What are the submission requirements for this tender (Ref: CCB20206/06/02)?

• Submit a hard copy bid in a sealed envelope and secure package. • The bid reference must be CCB2026/06/02. • Deliver by hand/courier to: The Castle of Good Hope, Corner Castle & Darling Street, Cape Town, 8001. • Or post to: Castle Control Board, P.O Box 1, Cape Town, 8000. • The tender box is at the Castle of Good Hope reception. Submission times are 09h30-16h00. • Closing date and time: 19 June 2026 at 10H00 (note: another section states 16H00). Bids received after this will not be accepted. • You are responsible for ensuring your bid arrives on time. • Required documents include: a comprehensive proposal addressing functionality criteria, proof of competency, rates structure, all pre-qualification documents, and a minimum of three (3) favorable reference letters. • Failure to price all listed products will result in disqualification. • Amendments or counter conditions to bid terms may invalidate your proposal.

How will bids be evaluated?

• Evaluation uses a two-stage gate system. • Gate 0 (Pre-qualification): You must submit all listed mandatory documents (see Table 1). Non-submission leads to disqualification. Only compliant bidders proceed. • Gate 1 (Functionality): Bidders are evaluated out of 100 points. You must exceed a threshold of 80 points to proceed to Gate 2. • Gate 2 (Price and Specific Goals): Uses the 80/20 preference point system. - Price: Maximum 80 points. - Specific Goals: Maximum 20 points, allocated as: HDIs (8 points), Women (4 points), Youth (4 points), People with disabilities (2 points), Promotion of SMMEs (2 points). • Non-submission of the SBD 6.1 form results in a zero score on Specific Goals. • CCB may negotiate with preferred bidders and conduct site inspections or product evaluations.

What are the technical specifications?

Scope: Design and printing of a range of marketing merchandise. Deliverables and detailed specifications for each item: • Feather/Teardrop Banners (Outdoor): Height 3m or 4m, polyester fabric, double-sided preferred. Quantity: 15. • Pull-Up Banners: Size 850mm x 2000mm or 1000mm x 2000mm, PVC/PP, 300 DPI. Quantity: 15. • Backdrop Banners: Size 3000mm x 2300mm, PVC or fabric, 300 DPI, matte finish. Quantity: 15. • X-Banners: Size 2000x1200mm, single-sided, waterproof. Quantity: 15. • Waterproof Gazebos: 3mx3m, tool-free setup. Quantity: 15. • Tumblers: Stainless steel, 450ml, laser-etched logo. Quantity: 15. • Keychains: Metal or wood, 5-7cm, laser-etched or painted. Quantity: 15. • T-Shirts: Cotton or blend, sizes S-XXL, screen-printed logo. Quantity: 20. • Caps: Polyester/cotton blend, embroidered logo. Quantity: 20. • Eco Bags: Canvas or jute, printed logo. Quantity: 20. • Magnets/Fridge Souvenirs: PVC, metal, or resin. Quantity: 20. • Notebooks/Journals: A5 hardback, embossed logo. Quantity: 50. • Pens: Metal or quality plastic, laser-etched logo. Quantity: 20. • Umbrellas: Full colour print, wind resistant. Quantity: 15. • Puzzles: Jigsaw puzzles, thick cardboard, two variations for kids. Quantity: 20 total. • Business Cards: Standard SA size, 350gsm cardstock, for 9 people (100 each).

What financial requirements apply to bidders?

• You must complete the supplied 'Pricing Schedule' form. • You must also submit a separate, comprehensive list of all costs (including charges not on the schedule) for the Service Level Agreement. • Failure to price every listed product will result in disqualification. • The offer must be valid for 90 days from the bid closing date.

What compliance and legal requirements must bidders meet?

Mandatory documents for pre-qualification (Gate 0): • SBD 1 - Invitation to Bid. • Valid Tax Clearance Certificate (CCB verifies via CSD). Non-compliance leads to disqualification. • Pricing Schedule and detailed quotation. • SBD 4 - Bidder's Declaration of Interest. • SBD 6.1 - Preference Points Claim Form (for Specific Goals scoring). • SBD 6.2 - Declaration Certificate for Local Production and Content. • SBD 8 - Declaration of Past Supply Chain Management Practice. • SBD 9 - Certificate of Independent Bid Determination. • Central Supplier Database (CSD) Report. • Company Registration Certificate. • B-BBEE Certificate. • Reference letters (minimum of 3, not older than 3 months). General compliance: • You must remain tax compliant for the entire contract term. • CCB will not award to bidders on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. • Fronting is condemned and may lead to bid invalidation and restriction from public sector business.

What are the important dates and deadlines for this tender?

• Bid closing date: 19 June 2026. • Closing time: Document states both 10H00 (Section 13.4) and 16H00 (Section 7.1). Clarify with the contact. • Bid advertisement and document availability: From 02 June 2026. • Period of bid validity: 90 days from closing. • No compulsory briefing session.

Who should be contacted for queries about this tender?

• For enquiries: Contact Ms. Deidre Hartzenberg. • Email: procurement@castleofgoodhope.co.za and research@castleofgoodhope.co.za. • Phone: 021 461 4676. • All enquiries must be submitted in writing via email. • Physical address: Castle Control Board, Castle of Good Hope, Cnr Castle & Darling Str, Cape Town, 8001.

CCB20206/06/02Services: ProfessionalOfficial Source: eTendersSource-Backed TenderDocument-Backed

Design and printing of marketing materials and merchandise

Issuing Organization

Castle Control Board

Location

Western Cape

Closing Date

19 Jun 2026

View Tender Documents Create Response Templates View Full AI Analysis

Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Quotation

Delivery Location

Cnr of Castle & Darling Street - Cape Town - Cape Town - 8001

Organization Type

GOVERNMENT

Published

02 Jun 2026

OCDS Reference

ocds-9t57fa-157888

Summary

The castle control board is requesting quotations for the design and printing of a wide range of marketing materials and merchandise, including banners, gazebos, apparel, and promotional items. This tender is aimed at professional service providers capable of delivering the specified products. Bidders must meet strict pre-qualification and functionality criteria to be considered.

Tender Description

Design and printing of marketing materials and merchandise

Analysis: CCB2026-06-02.pdf

Submission Guidelines

Submit a hard copy bid in a sealed envelope and secure package.
The bid reference must be CCB2026/06/02.
Deliver by hand/courier to: The Castle of Good Hope, Corner Castle & Darling Street, Cape Town, 8001.
Or post to: Castle Control Board, P.O Box 1, Cape Town, 8000.
The tender box is at the Castle of Good Hope reception. Submission times are 09h30-16h00.
Closing date and time: 19 June 2026 at 10H00 (note: another section states 16H00). Bids received after this will not be accepted.
You are responsible for ensuring your bid arrives on time.
Required documents include: a comprehensive proposal addressing functionality criteria, proof of competency, rates structure, all pre-qualification documents, and a minimum of three (3) favorable reference letters.
Failure to price all listed products will result in disqualification.
Amendments or counter conditions to bid terms may invalidate your proposal.

Evaluation Criteria

Evaluation uses a two-stage gate system.
Gate 0 (Pre-qualification): You must submit all listed mandatory documents (see Table 1). Non-submission leads to disqualification. Only compliant bidders proceed.
Gate 1 (Functionality): Bidders are evaluated out of 100 points. You must exceed a threshold of 80 points to proceed to Gate 2.
Gate 2 (Price and Specific Goals): Uses the 80/20 preference point system.
Price: Maximum 80 points.
Specific Goals: Maximum 20 points, allocated as: HDIs (8 points), Women (4 points), Youth (4 points), People with disabilities (2 points), Promotion of SMMEs (2 points).
Non-submission of the SBD 6.1 form results in a zero score on Specific Goals.
CCB may negotiate with preferred bidders and conduct site inspections or product evaluations.

Technical Specifications

Scope: Design and printing of a range of marketing merchandise.

Deliverables and detailed specifications for each item:

Feather/Teardrop Banners (Outdoor): Height 3m or 4m, polyester fabric, double-sided preferred. Quantity: 15.
Pull-Up Banners: Size 850mm x 2000mm or 1000mm x 2000mm, PVC/PP, 300 DPI. Quantity: 15.
Backdrop Banners: Size 3000mm x 2300mm, PVC or fabric, 300 DPI, matte finish. Quantity: 15.
X-Banners: Size 2000x1200mm, single-sided, waterproof. Quantity: 15.
Waterproof Gazebos: 3mx3m, tool-free setup. Quantity: 15.
Tumblers: Stainless steel, 450ml, laser-etched logo. Quantity: 15.
Keychains: Metal or wood, 5-7cm, laser-etched or painted. Quantity: 15.
T-Shirts: Cotton or blend, sizes S-XXL, screen-printed logo. Quantity: 20.
Caps: Polyester/cotton blend, embroidered logo. Quantity: 20.
Eco Bags: Canvas or jute, printed logo. Quantity: 20.
Magnets/Fridge Souvenirs: PVC, metal, or resin. Quantity: 20.
Notebooks/Journals: A5 hardback, embossed logo. Quantity: 50.
Pens: Metal or quality plastic, laser-etched logo. Quantity: 20.
Umbrellas: Full colour print, wind resistant. Quantity: 15.
Puzzles: Jigsaw puzzles, thick cardboard, two variations for kids. Quantity: 20 total.
Business Cards: Standard SA size, 350gsm cardstock, for 9 people (100 each).

Financial Requirements

You must complete the supplied 'Pricing Schedule' form.
You must also submit a separate, comprehensive list of all costs (including charges not on the schedule) for the Service Level Agreement.
Failure to price every listed product will result in disqualification.
The offer must be valid for 90 days from the bid closing date.

Compliance Requirements

Mandatory documents for pre-qualification (Gate 0):

SBD 1 - Invitation to Bid.
Valid Tax Clearance Certificate (CCB verifies via CSD). Non-compliance leads to disqualification.
Pricing Schedule and detailed quotation.
SBD 4 - Bidder's Declaration of Interest.
SBD 6.1 - Preference Points Claim Form (for Specific Goals scoring).
SBD 6.2 - Declaration Certificate for Local Production and Content.
SBD 8 - Declaration of Past Supply Chain Management Practice.
SBD 9 - Certificate of Independent Bid Determination.
Central Supplier Database (CSD) Report.
Company Registration Certificate.
B-BBEE Certificate.
Reference letters (minimum of 3, not older than 3 months).

General compliance:

You must remain tax compliant for the entire contract term.
CCB will not award to bidders on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
Fronting is condemned and may lead to bid invalidation and restriction from public sector business.

Structured Evaluation Criteria

Preference System: 80/20

17 EVALUATION AND SELECTION CRITERIA ............................................. 16 functionality criteria. 80/20 Preference Point System 17 EVALUATION AND SELECTION CRITERIA ..... 17.2 Gate 2: Price and Specific Goals pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ), responsive bids will be adjudicated on the 80/20-preference point system in terms of which points are awarded to bidders on the basis of The bid price (maximum 80 points) and Specific Goals (maximum 20 points). 17.2.2 The evaluation of price and specific goals will be evaluated as outlined in Table Table 2: Price and Specific Goals Evaluation Specific Goals 20 and 1993 constitution) (8 points) Women (4 points) Youth (4 points) People with disabilities (2 points) (2 points) 20.3 Negotiate with one or more preferred bidder(s) identified in the evaluation process, 20.5 Carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of Material: Metal or quality plastic Resolution: DPI for print quality 17 EVALUATION AND SELECTION CRITERIA Pre-qualification Criteria Price and Specific Goals documents as outlined in (Table 100 points, as per (Table 2),

Important Dates

Bid closing date: 19 June 2026.
Closing time: Document states both 10H00 (Section 13.4) and 16H00 (Section 7.1). Clarify with the contact.
Bid advertisement and document availability: From 02 June 2026.
Period of bid validity: 90 days from closing.
No compulsory briefing session.

Contact Information

For enquiries: Contact Ms. Deidre Hartzenberg.
Email: [email protected] and [email protected].
Phone: 021 461 4676.
All enquiries must be submitted in writing via email.
Physical address: Castle Control Board, Castle of Good Hope, Cnr Castle & Darling Str, Cape Town, 8001.

Extended Document Analysis

Description

Source: CCB2026-06-02.pdf

The Castle Control Board is a Schedule 3A Public Entity of the Ministry of Defence

and Military Veterans. The Castle Control Board (CCB) was established in terms of

the Castle Management Act, Act . The CCB stipulates certain outcomes

to be achieved. These outcomes form a set of strategic outputs which all planning

operations are based outcomes. These strategic outcomes are as follows:

To preserve and protect the military and cultural heritage of the Castle of

Good Hope.

To optimize the tourism potential of the Castle of Good Hope.

To optimise accessibility to the Castle of Good Hope by the public.

The Castle of Good Hope is a declared National Heritage site protected by the

National Heritage Resources Act, Act . Therefore, the strategic outcomes

must also include:

Promotion, development and interpretation of the Castle of Good Hope as a

place of education and learning.

Development of the capacity of the Caste of Good Hope to promote

understanding, reconciliation and nation-building.

Agreement with the Department of Defence in terms of the management of

the Castle of Good Hope as a defence endowment property.

The Castle Control Board is responsible for the overall management, maintenance

and promotion of the Castle of Good Hope as a heritage site and tourism attraction.

In terms of the legislative mandate, the organisation is expected to provide a range

of public services and goods on behalf of the Department of Defence to local

community members, tourists, school learners, students, conservation agencies,

exhibitors, performers, cultural organizations, traditional authorities, filming

companies, event organisers, military institutions and many more.

The Castle of Good Hope has several museums and exhibitions. These include the

Military Museum, the Iziko Museums managed by William Fehr collection and

ceramic museum, the Camissa Museum, and other temporary exhibitions such as

the Cape Heritage Museum.

These museums showcase different attractions at the Castle of Good Hope.

Castle Control Board

Castle of Good Hope

Cnr Castle & Darling Str

Cape Town, 8001 021 461 4676

[email protected]

The CCB is located at the Castle of Good Hope in the City of Cape Town.

The Castle Control Board (CCB) would like to invite bidders to submit a quote on design and

printing of merchandise.

The purpose of this document is to detail the scope of work, incorporating the tasks

and responsibilities of the bidder required by CCB to print and design of merchandise.

Castle Control Board

Castle of Good Hope

Cnr Castle & Darling Str

Cape Town, 8001 021 461 4676

[email protected]

4 definitions

4.1 CoCT refers to City of Cape Town Metropolitan Municipality

4.2 CCB refers to Castle Control Board

4.3 DoD refers to the Department of Defence

4.4 MoD MV refers to the Minister of Defence and Military Veterans

4.5 PC refers to Personal Computer

4.6 SLA means Service Level Agreement which is a contract that defines the level of

service expected from the service provider

4.7 VAT refers to Value Added Tax

5 legislative framework of the bid

5.1 Tax Legislation

Bidders must be compliant when submitting a proposal to CCB and remain compliant

for the entire contract term with all applicable tax legislation, including but not limited

to the Income Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991

(Act No. ).

5.2 Procurement Legislation

The RFQ will be processed in accordance with the PPPFA requirements. CCB’s

Supply Chain Management Policy outlines the procurement process and a supplier

performance evaluation process, respectively.

5.3 Technical Legislation and/or Standards

Bidders should be cognizant of the legislation and/or standards specifically

applicable to the supply of goods.

Castle Control Board

Castle of Good Hope

Cnr Castle & Darling Str

Cape Town, 8001 021 461 4676

[email protected]

6 compulsory briefing session

6.1 No compulsory briefing session

7 timeline of the bid process

7.1 The period of validity of this bid and the withdrawal of offers, after closing date and

time is 90 days. The project timeframes of this bid are set out below:

Activity RFQ

Advertisement of bid on Government e-Tender 02 June 2026

Portal/ CCB Website

Bid documents will be accessed from the 02 June 2026

CCB website:

Bid closing date and time 19 June 2026 at 16H00

7.2 All dates and times in this bid are South African standard time.

7.3 Any time or date in this bid is subject to change at the CCB’s discretion.

7.4 The establishment of a time or date in this bid does not create an obligation on the

part of CCB to take any action or create any right in any way for any bidder to

demand that any action be taken on the date established.

7.5 The bidder accepts that, if CCB extends the deadline for bid submission (the

Closing Date) for any reason, the requirements of this bid otherwise apply equally

to the extended deadline.

8 contact and communication

8.1 A nominated official of the bidder(s) can make enquiries in writing, to Ms. Deidre

Hartzenberg for enquiries, via email [email protected] and

[email protected] and/or by phone at 021 461 4676. Bidders

must reduce all telephonic enquiries by writing and sending them to the above

email address.

8.2 The delegated official at CCB may communicate with the bidder(s) where clarity is

sought in the bid proposal.

8.3 Any communication with an official or a person acting in an advisory capacity for

CCB in respect of the bid between the closing date and the award of the bid by the

bidder(s) is discouraged.

8.4 All communication between the bidder(s) and CCB must be done in writing.

Castle Control Board

Castle of Good Hope

Cnr Castle & Darling Str

Cape Town, 8001 021 461 4676

[email protected]

8.5 Whilst all due care has been taken in connection with the preparation of this bid,

CCB makes no representations or warranties that the content of the bid or any

information communicated to or provided to the bidder(s) during the bidding

process is, or will be, accurate, current, or complete. CCB and its employees and

advisors will not be liable with respect to any information communicated which may

not be accurate, current, or complete.

8.6 If bidder(s) find(s) or reasonably believe(s) it has found any discrepancy, ambiguity,

error or inconsistency in this bid or any other information provided by CCB (other

than minor clerical matters), the bidder(s) must promptly notify CCB in writing of

such discrepancy, ambiguity, error, or inconsistency in order to afford CCB an

opportunity to consider what corrective action is necessary (if any).

8.7 Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other

information provided by CCB will, if possible, be corrected and provided to all

bidder(s) via CCB website, without attribution to the bidder(s) who provided the

written notice.

8.8 All people (including bidder(s) obtaining or receiving the bid and any other

information in connection with the bid of the tendering process) must keep the

contents on the bid and other such information confidential and not disclose or use

the information except as required for the purpose of developing a proposal in

response to this bid.

9 late bids

Bids received after the closing date and time, at the email address indicated in the

bid documents, will not be accepted for consideration and where practicable, be

returned unopened to the bidder(s).

10 counter conditions

Bidders’ attention is drawn to the fact that amendments to any of the bid conditions

or setting of counter conditions by bidders or qualifying any bid conditions may result

in the invalidation of such proposals.

11 fronting

11.1. CCB supports the spirit of broad based black economic empowerment and

recognizes that real empowerment can only be achieved through individuals and

businesses conducting themselves in accordance with the Constitution and in an

honest, fair, equitable, transparent, and legally compliant manner. Against this

background, CCB condemns any form of fronting.

Castle Control Board

Castle of Good Hope

Cnr Castle & Darling Str

Cape Town, 8001 021 461 4676

[email protected]

11.2. CCB, in ensuring that bidders conduct themselves in an honest manner will, as

part of the bid evaluation processes, conduct, or initiate the necessary

enquiries/investigations to determine the accuracy of the representation made in

the quotations Should any of the fronting indicators as contained in the Guidelines

on Complex Structures and Transactions and Fronting, issued by the Department

of Trade and Industry, be established during such an enquiry/investigation, the

onus will be on the bidder to prove that fronting does not exist. Failure to do so

within a period of (14) fourteen days from the date of notification may invalidate

the bid/contract and may also result in the restriction of the bidder/contractor

conducting business with the public sector for a period not exceeding (10) ten

years, in addition to any other remedies CCB may have against the

bidder/contractor concerned.

12 supplier due diligence

12.1 CCB reserves the right to conduct supplier due diligence prior to final award or at

any time during the contract period.

12.2 CCB reserves the right to request presentations/ demonstrations from the short-

listed bidders as part of the bid process.

13 submission of proposals

13.1 Bidders must submit documents, on or before the closing date and time, either by:

Hand / Courier:

The Castle of Good Hope, Corner Castle & Darling Street, Cape Town, 8001

Postal Services:

Castle Control Board

P.O Box 1

Cape Town

8000

NB: Bidders are responsible for the bids reaching the CCB on or before the closing date and time.

Bids received after the closing date and time will not be acceptable.

13.2 All bids must be submitted in hard copy in a sealed envelope and secure package.

All bids must have the reference CCB2026/06/02.The tender box will be placed at

the Castle of Good Hope reception. The submission times: 09h30-16h00

13.3 Bid documents will only be considered if received by CCB before the closing date

and time.

13.4 Bidders are required to submit, before or on 19 June 2026 at 10H00, the

following:

13.4.1 A comprehensive proposal which clearly refers to all requirements of the

functionality criteria.

13.4.2 The comprehensive proposal must outline the bidder’s understanding of the

brief and show evidence of the ability to meet the scope requirements and all

expected deliverables.

13.4.3 All necessary proof of meeting the competency and expertise requirements.

13.4.4 Rates structure in response to the submitted RFQ for Design and printing of merchandise

13.4.5 All pre-qualification documents.

13.5 Bidders are requested to submit a minimum of three (3) favorable reference

letters from previous work that was done

14 duration of contract

Once- off

15.1 The bidder must provide the following:

The Castle Control Board invites qualified companies to submit quotes for the design and

printing of merchandise products, with quotations required for both services. Bidders must

demonstrate relevant experience, provide detailed cost breakdowns, and ensure timely

delivery of all listed items. See below:

Feather / Teardrop Banners (Outdoor Events)

Height: 3m or 4m

Material: Polyester fabric

Base: Ground spike or water base

Wind resistant

Print: Double sided (preferred)

Quantity: 15

Pull-Up (Roll-Up) Banners

Size: 850mm (W) x 2000mm (H) or 1000mm x 2000mm

Material: PVC or PP synthetic media (non-glare)

Resolution: 300 DPI

Print: Full colour

Base: Aluminium stand

Orientation: Vertical

Quantity: 15

Backdrop banners

Size: 3000mm (W) x 2300mm (H)

Material: PVC Banner (440–510gsm) or Fabric (polyester)

Print: Full colour, single-sided

Resolution: 300 DPI

Finish: Matte (anti-glare for photography)

Mounting: Adjustable backdrop stand

Use: Indoor / sheltered outdoor

Quantity: 15

X-Banners

Size: 2000x1200mm

Single sided x-banner system

Fibre poles with metal connecting hub

Print single sided

Waterproof & tear-resistant

Quantity: 15

Waterproof Gazebos

3mx3m

Easily foldable

Heritage appropriate

Tool-free setup

Quantity: 15

Castle of Good Hope Tumbler

Material: Stainless steel, double-wall vacuum insulated

Capacity: 450ml

Colour: Castle of Good Hope colours (burgundy, navy, gold and beige)

Print: Laser-etched Castle logo

Lid: Spill-proof flip-top

Packaging: Kraft gift box with Castle of Good Hope branding

Quantity: 15

Keychains

Material: Metal (aluminium or stainless steel) or wood

Size: 5–7cm length

Finish: Polished, laser-etched logo or painted

Design: Castle of Good Hope outline, crest, or heritage symbol

Packaging: Small kraft bag or hanging card

Quantity: 15

T-Shirts

Material: 100% cotton or cotton-blend

Sizes: S–XXL standard (5 from each size)

Colours: White, beige, navy, burgundy

Branding: Castle of Good Hope logo on chest (“INTERNS” printed on the back) with our slogan

beneath

Printing: Screen-print (logo)

Quantity: 20 (5 printed interns at the back and another 15 with just the Castle of Good Hope’s

slogan at the back and logo in front)

Caps

Cap style: 6 panel caps

Size: one size fits all adjustable strap

Material: polyester/cotton blend

Colours: Castle of Good Hope colours (maroon, navy, beige)

Branding: Embroided Castle of Good Hope logo

Back: small text “Est 1666)

Quantity:20

Eco Bags

Material: Cotton canvas 140–200gsm or jute

Size: 35cm x 40cm standard

Handles: 25–30cm cotton strap

Branding: Castle of Good Hope logo and heritage illustration

Colour scheme: Castle of Good Hope heritage colours (beige, navy, burgundy and gold)

Quantity: 20

Magnets / Fridge Souvenirs

Material: PVC, metal, or resin

Size: 5–7cm

Design: Castle of Good Hope façade

Finish: Glossy, durable

Quantity: 20

Notebooks / Journals

Size: A5 standard

Material: Hardback, kraft paper inside

Branding: Embossed or printed Castle of Good Hope logo

Colour scheme: Castle colours

Quantity: 50

Pens

Material: Metal or quality plastic

Branding: Laser-etched or printed Castle of Good Hope logo

Quantity: 20

Umbrellas

Full colour print with high visibility of Castle of Good Hope logo

Wind resistant

Comfortable grip handle

Quantity: 15

Castle of Good Hope puzzles

Puzzle type: jigsaw puzzle

Variations: Floor large pieces for younger kids & wooden inset puzzle for early learners

Puzzle size: Standard size +- A3 size (30cmx42cm)

Floor puzzle: 60cmx90cm

Material: Thick cardboard (2-3mm, durable)

Quantity: 10 for younger kids and 10 for early learners

Evaluation Criteria

Source: CCB2026-06-02.pdf

17 evaluation and selection criteria ............................................. 16

functionality criteria.

80/20 Preference Point System

17 evaluation and selection criteria .....

17.2 Gate 2: Price and Specific Goals

pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act ), responsive bids will be adjudicated on the 80/20-preference point

system in terms of which points are awarded to bidders on the basis of

The bid price (maximum 80 points) and

Specific Goals (maximum 20 points).

17.2.2 The evaluation of price and specific goals will be evaluated as outlined in Table

Table 2: Price and Specific Goals Evaluation

Specific Goals 20

and 1993 constitution) (8 points)

Women (4 points)

Youth (4 points)

People with disabilities (2 points)

(2 points)

20.3 Negotiate with one or more preferred bidder(s) identified in the evaluation process,

20.5 Carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of

Material: Metal or quality plastic

Resolution: DPI for print quality

17 evaluation and selection criteria

Pre-qualification Criteria Price and Specific Goals

documents as outlined in (Table 100 points, as per (Table 2),

Contractual Terms

Source: CCB2026-06-02.pdf

If a bidder breaches the conditions of this bid and as a result of that breach, CCB incurs

costs or damages (including, without limitation, the costs of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and

holds CCB harmless from any and all such costs which CCB may incur and for any

damages or losses CCB may suffer.

26 precedence

This document will prevail over any information provided during any briefing session

whether oral or written unless such written information provided expressly amends this

document by reference.

27 limitation of liability

A bidder participates in this bid process entirely at its own risk and cost. CCB shall not

be liable to compensate the bidder on any grounds whatsoever for any costs incurred or

any damage suffered as a result of the bidder’s participation in this bid process.

28 tax compliance

No tender shall be awarded to a bidder who is not a tax compliant. CCB reserves the right

to withdraw an award made, or cancel a contract concluded with a successful bidder in the

event that it is established that such bidder was in fact not tax compliant at the time of

the award, or has submitted a fraudulent TCC to CCB, or whose verification against the

Central Supplier Database (CSD) proves non-compliant. CCB further reserves the right

to cancel a contract with a successful bidder in the event that such a bidder does not

remain tax compliant for the full term of the contract.

29 national treasury

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners, or trustees) appear on the Register of Tender Defaulters kept by National

Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers.

CCB reserves the right to withdraw an award, or cancel a contract concluded with a bidder

should it be established, at any time, that a bidder has been blacklisted with the National

Treasury by another government institution.

30 governing law

South African law governs this bid and the bid response process. The bidder agrees to

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and

all processes associated with the bid.

31 responsibility for sub-contractors and bidder’s

Personnel

A bidder is responsible for ensuring that its personnel (including agents, officers,

directors, employees, advisors, and other representatives), its sub-contractors, if any,

and personnel of its sub-contractors comply with all terms and conditions of this bid. In

the event that CCB allows a bidder to make use of sub-contractors, such sub-contractors

will at all times remain the responsibility of the bidder and CCB will not under any

circumstances, be liable for any losses or damages incurred by or caused by such subcontractor.

32 confidentiality

Except as may be required by operation of law, by a court or by a regulatory authority

having appropriate jurisdiction, no information contained in or relating to this bid or a

bidder’s tender(s) will be disclosed by any bidder or other person not officially involved

with CCB’s examination and evaluation of a Tender.

No part of the bid may be distributed, reproduced, stored or transmitted, in any form or

by means, electronic, photocopying, recording or otherwise, in whole or in part except

for the purpose of preparing a Tender. This bid and any other documents supplied by

CCB remain proprietary to CCB and must be promptly returned to CCB upon request

together with all copies, electronic versions, excerpts, or summaries thereof or work

derived there from.

Throughout this bid process and thereafter, bidder(s) must secure CCB’s written

approval prior to the release of any information that pertains to (a) the potential work or

activities to which this bid relates; or (b) the process which follows this bid. Failure to

adhere to requirement may result in disqualification from the bid process and civil action.

No confidential information relating to the process of evaluating or adjudicating bids or

appointing a bidder will be disclosed to a bidder or any other person not officially involved

with such a process.

33 proprietary information

Bidder will on their bid cover letter make declaration that they did not have access to any

CCB proprietary information or any other matter that may have unfairly placed that bidder

in a preferential position in relation to any other bidder(s).

34 sbd forms for completing

Visit the official Castle of Good Hope website at www.castleofgoodhope.co.za

Navigate too About Us

Select SCM (Supply Chain Management)

Download the following SBD forms:

Sbd 4

Sbd 6.1

Sbd 8

Sbd 9

Accurately complete each of the downloaded SBD forms in accordance with the RFQ

requirements. Attach the completed SBD forms along with all required supporting documentation.

Cape Town, 8001 021 461 4676

[email protected]

25 indemnity ............................................................................................... 24

26 precedence .......................................................................................... 24

27 limitation of liability ....................................................................... 25

28 tax compliance ................................................................................... 25

29 national treasury ............................................................................ 25

30 governing law .................................................................................... 25

31 responsibility for sub-contractors and bidder’s

Personnel ................................................................................................... 25

32 confidentiality ................................................................................... 26

33 proprietary information ............................................................... 26

34 sbd forms for completing......................................................27

23.1 The bidder should note that the terms of its Tender will be incorporated in the

proposed contract by reference and that CCB relies upon the bidder’s Tender as a

material representation in making an award to a successful bidder and in concluding

an agreement with the bidder.

23.2 It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by CCB against the bidder notwithstanding the conclusion

of the SLA between CCB and the bidder for the provision of the service in question.

In the event of a conflict between the bidder’s proposal and the SLA concluded

between the parties, the SLA will prevail.

costs or damages (including, without limitation, the costs of any investigations,

procedural impairment, repetition of all or part of the bid process and/or enforcement of

intellectual property rights or confidentiality obligations), then the bidder indemnifies and

holds CCB harmless from any and all such costs which CCB may incur and for any

damages or losses CCB may suffer.

submit to the exclusive jurisdiction of the South African courts in any dispute of any kind

that may arise out of or in connection with the subject matter of this bid, the bid itself and

all processes associated with the bid.

31 responsibility for sub-contractors and bidder’s

Quality Management