Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Lower Germiston Road - Rosherville - Germiston - 2022
Organization Type
GOVERNMENT
Published
03 Jun 2026
OCDS Reference
ocds-9t57fa-158018
This tender by ESKOM seeks suppliers for the provision and management of driver cameras over a 5-year period on an as-and-when-required basis. IT prioritizes socio-economic transformation, local industrial development, and compliance with supplier development, localisation, and industrialisation (sdl&i) obligations, including b-bbee, skills development, job creation, and socio-economic development targets.
National footprint for support and service across South Africa
Ability to operate internationally (GSM roaming)
Compliance with OHS Act (3-year data retention)
Proven experience in driver behavior systems and fleet safety
Capacity to handle large-scale deployments and maintenance
Secure data management and legal compliance (encrypted footage for judiciary use)
Technical capability for remote firmware updates and tamper-proof hardware
The successful service provider must supply, fit, and provide national support and service for a driver camera system to Eskom Rotek Industries for 5 years (60 months). The solution must:
System capabilities:
Service provider responsibilities:
Eskom Rotek Industries (ERI) requires a managed driver camera programme to address safety risks associated with its fleet vehicles. The solution must combine hardware (driver cameras) and software to record and analyse data in real time, providing feedback to improve driver safety, efficiency, and behaviour. The programme aims to reduce injuries, fleet damage claims, and operational costs while enhancing public perception of ERI vehicles. The service provider must supply, fit, and provide national support for the system over a 5-year period.
The driver camera programme is a safety initiative to mitigate risks from ERI’s fleet operations. Key health and safety requirements include:
Eskom Rotek Industries (ERI) requires a managed driver camera programme to address safety risks associated with its fleet vehicles. The solution must combine hardware (driver cameras) and software to record and analyse data in real time, providing feedback to improve driver safety, efficiency, and behaviour. The programme aims to reduce injuries, fleet damage claims, and operational costs while enhancing public perception of ERI vehicles. The service provider must supply, fit, and provide national support for the system over a 5-year period.
Eskom Rotek Industries (ERI) requires a managed driver camera programme to address safety risks associated with its fleet vehicles. The solution must combine hardware (driver cameras) and software to record and analyse data in real time, providing feedback to improve driver safety, efficiency, and behaviour. The programme aims to reduce injuries, fleet damage claims, and operational costs while enhancing public perception of ERI vehicles. The service provider must supply, fit, and provide national support for the system over a 5-year period.
General requirements for the driver camera system:
System functionality:
Service provider obligations:
General requirements for the driver camera system:
System functionality:
Service provider obligations:
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System functionality:
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Returnable Documents: C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and
Provision of management of driver camera
Project
Payment Terms: payment certificate from the Service Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Employer's procedures stated in the Service Information, showing the amount due for payment
equal to that stated in the payment certificate.
Z7.2 If the Contractor does not provide a tax invoice in the form and
C1.1 Form of Offer and Acceptance [●]
C1.1 Form of Offer & Acceptance
By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer
This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and
B-BBEE Details: med to be jointly
and severally liable to the Employer for the performance of this contract.
Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Contractor on their behalf.
Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Employer having
been given to the Contractor in writing.
Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status
Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Contractor’s B-BBEE status, the
Contractor notifies the Employer within seven days of the change.
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Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Service Manager
within thirty days of the notification or as otherwise instructed by the Service Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Service.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.
Z4 Confidentiality
Z4.1 The Contractor does not disclose or
{"name":"Mr Wiseman","email":"[email protected]","phone":"011 629 4000","department":null,"address":"n the conditions of contract identified"}
Provision of management of driver camera
Project
3 Health and safety, the environment and quality assurance ............................................................. 34
3.3 Quality assurance requirements ...................................................................................................... 34
10 Data for main Option clause
A Priced contract with price list
20.5 The Contractor prepares forecasts of the
final total of the Prices for the whole of the
service at intervals no longer than N/A
11 Data for Option W1
W1.1 The Adjudicator the person selected from the ICE-SA Division
(or its successor body) of the South African
Institution of Civil Engineering Panel of
Adjudicators by the Party intending to refer a
dispute to him (see www.ice-sa.org.za). If the
Parties do not agree on an Adjudicator the
Adjudicator will be appointed by the Arbitration
Foundation of Southern Africa (AFSA).
Address Johannesburg, South Africa
W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the
South African Institution of Civil Engineering
and the Institution of Civil Engineers (London)
(see www.ice-sa.org.za ) or its successor body.
W1.4(2) The tribunal is: arbitration
W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of
Arbitrations published by The Association of
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Arbitrators (Southern Africa) or its successor
body.
The place where arbitration is to be held is Johannesburg, South Africa
The person or organisation who will
choose an arbitrator
state who selects an arbitrator, is Africa) or its successor body.
12 Data for secondary Option
clauses
X1 Price adjustment for inflation
X1.1 The base date for indices is One month prior to contract date
The proportions used to calculate the Proport Linked to Index prepared by
Price Adjustment Factor are: ion index for
0. [●] [●]
0. [●] [●]
0. [●] [●]
0. [●] [●]
0. [●] [●]
[●] Non-adjustable
1.00
X2 Changes in the law
X17 Low performance damages
X17.1 The service level table is in
X18 Limitation of liability
X18.1 The Contractor’s liability to the Employer R0.00 (zero Rand)
for indirect or consequential loss is limited
to
X18.2 For any one event, the Contractor’s The amount of the deductibles relevant to the
liability to the Employer for loss of or event
damage to the Employer’s property is
limited to
X18.3 The Contractor’s liability for Defects due to The greater of
his design of an item of Equipment is limited
to
and
from the Employer’s insurance (other than
the resulting physical damage to the
Employer’s property which is not excluded)
plus the applicable deductibles
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X18.4 The Contractor’s total liability to the the total of the Prices other than for the
Employer, for all matters arising under or additional excluded matters.
in connection with this contract, other than
the excluded matters, is limited to The Contractor’s total liability for the additional
excluded matters is not limited.
The additional excluded matters are amounts
for which the Contractor is liable under this
contract for
specification,
outside the Affected Property,
the Employer’s property, Plant and
Materials),
right.
X18.5 The end of liability date is 3 months after the end of the service period
Z The additional conditions of contract
are Z1 to Z11 always apply.
Z1 Cession delegation and assignment
Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person
without the written consent of the Employer.
Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and
delegate its rights and obligations under this contract to any of its subsidiaries or any of its
present divisions or operations which may be converted into separate legal entities as a result
of the restructuring of the Electricity Supply Industry.
Z2 Joint ventures
Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two
or more persons or organisations then these persons or organisations are deemed to be jointly
and severally liable to the Employer for the performance of this contract.
Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Contractor on their behalf.
Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Employer having
been given to the Contractor in writing.
Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status
Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Contractor’s B-BBEE status, the
Contractor notifies the Employer within seven days of the change.
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Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Service Manager
within thirty days of the notification or as otherwise instructed by the Service Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Service.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.
Z4 Confidentiality
Z4.1 The Contractor does not disclose or make any information arising from or in connection with
this contract available to Others. This undertaking does not, however, apply to information
which at the time of disclosure or thereafter, without default on the part of the Contractor, enters
the public domain or to information which was already in the possession of the Contractor at the
time of disclosure (evidenced by written records in existence at that time). Should the
Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that
the provisions of this clause are complied with by the recipient.
Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Service Manager.
Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not,
or cannot, be obtained, then the Contractor may disclose that portion of the information which it
is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected
Property or any portion thereof, in the course of Providing the Service and after the end of the
service period, requires the prior written consent of the Service Manager. All rights in and to all
such images vests exclusively in the Employer.
Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.
Z5 Waiver and estoppel: Add to core clause 12.3:
Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
Parties, the Service Manager or the Adjudicator does not constitute a waiver of rights, and does
not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in
writing.
Z6 Health, safety and the environment: Add to core clause 27.4
Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety
of persons in and about the execution of the service. Without limitation the Contractor:
provided for under the Construction Regulations 2014 (promulgated under the Occupational
Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;
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proper compliance with the Construction Regulations, all applicable health & safety laws
and regulations and the health and safety rules, guidelines and procedures provided for in
this contract and generally for the proper maintenance of health & safety in and about the
execution of the service; and
Regulations and with all applicable health & safety laws and regulations and rules,
guidelines and procedures otherwise provided for under this contract and ensures that his
Subcontractors, employees and others under the Contractor’s direction and control,
likewise observe and comply with the foregoing.
Z6.2 The Contractor, in and about the execution of the service, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.
Z7 Provision of a Tax Invoice and interest. Add to core clause 51
Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Employer's procedures stated in the Service Information, showing the amount due for payment
equal to that stated in the payment certificate.
Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this
contract, the time by when the Employer is to make a payment is extended by a period equal in
time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms
of core clause 51.2 is then calculated from the delayed date by when payment is to be made.
Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to
comply with the requirements of the Value Added Tax Act, no (as amended) and to
include the Employer’s VAT number 4330196330 on each invoice he submits for payment.
Z8 Notifying compensation events
Z8.1 Delete the last paragraph of core clause 61.3 and replace with:
If the Contractor does not notify a compensation event within eight weeks of becoming aware of
the event, he is not entitled to a change in the Prices.
Z9 Employer’s limitation of liability
Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the
Employer’s liability under the indemnity is limited to compensation as provided for in core
clause 63 and X19.11 if Option X19 Task Order applies to this contract.
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
Z10
point, after the words "against it":
Z10.1 or had a business rescue order granted against it.
Z11 Ethics
For the purposes of this Z-clause, the following definitions apply:
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Affected party means, as the context requires, any party, irrespective of whether it is the Contractor or a third party, such
party’s employees, agents, or Subcontractors or Subontractor’s employees, or any one or more of all
these parties’ relatives or friends,
Coercive Action means to harm or threaten to harm, directly or indirectly, an Affected Party or the property of an Affected
Party, or to otherwise influence or attempt to influence an Affected Party to act unlawfully or illegally,
Collusive Action means where two or more parties co-operate to achieve an unlawful or illegal purpose, including to
influence an Affected party to act unlawfully or illegally,
Committing means, as the context requires, the Contractor, or any member thereof in the case of a joint venture, or its
Party employees, agents, or Subcontractors or the Subcontractors employees,
Corrupt Action means the offering, giving, taking or soliciting, directly or indirectly, of a good or service to unlawfully or
illegally influence the actions of an Affected Party,
Fraudulent means any unlawfully or illegally intentional act or omission that misleads, or attempts to mislead, an
Action Affected party, to obtain a financial or other benefit or to avoid an obligation or incurring an obligation,
Obstructive means a Committing party unlawfully or illegally destroying, falsifying, altering or concealing information or
Action making false statements to materially impede an investigation into allegations of Prohibited Action and,
Prohibited means any one or more of a Coercive Action, Collusive Action, Corrupt Action, Fraudulent Action, or
Action Obstructive Action.
Z 11.1 A Committing Party may not take any Prohibited Action during the procurement of this contract or in
execution thereof.
Z 11.2 The Employer may terminate the Contractor’s obligation to Provide the Works if a Committing Party has
taken such Prohibited Action and the Contractor did not take timely and appropriate action to prevent or
remedy the situation, without limiting any other rights or remedies the Employer has. It is not required that
the Committing Party had to have been found guilty, in court or in any other similar process, of such
Prohibited Action before the Employer can terminate the Contractor’s obligation to Provide the Works for
this reason.
Z 11.3 If the Employer terminates the Contractor’s obligations to Provide the Works for this reason, the
procedures and amounts due on termination are respectively A
Z 11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited Action. Where
the Employer does not have contractual bond with the Committing Party, the Contractor ensures that the
Committing Party co-operates fully with an investigation.
Z12 Insurance
Z12.1 Replace core clause 83 with the following:
Insurance Cover 83
83.1 When requested by a Party, the other Party provides certificates from his insurer or broker stating
that the insurances require by this contract are in force.
83.2 The Contractor provides the insurance stated in the Insurance Table A from the starting date until
the earlier of Completion and the date of the termination certificate.
Insurance table a
Insurance against Minimum amount of cover or minimum limit of
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Loss of or damage caused by the The replacement cost where not covered by the
Contractor to the Employer’s Employer’s insurance
property
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
Loss of or damage to Plant and The replacement cost where not covered by the
Materials Employer’s insurance.
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
Loss of or damage to Equipment The replacement cost where not covered by the
Employer’s insurance.
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
The Contractor’s liability for loss of Loss of or damage to property
or damage to property (except the
The replacement cost Employer’s property, Plant and
Materials and Equipment) and
liability for bodily injury to or death of
a person (not an employee of the
Contractor) arising from or in Bodily injury to or death of a person
connection with the Contractor’s
providing the Service The amount required by the applicable law.
Liability for death of or bodily injury The amount required by the applicable law.
to employees of the Contractor
arising out of an in the course of
their employment in connection with
this contract.
Replace core clause 86 with the following:Z12.2
86Insurance by
the Employer
86.1 The Employer provides the insurances stated in the Insurance Table B
Insurance table b
Insurance against or name of Minimum amount of cover or minimum limit of indemnity
policy
Assets All Risk Per the insurance policy document
Contract Works insurance Per the insurance policy document
Environmental Liability Per the insurance policy document
General and Public Liability Per the insurance policy document
Transportation (Marine) Per the insurance policy document
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Motor Fleet and Mobile Plant Per the insurance policy document
Terrorism Per the insurance policy document
Cyber Liability Per the insurance policy document
Nuclear Material Damage and Per the insurance policy document
Business Interruption
Nuclear Material Damage Terrorism Per the insurance policy document
Z13
Nuclear Liability
Z13.1
The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear
installation, as designated by the National Nuclear Regulator of the Republic of South Africa,
and is the holder of a nuclear licence in respect of the KNPS
Z13.2
The Employer is solely responsible for and indemnifies the Contractor or any other person
against any and all liabilities which the Contractor or any person may incur arising out of or
resulting from nuclear damage, as defined in Act , save to the extent that any
liabilities are incurred due to the unlawful intent of the Contractor or any other person or the
presence of the Contractor or that person or any property of the Contractor or such person at or
in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting
on behalf of the Employer.
Z13.3
Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the
aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to
the unlawful intent of the Contractor or any other person, or the presence of the Contractor or
that person or any property of the Contractor or such person at or in the KNPS or on the KNPS
site, without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.4
The Employer does not waive its rights provided for in section 30 (7) of Act , or any
replacement section dealing with the same subject matter.
Z13.5
The protection afforded by the provisions hereof shall be in effect until the KNPS is
Z14 decommissioned.
Asbestos
AAIA For the purposes of this Z-clause, the following definitions apply:
ACM means approved asbestos inspection authority
AL means asbestos containing materials.
means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres per ml of air
measured over a 4 hour period. The value at which proactive actions is required in order to
Ambient Air control asbestos exposure to prevent exceeding the OEL.
Compliance means breathable air in area of work with specific reference to breathing zone, which is defined
Monitoring to be a virtual area within a radius of approximately 30cm from the nose inlet.
means compliance sampling used to assess whether or not the personal exposure of workers
to regulated asbestos fibres is in compliance with the Standard’s requirements for safe
processing, handling, storing, disposal and phase-out of asbestos and asbestos containing
OEL material, equipment and articles.
Parallel means occupational exposure limit.
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Measurements
means measurements performed in parallel, yet separately, to existing measurements to verify
Safe Levels validity of results.
means airborne asbestos exposure levels conforming to the Standard’s requirements for safe
processing, handling, storing, disposal and phase-out of asbestos and asbestos containing
Standard material, equipment and articles.
means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing,
Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos Containing Material,
SANAS Equipment and Articles.
TWA means the South African National Accreditation System.
means the average exposure, within a given workplace, to airborne asbestos fibres, normalised
to the baseline of a 4 hour continuous period, also applicable to short term exposures, i.e. 10-
Z14.1 minute TWA.
The Employer ensures that the Ambient Air in the area where the Contractor will Provide the
Services conforms to the acceptable prescribed South African standard for asbestos, as per the
regulations published in GNR February 2002, under the Occupational Health and
Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2
regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous
period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per
millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance
Z14.2 with HSG248 and monitored according to HSG173 and OESSM.
Upon written request by the Contractor, the Employer certifies that these conditions prevail. All
measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment
and Labour approved AAIA. The Contractor may perform Parallel Measurements and related
control measures at the Contractor’s expense. For the purposes of compliance the results
generated from Parallel Measurements are evaluated only against South African statutory limits
as detailed in clause Z14.1. Control measures conform to the requirements stipulated in the
Z14.3 AAIA-approved asbestos work plan.
Z14.4 The Employer manages asbestos and ACM according to the Standard.
In the event that any asbestos is identified while Providing the Services, a risk assessment is
conducted and if so required, with reference to possible exposure to an airborne concentration
of above the AL for asbestos, immediate control measures are implemented and relevant air
Z14.5 monitoring conducted in order to declare the area safe.
The Contractor’s personnel are entitled to stop working and leave the contaminated area
forthwith until such time that the area of concern is declared safe by either Compliance
Monitoring or an AAIA approved control measure intervention, for example, per the emergency
Z14.6 asbestos work plan, if applicable.
The Contractor continues to Provide the Services, without additional control measures
presented, on presentation of Safe Levels. The contractually agreed dates to Provide the
Services, including the Completion Date, are adjusted accordingly. The contractually agreed
dates are extended by the notification periods required by regulations 3 and 21 of the Asbestos
Z14.7 Regulations, 2001.
Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a
registered asbestos contractor, instructed by the Employer at the Employer’s expense, and
conducted in line with South African legislation.
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C1.2 Contract Data
Part two - Data provided by the Contractor.
[Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry)
Whenever a cell is shaded in the left hand column it denotes this data is optional and would be required in
relation to the option selected. In the event that the option is not required select and delete the whole row.]
Notes to a tendering contractor:
1. Please read both the both the NEC3 Term Service Contract April 2013 and the relevant parts of its
Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer
is required to complete.
2. The number of the clause which requires the data is shown in the left-hand column for each
statement however other clauses may also use the same data.
3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option
selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.
Completion of the data in full, according to Options chosen, is essential to create a complete contract.
Clause Statement Data
10.1 The Contractor is (Name):
Address
Tel No.
Fax No.
11.2(8) The direct fee percentage is %
The subcontracted fee percentage is %
11.2(14) The following matters will be included in
the Risk Register
11.2(15) The Service Information for the
Contractor’s plan is in:
21.1 The plan identified in the Contract Data is
contained in:
24.1 The key people are:
1 Name:
Job:
Responsibilities:
Contents: No of
pages
Part C1 Agreements & Contract Data [●]
Part C2 Pricing Data [●]
Part C3 Scope of Work [●]
CONTRACT No. [Insert at award stage]
Supplier of 40
Contract NO. _________
Part c1: agreements & contract data
Contents: No of
pages
C1.1 Form of Offer and Acceptance [●]
[to be inserted from Returnable Documents at award
stage]
C1.2a Contract Data provided by the Employer [●]
C1.2b Contract Data provided by the Contractor [●]
[to be inserted from Returnable Documents at award
stage]
C1.3 Proforma Guarantees [●]
Supplier of 40
Contract NO. _________
C1.1 Form of Offer & Acceptance
of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be
provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.
clauses and the clauses for main Option:
A: Priced contract with price list
dispute resolution Option W1: Dispute resolution procedure
and secondary Options
X1: Price adjustment for inflation
X2 Changes in the law
X17: Low service damages
X18: Limitation of liability
X19: Task Order
Z: Additional conditions of contract
of the NEC3 Term Service Contract April
20132 (tsc3)
10.1 The Employer is (name): Eskom Rotek Industries SOC Ltd
(Reg no: 1990/006897/30), a state owned
company incorporated in terms of the company
laws of the Republic of South Africa
50.1 The assessment interval is As stated on each individual task order
51.1 The currency of this contract is the South African Rand
51.2 The period within which payments are
made is 30 days from date of the Contractor’s tax
compliant invoice
51.4 The interest rate is the publicly quoted prime rate of interest
(calculated on a 365-day year) charged by from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dispute, by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and
(ii) the LIBOR rate applicable at the time for
amounts due in other currencies. LIBOR is the
6 month London Interbank Offered Rate quoted
under the caption “Money Rates” in The Wall
no rate is quoted for the currency in question
then the rate for United States Dollars, and if no
such rate appears in The Wall Street Journal
then the rate as quoted by the Reuters Monitor
Money Rates Service (or such service as may
Supplier of 40
Contract NO. _________
replace the Reuters Monitor Money Rates
Service) on the due date for the payment in
question, adjusted mutatis mutandis every 6
months thereafter (and as certified, in the event
of any dispute, by any manager employed in the
foreign exchange department of The Standard
removing cameras
9 Termination
dispute to him (see www.ice-sa.org.za). If the
Price Adjustment Factor are: ion index for
0. [●] [●]
0. [●] [●]
0. [●] [●]
0. [●] [●]
0. [●] [●]
[●] Non-adjustable
1.00
X2 Changes in the law
X17 Low performance damages
X17.1 The service level table is in
X18 Limitation of liability
X18.1 The Contractor’s liability to the Employer R0.00 (zero Rand)
for indirect or consequential loss is limited
to
X18.2 For any one event, the Contractor’s The amount of the deductibles relevant to the
liability to the Employer for loss of or event
damage to the Employer’s property is
limited to
X18.3 The Contractor’s liability for Defects due to The greater of
his design of an item of Equipment is limited
to
and
from the Employer’s insurance (other than
the resulting physical damage to the
Employer’s property which is not excluded)
plus the applicable deductibles
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Contract NO. _________
X18.4 The Contractor’s total liability to the the total of the Prices other than for the
in connection with this contract, other than
the excluded matters, is limited to The Contractor’s total liability for the additional
excluded matters is not limited.
for which the Contractor is liable under this
contract for
specification,
outside the Affected Property,
the Employer’s property, Plant and
Materials),
right.
X18.5 The end of liability date is 3 months after the end of the service period
Supplier of 40
Contract NO. _________
Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Service Manager
within thirty days of the notification or as otherwise instructed by the Service Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Service.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.
Z4 Confidentiality
Z4.1 The Contractor does not disclose or make any information arising from or in connection with
this contract available to Others. This undertaking does not, however, apply to information
which at the time of disclosure or thereafter, without default on the part of the Contractor, enters
the public domain or to information which was already in the possession of the Contractor at the
time of disclosure (evidenced by written records in existence at that time). Should the
Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that
the provisions of this clause are complied with by the recipient.
Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Service Manager.
Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not,
or cannot, be obtained, then the Contractor may disclose that portion of the information which it
is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected
the event, he is not entitled to a change in the Prices.
Z9 Employer’s limitation of liability
Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the
Employer’s liability under the indemnity is limited to compensation as provided for in core
clause 63 and X19.11 if Option X19 Task Order applies to this contract.
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
Z10
point, after the words "against it":
Z10.1 or had a business rescue order granted against it.
Z11 Ethics
Z 11.1 A Committing Party may not take any Prohibited Action during the procurement of this contract or in
execution thereof.
Z 11.2 The Employer may terminate the Contractor’s obligation to Provide the Works if a Committing Party has
taken such Prohibited Action and the Contractor did not take timely and appropriate action to prevent or
remedy the situation, without limiting any other rights or remedies the Employer has. It is not required that
the Committing Party had to have been found guilty, in court or in any other similar process, of such
Prohibited Action before the Employer can terminate the Contractor’s obligation to Provide the Works for
this reason.
Z 11.3 If the Employer terminates the Contractor’s obligations to Provide the Works for this reason, the
procedures and amounts due on termination are respectively A
Z 11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited Action. Where
the Employer does not have contractual bond with the Committing Party, the Contractor ensures that the
Z12 Insurance
Z12.1 Replace core clause 83 with the following:
Insurance Cover 83
83.1 When requested by a Party, the other Party provides certificates from his insurer or broker stating
that the insurances require by this contract are in force.
83.2 The Contractor provides the insurance stated in the Insurance Table A from the starting date until
the earlier of Completion and the date of the termination certificate.
Contractor to the Employer’s Employer’s insurance
property
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
Materials Employer’s insurance.
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
Employer’s insurance.
The Employer’s policy deductible as at Contract Date,
where covered by the Employer’s insurance.
The Contractor’s liability for loss of Loss of or damage to property
or damage to property (except the
The replacement cost Employer’s property, Plant and
Materials and Equipment) and
liability for bodily injury to or death of
a person (not an employee of the
Contractor) arising from or in Bodily injury to or death of a person
connection with the Contractor’s
providing the Service The amount required by the applicable law.
the Employer
86.1 The Employer provides the insurances stated in the Insurance Table B
Transportation (Marine) Per the insurance policy document
Supplier of 40
Contract NO. _________
against any and all liabilities which the Contractor or any person may incur arising out of or
resulting from nuclear damage, as defined in Act , save to the extent that any
liabilities are incurred due to the unlawful intent of the Contractor or any other person or the
presence of the Contractor or that person or any property of the Contractor or such person at or
in the KNPS or on the KNPS site, without the permission of the Employer or of a person acting
on behalf of the Employer.
Z13.3
Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the
aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to
the unlawful intent of the Contractor or any other person, or the presence of the Contractor or
that person or any property of the Contractor or such person at or in the KNPS or on the KNPS
site, without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.4
The Employer does not waive its rights provided for in section 30 (7) of Act , or any
replacement section dealing with the same subject matter.
Z13.5
not required, revise the notes below accordingly and delete this note.]
The conditions of contract stated in the Contract Data Part 1 include the following Secondary Options:
Option X4: Parent company guarantee
Option X13: Performance Bond
Each of these secondary Options requires a bond or guarantee “in the form set out in the Service
Information”. Pro forma documents for these bonds and guarantees are provided here for convenience
but are to be treated as part of the Service Information.
Part 3: Scope of Work ................................................................................................................................... 25
C3.1: Employer’s service Information .............................................................................................................
1 Description of the service .................................................................................................................... 28
1.1 Executive overview .......................................................................................................................... 28
1.2 Employer’s requirements for the service ......................................................................................... 28
1.3 Interpretation and terminology ......................................................................................................... 28
2 Management strategy and start up. .................................................................................................... 28
2.1 The Contractor’s plan for the service ............................................................................................... 28
2.2 Management meetings .................................................................................................................... 29
2.3 Contractor’s management, supervision and key people ................................................................. 29
2.4 Provision of bonds and guarantees ................................................................................................. 29
2.5 Documentation control ..................................................................................................................... 30
2.6 Invoicing and payment ..................................................................................................................... 30
2.7 Contract change management ........................................................................................................ 31
2.8 Records of Defined Cost to be kept by the Contractor .................................................................... 31
2.9 Insurance provided by the Employer ............................................................................................... 32
2.10 Training workshops and technology transfer ................................................................................... 32
2.11 Design and supply of Equipment ..................................................................................................... 32
2.12 Things provided at the end of the service period for the Employer’s use ....................................... 32
2.12.1 Equipment .................................................................................................................................. 32
2.12.2 Information and other things ...................................................................................................... 32
2.13 Management of work done by Task Order ...................................................................................... 32
3 Health and safety, the environment and quality assurance ............................................................. 34
3.1 Health and safety risk management ................................................................................................ 34
3.2 Environmental constraints and management .................................................................................. 34
3.3 Quality assurance requirements ...................................................................................................... 34
4 Procurement .......................................................................................................................................... 35
4.1 People .............................................................................................................................................. 35
4.1.1 Minimum requirements of people employed .............................................................................. 35
4.1.2 BBBEE and preferencing scheme ............................................................................................. 35
4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) ............................................... 35
4.2 Subcontracting ................................................................................................................................. 35
4.2.1 Preferred subcontractors ........................................................................................................... 35
4.2.2 Subcontract documentation, and assessment of subcontract tenders ...................................... 35
4.2.3 Limitations on subcontracting .................................................................................................... 36
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Contract number _________
4.2.4 Attendance on subcontractors ................................................................................................... 36
4.3 Plant and Materials .......................................................................................................................... 36
4.3.1 Specifications ............................................................................................................................. 36
4.3.2 Correction of defects .................................................................................................................. 36
4.3.3 Contractor’s procurement of Plant and Materials ...................................................................... 36
4.3.4 Tests and inspections before delivery ....................................................................................... 36
4.3.5 Plant & Materials provided “free issue” by the Employer ........................................................... 36
5 Working on the Affected Property....................................................................................................... 37
5.1 Employer’s site entry and security control, permits, and site regulations ........................................ 37
5.2 People restrictions, hours of work, conduct and records ................................................................. 37
5.3 Health and safety facilities on the Affected Property ....................................................................... 37
5.4 Environmental controls, fauna & flora .............................................................................................. 37
5.5 Cooperating with and obtaining acceptance of Others .................................................................... 37
5.6 Records of Contractor’s Equipment ................................................................................................. 37
5.7 Equipment provided by the Employer .............................................................................................. 38
5.8 Site services and facilities ................................................................................................................ 38
5.8.1 Provided by the Employer .......................................................................................................... 38
5.8.2 Provided by the Contractor ........................................................................................................ 38
5.9 Control of noise, dust, water and waste .......................................................................................... 38
5.10 Hook ups to existing works .............................................................................................................. 38
5.11 Tests and inspections ...................................................................................................................... 38
5.11.1 Description of tests and inspections .......................................................................................... 38
5.11.2 Materials facilities and samples for tests and inspections ......................................................... 38
6 List of drawings........................................................................................... Error! Bookmark not defined.
6.1 Drawings issued by the Employer ..................................................... Error! Bookmark not defined.
Supplier of 40
Contract number _________
convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or
instructions under the contract as these shall be done separately by the person identified in the conditions of
contract to carry out such actions or instructions.
2.3 Contractor’s management, supervision and key people
State any additional constraining requirements on Contractor’s supervision and key people that are not
already stated in other sections such as for Health and Safety. This section could be used to solicit an
organogramme from the Contractor showing his people and their lines of authority / communication. This
would be essential if the Contractor is a Joint Venture.
2.4 Provision of bonds and guarantees
The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the
Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.
Contractor does not affect the Employer’s right to termination stated in this contract.
Supplier of 40
Contract number _________
2.5 Documentation control
measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment
and Labour approved AAIA. The Contractor may perform Parallel Measurements and related
control measures at the Contractor’s expense. For the purposes of compliance the results
generated from Parallel Measurements are evaluated only against South African statutory limits
as detailed in clause Z14.1. Control measures conform to the requirements stipulated in the
Z14.3 AAIA-approved asbestos work plan.
Z14.4 The Employer manages asbestos and ACM according to the Standard.
signature of Date
witness
Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and
service period, requires the prior written consent of the Service Manager. All rights in and to all
such images vests exclusively in the Employer.
Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.
Z5 Waiver and estoppel: Add to core clause 12.3:
Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in
writing.
Z6 Health, safety and the environment: Add to core clause 27.4
Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety
of persons in and about the execution of the service. Without limitation the Contractor:
provided for under the Construction Regulations 2014 (promulgated under the Occupational
Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;
Supplier of 40
Contract NO. _________
proper compliance with the Construction Regulations, all applicable health & safety laws
and regulations and the health and safety rules, guidelines and procedures provided for in
this contract and generally for the proper maintenance of health & safety in and about the
execution of the service; and
regulations published in GNR February 2002, under the Occupational Health and
Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2
regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous
period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per
millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance
Z14.2 with HSG248 and monitored according to HSG173 and OESSM.
statement however other clauses may also use the same data.
3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option
selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.
(From the example given in an Appendix within the TSC3 Guidance Notes)
Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the
tendering contractor.
developing his plan as required by clause 21.2. For example information about the order and timing or
method of carrying out particular items of work.
List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.
Supplier of 40
Contract number _________
2.2 Management meetings
The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk
management) may require that a meeting shall be held. However the intention of all NEC contracts is that
the Parties and their agents use the techniques of partnering to manage the contract by holding meetings
designed to pro actively and jointly manage the administration of the contract with the objective of minimising
the adverse effects of risks and surprises for both Parties.
a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,
subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist
activities such as planning and activities of a technical nature may also be warranted.
a time.
Your Company Name; Your Vendor Number; Your Invoice number; Your Order Number.
Kindly ensure the following ERI details appear on all invoicing;
Supplier of 40
guidelines and procedures otherwise provided for under this contract and ensures that his
Subcontractors, employees and others under the Contractor’s direction and control,
likewise observe and comply with the foregoing.
Z6.2 The Contractor, in and about the execution of the service, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.
Z7 Provision of a Tax Invoice and interest. Add to core clause 51
Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Z14.6 asbestos work plan, if applicable.
2 Name:
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Contract NO. _________
Job
Responsibilities:
CV's (and further key person's data including
CVs) are in .
A Priced contract with price list
11.2(12) The price list is in
11.2(19) The tendered total of the Prices is R
Supplier of 40
Contract NO. _________
C1.3 Forms of Securities
Pro formas for Bonds & Guarantees
For use with the NEC3 Term Service Contract (TSC3)
[Note to contract compiler:
Once it has been decided which securities are required for this contract delete from this file the ones
not required, revise the notes below accordingly and delete this note.]
The conditions of contract stated in the Contract Data Part 1 include the following Secondary Options:
Option X4: Parent company guarantee
Option X13: Performance Bond
Each of these secondary Options requires a bond or guarantee “in the form set out in the Service
Information”. Pro forma documents for these bonds and guarantees are provided here for convenience
but are to be treated as part of the Service Information.
The Contractor shall guarantee his ASGI-SA Obligations by providing the Employer with an ASGI-SA
Guarantee in the form provided here.
[Note to contract compiler: If there are no ASGI-SA Obligations in this contract, delete the above
statement and the ASGI_SA bond]
The organisation providing the bond / guarantee does so by copying the pro forma document onto his
letterhead without any change to the text or format and completing the required details. The completed
document is then given to the Employer within the time stated in the contract.
Supplier of 40
Contract NO. _________
Part 2: Pricing Data
TSC3 Option A
Document Title No of
reference pages
C2.1 Pricing assumptions: Option A 2
C2.2 The price list [●]
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Contract NO. _________
C2.1 Pricing assumptions: Option A
1. How work is priced and assessed for payment
Clause 11 in NEC3 Term Service Contract (TSC3) core clauses and Option A states:
Identified and 11
defined terms 11.2 (12) The Price List is the price list unless later changed in accordance with this
contract.
(17) The Price for Services Provided to Date is the total of
completed and
calculated by multiplying the quantity which the Contractor has completed
by the rate.
(19) The Prices are the amounts stated in the Price column of the Price List.
Where a quantity is stated for an item in the Price List, the Price is calculated
by multiplying the quantity by the rate.
This confirms that Option A is a priced contract where the Prices are derived from a list of items of service
which can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both.
2. Function of the Price List
Clause 54.1 in Option A states: “Information in the Price List is not Service Information”. This confirms that
instructions to do work or how it is to be done are not included in the Price List but in the Service Information.
This is further confirmed by Clause 20.1 which states, “The Contractor Provides the Service in accordance
with the Service Information”. Hence the Contractor does not Provide the Service in accordance with the
Price List. The Price List is only a pricing document.
3. Link to the Contractor’s plan
Clause 21.4 states “The Contractor provides information which shows how each item description on the
Price List relates to the operations on each plan which he submits for acceptance”. Hence when compiling
the price list, the tendering contractor needs to develop his first clause 21.2 plan in such a way that
operations shown on it can be priced in the price list and result in a satisfactory cash flow in terms of clause
11.2(17).
4. Preparing the price list
Before preparing the price list, both the Employer and tendering contractors should read the TSC3
Guidance Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the
price list either as a process of offer and acceptance (tendering) or by negotiation depending on the nature
of the service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender
Schedule, may have listed some items that he requires the Contractor to include in the price list to be
prepared and priced by him.
Supplier of 40
Contract NO. _________
It is assumed that in preparing or finalising the price list the Contractor:
incidental to Providing the Service in accordance with the Service Information, as it was at the
time of tender, as well as correct any Defects not caused by an Employer’s risk;
listed items in order to fulfil the obligation to complete the service for the tendered total of the
Prices.
work within that item later turns out to be different to that which the Contractor estimated at time of
tender. The only basis for a change to the (lump sum) Prices is as a result of a compensation
event.
5. Format of the price list
(From the example given in an Appendix within the TSC3 Guidance Notes)
Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the
tendering contractor.
If the Contractor is to be paid an amount for the item which is not adjusted if the quantity of work in the
item changes, the tendering contractor enters the amount in the Price column only, the Unit, Expected
Quantity and Rate columns being left blank.
If the Contractor is to be paid an amount for an item of work which is the rate for the work multiplied by
the quantity completed, the tendering contractor enters the rate which is then multiplied by the Expected
Quantity to produce the Price, which is also entered.
If the Contractor is to be paid a Price for an item proportional to the length of time for which a service is
provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the
stated units of time) is stated in the Expected Quantity column.
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Contract NO. _________
C2.2 the price list
Discription Quantity Price
The Management of Dash camera + Monthly services No. of Vehicles Rate
(60 Months)
Monthly Rental 2500
Monthly maintenance and service 2500
Total Monthly rental and services
Adhoc items
Multiply the Item Cost with the Number of vehicles.
Call-out on breakdown, including first hour labour 2500
DE installation (This can be based on 2500 activities over the 5 year 2500
Period)
Reinstallation (This can be based on 2500 activities over the 5 year
Period) 2500
Monthly monitoring and reporting fee 2500
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Contract NO. _________
Part 3: scope of work
Document Title No of
reference pages
This cover
C3.1 Employer’s Service Information
C3.2 Contractor’s Service Information
Total number of pages
Supplier of 40
Contract NO. _________
C3.1: Employer’s service information
Contents
Part 3: Scope of Work ................................................................................................................................... 25
C3.1: Employer’s service Information .............................................................................................................
1 Description of the service .................................................................................................................... 28
1.1 Executive overview .......................................................................................................................... 28
1.2 Employer’s requirements for the service ......................................................................................... 28
1.3 Interpretation and terminology ......................................................................................................... 28
2 Management strategy and start up. .................................................................................................... 28
2.1 The Contractor’s plan for the service ............................................................................................... 28
2.2 Management meetings .................................................................................................................... 29
2.3 Contractor’s management, supervision and key people ................................................................. 29
2.4 Provision of bonds and guarantees ................................................................................................. 29
2.5 Documentation control ..................................................................................................................... 30
2.6 Invoicing and payment ..................................................................................................................... 30
2.7 Contract change management ........................................................................................................ 31
2.8 Records of Defined Cost to be kept by the Contractor .................................................................... 31
2.9 Insurance provided by the Employer ............................................................................................... 32
2.10 Training workshops and technology transfer ................................................................................... 32
2.11 Design and supply of Equipment ..................................................................................................... 32
2.12 Things provided at the end of the service period for the Employer’s use ....................................... 32
2.12.1 Equipment .................................................................................................................................. 32
2.12.2 Information and other things ...................................................................................................... 32
2.13 Management of work done by Task Order ...................................................................................... 32
3 Health and safety, the environment and quality assurance ............................................................. 34
3.1 Health and safety risk management ................................................................................................ 34
3.2 Environmental constraints and management .................................................................................. 34
3.3 Quality assurance requirements ...................................................................................................... 34
4 Procurement .......................................................................................................................................... 35
4.1 People .............................................................................................................................................. 35
4.1.1 Minimum requirements of people employed .............................................................................. 35
4.1.2 BBBEE and preferencing scheme ............................................................................................. 35
4.1.3 Accelerated Shared Growth Initiative – South Africa (ASGI-SA) ............................................... 35
4.2 Subcontracting ................................................................................................................................. 35
4.2.1 Preferred subcontractors ........................................................................................................... 35
4.2.2 Subcontract documentation, and assessment of subcontract tenders ...................................... 35
4.2.3 Limitations on subcontracting .................................................................................................... 36
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4.2.4 Attendance on subcontractors ................................................................................................... 36
4.3 Plant and Materials .......................................................................................................................... 36
4.3.1 Specifications ............................................................................................................................. 36
4.3.2 Correction of defects .................................................................................................................. 36
4.3.3 Contractor’s procurement of Plant and Materials ...................................................................... 36
4.3.4 Tests and inspections before delivery ....................................................................................... 36
4.3.5 Plant & Materials provided “free issue” by the Employer ........................................................... 36
5 Working on the Affected Property....................................................................................................... 37
5.1 Employer’s site entry and security control, permits, and site regulations ........................................ 37
5.2 People restrictions, hours of work, conduct and records ................................................................. 37
5.3 Health and safety facilities on the Affected Property ....................................................................... 37
5.4 Environmental controls, fauna & flora .............................................................................................. 37
5.5 Cooperating with and obtaining acceptance of Others .................................................................... 37
5.6 Records of Contractor’s Equipment ................................................................................................. 37
5.7 Equipment provided by the Employer .............................................................................................. 38
5.8 Site services and facilities ................................................................................................................ 38
5.8.1 Provided by the Employer .......................................................................................................... 38
5.8.2 Provided by the Contractor ........................................................................................................ 38
5.9 Control of noise, dust, water and waste .......................................................................................... 38
5.10 Hook ups to existing works .............................................................................................................. 38
5.11 Tests and inspections ...................................................................................................................... 38
5.11.1 Description of tests and inspections .......................................................................................... 38
5.11.2 Materials facilities and samples for tests and inspections ......................................................... 38
6 List of drawings........................................................................................... Error! Bookmark not defined.
6.1 Drawings issued by the Employer ..................................................... Error! Bookmark not defined.
Supplier of 40
Contract number _________
1 Description of the service
1.1 Executive overview
Provision of management of driver camera project for a period of 5 years
On as and when required
1.2 Employer’s requirements for the service
Provision of management of Driver Camera services to Eskom Rotek Industries, Logistics Services
on an ‘as’ and ‘when’ basis in order to comply with legislation and business requirements for
training stated in the Price List in the Option A.
1.3 Interpretation and terminology
The following abbreviations are used in this Service Information:
Abbreviation Meaning given to the abbreviation
ERI Eskom Rotek Industries
LS Logistics Services
SHEQ Safety, Health, Environmental, Quality
2 Management strategy and start up.
2.1 The Contractor’s plan for the service
In the TSC3 the Contractor’s plan is his “design” for performing the service throughout the service period.
Section 2 of the conditions of contract describes what the Contractor is to show in his plan both in the core
clauses and some additional requirements in each of the main Options.
The extent of the Contractor’s plan will depend on whether the Contractor is required to develop a plan in
accordance with the Employer’s broad outline of the service or whether the Employer has provided a plan for
the Contractor to follow. Read the TSC3 Guidance Notes pages 21 and 22 for more information on the
Contractor’s plan.
Use this section to describe any particulars which must be taken into account by the Contractor in
developing his plan as required by clause 21.2. For example information about the order and timing or
method of carrying out particular items of work.
List technical reporting and scheduling requirements which are to be incorporated into the Contractor’s plan.
Supplier of 40
Contract number _________
2.2 Management meetings
The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk
management) may require that a meeting shall be held. However the intention of all NEC contracts is that
the Parties and their agents use the techniques of partnering to manage the contract by holding meetings
designed to pro actively and jointly manage the administration of the contract with the objective of minimising
the adverse effects of risks and surprises for both Parties.
Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold
a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events,
subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist
activities such as planning and activities of a technical nature may also be warranted.
Describe here the general meetings and their purpose. Provide particulars of approximate times, days,
location, and attendance requirements, stipulating that attendees shall have the necessary delegated
authority to make decisions in respect of matters discussed at such meetings.
The following text could be used as a model for this section:
Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows:
Title and purpose Approximate time & interval Location Attendance by:
Risk register and Weekly on ________ at
compensation events ___
Overall contract progress Monthly on _____ at ___ Employer, Contractor
and feedback and ___
Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not
so specified by persons and at times and locations to suit the Parties, the nature and the progress of the
service. Records of these meetings shall be submitted to the Service Manager by the person convening the
meeting within five days of the meeting.
All meetings shall be recorded using minutes or a register prepared and circulated by the person who
convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or
instructions under the contract as these shall be done separately by the person identified in the conditions of
contract to carry out such actions or instructions.
2.3 Contractor’s management, supervision and key people
State any additional constraining requirements on Contractor’s supervision and key people that are not
already stated in other sections such as for Health and Safety. This section could be used to solicit an
organogramme from the Contractor showing his people and their lines of authority / communication. This
would be essential if the Contractor is a Joint Venture.
2.4 Provision of bonds and guarantees
The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the
Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.
The Employer may withhold payment of amounts due to the Contractor until the bond or guarantee required
in terms of this contract has been received and accepted by the person notified to the Contractor by the
Service Manager to receive and accept such bond or guarantee. Such withholding of payment due to the
Contractor does not affect the Employer’s right to termination stated in this contract.
Supplier of 40
Contract number _________
2.5 Documentation control
Specify how documentation will be identified with an alpha numeric which indicates source, recipient,
communication number etc. Provide details of any particular format or other constraints; for example that all
contractual communications will be in the form of properly compiled letters or forms attached to e mails and
not as a message in the e mail itself. State any particular routing requirements but note from TSC3 who
issues what to whom. The documentation to utilised will be as per the TSC3 contracts documentation
2.6 Invoicing and payment
The Z clauses make reference to invoicing procedures stated here in this Service Information. Also include a
list of information which is to be shown on an invoice.
Within one week of receiving a payment certificate from the Service Manager in terms of core clause 51.1,
the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that
stated in the Service Manager’s payment certificate.
The Contractor shall address the tax invoice to
_________________________
and include on each invoice the following information:
Add procedures for invoice submission and payment (e. g. electronic payment instructions)
Invoices are to be submitted using the following email address: [email protected]
Below are your invoice submission requirements:
ROTEK Industries SOC Ltd, SAP system does not support more than one PDF being linked into workflow at
a time.
Your Company Name; Your Vendor Number; Your Invoice number; Your Order Number.
Kindly ensure the following ERI details appear on all invoicing;
Supplier of 40
Qualifications:
Experience:
2 Name:
Supplier of 40
Contract NO. _________
Qualifications:
Experience:
CV's (and further key person's data including
CVs) are in .
Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2 Pricing Data
Part C3 Scope of Work: Service Information
and drawings and documents (or parts thereof), which may be incorporated by reference into the above
listed Parts.
letterhead without any change to the text or format and completing the required details. The completed
document is then given to the Employer within the time stated in the contract.
Supplier of 40
Contract NO. _________
Part 2: Pricing Data
TSC3 Option A
reference pages
C2.1 Pricing assumptions: Option A 2
C2.2 The price list [●]
Supplier of 40
Contract NO. _________
C2.1 Pricing assumptions: Option A
incidental to Providing the Service in accordance with the Service Information, as it was at the
time of tender, as well as correct any Defects not caused by an Employer’s risk;
listed items in order to fulfil the obligation to complete the service for the tendered total of the
CONTRACT NO. _________ NEC3 Term Service Contract (TSC3) Between ESKOM ROTEK INDUSTRIES SOC Ltd (Reg No. ) and [Insert at award stage] (Reg No. ___________ ) for PROVISION OF MANAGEMENT OF DRIVER CAMERA PROJECT FOR A PERIOD OF 5 YEARS ON AS AND WHEN REQUIRED
and addenda thereto and by submitting this Offer has accepted the Conditions of Tender. and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the Contract Data.
Value Added Tax @ 15% is The offered total of the amount due inclusive of VAT is1 (in words) [●]
Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed, whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified in the Contract Data.
Signature(s) Name(s) tenderer: (Insert name and address of organisation) signature of Date witness Tenderer’s CIDB registration number: N/A
terms of the conditions of contract. tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.
in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule.
receives one fully completed and signed original copy of this document, including the Schedule of Deviations (if any).
Signature(s) Name(s) Mr Wiseman Musekiwa Capacity General Manager (Acting)
permitted in terms of the Conditions of Tender. 3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to incorporate the effect of it.
1 [●] Not Applicable 2 [●] [●] 3 [●] [●] 4 [●] [●] 5 [●] [●] 6 [●] [●] 7 [●] [●]
tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as any confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer during this process of Offer and Acceptance. between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Form shall have any meaning or effect in the contract between the parties arising from this Agreement.
For the tenderer: For the Employer Capacity General Manager (Acting) of Lower Germiston Road. signature of witness
C1.2 TSC3 Contract Data Tel No. 011 629 4000 10.1 The Service Manager is (name): Nelisiwe Kubheka 2094 Tel +27 11 621 3088 E-mail [email protected] 2 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 539 1902 www.ecs.co.za
11.2(2) The Affected Property is All vehicles belonging to Eskom Rotek 11.2(13) The service is Provision of Management of Driver camera for a period of 5 years (60 months) on as and when required
11.2(14) The following matters will be included in [●] the Risk Register
11.2(15) The Service Information is in Part 3: Scope of Work and the Service Level
12.2 The law of the contract is the law of the Republic of South Africa 13.1 The language of this contract is English 13.3 The period for reply is 24 hours
2 The Contractor’s main responsibilities 21.1 The Contractor submits a first plan for acceptance within 72 hours
30.1 The starting date is. [●] 30.1 The service period is 60 Months
80.1 These are additional Employer's risks 1. Falling out of vehicles (LDV’s, trucks or sedans) 2. Dehydration (when working in warm conditions)
20.5 The Contractor prepares forecasts of the final total of the Prices for the whole of the service at intervals no longer than N/A
11 Data for Option W1 W1.1 The Adjudicator the person selected from the ICE-SA Division (or its successor body) of the South African Foundation of Southern Africa (AFSA).
W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the and the Institution of Civil Engineers (London) (see www.ice-sa.org.za ) or its successor body. W1.4(2) The tribunal is: arbitration W1.4(5) The arbitration procedure is the latest edition of Rules for the Conduct of Arbitrators (Southern Africa) or its successor body. choose an arbitrator - if the Parties cannot agree a choice or The Chairman for the time being or his nominee - if the arbitration procedure does not of the Association of Arbitrators (Southern state who selects an arbitrator, is Africa) or its successor body.
clauses X1 Price adjustment for inflation X1.1 The base date for indices is One month prior to contract date are Z1 to Z11 always apply.
Z1 Cession delegation and assignment Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person without the written consent of the Employer. Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and delegate its rights and obligations under this contract to any of its subsidiaries or any of its present divisions or operations which may be converted into separate legal entities as a result of the restructuring of the Electricity Supply Industry.
Z2 Joint ventures Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two or more persons or organisations then these persons or organisations are deemed to be jointly and severally liable to the Employer for the performance of this contract. Z2.2 Unless already notified to the Employer, the persons or organisations notify the Service the Contractor on their behalf. Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other unincorporated grouping of two or more persons without the consent of the Employer having been given to the Contractor in writing.
Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business composition or business dealings results in a change to the Contractor’s B-BBEE status, the
equal to that stated in the payment certificate. Z7.2 If the Contractor does not provide a tax invoice in the form and by the time required by this contract, the time by when the Employer is to make a payment is extended by a period equal in time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms of core clause 51.2 is then calculated from the delayed date by when payment is to be made. Z7.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to comply with the requirements of the Value Added Tax Act, no (as amended) and to include the Employer’s VAT number 4330196330 on each invoice he submits for payment.
Z8 Notifying compensation events Z8.1 Delete the last paragraph of core clause 61.3 and replace with:
party’s employees, agents, or Subcontractors or Subontractor’s employees, or any one or more of all these parties’ relatives or friends, influence an Affected party to act unlawfully or illegally, illegally influence the actions of an Affected Party, indemnity
to employees of the Contractor arising out of an in the course of their employment in connection with this contract. Replace core clause 86 with the following:Z12.2
Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation, as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder of a nuclear licence in respect of the KNPS
means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres per ml of air measured over a 4 hour period. The value at which proactive actions is required in order to Monitoring to be a virtual area within a radius of approximately 30cm from the nose inlet. means compliance sampling used to assess whether or not the personal exposure of workers to regulated asbestos fibres is in compliance with the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing
means measurements performed in parallel, yet separately, to existing measurements to verify means airborne asbestos exposure levels conforming to the Standard’s requirements for safe processing, handling, storing, disposal and phase-out of asbestos and asbestos containing means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing, means the average exposure, within a given workplace, to airborne asbestos fibres, normalised to the baseline of a 4 hour continuous period, also applicable to short term exposures, i.e. 10-
conducted and if so required, with reference to possible exposure to an airborne concentration of above the AL for asbestos, immediate control measures are implemented and relevant air Z14.5 monitoring conducted in order to declare the area safe. The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith until such time that the area of concern is declared safe by either Compliance
presented, on presentation of Safe Levels. The contractually agreed dates to Provide the dates are extended by the notification periods required by regulations 3 and 21 of the Asbestos Z14.7 Regulations, 2001. registered asbestos contractor, instructed by the Employer at the Employer’s expense, and conducted in line with South African legislation.
C1.2 Contract Data [Instructions to the contract compiler: (delete this notes before issue to tenderers with an enquiry) relation to the option selected. In the event that the option is not required select and delete the whole row.] 1. Please read both the both the NEC3 Term Service Contract April 2013 and the relevant parts of its Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer is required to complete.
10.1 The Contractor is (Name):
11.2(8) The direct fee percentage is % The subcontracted fee percentage is %
11.2(14) The following matters will be included in the Risk Register
11.2(15) The Service Information for the Contractor’s plan is in: 21.1 The plan identified in the Contract Data is contained in:
24.1 The key people are: 1 Name: Job: Responsibilities: Qualifications: Experience: 2 Name: Job Responsibilities: Qualifications: Experience: CV's (and further key person's data including CVs) are in .
11.2(12) The price list is in 11.2(19) The tendered total of the Prices is R
C1.3 Forms of Securities For use with the NEC3 Term Service Contract (TSC3) [Note to contract compiler: [Note to contract compiler: If there are no ASGI-SA Obligations in this contract, delete the above statement and the ASGI_SA bond]
Clause 11 in NEC3 Term Service Contract (TSC3) core clauses and Option A states: Identified and 11 defined terms 11.2 (12) The Price List is the price list unless later changed in accordance with this contract. (17) The Price for Services Provided to Date is the total of
which can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both. Clause 54.1 in Option A states: “Information in the Price List is not Service Information”. This confirms that instructions to do work or how it is to be done are not included in the Price List but in the Service Information. This is further confirmed by Clause 20.1 which states, “The Contractor Provides the Service in accordance with the Service Information”. Hence the Contractor does not Provide the Service in accordance with the
3. Link to the Contractor’s plan Clause 21.4 states “The Contractor provides information which shows how each item description on the Price List relates to the operations on each plan which he submits for acceptance”. Hence when compiling the price list, the tendering contractor needs to develop his first clause 21.2 plan in such a way that operations shown on it can be priced in the price list and result in a satisfactory cash flow in terms of clause 11.2(17).
Before preparing the price list, both the Employer and tendering contractors should read the TSC3 Guidance Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the price list either as a process of offer and acceptance (tendering) or by negotiation depending on the nature of the service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender prepared and priced by him.
C2.2 the price list Discription Quantity Price The Management of Dash camera + Monthly services No. of Vehicles Rate (60 Months) Monthly Rental 2500 Monthly maintenance and service 2500 Call-out on breakdown, including first hour labour 2500 DE installation (This can be based on 2500 activities over the 5 year 2500 Period) Reinstallation (This can be based on 2500 activities over the 5 year Period) 2500 Monthly monitoring and reporting fee 2500
PART 3: SCOPE OF WORK C3.1 Employer’s Service Information C3.2 Contractor’s Service Information
C3.1: EMPLOYER’S SERVICE INFORMATION 1.1 Executive overview PROVISION OF MANAGEMENT OF DRIVER CAMERA PROJECT FOR A PERIOD OF 5 YEARS
1.2 Employer’s requirements for the service on an ‘as’ and ‘when’ basis in order to comply with legislation and business requirements for training stated in the Price List in the Option A.
1.3 Interpretation and terminology
2.1 The Contractor’s plan for the service In the TSC3 the Contractor’s plan is his “design” for performing the service throughout the service period. Section 2 of the conditions of contract describes what the Contractor is to show in his plan both in the core clauses and some additional requirements in each of the main Options. The extent of the Contractor’s plan will depend on whether the Contractor is required to develop a plan in accordance with the Employer’s broad outline of the service or whether the Employer has provided a plan for the Contractor to follow. Read the TSC3 Guidance Notes pages 21 and 22 for more information on the Contractor’s plan.
location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. Risk register and Weekly on ________ at compensation events ___ Overall contract progress Monthly on _____ at ___ Employer, Contractor and feedback and ___ so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting.
in terms of this contract has been received and accepted by the person notified to the Contractor by the communication number etc. Provide details of any particular format or other constraints; for example that all contractual communications will be in the form of properly compiled letters or forms attached to e mails and not as a message in the e mail itself. State any particular routing requirements but note from TSC3 who issues what to whom. The documentation to utilised will be as per the TSC3 contracts documentation
2.6 Invoicing and payment list of information which is to be shown on an invoice. Within one week of receiving a payment certificate from the Service Manager in terms of core clause 51.1, the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that stated in the Service Manager’s payment certificate. _________________________ and include on each invoice the following information:
Returnable Documents:
2. Recorded events should
reflect GMT time, date and
speed on the video event
provided and also provide
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
GPS co-ordinates: Provide
examples
3. Driver fatigue must be part
of the Dashboard Camera
Unit and Facial recognition
10%
4. Are triggers standard in all
vehicles or are triggers set to
vehicle type.
5. Will the device be able to
predict whether the trigger is
due to driver behaviour or
road condition.
5%
Software
6. The software application
must be able to capture and
provide visual reports
seconds before and after a
triggered event. Triggers
should not be triggered by a 1%
tracking system.
7. The Camera device
software must be able to be
If not compliant to all aspects Zero points
upgraded remotely.
will be allocated.
2%
Submit Specification sheet on the company’s
8. The software application letter head.
must be able to capture and
provide visual reports
seconds before and after a
triggered event.
10%
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
If not compliant to all aspects Zero points will
be allocated.
7%
7%
Total 100%
Threshold 70%
NB: Service providers are required to score 70% and meet the mandatory
requirements to move to the next phase of the evaluation. The service provider will
be disqualified if they do not meet the mandatory technical evaluation and not
obtaining the threshold of 70%
Nb- please note that there will be a site inspection done for
Those who will meet the thechnical criteria
Description Confirm
Yes or No
Demonstrate WEB Base Software
Device must ONLY be able to record on and sudden change in
G Force due to event registered through the device
Accelerometer. Provide specifications
Will the device be able to record in dual view mode with the
different lens views recording simultaneously ie is it able to
capture a wide angle view of the road (i.e. inside the cab and
the driver’s view) as well as an inside view of the driver and cab
simultaneously. If not dual view please specify the behaviour
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
tool to be used for capturing predefined events and will it
encompass one or two different units.
Sample installation and demonstration.
Will the device be able to record audio inside the vehicle
through a single device once activated by the driver and/or a
triggered event?
3.15 Evaluation of Price Prices will be evaluated as follows:
1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity schedule’
4. Adjusted for any other acceptable variations, deviations, or alternative
tenders submitted; and
5. Making a comparison of the Net Present Value of each adjusted tender
based on the tendered programme (if provided) and prices, on the estimated
effect of Price Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to uncertainty and
risk, where applicable.
6. Unconditional discounts will be taken into account for evaluation purposes.
7. Conditional discounts will not be taken into account for evaluation purposes
but will be implemented when payment is effected.
Prices will be scored out of 80 or 90 points
3.18 Evaluation of Specific goals will be scored out of 20 or 10 points in accordance with the PPPFA.
2. Recorded events
should reflect GMT
time, date and speed
on the video event
10%
provided and also
provide GPS co-
ordinates: Provide
examples
3. Driver fatigue must
be part of the
Dashboard Camera
Unit and Facial
recognition
5%
4. Are triggers
standard in all
vehicles or are
triggers set to
vehicle type. 1%
5. Will the device be
able to predict
whether the trigger is
due to driver
2%
behaviour or road
condition. If not compliant to all
aspects Zero points
Software will be allocated.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
6. The software Submit Specification
application must be sheet on the
10%
able to capture and company’s letter head.
provide visual
reports seconds
before and after a
triggered event.
Triggers should not
be triggered by a
tracking system.
7. The Camera
device software
must be able to be
upgraded remotely.
7%
8. The software
application must be
able to capture and
provide visual
reports seconds If not compliant to all
before and after a aspects Zero points will 7%
triggered event. be allocated.
Total 100%
Threshold 70%
NB: Service providers are required to score 70% and
meet the mandatory requirements to move to the next
phase of the evaluation.
The service provider will be disqualified if they do not
meet the mandatory technical evaluation and not
obtaining the threshold of 70%
Functionality/Technical √
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
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of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e f
Company close partnership joint sole trust
Corporation venture proprietor
The tenderer must complete the appropriate certificate set out below for its category of organisation.
If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a
certified copy the document that is proof of the contents of the certificate (resolution of the board of
directors of a company, members’ resolution of a close corporation, power of attorney in the case of
a joint venture, or resolution of the board of trustees of a trust).
Note further that, in addition to completing the relevant certificate for category of organisation, the
authorised representative of the tenderer is also required to complete and sign the table at the end
of this Authorisation Form.
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as ________________ of the
board of directors of ________________________________________________________ , hereby
confirm that by resolution of the board taken on _ _ _ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is
authorised to submit this tender on behalf of the company, and to sign all documents in connection
Controlled Disclosure
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Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
with this tender and any contract that may result from it on behalf of the company. A certified copy of
the resolution of the board is annexed to this Form.
Signed: Date:
Name: Position:
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _
_ ___________________________________________ , hereby confirm that by majority vote of the
members taken on _ _ _ _ _ _ _ (date), Mr/Ms _________________________________ , acting
in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is authorised to submit this tender
on behalf of the close corporation, and to sign all documents in connection with this tender and any
contract that may result from it on behalf of the close corporation. A certified copy of the members’
resolution is annexed to this Form.
Signed: Date:
Name: Position:
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _______________________ , acting in his/her
capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,
and to sign all documents in connection with the tender and any contract that may result from it on
behalf of the partnership.
Name Address Signature Date
Controlled Disclosure
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Payment Terms: payment terms as stipulated hereunder when
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed
The following criteria will be applicable for this transaction under functionality criteria: Technical (required for Proof of Evidence Weight functionality scoring) % Does the equipment meet the Supply certificate from ICASA Independent If not compliant zero points will be allocated Communications Authority of South Africa standards. 10% Does the company belong to Installer provide valid association certificate any Associations VESA and - 10 or VSS 5 X CV’s of Technicians with CVs of Qualified VESA or VSS certified (where applicable for Engineering and Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 68 File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Invitation to Tender/ Request Identifier for Proposal Effective Date 17 June 2025 Review Date June 2030 Clause Number from Standard Conditions Tender Data of Tender Construction Works Contracts) 2.29 Contract Skills Development Goals Not Applicable (CSDG) is not applicable 2.30 Contract Not Applicable Participation Goals is Please note: Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when submitting tenders and concluding contracts with Eskom: For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying Suppliers within 30 days of receipt of undisputed invoices. For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying suppliers within 60 days of receipt of undisputed invoices. Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price quotations should the tendered prices not be market-related. Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting. Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents. A report containing a list of potential sub-contractors may be drawn by accessing the following link: www.csd.gov.za Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 68 File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Invitation to Tender/ Request Identifier for Proposal Effective Date 17 June 2025 Review Date June 2030 “proof of B-BBEE status level of contributor” means- (a) the B-BBEE status level certificate issued by an authorised body or person; or (b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or (c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 68 File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 26 Invitation to Tender/ Request Identifier for Proposal Effective Date 17 June 2025 Review Date June 2030 1.2 TENDER RETURNABLES The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. NOTE THE FOLLOWING
Returnables required at Tender closing (disqualifiable): - These returnables are required to be fully completed, signed (if required on the returnable) and submitted with the tender at Tender closing date and time. If not fully completed, signed (if required on the returnable) and/or submitted by tender closing, the tenderer will be disqualified.
B-BBEE Minimum Level: 1
Points Allocation: 0 points
B-BBEE Details: If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will
not be disqualified. However, it will be awarded 0 points for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the 90/10
or 80/20 system. Eskom will add the score from Pricing and Specific Goals
together and rank the suppliers from the highest to the lowest.
1. 90/10 for tender with a rand value above R50 million or
2. 80/20 for tender with rand value equal to or below R50 million
Or
Controlled Disclosure
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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
state that either 80/20 or 90/10 will apply should there be a degree of
uncertainty on which system will apply. The lowest acceptable tender will be
used to determine the applicable preference system.]
3.20 Objective Criteria Objective criteria are applicable
(if applicable)
Specific Goals - Implementing the programmes of the Reconstruction and
Development Programme (RDP)
Eskom Rot
{"closingDate":"17 June 2025","closingTime":"10h00am","briefingSession":"{\"date\":\"08 June 2026\",\"time\":\"10h00am\",\"venue\":\"ion meeting will be as follows\",\"is_compulsory\":true}"}
{"name":null,"email":"[email protected]","phone":"011 629 4876","department":null,"address":"r which"}
2. Recorded events should
reflect GMT time, date and
speed on the video event
provided and also provide
Controlled Disclosure
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
GPS co-ordinates: Provide
examples
3. Driver fatigue must be part
of the Dashboard Camera
Unit and Facial recognition
10%
4. Are triggers standard in all
vehicles or are triggers set to
vehicle type.
5. Will the device be able to
predict whether the trigger is
due to driver behaviour or
road condition.
5%
Software
6. The software application
must be able to capture and
provide visual reports
seconds before and after a
triggered event. Triggers
should not be triggered by a 1%
tracking system.
7. The Camera device
software must be able to be
If not compliant to all aspects Zero points
upgraded remotely.
will be allocated.
2%
Submit Specification sheet on the company’s
8. The software application letter head.
must be able to capture and
provide visual reports
seconds before and after a
triggered event.
10%
Controlled Disclosure
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
If not compliant to all aspects Zero points will
be allocated.
7%
7%
Total 100%
Threshold 70%
NB: Service providers are required to score 70% and meet the mandatory
requirements to move to the next phase of the evaluation. The service provider will
be disqualified if they do not meet the mandatory technical evaluation and not
obtaining the threshold of 70%
Nb- please note that there will be a site inspection done for
Those who will meet the thechnical criteria
Description Confirm
Yes or No
Demonstrate WEB Base Software
Device must ONLY be able to record on and sudden change in
G Force due to event registered through the device
Accelerometer. Provide specifications
Will the device be able to record in dual view mode with the
different lens views recording simultaneously ie is it able to
capture a wide angle view of the road (i.e. inside the cab and
the driver’s view) as well as an inside view of the driver and cab
simultaneously. If not dual view please specify the behaviour
Controlled Disclosure
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Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
tool to be used for capturing predefined events and will it
encompass one or two different units.
Sample installation and demonstration.
Will the device be able to record audio inside the vehicle
through a single device once activated by the driver and/or a
triggered event?
3.15 Evaluation of Price Prices will be evaluated as follows:
1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity schedule’
4. Adjusted for any other acceptable variations, deviations, or alternative
tenders submitted; and
5. Making a comparison of the Net Present Value of each adjusted tender
based on the tendered programme (if provided) and prices, on the estimated
effect of Price Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to uncertainty and
risk, where applicable.
6. Unconditional discounts will be taken into account for evaluation purposes.
7. Conditional discounts will not be taken into account for evaluation purposes
but will be implemented when payment is effected.
Prices will be scored out of 80 or 90 points
3.18 Evaluation of Specific goals will be scored out of 20 or 10 points in accordance with the PPPFA.
2. Recorded events
should reflect GMT
time, date and speed
on the video event
10%
provided and also
provide GPS co-
ordinates: Provide
examples
3. Driver fatigue must
be part of the
Dashboard Camera
Unit and Facial
recognition
5%
4. Are triggers
standard in all
vehicles or are
triggers set to
vehicle type. 1%
5. Will the device be
able to predict
whether the trigger is
due to driver
2%
behaviour or road
condition. If not compliant to all
aspects Zero points
Software will be allocated.
Controlled Disclosure
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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
6. The software Submit Specification
application must be sheet on the
10%
able to capture and company’s letter head.
provide visual
reports seconds
before and after a
triggered event.
Triggers should not
be triggered by a
tracking system.
7. The Camera
device software
must be able to be
upgraded remotely.
7%
8. The software
application must be
able to capture and
provide visual
reports seconds If not compliant to all
before and after a aspects Zero points will 7%
triggered event. be allocated.
Total 100%
Threshold 70%
NB: Service providers are required to score 70% and
meet the mandatory requirements to move to the next
phase of the evaluation.
The service provider will be disqualified if they do not
meet the mandatory technical evaluation and not
obtaining the threshold of 70%
Functionality/Technical √
Controlled Disclosure
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Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Annexure a
Authorisation form
Indicate the status of the tenderer by ticking the appropriate box below.
A b c d e f
Company close partnership joint sole trust
Corporation venture proprietor
The tenderer must complete the appropriate certificate set out below for its category of organisation.
If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a
certified copy the document that is proof of the contents of the certificate (resolution of the board of
directors of a company, members’ resolution of a close corporation, power of attorney in the case of
a joint venture, or resolution of the board of trustees of a trust).
Note further that, in addition to completing the relevant certificate for category of organisation, the
authorised representative of the tenderer is also required to complete and sign the table at the end
of this Authorisation Form.
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as ________________ of the
board of directors of ________________________________________________________ , hereby
confirm that by resolution of the board taken on _ _ _ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is
authorised to submit this tender on behalf of the company, and to sign all documents in connection
Controlled Disclosure
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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
with this tender and any contract that may result from it on behalf of the company. A certified copy of
the resolution of the board is annexed to this Form.
Signed: Date:
Name: Position:
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _
_ ___________________________________________ , hereby confirm that by majority vote of the
members taken on _ _ _ _ _ _ _ (date), Mr/Ms _________________________________ , acting
in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is authorised to submit this tender
on behalf of the close corporation, and to sign all documents in connection with this tender and any
contract that may result from it on behalf of the close corporation. A certified copy of the members’
resolution is annexed to this Form.
Signed: Date:
Name: Position:
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _______________________ , acting in his/her
capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership,
and to sign all documents in connection with the tender and any contract that may result from it on
behalf of the partnership.
Name Address Signature Date
Controlled Disclosure
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1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a N/A
3.13 Functionality Functionality requirements are applicable
The following criteria will be applicable for this transaction under functionality
functionality scoring)
If not compliant zero points will be allocated
points in all 9 provinces. for each province
Vehicles overdue for daily If not compliant to all aspects zero points will
ot be taken into account for evaluation purposes
Prices will be scored out of 80 or 90 points
3.18 Evaluation of Specific goals will be scored out of 20 or 10 points in accordance with the PPPFA.
Specific Goals
If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will
not be disqualified. However, it will be awarded 0 points for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the 90/10
or 80/20 system. Eskom will add the score from Pricing and Specific Goals
1. 90/10 for tender with a rand value above R50 million or
2. 80/20 for tender with rand value equal to or below R50 million
state that either 80/20 or 90/10 will apply should there be a degree of
used to determine the applicable preference system.]
Specific Goals - Implementing the programmes of the Reconstruction and
nts will not be taken into account for evaluation purposes
The SDL&I Matrix is not an evaluation criterion, however the successful supplier
Framework Act (PPPFA).
list. A tenderer shall be found to have the nationality of a country if the
tenderer is a national or is constituted, incorporated, or registered and
operates in conformity with the provisions of the laws of that country. This
criterion shall also apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including related
services.
2. Tenderers submit more than one [tender/proposal] either individually or as
a partner in a joint venture (JV) or consortium, except on an E-Tendering
system where there is a limit size (The upload size per document is 500
megabytes and total submission is restricted to 4 gigabytes).
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
suppliers within 60 days of receipt of undisputed invoices.
upgraded remotely.
will be allocated.
2%
Submit Specification sheet on the company’s
Conditions The recommended supplier shall submit all the documentation (Form A2 Baseline
Training Plan, Form A3 Project Interim Report, Form A4 Supervisor Agreement,
Form A5 Project Completion Report) that may be required as returnables after
contract award as stipulated by Clause 4 of the Contract Skills Development Goals
Standard published in GGN 36760 of March 2020.
[ The recommended supplier shall submit all the documentation (Annexure A-
Targeted Enterprise Declaration Affidavit; Project Interim Report, Project
Completion Report and Declaration) that may be required as returnables after
contract award and as stipulated by Clause 3.3 of the Standard for Indirect
(published in GN 1779, Government Gazette No. April 2023)
Safety COIDA - Original certificate of good standing or proof √
of application issued by the Compensation Fund
(COID) or a licensed compensation insurer (South
African tenderers only)
Quality Documents that may be required as per scope of √
work
Other safety/quality √
documents as Documents that may be required as per scope of
required per scope work
of works
Environmental Documents that may be required as per scope of √
work
Due Audited Financial Statements of the tenderer for the √
Diligence/financial previous 18 months, or to the extent that such
analysis statements are not available, for the last year.
record a maximum sheet on the
of 12 seconds of the company’s letter head.
identified video 10%
footage (minimum of
8 seconds before a
triggered event and
maximum 4 seconds
thereafter seconds
after.
application must be sheet on the
10%
able to capture and company’s letter head.
provide visual
reports seconds
before and after a
triggered event.
Technicians 20%
1 x CV = 2
3 x CVs = 3
5 x CVs plus = 10
National footprint - service Provide a proof of service level agreement
points in all 9 provinces. for each province
Controlled Disclosure
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Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Clause Number from
Standard Conditions Tender Data
of Tender
1. Gauteng 1
2. North West
3. Kwa- Zulu Natal 1
4. Western Cape 1
5. Mpumalanga 1
6. Limpopo 1
7. Northern Cape 10%
8. Eastern Cape 1
9. Free State 1
Reports
Identify and list the root Submit screen dump displaying on a one
cause of events, by scoring pager
events for risk type, and
supply detailed reports by
risk types.
Vehicles overdue for daily If not compliant to all aspects zero points will
be allocated.
health check in report
Statistics on Drivers
behaviour 8%
Daily report on Camera
tampering events
System Requirements
1. The device should record
a maximum of 12 seconds of
Submit Specification sheet on the
the identified video footage
company’s letter head.
(minimum of 8 seconds
before a triggered event and
10%
maximum 4 seconds
thereafter seconds after.
This is very important as one
needs to see the actions
leading to the triggered
events. Provide
Technicians
1 x CV = 2
3 x CVs = 3
5 x CVs plus = 10
National footprint - Provide a proof of
service points in all 9 service level
provinces. agreement for each
province
9. Gauteng 2
10. North West 1
11. Kwa- Zulu Natal
12. Western Cape 1
13. Mpumalanga 1
14. Limpopo 1 10%
15. Northern Cape 1
16. Eastern Cape
9. Free State 1
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 68
File name: Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 26
Invitation to Tender/ Request Identifier
for Proposal Effective Date 17 June 2025
Review Date June 2030
Reference Returnable From Suppliers at at **
closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)
to Tender Returnable Returnable Returnable
Reports
Identify and list the Submit screen dump
root cause of events, displaying on a one
by scoring events for pager
risk type, and supply
detailed reports by
risk types.
Vehicles overdue for If not compliant to all
aspects zero points will
daily health check in
be allocated.
report 8%
Statistics on Drivers
behaviour
Daily report on
Camera tampering
events
System
qualifications
Technicians 20%
1 x CV = 2
3 x CVs = 3
5 x CVs plus = 10
or VSS certified
qualifications
for Proposal Effective Date 17 June 2025
Review Date June 2030
Number Description Annexure Attached (Y /
N / n/a)
1.1.12 Reverse e-auction training acknowledgement form (if N/A
applicable)
1.1.13 Reverse e-auction process (if applicable) N/A
1.1.14 E-tendering Help Manual acknowledgement form Attached in the N/A
tender advert
commercial folder
1.1.15 E-tendering Help Manual for supplier Attached in the Y
tender advert
commercial folder
1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A
(if applicable)
1.1.17 Contract Participation Goals (CPG) N/A
(if applicable)
1.1.18 Scope of Work Attached in the Y
tender advert
technical folder
1.1.19 NEC or other Contract Attached in the Y
tender advert
commercial folder
1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached in the Y
acceptable to Eskom as the Employer, selected from the NEC Engineering
and Construction Contract.
2.33 Cataloguing The successful tenderer may be required to provide the cataloguing information
per item after contract award and will need to ensure that all materials delivered
to Eskom are labelled in line with Eskom’s labelling specifications as may be
stipulated by Eskom. Where cataloguing is a requirement, the Pricing Schedule
must also include a line item for cataloguing, which tenderers are required to quote
for. Eskom will pay for the cataloguing.
2.34 Provision of
through a single device once activated by the driver and/or a
triggered event?
3.15 Evaluation of Price Prices will be evaluated as follows:
1. Inclusive of VAT;
2. Corrected for arithmetical errors;
3. Excluding contingencies in any bill of quantities or activity schedule’
not be disqualified. However, it will be awarded 0 points for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for the 90/10
or 80/20 system. Eskom will add the score from Pricing and Specific Goals
together and rank the suppliers from the highest to the lowest.
1. 90/10 for tender with a rand value above R50 million or
2. 80/20 for tender with rand value equal to or below R50 million
Pricing schedule Completed pricing schedule (if not already submitted √
in the NEC or other Contract).
INVITATION TO TENDER (ITT) FOR Provision of Management of Driver Camera for a period of 5 years (60 months) on as and when required Tender number E0626LSERI Issue date 03 June 2026 Closing date and 25 June 2026 at 10h00am time Tender validity 120 days from the closing date and time period
Date: 08 June 2026 Time: 10h00am SAST Venue: Microsoft Teams Join: https://teams.microsoft.com/meet/311397609036828?p=y0eF0rVMQBx9Kn2q4Y Meeting ID: 311 397 609 036 828 Passcode: xE2eF9ox
submitted tender submission is submitted before the closing time electronically via site by the stipulated closing date and time.
Eskom Holdings SOC Ltd (hereinafter “Eskom”) Provision of Management of Driver camera for a period of 5 years (60 months) on as and when required.
and contact details are set out in the Tender Data. The submission of a tender/proposal by you in response to this Invitation to Tender will be deemed as your acceptance of the Eskom Standard Conditions of Tender which may be accessed at www.eskom.co.za.
1.1 Annexures to the Tender Number Description Annexure Attached (Y / N / N/A) 1.1.1 Authorisation Form Annexure A Y 1.1.2 Acknowledgement form Annexure B Y 1.1.3 Tenderer’s particulars Annexure C Y 1.1.4 Integrity Declaration Form (Suppliers are required to Annexure D Y download and read the Supplier Integrity Pact. It is accessible on the Eskom Tender Bulletin via Eskom Supplier Integrity Pact (eskom.co.za) link) 1.1.5 CPA Requirements for Local Goods/Services Annexure E Y 1.1.6 CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y 1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y and Local Content (only applicable if designated materials are included and then Tenderers will be required to complete and submit Annexures G1 to G4 as evidence of compliance with this requirement). Annexure C Local Content Declaration- Summary Annexure G2 Annexure D Imported Content Declaration – Supporting Annexure G3 Annexure E Local Content Declaration- Supporting Annexure G4 1.1.8 SBD 1 Invitation to Bid must be filled out by all Annexure H Y tenderers and submitted with the tender at tender submission deadline 1.1.9 SBD 6.1 Preference Points Claim Form in terms of Annexure I Y PPPFA 2022 regulations 1.1.10 *SBD 4 – Bidders Disclosure Annexure J Y
is 500 megabytes and total submission is restricted to commercial folder 4 gigabytes.
1.2. Tender Data instances, the clause numbers are referenced hereunder. If the Eskom Standard Conditions of Tender are not attached to the Invitation to Tender, then tenderers are required to download this from www.eskom.co.za. The “Tender Data” as detailed herein shall take precedence over the Standard Conditions of Tender in the event of any ambiguity or inconsistency between the two documents.
of Tender 1.1 Parties The Employer is Eskom Holdings SOC Ltd Name: Bella Mabunda Tel: 011 629 4876 E-mail: [email protected]
1.3 Tender documents The Invitation to tender /RFP number is: E0626LSERI 1.4 Type of Invitation to This Invitation to Tender/RFP is: Tender/ RFP 1. An open Invitation to Tender
1.6 Eskom's right to The tender shall be for the whole of the contract. accept or reject any tender
2.1 Eligibility Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. business with Eskom or State-Owned Companies. agreement does not explicitly state that the parties of the JV or consortium
of Tender shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. a conflict of interest shall be disqualified. Prima facie evidence that a tenderer has a conflict of interest with one or more parties in this [tendering/RFP] process is: (a) they have a controlling partner or majority shareholder in common; or (b) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another tenderer, or to influence the decisions of the Employer regarding this bidding process; 8. A tenderer that sub-contracts 100% of the Scope of Work
2.2 - 2.5 Tender Closing The deadline for Tender submission is: Date 25 June 2026 Time 10h00am SAST tendering .7-.2.11Submitting a tender For Electronic Tender Submissions All documents need to be submitted in a PDF format (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes). The price list needs to be submitted in PDF and a copy in excel format. submitted will only be accepted and all previous submission/s will be null and void.
of Tender Supplier Help Manual guide and video can be found on Eskom E-Tendering .12 Tender Validity The tender validity period is 120 days.
2.15 Site visit and/or A Non- Compulsory clarification meeting will be as follows: clarification meeting Date: 08 June 2026 Time: 10h00am SAST Venue: Microsoft Teams Join: https://teams.microsoft.com/meet/311397609036828?p=y0eF0rVMQBx9Kn2q4Y Meeting ID: 311 397 609 036 828 Passcode: xE2eF9ox
2.16 Seeking The tenderer will notify Eskom of any clarifications required before the closing time clarification for clarification queries, which is 10 working days before the deadline for tender submission.
2.22 Alternative tenders Alternative tenders are not allowed If alternative tender(s) are allowed, it may be based only on the following criteria and subject to acceptance by Eskom: 1. A different completion date; 2. A different payment method; 3. Different technical methods and specifications; and/or
3.4 Tender Opening Tenders will be opened at the same date and time as the tender deadline. downloaded electronically. 3.5 Tender Prices Prices will not be read out
3.9 Basic Compliance Basic compliance with this Invitation to Tender requires a tenderer to meet all the following requirements: stipulated deadlines. For E-Tendering, a tenderer’s failure to have submitted/uploaded tender documents will render the tender non-responsive.
3.10 Mandatory tender A tenderer that does not submit mandatory documents by or the complete returnables information required in mandatory documents by the deadlines as stipulated in the deemed non-responsive.
3.13 Functionality Functionality requirements are applicable requirements criteria: Technical (required for Proof of Evidence Weight functionality scoring) % South Africa standards. 10% any Associations VESA and - 10 and or VSS 5 X CV’s of Technicians with CVs of Qualified VESA 20% 1 x CV = 2 3 x CVs = 3 5 x CVs plus = 10 service points in all 9 service level provinces. agreement for each province
1. Gauteng 2 10. North West 1 12. Western Cape 1 13. Mpumalanga 1 14. Limpopo 1 10% 15. Northern Cape 1
root cause of events, displaying on a one by scoring events for pager risk type, and supply detailed reports by risk types. aspects zero points will daily health check in be allocated. report 8% important as one needs to see
actions leading to the triggered events. should reflect GMT time, date and speed on the video event 10% provided and also provide GPS co-ordinates: Provide examples standard in all vehicles or are triggers set to vehicle type. 1% able to predict whether the trigger is due to driver 2% behaviour or road condition. If not compliant to all aspects Zero points
be triggered by a tracking system. device software must be able to be upgraded remotely. 7% application must be able to capture and provide visual reports seconds If not compliant to all before and after a aspects Zero points will 7% triggered event. be allocated. Total 100% Threshold 70% NB: Service providers are required to score 70% and meet the mandatory requirements to move to the next phase of the evaluation. meet the mandatory technical evaluation and not obtaining the threshold of 70%
Functionality/Technical √
tenders submitted; and based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable. but will be implemented when payment is effected. Prices will be scored out of 80 or 90 points 3.18 Evaluation of Specific goals will be scored out of 20 or 10 points in accordance with the PPPFA. Specific Goals
state that either 80/20 or 90/10 will apply should there be a degree of uncertainty on which system will apply. The lowest acceptable tender will be used to determine the applicable preference system.
3.20 Objective Criteria Objective criteria are applicable (if applicable) Development Programme (RDP) Eskom Rotek Industries (ERI) is using this procurement opportunity to promote socio-economic transformation, empowerment of small enterprises, rural and township enterprises, designated groups and promotion of local industrial development. It is against this background, therefore that ERI reserves the right to award the contract to a supplier that commits to Transformation - B-BBEE beneficiaries residing within the Local Municipalities where the service will be consumed. 1.1. Supplier Development & Localisation Matrix is under obligation to accept the SDL&I objectives before it is eligible for award in accordance with Section 2 (1) (f) of the Preferential Procurement Policy Framework Act (PPPFA). 1.2. Transformation – BBBEE Improvement or Retention Plan itself with national transformation imperatives to unlock growth, drive industrialisation, create employment and contribute to skills development.
system based on specific goals, ERI also requests that Respondents submit B- maintain (only if the Respondent is a Level 1) or improve their B-BBEE status over the contract period. Respondents are requested to submit their B-BBEE Respondents with a B-BBEE recognition status of Level 5 to Level 8 or non- compliant, shall migrate and achieve as a non-negotiable a milestone of Level 4 by the end of the first year of the contract and thereafter improve at least one B-
1.3. Skills Development in this industry and the industries annual contribution to skills development levies, the successful supplier is obliged to develop skills through a bursary valued at R80 000.00 per ERI assigned beneficiary at a registered and accredited South African university of ERI’s choice, for every R4.8 million invoiced of the cumulative contract amount.
reaching or exceeding the R4.8 million threshold. The skills development commitment (i.e. a bursary valued at R80 000 for every R4.8 million invoiced) will be ceded to a designated bank account as prescribed by ERI for future transfer to the relevant university as identified by ERI.
1.4. Job Creation contract
1.5. Socio Economic Development The successful supplier shall spend 1% of the contract amount to fund the Corporate Social Investment initiative(s) aimed at empowering black communities as identified by ERI. The CSI commitment (i.e. 1% of every invoiced amount) will be ceded to a special account as prescribed by ERI for consolidation with contributions from other suppliers.
a. The successful supplier shall on a quarterly basis submit a report to ERI in accordance with the SDL&I Data Collection Template on its compliance with the SDL&I obligations. b. ERI shall review the quarterly report submitted by the successful supplier within 60 (sixty) days of receipt of the reports and notify the successful supplier in writing if its SDL&I obligations have not been met. c. Upon notification by ERI that the successful supplier has not met its SDL&I obligations, the successful supplier shall be required to implement corrective measures to meet those SDL&I obligations before the commencement of the following quarter, failing which the SDL&I penalty clause shall be invoked. a. At the end of each quarter, ERI will apply a penalty of 2.5% of the invoiced amount excluding VAT for the successful supplier’s failure to meet SDL&I obligations during that period. which must be completed by the successful supplier and returned to the SDL&I representative for acceptance before contract award. This will be used as a reference document for monitoring, measuring and reporting on the supplier’s progress in delivering on the successful supplier stated SDL&I commitments.
3.21 Reverse e-auction Reverse e-auction is not applicable (if applicable)
Requirements following: -
3.24 Sign form of The conditions of the contract will be the NEC Term Service Contract Agreement/ (TSC) during execution of the contract, these must be made contractual conditions and compliance thereto must be managed in terms of the contract.
2.28 CIDB CIDB Requirements are not applicable Requirements (where applicable for Engineering and
2.29 Contract Skills (CSDG) is not applicable 2.30 Contract Not Applicable quotations should the tendered prices not be market-related. may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.
"proof of B-BBEE status level of contributor" means- (a) the B-BBEE status level certificate issued by an authorised body or person; or (b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or (c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act
1.2 TENDER RETURNABLES NOTE THE FOLLOWING: -
Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable Basic Compliance √ price list needs to be submitted in PDF and a copy in excel format (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes) Annexure A Authorisation Form √ Annexure B Acknowledgement Form √ Annexure C Tenderers Particulars √ Annexure D Integrity Pact Declaration form √ Annexure E CPA for local goods/services (if applicable) √ Annexure F CPA(IG) for imported goods/services (if applicable) √ Annexure G1-G4 SBD 6.2 -Declaration certificate for local production √ and content and Annexures G2,G3,G4 Annexure H SBD 1- to be completed and submitted by all √ (applicable for all tenderers. suppliers including Foreign suppliers) # Annexure I SBD 6.1- Preference Points Claim Form in terms of PPPFA 2022 regulations Annexure J SBD 4 – Bidders Disclosure √ Reverse e-auction √ training acknowledgement form (if applicable) E-tendering Help √ acknowledgement form (If applicable) Additional Letter of intent to form a JV/consortium or Valid joint √ in the event of JV: - obligations of each of the joint venture partners and their profit-sharing ratios.
Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable Separate written confirmation that the joint venture will √ operate as a single business entity (incorporated) for the duration of the contract or this may be included as an obligation within the JV agreement. Details and confirmation of a single designated bank √ account in the name of the JV and independent of the individual JV partners, as set out in the joint venture agreement. # Specific Goals A tenderer’s failure to submit proof that it meets the specific goals will not result in its disqualification. ranking.
Tax Clearance A certified copy of a tax clearance certificate is √ Certificates required from foreign tenderers (with a footprint in have not provided a SARS pin number) and local tenderers (that have not provided their SARS e-filing CSD profile / CSD number). complete the SBD1 document; however, no proof of tax compliance is required.
Tax Evaluation Evaluation questionnaire to determine whether a √ Questionnaire (if company, close corporation (CC) or Trust is a personal services contract service provider for purposes of PAYE and was included as annexure) Compliance with To the extent that the tenderer falls within the definition √ Employment Equity of a “designated Employer” as contemplated in the required to furnish the Employer with proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report
to the Department of Labour. (South African tenderers only) CIDB (where Valid proof of the required CIDB grading designation √ applicable) for the main contractor; JV and /or sub-contractor as may be required in the tender data at tender closing deadline or within 21 working days from the closing date of submission of tenders if this is agreed with the NEC or other NEC or other Contract, completed in full. ✓ in PDF and a copy in excel format. The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes. (The Cross Functional Team Additional √ documents required (ECSA/ permits/licenses/ specific registration documents (if applicable to scope of work)
Reference Returnable From Suppliers at at * closing (Non- prior Award. required required closing. required Tender (disqualifiable) Contract disqualifiable) to Tender Returnable Returnable Returnable Mandatory Proof of valid and current CSD Registration (CSD √ Contractual number/CSD Report) Requirement vehicle (SPV) specially formed for this tender, audited financial statements for each participant in the JV / Start-up enterprises formed within the last 12 months are not required to submit audited financial statements, but if successful in this Invitation to Tender ; will be required to furnish statements for the first year once available.
Technical (required Proof of Evidence Weight for functionality % scoring) Communications If not compliant zero 10% points will be allocated belong to any association certificate Associations VESA - 10 and or VSS 5 X CV’s of CVs of Qualified VESA 20% 1 x CV = 2 3 x CVs = 3 5 x CVs plus = 10 service points in all 9 service level provinces. agreement for each province 9. Gauteng 2
certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form. I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as ________________ of the board of directors of ________________________________________________________ , hereby confirm that by resolution of the board taken on _ _ _ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is authorised to submit this tender on behalf of the company, and to sign all documents in connection
with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Signed: Date: Name: Position: I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ ___________________________________________ , hereby confirm that by majority vote of the members taken on _ _ _ _ _ _ _ (date), Mr/Ms _________________________________ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _________ , is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Signed: Date: Name: Position: We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _______________________ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership.
Bid submission requirements:
Post-award obligations:
Penalties:
Evaluation is based on a preference point system aligned with the Reconstruction and Development Programme (RDP). The SDL&I Matrix itself is not an evaluation criterion but compliance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA) is mandatory for eligibility.
Key evaluation focus areas and weights:
Additional considerations:
Scope: Provision and management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. This procurement aligns with ERI’s objectives to promote socio-economic transformation, empowerment of small enterprises, rural and township enterprises, designated groups, and local industrial development.
Mandatory B-BBEE Requirements:
Supplier Development & Localisation:
Skills Development:
Job Creation:
Socio-Economic Development:
Scope: Provision and management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. This procurement aligns with ERI’s objectives to promote socio-economic transformation, empowerment of small enterprises, rural and township enterprises, designated groups, and local industrial development.
The SDL&I Matrix is not an evaluation criterion. However, respondents will be allocated points under a preference point system based on specific goals aligned with the Reconstruction and Development Programme (RDP).
Key evaluation focus areas:
Note: Compliance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA) is mandatory for eligibility.
Scope: Provision and management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. This procurement aligns with ERI’s objectives to promote socio-economic transformation, empowerment of small enterprises, rural and township enterprises, designated groups, and local industrial development.
B-BBEE Requirements:
Socio-Economic Development:
B-BBEE Requirements:
Socio-Economic Development:
B-BBEE Requirements:
Socio-Economic Development:
B-BBEE Requirements:
Socio-Economic Development:
B-BBEE Requirements:
Socio-Economic Development:
B-BBEE Requirements:
Socio-Economic Development:
SDL&I Implementation Schedule: Must be completed and returned to the SDL&I representative for acceptance before contract award. This document will serve as the reference for monitoring, measuring, and reporting on your SDL&I commitments.
Penalties:
SDL&I Implementation Schedule: Must be completed and returned to the SDL&I representative for acceptance before contract award. This document will serve as the reference for monitoring, measuring, and reporting on your SDL&I commitments.
Penalties:
SDL&I Implementation Schedule: Must be completed and returned to the SDL&I representative for acceptance before contract award.
Submit the following returnable documents: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements), SHE Plan, Baseline risk assessment specific to the scope of work, Method statements/work procedures for installation and removal of Drivecam cameras.
Compliance requirements: Must comply with Eskom’s SHEQ policies and rules, provide proof of adherence to occupational health, safety, and environmental standards, demonstrate capability in managing Drivecam systems (including installation and removal). Legal requirements: Valid business registration and compliance with South African regulations, Letter of Good Standing (tax or B-BBEE compliance).
Scope: Provision and management of Driver Camera (Drivecam) systems for a period of 5 years (60 months) on an as-and-when-required basis. Required deliverables: Method statements/work procedures for installation and removal of Drivecam cameras. Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety).
Mandatory: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements), SHE Plan, Baseline risk assessment specific to the scope of work. Optional: ISO 9001, ISO 14001, ISO 45001 certifications (if applicable).
Contact: Gerhard Spykerman, SHE Officer - Logistics Services. Address: Cnr Lower Germiston and Hunslet Road, Rosherville, P.O Box 40099, Cleveland, 2022, South Africa. Phone: +27 11 629 5527. Fax: +27 11 865 236 449. Website: www.eskom.co.za. Company: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.
Scope: Provision and management of Driver Camera (Drivecam) systems for a period of 5 years (60 months) on an as-and-when-required basis.
Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety).
Mandatory: Baseline risk assessment specific to the scope of work, SHE Plan, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements).
Submit the following returnable documents as part of your bid: Form A (completed and signed).
The scope involves the provision of management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. Technical requirements include compliance with ISO 9001:2015 for Quality Management Systems and ISO 10005 for Contract Quality Plans. Bidders must demonstrate control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers.
Compliance with ISO 9001:2015 Quality Management System standards is required. Bidders must provide documented evidence of a QMS, even if not certified. Additional requirements may apply as per the scope of work or specification.
Eskom Representative: N Vilakazi. Document issued on 23/04/2026.
The tender involves the provision of management of driver cameras for a 5-year (60-month) period on an as-and-when-required basis. The scope requires compliance with quality management and control standards as outlined in the tender documents.
Required returnable document: Form A (must be completed and signed).
Additional requirements may apply as per the scope of work and/or specification. Bidders must ensure all customer-specific requirements are addressed.
Scope: Management of driver dash cameras for a period of 60 months (5 years) on an as-and-when-required basis. Services include: monthly rental, maintenance, and monitoring of dash cameras for a fleet of vehicles.
Pricing structure:
Note: Multiply item costs by the number of vehicles for total pricing.
Bennie Makhaga
Provision of management of driver dash cameras for a period of 60 months (5 years) on an as-and-when-required basis. Services include monthly rental, maintenance, and monitoring for a fleet of vehicles.
Pricing is structured as follows:
Total cost: Multiply each item cost by the number of vehicles.
Site inspection: Date not specified. Compulsory for bidders who meet the 70% technical threshold. Demonstration of web-based software and sample installation required.
Provision of a driver camera management system for a 5-year (60-month) period on an as-and-when-required basis. The system must include hardware (dash cameras), software for event analysis, and national service coverage.
Site inspection required for qualifying bidders. Must demonstrate:
Device must record 8-12 seconds of video footage (minimum 8 seconds before and maximum 4 seconds after a triggered event).
one needs to see the actions leading to the triggered events. Provide specifications
different lens views recording simultaneously i.e. is it able to capture a wide-angle view of the road (i.e. inside the cab and the driver’s view) as well as an inside view of the driver and cab simultaneously. If not, dual view please specify the behaviour tool to be used for capturing predefined events and will it encompass one or two different units.
a single device once activated by the driver and/or a triggered event?
None
Categories
Request for Quotation
Lower Germiston Road - Rosherville - Germiston - 2022
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
NEC3-TSC_3_Draft_Driver Camera.pdf
Eskom Rotek Industries SOC Ltd is seeking a contractor to provide the management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. The contract is governed by the NEC3 Term Service Contract (TSC3) with specific pricing, scope, and compliance requirements. The service includes installation, maintenance, monitoring, and reporting of driver cameras for Eskom's fleet of vehicles.
Quality Returnables.pdf
Eskom is seeking a supplier to provide and manage driver cameras for a period of 5 years (60 months) on an as-and-when-required basis in Gauteng. The tender emphasizes compliance with ISO 9001:2015 Quality Management System (QMS) standards and requires documented evidence of operational QMS, a Contract Quality Plan, and a Quality Control Plan.
Invitation to Tender (ITT) or Request for Proposal (RFP)- E0626LSERI_03062026.pdf
Eskom Holdings SOC Ltd invites tenders for the **Provision of Management of Driver Camera Systems** for a **5-year (60-month) period** on an as-and-when-required basis. The tender (E0626LSERI) closes on **25 June 2026 at 10:00 AM SAST**, with a validity period of **120 days**. Submissions must be electronic via Eskom’s e-tendering portal. The scope includes supply, installation, maintenance, and reporting of driver camera systems with specific technical and compliance requirements. Evaluation is based on **functionality (70% threshold)**, price (80/90 points), and **PPPFA-specific goals (10/20 points)**. Socio-economic development (SDL&I) commitments are mandatory for the successful bidder.
Dashcam Pricing schedule.pdf
Eskom is seeking a service provider to manage driver cameras (dash cameras) for a fleet of vehicles over a 5-year (60-month) period in Gauteng. The contract includes monthly services, maintenance, ad-hoc items (e.g., call-outs, installations, reinstallations), and monitoring/reporting fees, with costs scaled per vehicle.
Drivecam technical criteria Signed.pdf
Eskom is seeking a 5-year (60-month) service provider for the management of a Driver Camera (Dash Cam) project on an as-needed basis. The tender requires technical compliance, national service footprint, reporting capabilities, and specific device/software functionalities. Successful bidders must meet a 70% functionality threshold to proceed to further evaluation, including a site inspection.
Drive Cam Scope of Work 16.03.2026.pdf
Eskom Rotek Industries (ERI) seeks a 5-year managed service for a driver camera system to improve fleet safety, monitor driver behavior, and reduce incidents. The solution must include hardware (driver cameras with optional fatigue detection) and software for real-time event-based recording, data analysis, and coaching support. The service provider must handle installation, national support, maintenance, and data management, including incident investigations and compliance with the OHS Act.
Management of Drivecam SHEQ returnables.pdf
Eskom is seeking a service provider for the management of Driver Camera (Drivecam) systems over a 5-year (60-month) period on an as-needed basis in Gauteng. The tender requires compliance with SHEQ (Safety, Health, Environment, and Quality) standards, including relevant certifications and documentation.
Annexure K - Driver Camera.pdf
Eskom is seeking a supplier to manage driver cameras for 5 years on an as-needed basis in Gauteng. The tender emphasizes Supplier Development, Localisation, and Industrialisation (SDL&I) with strict B-BBEE, skills development, job creation, and socio-economic development commitments. Non-compliance results in penalties.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Thursday, 25 June 2026 - 10:00
Venue
MS Teams
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
03 Jun
2026
Tender Published
Tender was published
25 Jun
2026
Closing Date
Tender closing date
Organization
EskomContact Person
Bella Rebecca Mabunda
Phone
017-799-2302
[email protected]
Website
www.eskom.co.za/
Address
Maxwell Dr, Sunninghill, Sandton, 2157, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
8
Last checked
03 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
Contact
017-799-2302[email protected]www.eskom.co.zaMaxwell Dr, Sunninghill, Sandton, 2157, South Africa
Key Personnel
Median Estimate
R 230 115
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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