership percentages, SMME status, and authorised signatory. Contact the procuring department directly for submission details not included in this document.

The B-BBEE/EME/QSE Reporting Letter template must be completed and returned with quotation documents. Required fields include: quotation/bid number, description of goods/service, name of supplier, quotation/bid amount, B-BBEE level, company composition details, SMME status, and authorised signature with date.

This document is a B-BBEE reporting template, not a technical specification document. It contains form fields for: description of goods/service, supplier name, bid amount, B-BBEE level, and company composition details. No product specifications, scope of supply, or technical requirements for the plumbing materials are included in this document.

B-BBEE reporting is required. Suppliers must complete the B-BBEE/EME/QSE Reporting Letter template and return it with quotation documents. The template captures: black ownership percentage, black youth percentage, black women percentage, black people with disability percentage, black people in rural/underdeveloped areas or townships percentage, cooperative ownership by black people percentage, black military veterans percentage, and SMME status (EME, QSE, or Large/Generic). However, this information is explicitly for reporting purposes only and will not prejudice the supplier or be used as an evaluation tool.

Suppliers must complete the B-BBEE Reporting Letter template providing: quotation/bid number, description of goods/service, name of supplier, quotation/bid amount, and B-BBEE level. The company composition section requires: percentage ownership by black people, percentage black youth, percentage black women, percentage black people with disability, percentage black people in rural/underdeveloped areas or townships, percentage cooperative owned by black people, percentage black military veterans, and SMME status (EME, QSE, or Large/Generic). An authorised representative must sign and date the form. Note: This information is for reporting purposes only and will not prejudice the company or be used as an evaluation tool.

The B-BBEE reporting information explicitly states it will not be considered as an evaluation tool. No evaluation criteria are contained in this document.

Closing date: 25 June 2026. Closing time: 11:00.

Bidding procedure enquiries: Ivy Msibi / Annah Molefe. Phone: 060 980 6204 / 081 017 2608. Email: [email protected]. Technical enquiries: Mr L Mabude. Phone: 060 560 2937. Email: [email protected].

Bids must be submitted by the stipulated closing date and time (25 June 2026, 11:00). Late bids will not be accepted. Submit bids using the official forms provided (do not re-type). Bids may be deposited in the bid box at the specified street address or submitted via email to [email protected] (CC: [email protected]). The successful bidder must complete and sign a written contract form (SBD7).

Bidders must be tax compliant with SARS. Persons in the service of the state, companies with directors in state service, or close corporations with members in state service are not eligible. Foreign suppliers must declare their residency, establishment, and tax liability status in South Africa.

Bidders must comply with tax obligations. Submit a Tax Compliance Status (TCS) PIN issued by SARS (apply via e-filing at www.sars.gov.za) or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide a CSD number. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies/directors/members in the service of the state, will not be considered. Failure to comply may invalidate the bid.

Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. Must have no undisclosed conflicts of interest with state employees. Must certify independent bid preparation without collusive arrangements. Must not have been involved in drafting the tender specifications.

• Any person (natural or juristic) may submit a bid.
• Bidders must complete the SBD 4 declaration form.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• The bidder must declare if they, any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• The bidder must declare any relationship with a person employed by the procuring institution.
• The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.
• The bidder must certify that the bid is independent, without collusion, and that bid terms have not been disclosed to competitors.
• The bidder must certify no improper consultations with officials of the procuring institution.
• False declarations may lead to bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

• Any person (natural or juristic) may submit a bid.
• Bidders must complete the SBD 4 declaration form.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• The bidder must declare if they, any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• The bidder must declare any relationship with a person employed by the procuring institution.
• The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.
• The bidder must certify that the bid is independent, without collusion, and that bid terms have not been disclosed to competitors.
• The bidder must certify no improper consultations with officials of the procuring institution.
• False declarations may lead to bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

Submit the following returnable documents with your bid by the closing date and time:

• Completed Local Content Declaration (Annex C: Summary Schedule), consolidated from Declarations D and E.
• Proof of SARB exchange rates used for calculating local content (if applicable).
• The declaration must be signed by the Chief Financial Officer or a legally responsible person nominated in writing by the CEO or senior management.
• Declarations D and E must be retained by the bidder for verification purposes for at least 5 years.
• The successful bidder must continuously update Declarations C, D, and E with actual values for the contract duration.

Required returnable documents:

• Completed Local Content Declaration (Annex C: Summary Schedule), consolidated from Declarations D and E.
• Proof of SARB exchange rates used for local content calculations (if applicable).
• Signed declaration by the Chief Financial Officer or a legally nominated responsible person.
• Declarations D and E must be retained by the bidder for at least 5 years for verification purposes.

Bidders must have the capability to supply plumbing materials meeting local content requirements. The declaration must be completed by Chief Financial Officer or legally responsible person nominated by CEO/senior management. Submission of verifiable data is mandatory - incorrect or unverifiable information may disqualify the bid. Bidders must accept that Procurement Authority may verify local content claims.

Supply of local content plumbing materials for the Klipfontein Dam Access Road, House Repairs, and Renovations Project in KwaZulu-Natal.

• Local content (LC) must be calculated as a percentage of the bid price using the formula: LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]
• 100.
• Imported content values must be converted to Rand (ZAR) using the SARB exchange rate published at 12:00 on the bid advertisement date.
• Compliance with SABS SATS 1286:2017 technical specifications is mandatory.
• Minimum local content thresholds (as per Annex A of SATS 1286:2011) apply.
• If any portion of goods/services has imported content, declare this and provide SARB exchange rate proof.

Pricing requirements:

• Bid price must exclude VAT.
• Local content percentage must be calculated using the SATS 1286:2017 formula: LC = [1 - (x / y)]
• 100, where x is imported content in Rand and y is the bid price in Rand.
• Exchange rates used must be those published by SARB at 12:00 on the bid advertisement date.
• Information must be consolidated in Declaration C, derived from Declarations D and E.
• For multiple products, local content percentages for each must be provided in Declaration C.

Bid pricing must exclude VAT.

• The bid price (y) and imported content value (x) must be clearly stated in Rand (ZAR).
• Local content percentage must be calculated using the SATS 1286:2017 formula and submitted in Declaration C.
• For multiple products, provide local content percentages for each product in Declaration C.
• The Procurement Authority reserves the right to verify local content calculations as per SATS 1286:2017.
• Award of the bid depends on the accuracy and verifiability of the submitted financial and local content data.

Mandatory compliance with the following:

• SABS SATS 1286:2017 for local content calculation and declaration.
• Submission of Local Content Declaration Templates (Annex C, D, and E) as prescribed.
• Use of SARB exchange rates for converting imported content costs to Rand.
• Proof of SARB exchange rates must be submitted with the bid.
• The bidder must declare whether any portion of the goods/services has imported content.
• If challenges arise in meeting the stipulated local content threshold post-award, the Department of Trade and Industry (dti) must be informed for verification and directives.
• The declaration must be completed and signed by the bidder’s Chief Financial Officer or a legally nominated responsible person. External representatives or auditors cannot complete this on behalf of the bidder.

Local content compliance is tied to SABS SATS 1286:2017 and its associated templates:

• Annex C: Local Content Declaration (Summary Schedule) – must be submitted with the bid.
• Annex D: Imported Content Declaration (Supporting Schedule to Annex C) – retained by the bidder for verification.
• Annex E: Local Content Declaration (Supporting Schedule to Annex C) – retained by the bidder for verification.
• Guidance and templates are accessible via http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-procurement/.
• Bidders must declare imported content (if any) and use SARB exchange rates for calculations.
• Proof of SARB exchange rates must be submitted.

Contractual terms include:

• Local content must be calculated as LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]
• 100.
• Imported content values must be converted to Rand using SARB exchange rates at 12:00 on the bid advertisement date.
• Minimum local content thresholds are stipulated in Annex A of SATS 1286:2011.
• The SABS SATS 1286:2017 specification is accessible at no cost via http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-procurement/.

Compliance requirements include:

• Submission of the SBD 6.1 Preference Points Claim Form as part of the tender.
• Proof of B-BBEE Status Level (Level 1 or 2 for QSE or EME) to claim 3 points.
• Proof of Women, Disability, or Youth Ownership (if applicable) to claim respective points.
• Proof of enterprise location in KwaZulu-Natal Province to claim 2 points.
• Company registration details (name, registration number, type of company/firm).
• Signed declaration certifying the accuracy of claims and acknowledging potential penalties for fraudulent claims, including disqualification, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution.

B-BBEE requirements for this tender:

• B-BBEE Status Level Contribution: 3 points awarded for Level 1 or 2 (QSE or EME).
• Proof of B-BBEE status must be submitted to claim points.
• Additional preference points may be claimed for:
• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of Enterprise: 2 points (if based in KwaZulu-Natal Province).
• Tenderers must indicate how they claim points for each applicable goal in the SBD 6.1 form.

Contractual terms include:

• The tenderer must certify that all information furnished is true and correct.
• Preference points claimed must align with the General Conditions of the tender.
• The contractor may be required to provide documentary proof of claims if awarded the contract.
• Penalties for fraudulent claims or non-fulfillment of contract conditions may include:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claimed for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Criminal prosecution if deemed necessary.

For income-generating contracts or disposal/leasing of state assets, the price scoring formula differs:

• Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Pmax = highest acceptable tender price.
• For standard procurement (this tender), the 80/20 system applies with Ps = 80(1 - (Pt - Pmin)/Pmin).