Supply and delivery of office stationery – RFQ2026/27/33

Supply and delivery of office stationery. No further scope details are available in the provided document.

Preference point system: 80/20 (requirements valued up to R50 million) or 90/10 (requirements valued above R50 million), as indicated by the organ of state. For this tender, the 80/20 system applies.

Points allocation (80/20 system):

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Scoring for price (goods and services): Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin) depending on system.

Specific goals (B-BBEE status level of contributor) – points claimed by bidder, confirmed by organ of state:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid tax clearance (SARS Tax Compliance Status). Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim preference points; failure to submit proof of B-BBEE status results in zero points for specific goals.

Points claimed by the bidder are subject to verification by the organ of state at any time before or after adjudication.

Procurement: Supply and delivery of office stationery, as per the tender title. No further specification details are available in the provided document.

Central Supplier Database (CSD): Bidders must be registered.

Tax clearance: Valid SARS Tax Compliance Status required.

B-BBEE: At the time of tender submission, must provide a valid B-BBEE certificate or sworn affidavit (as applicable) to claim preference points. If no proof is submitted, zero points are awarded for specific goals.

Returnable form: SBD 6.1 (Preference Points Claim Form) – used to claim preference points for specific goals under the Preferential Procurement Regulations 2022. The bidder must complete and sign the declaration certifying that claimed points are accurate and in line with the tender conditions. False claims may lead to disqualification, recovery of costs/damages, contract cancellation, restriction from doing business with the state for up to 10 years, or criminal prosecution.

The provided content consists solely of standard form declarations (SBD 6.1). As such, it contains no tender-specific contractual terms. The bidder must complete and sign the declaration, and false claims may lead to disqualification, recovery of costs or damages, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

Evaluation follows the preference point system described in the main evaluation criteria: price and specific goals (B-BBEE status level) as per the Preferential Procurement Regulations 2022. The applicable system is 80/20 for this tender.

Returnable documents:

• SBD 4 (Bidder's Disclosure): declares whether the bidder or its directors/shareholders are employed by an organ of state, have relationships with procuring institution staff, or have interests in other enterprises. Must disclose all CSD-registered active companies linked to directors; failure leads to disqualification. Also certifies independent bid preparation and no collusion.
• The bid must be signed and submitted before the closing time.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.
• False declarations in the SBD 4.
• Collusive bidding or price disclosure to competitors.

Evaluation is based on the 80/20 preference point system (price and B-BBEE) as per PPPFA, but no specific scoring split is stated in the document.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must not have colluded with competitors regarding pricing, quality, quantities, or delivery terms. Any such collusion will be reported to the Competition Commission and may lead to disqualification or restriction from state business.

Complaints regarding processing of personal information by the Ports Regulator may be submitted to the Information Regulator:

• Email: [email protected]
• Website: https://www.justice.gov.za/inforeg/

Returnable documents:

• POPIA consent form: the supplier must complete, sign and submit the consent form, indicating consent to the processing of personal information by the Ports Regulator.
• The supplier must declare that all personal information submitted is complete, accurate, not misleading and up to date.
• The supplier must confirm that it has obtained all consents for any third-party personal information included in its submission.

Disqualification risks:

• Failure to provide consent on the POPIA form.
• Submitting incomplete or inaccurate personal information.

Bidders must comply with the Protection of Personal Information Act (POPIA) requirements as set out in the consent form.

• The consent form must be completed and signed as part of the bid submission.
• No other evaluation criteria are stated in the document.

The document is a supplier consent form for the processing of personal information under POPIA.

• The Ports Regulator will process the supplier's personal information for vendor registration, contract award, contract management, auditing, risk assessment, and vendor verification on the Central Supplier Database (CSD).
• The supplier must consent to the processing of its personal information for these purposes.
• The supplier must indemnify the Ports Regulator against any civil or criminal action, administrative fines, or other penalties arising from the processing of personal information the supplier submits.

The supplier must comply with the Protection of Personal Information Act (POPIA).

• The supplier must consent to the processing of its personal information by the Ports Regulator.
• The supplier must declare that it has obtained all consents for third-party personal information included in its submission.
• The supplier must declare that its personal information is complete, accurate, not misleading and up to date.
• The supplier must comply with all prescripts of POPIA regarding information concerning the Ports Regulator.

The supplier declares that it has obtained all consents pertaining to other data subjects' personal information included in its submission and indemnifies the Ports Regulator against any civil or criminal action, administrative fines or other penalty or loss that may arise as a result of the processing of any personal information that the supplier submitted.

Bidders must complete and sign the POPIA consent form. Bidders must be aware of and comply with the Protection of Personal Information Act (POPIA) requirements. Bidders must declare that the personal information submitted is complete, accurate, and up to date. Bidders must confirm that they have obtained all consents for any third-party personal information included in their submission.