What are the submission requirements for this tender (Ref: DARD08/2026)?

• Submit your bid in a sealed envelope with the bid number and closing date clearly marked on the outside. • Deliver the bid to the Supply Chain Management Bid Box at Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200. • The closing date is 20 July 2026 at 11h00. Late bids, or those submitted by telegraph, telephone, telex, fax, or email will not be accepted. • You must use the official bid forms provided; do not retype them. Photocopies are allowed but must bear an original signature. • Ensure your bid is complete and includes all required documents: SBD1, SBD4, SBD6.1, pricing schedules, and declarations. • Each page of the bid document must be initialed by the bidder. • Do not include bidding documents with samples; this may invalidate your bid. • If your bid is received open or without a bid number on the envelope, it may be sealed and the number added by the department. • Bids will be opened publicly shortly after the closing time.

How will bids be evaluated?

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What are the technical specifications?

• Supply, deliver, install, and provide training on a brand new solvent extractor/fat analyzer for analytical services. • The department reserves the right to conduct site inspections and product evaluations to verify the nature and quality of services. • All pre-bidding testing is at the bidder's expense. • The department may inspect the bidder's premises at reasonable hours if inspection is a bid condition. • Goods found non-compliant upon inspection may be rejected at the supplier's cost and risk. • The successful bidder must provide a warranty: goods must be new, unused, of the most recent models, and free from defects. • The warranty period is 12 months from delivery and acceptance at the final destination, or 18 months from shipment, whichever is earlier.

What financial requirements apply to bidders?

• Your bid price must be valid for 180 days from the closing date. • Only firm prices will be accepted for this tender; non-firm prices (including those subject to exchange rate variations) will not be considered. • The bid price must be in South African Rand and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). • All delivery costs must be included in the bid price for delivery to the prescribed destination. • You must complete the pricing schedule (SBD 3.1 for firm prices) provided in the bid documents. • Indicate the brand, model, country of origin, delivery period, and confirm compliance with specifications. • If applicable, provide a breakdown of professional service rates, personnel involved, and travel expenses (actual costs only with proof).

What compliance and legal requirements must bidders meet?

• You must be registered on the Central Supplier Database (CSD). If not registered by the closing time, you will be disqualified. • Submit your CSD number or, if applicable, a Tax Compliance Status (TCS) PIN issued by SARS. • If no TCS PIN is available but you are registered on CSD, provide your CSD number. • For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number. • Submit a valid B-BBEE Verification Certificate or Sworn Affidavit (for EMEs and QSEs) to qualify for preference points. • No bids will be considered from persons in the service of the state, or companies with directors who are state employees. • Complete and submit the Bidder's Disclosure (SBD 4) declaring any conflicts of interest. • Foreign suppliers must complete a questionnaire; if answer is 'no' to all questions, a SARS TCS PIN is not required.

What are the important dates and deadlines for this tender?

• Closing date and time: 20 July 2026 at 11h00. • No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

Who should be contacted for queries about this tender?

• Administrative enquiries: Mrs. Nompumelelo Madlala, Tel: 033 355 9369, Email: nompumelelo.madlala@kzndard.gov.za • Technical enquiries: Dr T. Zuma, Tel: 076 941 9149, Email: Thulani.zuma@kzndard.gov.za • Department address: KZN Department of Agriculture & Rural Development, Private Bag X9059, Pietermaritzburg, 3200. • Physical submission address: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200.

KwaZulu-Natal DARD Solvent Extractor/Fat Analyzer Tender

DocumentDARD08.2026.pdfReview complete

Important Dates

Source: DARD08.2026.pdf (TENDER)

Closing date and time: 20 July 2026 at 11h00.
No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

Contact Information

Source: DARD08.2026.pdf (TENDER)

Administrative enquiries: Mrs. Nompumelelo Madlala, Tel: 033 355 9369, Email: [email protected]
Technical enquiries: Dr T. Zuma, Tel: 076 941 9149, Email: [email protected]
Department address: KZN Department of Agriculture & Rural Development, Private Bag X9059, Pietermaritzburg, 3200.
Physical submission address: Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200.

Submission Guidelines

Source: DARD08.2026.pdf (TENDER)

Submit your bid in a sealed envelope with the bid number and closing date clearly marked on the outside.
Deliver the bid to the Supply Chain Management Bid Box at Department of Agriculture and Rural Development, 1 Cedara Road, Cedara 3200.
The closing date is 20 July 2026 at 11h00. Late bids, or those submitted by telegraph, telephone, telex, fax, or email will not be accepted.
You must use the official bid forms provided; do not retype them. Photocopies are allowed but must bear an original signature.
Ensure your bid is complete and includes all required documents: SBD1, SBD4, SBD6.1, pricing schedules, and declarations.
Each page of the bid document must be initialed by the bidder.
Do not include bidding documents with samples; this may invalidate your bid.
If your bid is received open or without a bid number on the envelope, it may be sealed and the number added by the department.
Bids will be opened publicly shortly after the closing time.

Returnable Documents

Source: DARD08.2026.pdf (TENDER)

You must submit the official bid forms: SBD1, SBD4, SBD6.1, pricing schedules, and declarations.
Include a valid B-BBEE Verification Certificate or Sworn Affidavit (for EMEs and QSEs).
Submit your CSD number or SARS TCS PIN/certificate.
Complete the Bidder's Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
Each page of the bid document must be initialed.

Evaluation Criteria

Source: DARD08.2026.pdf (TENDER)

General

Open to all capable and suitable service providers.
Bidders must not be in the service of the state or have directors/members in state service.
Bidders must not be listed on the Register for Tender Defaulters or Restricted Suppliers List.

Registration

Mandatory registration on the Central Suppliers Database (CSD).
Valid Tax Compliance Status (TCS) PIN from SARS or CSD number.

B BEE

Preference points awarded for B-BBEE status (20 points for 80/20 system).
EMEs (Exempt Micro Enterprises) and QSEs (Qualifying Small Enterprises) must submit a sworn affidavit for B-BBEE status.
100% Black-owned entities may qualify for maximum preference points.

Technical

Technical Specifications

Source: DARD08.2026.pdf (TENDER)

Supply, deliver, install, and provide training on a brand new solvent extractor/fat analyzer for analytical services.
The department reserves the right to conduct site inspections and product evaluations to verify the nature and quality of services.
All pre-bidding testing is at the bidder's expense.
The department may inspect the bidder's premises at reasonable hours if inspection is a bid condition.
Goods found non-compliant upon inspection may be rejected at the supplier's cost and risk.
The successful bidder must provide a warranty: goods must be new, unused, of the most recent models, and free from defects.
The warranty period is 12 months from delivery and acceptance at the final destination, or 18 months from shipment, whichever is earlier.

Experience & Qualifications

Source: DARD08.2026.pdf

Bidders must complete Annexure A: Bidder's Past Experience as part of the bid submission.

Quality Management

Source: DARD08.2026.pdf

The department reserves the right to conduct site inspections, product evaluations, or explanatory meetings to verify service quality.
All pre-bidding testing is at the bidder's expense.
If inspection is a bid condition, the bidder's premises must be open for inspection by the department at reasonable hours.
If inspections show supplies comply with contract requirements, the cost is borne by the purchaser; if non-compliant, cost is borne by the supplier.
Non-compliant supplies may be rejected and must be removed or replaced by the supplier at their own cost and risk.

Pricing Schedule

Source: DARD08.2026.pdf

You must complete the pricing schedule (SBD 3.1 for firm prices) provided in the bid documents.
The bid price must be valid for 180 days from the closing date.
Only firm prices will be accepted; non-firm prices will not be considered.
Include all applicable taxes in the bid price.
Provide details: brand, model, country of origin, delivery period, and confirm compliance with specifications.
For professional services, provide a ceiling price, hourly/daily rates for personnel, project phases with costs, and travel expenses (actual costs with proof).

Financial Requirements

Source: DARD08.2026.pdf (TENDER)

Your bid price must be valid for 180 days from the closing date.
Only firm prices will be accepted for this tender; non-firm prices (including those subject to exchange rate variations) will not be considered.
The bid price must be in South African Rand and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
All delivery costs must be included in the bid price for delivery to the prescribed destination.
You must complete the pricing schedule (SBD 3.1 for firm prices) provided in the bid documents.
Indicate the brand, model, country of origin, delivery period, and confirm compliance with specifications.
If applicable, provide a breakdown of professional service rates, personnel involved, and travel expenses (actual costs only with proof).

Compliance Requirements

Source: DARD08.2026.pdf (TENDER)

You must be registered on the Central Supplier Database (CSD). If not registered by the closing time, you will be disqualified.
Submit your CSD number or, if applicable, a Tax Compliance Status (TCS) PIN issued by SARS.
If no TCS PIN is available but you are registered on CSD, provide your CSD number.
For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number.
Submit a valid B-BBEE Verification Certificate or Sworn Affidavit (for EMEs and QSEs) to qualify for preference points.
No bids will be considered from persons in the service of the state, or companies with directors who are state employees.
Complete and submit the Bidder's Disclosure (SBD 4) declaring any conflicts of interest.
Foreign suppliers must complete a questionnaire; if answer is 'no' to all questions, a SARS TCS PIN is not required.

B-BBEE Requirements

Source: DARD08.2026.pdf (TENDER)

To qualify for preference points, submit a valid B-BBEE Verification Certificate or Sworn Affidavit (for EMEs and QSEs).
An EME or QSE that is at least 100% Black-owned can claim the full 20 preference points.
EMEs (annual revenue ≤ R10 million) and QSEs (revenue between R10-50 million) must complete the applicable sworn affidavit forms provided in the bid documents.
The affidavit must declare the percentage of Black ownership, Black female ownership, and Black designated group ownership.

Contractual Terms

Source: DARD08.2026.pdf

The successful bidder must sign a written contract form (SBD 7).
The contract is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any Special Conditions of Contract.
The supplier warrants that goods are new, unused, of the most recent models, and free from defects.
Warranty period: 12 months from delivery and acceptance at final destination, or 18 months from shipment, whichever is earlier.
The purchaser will notify the supplier of any warranty claims in writing; the supplier must repair or replace defective goods promptly at no cost.
The supplier must provide performance security (e.g., bank guarantee) within 30 days of contract award, as specified in Special Conditions.
The purchaser will make payment within 30 days after receipt of a valid invoice.
The contract may include additional services like on-site assembly, commissioning, provision of tools, manuals, maintenance, and training.
The supplier must indemnify the purchaser against third-party patent infringement claims.
The supplier must pack goods suitably to prevent damage during transit, considering the final destination's conditions.

Special Conditions

Source: DARD08.2026.pdf (TENDER)

This bid is subject to Treasury Regulations 16A issued under the Public Finance Management Act, 1999, and the KwaZulu-Natal Supply Chain Management Policy Framework.
The department reserves the right to accept part of a tender, correct mistakes, cancel the tender process at any stage, and publish awards on its website and e-tender portal.

Requirements

Source: DARD08.2026.pdf (TENDER)

You must be registered on the Central Supplier Database (CSD).
Submit your CSD number or SARS TCS PIN/certificate for tax compliance.
Foreign suppliers must complete a questionnaire; if answer is 'no' to all questions, a SARS TCS PIN is not required.
No bids from persons in the service of the state, or companies with directors who are state employees.
Complete the Bidder's Disclosure (SBD 4) declaring any employment by the state, relationships with procuring institution staff, or interests in other related enterprises.

Section

Source: DARD08.2026.pdf

The 80/20 preference point system applies (80 points for price, 20 points for specific goals).
Specific goals points are awarded for B-BBEE status. An EME or QSE that is at least 100% Black-owned can claim the full 20 points.
You must submit proof (B-BBEE certificate or sworn affidavit) to claim preference points.
The department reserves the right to conduct site inspections, product evaluations, or explanatory meetings to verify service quality.

Tender for supply, delivery, installation, and training on a new solvent extractor/fat analyzer for analytical services in kwazulu-natal

Tender for supply, delivery, installation, and training on a new solvent extractor/fat analyzer for analytical services in kwazulu-natal

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Kwazulu Natal - Department of Agriculture and Rural Develeopment

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