Awarded Tender: KDP-82 plumbing materials tender kwazulu-natal water and sanitation

Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

This tender invites suppliers to provide locally manufactured plumbing materials for the klipfontein dam access road, house repairs and renovations project in kwazulu-natal. IT is issued by the department of water and sanitation and prioritizes local content compliance under sats 1286.2011 Standards.

AI Document AnalysisMethodology7 documents

Analysis complete · ready for your bid

RFQSpecification-KDP 82.pdfReview complete

Important Dates

Source: Specification-KDP 82.pdf (RFQ)

Award analysis coverage

0 of 7 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

8 sourced criteria

financial capacity

9 sourced criteria

pricing

5 sourced criteria

compliance returnables

30 sourced criteria

evaluation

27 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

Source analysis requires completion or review

delivery contract

13 sourced criteria

equity registrations

56 sourced criteria

What the buyer was looking for

1Inferred operational need

Key requirements:

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document.

Source: LC Declaration Document in line with 2022 PPRs (3).pdf · description

Known supplier evidence

The linked award records KFC PIPES AND FITTINGS as appointed for this tender. Recorded contract value: 6665.58 ZAR.

Qualified inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

DocumentLC Declaration Document in line with 2022 PPRs (3).pdfReview complete

Description

Source: LC Declaration Document in line with 2022 PPRs (3).pdf

Scope: Supply of local content plumbing materials for the Klipfontein Dam Access Road, House Repairs, and Renovations Project in KwaZulu-Natal.

Key requirements:

Strict adherence to local content requirements as per SABS SATS 1286:2017.
Bidders must confirm whether any portion of the goods/services offered includes imported content.
If imported content exists, SARB exchange rates (published at 12:00 on the bid advertisement date) must be used for calculations.
Proof of exchange rates must be submitted with the bid.

Submission Guidelines

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Submit the following returnable documents with your bid by the closing date and time:

Completed Local Content Declaration (Annex C: Summary Schedule), consolidated from Declarations D and E.
Proof of SARB exchange rates used for calculating local content (if applicable).
The declaration must be signed by the Chief Financial Officer or a legally responsible person nominated in writing by the CEO or senior management.
Declarations D and E must be retained by the bidder for verification purposes for at least 5 years.
The successful bidder must continuously update Declarations C, D, and E with actual values for the contract duration.

Returnable Documents

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Required returnable documents:

Completed Local Content Declaration (Annex C: Summary Schedule), consolidated from Declarations D and E.
Proof of SARB exchange rates used for local content calculations (if applicable).
Signed declaration by the Chief Financial Officer or a legally nominated responsible person.
Declarations D and E must be retained by the bidder for at least 5 years for verification purposes.

Evaluation Criteria

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Bidders must meet the following criteria:

Capability to supply plumbing materials meeting local content requirements as per SABS SATS 1286:2017.
Local Content Declaration must be completed by the Chief Financial Officer or a legally nominated responsible person.
Submission of verifiable data is mandatory; incorrect or unverifiable information may disqualify the bid.
Procurement Authority reserves the right to verify local content claims as per SATS 1286:2017.
Award of the bid depends on the accuracy and verifiability of the submitted data.

Technical Specifications

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Scope: Supply of local content plumbing materials for the Klipfontein Dam Access Road, House Repairs, and Renovations Project in KwaZulu-Natal.

Requirements:

Local content (LC) must be calculated as a percentage of the bid price using the formula: LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]

Imported content values must be converted to Rand (ZAR) using the SARB exchange rate published at 12:00 on the bid advertisement date.
Compliance with SABS SATS 1286:2017 technical specifications is mandatory.
Minimum local content thresholds (as per Annex A of SATS 1286:2011) apply.
Bidders must declare whether any portion of the goods/services offered includes imported content.
If imported content exists, SARB exchange rate proof must be provided.

Pricing Schedule

Source: LC Declaration Document in line with 2022 PPRs (3).pdf

Pricing requirements:

Bid price must exclude VAT.
Local content percentage must be calculated using the SATS 1286:2017 formula: LC = [1 - (x / y)]

100, where x is imported content in Rand and y is the bid price in Rand.

Exchange rates used must be those published by SARB at 12:00 on the bid advertisement date.
Information must be consolidated in Declaration C, derived from Declarations D and E.
For multiple products, local content percentages for each must be provided in Declaration C.

Financial Requirements

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Pricing and financial requirements:

Bid price must exclude VAT.
Bid price (y) and imported content value (x) must be clearly stated in Rand (ZAR).
Local content percentage must be calculated using the SATS 1286:2017 formula: LC = [1 - (x / y)]

Exchange rates used must be those published by SARB at 12:00 on the bid advertisement date.
For multiple products, provide local content percentages for each product in Declaration C.
Information must be consolidated in Declaration C, derived from Declarations D and E.
Procurement Authority reserves the right to verify local content calculations as per SATS 1286:2017.
Award of the bid depends on the accuracy and verifiability of the submitted financial and local content data.

Compliance Requirements

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Mandatory compliance requirements:

SABS SATS 1286:2017 for local content calculation and declaration.
Submission of Local Content Declaration Templates (Annex C, D, and E) as prescribed.
Use of SARB exchange rates for converting imported content costs to Rand.
Proof of SARB exchange rates must be submitted with the bid.
Bidders must declare whether any portion of the goods/services has imported content.
If challenges arise in meeting the stipulated local content threshold post-award, the Department of Trade and Industry (dti) must be informed for verification and directives.
The declaration must be completed and signed by the bidder’s Chief Financial Officer or a legally nominated responsible person. External representatives or auditors cannot complete this on behalf of the bidder.
Guidance and templates are accessible via http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-procurement/.

B-BBEE Requirements

Source: LC Declaration Document in line with 2022 PPRs (3).pdf (unknown)

Local content compliance requirements:

Compliance with SABS SATS 1286:2017 and its associated templates is mandatory.
Annex C (Local Content Declaration: Summary Schedule) must be submitted with the bid.
Annex D (Imported Content Declaration) and Annex E (Local Content Declaration: Supporting Schedule) must be retained by the bidder for verification purposes for at least 5 years.
Guidance and templates are accessible via http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-procurement/.
Bidders must declare imported content (if any) and use SARB exchange rates for calculations.
Proof of SARB exchange rates must be submitted with the bid.

Contractual Terms

Source: LC Declaration Document in line with 2022 PPRs (3).pdf

Contractual terms:

Local content must be calculated as LC = [1 - (imported content in Rand / bid price in Rand excluding VAT)]

Imported content values must be converted to Rand using SARB exchange rates at 12:00 on the bid advertisement date.
Minimum local content thresholds are stipulated in Annex A of SATS 1286:2011.
The SABS SATS 1286:2017 specification is accessible at no cost via http://www.thedtic.gov.za/sectors-and-services-2/industrial-development/industrial-procurement/.

DocumentBBBEE -EME-QME REPORTING LETTER.pdfReview complete

Description

Source: BBBEE -EME-QME REPORTING LETTER.pdf

This document is a B-BBEE/EME/QSE Reporting Letter template for the Department of Water Affairs. It is not the main tender description document. The actual tender is for the supply of local content plumbing materials for the Klipfontein Dam Access Road, House Repairs and Renovations Project in KwaZulu-Natal Province (Construction East). This template captures supplier demographic and ownership information for reporting purposes only.

Contact Information

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

No specific contact names, email addresses, or phone numbers are provided in this document. Only the multilingual department header is included: Department of Water Affairs (in English, Afrikaans, Tsonga, Zulu, Xitsonga, Northern Sotho, and other official languages). Contact details must be obtained from the main tender documentation or the procuring entity.

Submission Guidelines

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

The B-BBEE/EME/QSE Reporting Letter template must be completed and returned with all quotation documents. Required fields include: quotation/bid number, description of goods/service, name of supplier, quotation/bid amount, B-BBEE level, company composition details, SMME status, and authorised signature with date. No specific submission address, method, or deadline instructions are provided in this document. Contact the procuring department directly for submission details not included in this document.

Evaluation Criteria

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

This document explicitly states that B-BBEE reporting information will not be considered as an evaluation tool and will not prejudice the supplier. No evaluation criteria are contained in this document. The B-BBEE/EME/QSE Reporting Letter is for reporting purposes only.

Technical Specifications

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

This document is a B-BBEE reporting template, not a technical specification document. It contains form fields for: description of goods/service, supplier name, bid amount, B-BBEE level, and company composition details. No product specifications, scope of supply, or technical requirements for the plumbing materials are included in this document. The actual tender is for supply of local content plumbing materials for the Klipfontein Dam Access Road, House Repairs and Renovations Project in KwaZulu-Natal Province (Construction East).

Compliance Requirements

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

B-BBEE reporting is required. Suppliers must complete the B-BBEE/EME/QSE Reporting Letter template and return it with quotation documents. The template captures: black ownership percentage, black youth percentage, black women percentage, black people with disability percentage, black people in rural/underdeveloped areas or townships percentage, cooperative ownership by black people percentage, black military veterans percentage, and SMME status (EME, QSE, or Large/Generic). However, this information is explicitly for reporting purposes only and will not prejudice the supplier or be used as an evaluation tool. An authorised representative must sign and date the form.

B-BBEE Requirements

Source: BBBEE -EME-QME REPORTING LETTER.pdf (unknown)

Suppliers must complete the B-BBEE Reporting Letter template providing: quotation/bid number, description of goods/service, name of supplier, quotation/bid amount, and B-BBEE level. The company composition section requires: percentage ownership by black people, percentage black youth, percentage black women, percentage black people with disability, percentage black people in rural/underdeveloped areas or townships, percentage cooperative owned by black people, percentage black military veterans, and SMME status (EME, QSE, or Large/Generic). An authorised representative must sign and date the form. Note: This information is for reporting purposes only and will not prejudice the company or be used as an evaluation tool.

Section

Source: BBBEE -EME-QME REPORTING LETTER.pdf

The B-BBEE reporting information explicitly states it will not be considered as an evaluation tool. No evaluation criteria are contained in this document.

DocumentSBD 4.pdfReview complete

Contact Information

Source: SBD 4.pdf (TENDER)

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

Evaluation Criteria

Source: SBD 4.pdf (TENDER)

Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Must have no undisclosed conflicts of interest with state employees.
Must certify independent bid preparation without collusive arrangements.
Must not have been involved in drafting the tender specifications.

Compliance Requirements

Source: SBD 4.pdf (TENDER)

Any person (natural or juristic) may submit a bid.
Bidders must complete the SBD 4 declaration form.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
The bidder must declare if they, any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
The bidder must declare any relationship with a person employed by the procuring institution.
The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.
The bidder must certify that the bid is independent, without collusion, and that bid terms have not been disclosed to competitors.
The bidder must certify no improper consultations with officials of the procuring institution.
False declarations may lead to bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

Requirements

Source: SBD 4.pdf (TENDER)

Any person (natural or juristic) may submit a bid.
Bidders must complete the SBD 4 declaration form.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
The bidder must declare if they, any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
The bidder must declare any relationship with a person employed by the procuring institution.
The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.
The bidder must certify that the bid is independent, without collusion, and that bid terms have not been disclosed to competitors.
The bidder must certify no improper consultations with officials of the procuring institution.
False declarations may lead to bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

DocumentSBD 6.1 IN TERMS OF PPR2022 (80-20).pdfReview complete

Evaluation Criteria

Source: SBD 6.1 IN TERMS OF PPR2022 (80-20).pdf (TENDER)

The tender uses the 80/20 preference point system.

Price: 80 points.
Specific Goals: 20 points.
Specific goals points breakdown:

Women Ownership: 5 points.
Disability Ownership: 5 points.
Youth Ownership: 5 points.
Location of enterprise in KwaZulu-Natal province: 2 points.
B-BBEE status level contribution (Level 1 or 2 for QSE or EME): 3 points.

Price scoring formula for standard procurement: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.
For income-generating contracts or disposal/leasing of state assets, a different formula applies: Ps = 80(1 + (Pt - Pmax)/Pmax), where Pmax is the highest acceptable tender price.
Failure to submit required proof for specific goals means no points are claimed.
The organ of state may require substantiation of any preference claim.

Compliance Requirements

Source: SBD 6.1 IN TERMS OF PPR2022 (80-20).pdf (TENDER)

You must submit the SBD 6.1 Preference Points Claim Form with your tender.

Provide proof/documentation for any specific goals you claim points for.
Required proofs may include:

B-BBEE Status Level (Level 1 or 2 for QSE or EME) for 3 points.
Women, Disability, or Youth Ownership for respective points.
Proof of enterprise location in KwaZulu-Natal Province for 2 points.

Provide company registration details: name, registration number, and type of company/firm.
Submit a signed declaration certifying that:

The information is true and correct.
Preference points claimed comply with the General Conditions.
You acknowledge the organ of state may require documentary proof after award.

Penalties for fraudulent claims or contract non-fulfillment include:

Disqualification from the tendering process.
Recovery of costs, losses, or damages by the organ of state.
Contract cancellation and claim for damages.
Restriction from doing business with any organ of state for up to 10 years.
Criminal prosecution.

B-BBEE Requirements

Source: SBD 6.1 IN TERMS OF PPR2022 (80-20).pdf (TENDER)

B-BBEE requirements for this tender:

B-BBEE Status Level Contribution: 3 points awarded for Level 1 or 2 (QSE or EME).
Proof of B-BBEE status must be submitted to claim points.
Additional preference points may be claimed for:

Women Ownership: 5 points
Disability Ownership: 5 points
Youth Ownership: 5 points
Location of Enterprise: 2 points (if based in KwaZulu-Natal Province).

Tenderers must indicate how they claim points for each applicable goal in the SBD 6.1 form.

Contractual Terms

Source: SBD 6.1 IN TERMS OF PPR2022 (80-20).pdf

Contractual terms include:

The tenderer must certify that all information furnished is true and correct.
Preference points claimed must align with the General Conditions of the tender.
The contractor may be required to provide documentary proof of claims if awarded the contract.
Penalties for fraudulent claims or non-fulfillment of contract conditions may include:

Disqualification from the tendering process.
Recovery of costs, losses, or damages incurred by the organ of state.
Contract cancellation and damages claimed for less favorable arrangements.
Restriction from obtaining business from any organ of state for up to 10 years (after due process).
Criminal prosecution if deemed necessary.

Section

Source: SBD 6.1 IN TERMS OF PPR2022 (80-20).pdf

For income-generating contracts or disposal/leasing of state assets, the price scoring formula differs:

Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Pmax = highest acceptable tender price.
For standard procurement (this tender), the 80/20 system applies with Ps = 80(1 - (Pt - Pmin)/Pmin).

Contract Awarded

Award Information

Winning Supplier

Supply only of local content of plumbing material for klipfontein dam access road, house repairs and renovations project in the kwazulu-natal province: construction east

Award Details

Water and Sanitation

Organization Directors

Awards Won: KFC PIPES AND FITTINGS

View Supplier Intelligence

What the tender required and what the award supports

Key requirements:

Bidders must confirm whether any portion of the goods/services offered includes imported content.

Requirements:

Imported content values must be converted to Rand (ZAR) using the SARB exchange rate published at 12:00 on the bid advertisement date.

Bidders must declare whether any portion of the goods/services offered includes imported content.

If imported content exists, SARB exchange rate proof must be provided.

Ms. L Mabude, Phone: 060 560 2937, Department: Construction East.

Bid price must exclude VAT.

Exchange rates used must be those published by SARB at 12:00 on the bid advertisement date.

Information must be consolidated in Declaration C, derived from Declarations D and E.

Signed declaration by the Chief Financial Officer or a legally nominated responsible person.

The declaration must be signed by the Chief Financial Officer or a legally responsible person nominated in writing by the CEO or senior management.

Pricing and financial requirements:

Bid price (y) and imported content value (x) must be clearly stated in Rand (ZAR).

The declaration must be completed and signed by the bidder’s Chief Financial Officer or a legally nominated responsible person. External representatives or auditors cannot complete this on behalf of the bidder.

Pricing must be provided for each specified item: Pipe HDPE 50 Class 12 (100 m), Compression Straight Coupler 50mm (6 units), Compression Coupler Elbow 50mm (5 units), Compression Tee 50mm (2 units), 450 x 600 mm Stormwater grate and frame 91kg (2 units).

If imported content exists, SARB exchange rates (published at 12:00 on the bid advertisement date) must be used for calculations.

Proof of exchange rates must be submitted with the bid.

Imported content values must be converted to Rand using SARB exchange rates at 12:00 on the bid advertisement date.

Pricing requirements:

Use of SARB exchange rates for converting imported content costs to Rand.

Please send documents via email; Ivy Msibi to [email protected] Annah Molefe to [email protected]

Required: Signature of tenderer (from Annex B) must be provided with the submission.

Required returnable documents: Signature of tenderer (from Annex B) must be provided with the submission.

Required returnable documents:

Declarations D and E must be retained by the bidder for at least 5 years for verification purposes.

Submit the following returnable documents with your bid by the closing date and time:

Declarations D and E must be retained by the bidder for verification purposes for at least 5 years.

Compliance with SABS SATS 1286:2017 technical specifications is mandatory.

Mandatory compliance requirements:

Bidders must declare whether any portion of the goods/services has imported content.

Any person (natural or juristic) may submit a bid.

Bidders must complete the SBD 4 declaration form.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.

The bidder must declare if they, any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.

The bidder must declare any relationship with a person employed by the procuring institution.

The bidder must declare any interest in any other related enterprise, whether bidding for this contract or not.

The bidder must certify that the bid is independent, without collusion, and that bid terms have not been disclosed to competitors.

The bidder must certify no improper consultations with officials of the procuring institution.

False declarations may lead to bid rejection, reporting to the Competition Commission or National Prosecuting Authority, and restriction from public sector business for up to ten years.

Required proofs may include:

Provide company registration details: name, registration number, and type of company/firm.

Submit a signed declaration certifying that:

The information is true and correct.

Penalties for fraudulent claims or contract non-fulfillment include:

Recovery of costs, losses, or damages by the organ of state.

Contract cancellation and claim for damages.

Restriction from doing business with any organ of state for up to 10 years.

Criminal prosecution.

Bidders must meet the following criteria:

Submission of verifiable data is mandatory; incorrect or unverifiable information may disqualify the bid.

Award of the bid depends on the accuracy and verifiability of the submitted data.

Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.

Must have no undisclosed conflicts of interest with state employees.

Must certify independent bid preparation without collusive arrangements.

Must not have been involved in drafting the tender specifications.

For income-generating contracts or disposal/leasing of state assets, the price scoring formula differs:

Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Pmax = highest acceptable tender price.

For standard procurement (this tender), the 80/20 system applies with Ps = 80(1 - (Pt - Pmin)/Pmin).

Preference points claimed must align with the General Conditions of the tender.

The tender uses the 80/20 preference point system.

Price: 80 points.

Specific Goals: 20 points.

Specific goals points breakdown:

Location of enterprise in KwaZulu-Natal province: 2 points.

Price scoring formula for standard procurement: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.

For income-generating contracts or disposal/leasing of state assets, a different formula applies: Ps = 80(1 + (Pt - Pmax)/Pmax), where Pmax is the highest acceptable tender price.

Failure to submit required proof for specific goals means no points are claimed.

The organ of state may require substantiation of any preference claim.

You must submit the SBD 6.1 Preference Points Claim Form with your tender.