This Tender Has Expired

Returnable Documents: Submit as-built drawings (site layout, cable/wiring diagrams, coverage plots), manuals (system overview, equipment functions, operating instructions), manufacturer’s technical and maintenance specifications, and backups of system/camera settings. Provide both hard copies and soft copies (CAD .dwg, PDFs).

Evaluation Process: Two-stage evaluation. 1) Paper evaluation: Tender submission and equipment specification sheets are assessed against CCTV functional requirements. 2) Practical evaluation: Shortlisted suppliers must present their proposed design, demonstrate equipment functionality, and may undergo a site visit. Scoring: Pass/Fail for tender criteria. Factory Acceptance Test (FAT) may be skipped if equipment has been proven at a similar Eskom site. Site Acceptance Test (SAT) is mandatory for commissioning. Repeated failures trigger the contract defects process. Tender Demonstration Tests and acceptance tests (FAT/SAT) are mandatory unless explicitly waived by Eskom.

Scope: Design, supply, install, and commission an integrated CCTV surveillance and intruder detection system for Eskom’s NSCC relocation at Megawatt Park. System must include: perimeter and indoor cameras (thermal, fixed, PTZ), DVR/NVR, Video Management System (VMS), intruder detection (PIR, video analytics, door/window sensors), PA system, lighting integration, and security cabinet. Key Requirements:

• Cameras: Must meet minimum specifications (Tables 4-9) for resolution, frame rate, environmental resistance (-25°C to +70°C), and durability (10-year lifespan). Outdoor cameras require corrosion resistance and IP ratings. Thermal cameras are required for perimeter detection.
• Intruder Detection: Must cover all buildings and rooms as per the risk assessment. Battery rooms require external door contacts only (hazardous area restrictions apply).
• VMS: Must support centralized monitoring, remote access, event management, and time synchronization (GPS/NTP, ±1s on-site, ±10s across sites).
• Power: Two options: 1) 110V DC (preferred, tied to site batteries), or 2) 220V AC + UPS (12-hour backup for sites <200km from Eskom DC; 18-hour backup for sites >200km).
• Communication: Dedicated and secure link (fibre, microwave, or satellite) to Eskom OT Security Server. GPRS is only permitted as a last resort.
• Cabling: Must be armored or conduit-protected, separated from power cables, and labeled per Eskom standard 240-64636794.
• Security Cabinet: Must be freestanding, dust-resistant, locked, with an organized equipment layout and dedicated power distribution.
• Testing: Tender Demonstration Tests, Factory Acceptance Tests (FAT), Site Acceptance Tests (SAT), and soak tests for intruder detection are required.
• Documentation: As-built drawings, manuals, and settings backups are mandatory.
• Compliance: Must align with Eskom standards (e.g., 240-86738968 for alarm systems, 34-304 for substation design).

Mandatory Compliance:

• B-BBEE: Minimum Level 3 contribution status is required.
• Confidentiality: Contractor and all personnel must sign non-disclosure agreements. All project details, including specifications and system designs, require Eskom’s written consent for disclosure.
• Security Clearance: All on-site personnel must be vetted and approved by Eskom prior to site access.
• Standards: Must adhere to Eskom specifications, including 240-79537982 (security threat and risk assessments), 240-55410927 (cybersecurity for OT), and 34-1613 (CCTV).
• Product Selection: Non-LAP (List of Approved Products) tender; suppliers may propose any equipment but must demonstrate full compliance with functional requirements. If an LAP is used, reduced testing may apply.
• Installation: Contractors must provide proof of experience in CCTV and alarm systems (CVs and references required).
• Health & Safety: Must comply with the OHS Act (1970) and Eskom’s H&S specifications. A site-specific H&S plan must be approved by Eskom before installation begins.
• Environmental: Equipment must meet IEC 60255-1 and IEC 60721-3-3 environmental standards (e.g., temperature, humidity, pollution resistance).
• Electrical: Equipment must comply with IEEE 1613-2009 (Class 2 for electrostatic discharge) and Eskom electrical standards (e.g., surge protection, voltage drop calculations).

Briefing or site visit date: 08 October 2025

• Purpose: Provide an Integrated Access Control System (IACS) for the relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park as part of Eskom’s Security Improvement Plan.
• Scope: System must be secure, scalable and future‑proof, integrating with existing Eskom systems (CCTV, lifts, canteen management, transportation, building management, etc.) and covering all Eskom sites including corporate offices, power stations, substations, control rooms, laboratories, visitor centres, etc.
• Classification: Must meet Eskom’s Information Security Systems Classification (32‑438) and Cyber Security Standard for Operational Technology (240‑55410927). Classes range from 1 (low) to 5 (high – unique card + PIN/biometrics).
• Architecture: Distributed tiered model – Primary server (single source of card‑holder data) with redundancy, regional servers with real‑time sync, site servers capable of isolated operation. All servers to be IP‑65 rated, 99.99 % availability, modular design, GPS‑synced clock.
• Hardware: Servers complying with SANS 2220‑2‑2; registration stations with fingerprint protection; client stations for monitoring; readers/controllers complying with SANS 2220‑2‑3/4/5; goosenecks for outdoor readers; access cards meeting SANS 2220‑2‑6 (128‑bit encryption, durable, photo, employee number); barriers (doors, gates, booms) with electromagnetic locks and safety devices.
• Communication: Use Eskom MPLS/VLAN infrastructure; support TCP/IP, HTML, LonWorks, BACnet, OPC, MODBUS, ODBC, Wiegand, UDP, DDE, GIOP, TLS/SSL, ICMP, SOAP; static IPs, LAN points to IAC VLAN, 99.99 % network availability, bandwidth minimum 512 kbps per regional centre.
• Cybersecurity: Must comply with Eskom OT cyber security standard (240‑55410927), DMZ design (240‑79669677), and nuclear site requirements (data diodes, deep packet inspection).
• Operational features: Anti‑pass‑back, lockdown, online changes, real‑time debugging, fail‑safe/fail‑secure mode, open‑protocol integration, SAP data transfer for time‑and‑attendance, Fitness‑for‑Duty integration, master evacuation station, role‑based GUI with floor‑plan views, reporting (attendance, visitor, alarm, custom exports).
• Standards referenced: ISO 9001, SANS 2220 series, SANS 60529 (IP ratings), IEC 62645, and numerous Eskom internal standards listed in the specification.

• Must provide audit trail with records retained ≥90 days.
• Each user authorization must be uniquely definable; system must support status changes (visitor/contractor → permanent employee) without re‑registration.
• Automatic disabling of visitor/contractor accounts on termination date and after site exit, with reversible re‑enable capability.
• Full anti‑pass‑back functionality required.
• High‑risk area access limited to authorised personnel; additional access requires approved authorisation and auto‑disable on exit.
• System must allow overrides, interlocking and remote optimisation by administrators.
• Open‑protocol interface to existing software packages.
• Emergency lockdown capability.
• Real‑time online changes and debugging.
• Operate in fail‑safe or fail‑secure mode as required.
• Access change requests via standardised eForms.
• Dedicated “master” station for evacuation roll‑call.
• Integration or interface with Fitness‑for‑Duty (FFD) program.
• Must comply with ISO 9001, SANS 2220‑2‑1 to ‑2‑6, SANS 60529 (IP ratings), Eskom cyber‑security standard 240‑55410927, DMZ design 240‑79669677, and other referenced Eskom standards.

Returnable documents are required but the extracted text does not list the specific forms, certificates or annexes. Refer to the full tender package for the exact list of required returnable documents and submission instructions.

Scope: Provide an intrusion pre‑detection system for all strategic areas at the NSCC site (perimeter, entrances, control rooms, battery rooms, HV yard, storerooms, etc.).

Key requirements:

• Detect unauthorised movement, tunnelling, fence‑conductor separation, climbing, digging vibrations and other intrusion scenarios.
• Log at least 100 events using FIFO memory; alarm reset within 10 s.
• Real‑time clock accuracy ≤250 ms; configurable weight, height, depth, range (minimum 300 m) and coverage area (typical 120 000 m²).
• System life‑cycle ≥10 years; operate in –20 °C to 50 °C, altitude 0‑2500 m, humidity up to 100 %.
• Availability >98 %, dependability >95 %, overall performance >88 % (monthly monitoring).
• Housing: IP65+ rating, sealed against insects, frost/dew resistant, anti‑tamper, UV‑stable for 10 years, battery enclosure safety.
• Power: 240 V AC 50 Hz mains, optional DC source, standby power as per site requirements, surge and high‑voltage transient protection.
• Communication: Preferred single‑mode fibre (per Eskom Fibre‑Optic Design Standard), Eskom Telecoms default, wireless or cellular backup, ICASA approved, remote configurability.
• Cybersecurity: Comply with Eskom OT standards (AES‑256, IPsec), firewalled connections to OT and corporate networks, remote access per Eskom IT/OT standards.
• Cabling: Minimum 300 mm trench depth, conduit/armoured, ≥500 mm separation from power cables, 90° crossing where required.
• Alarming & notifications: Integrate with Eskom alarm spec 240‑86738968; provide intrusion, equipment‑fail, tamper and signal‑interference alarms; include event type, timestamp (CCYY/MM/DD hh:mm:ss), device ID and GPS (±10 m); colour‑coded GUI; SMS/email alerts; support stand‑alone and client/server modes; PSIM integration.
• Management & monitoring: On‑site desktop (≥17” monitor) with password‑protected interface; remote management without specialised platform; audit trail, role‑based database access, exportable reports, backup and off‑site storage.
• Documentation: Technical description, sensor types & detection method, communication method, false‑alarm mitigation, failure rate, operating cost, installation instructions, spare‑parts list, electrical/mechanical specs, wiring diagrams, schematics, installation drawings, power requirements, performance data (MTBF), adjustment tools, maintenance programme.
• Support: Supplier must provide support and maintenance as defined in the enquiry documentation.

Evidence must be provided in Schedule B for each technical clause:

• Indicate “Comply”, “Partially Comply” or “Do Not Comply”.
• Attach datasheets, equipment manuals, drawings or hyperlinks as references.
• Declare any deviations in the References and Deviations section.
• Management & monitoring hardware must meet specified desktop and monitor requirements.
• Software must be password protected, maintain audit logs, support role‑based access, allow remote configuration and include backup/off‑site storage details.
• Support and maintenance services must be offered as per the tender enquiry.
• All documentation must be in Eskom‑approved formats.
• Ensure compliance with Eskom standards (e.g., 240‑86738968, 240‑46264031, 240‑55410927) and obtain ICASA approvals where required.

Returnable Documents: Ensure all required forms and supporting documents are completed and attached. Missing or incomplete returnables may lead to disqualification.

Scope: Provide intrusion pre-detection systems for Eskom Transmission sites, covering strategic areas such as perimeter, entrances, control rooms, battery rooms, HV yard, and store rooms.

Allowed Technologies: Optic fibre with AI, taut-wire systems, vibration sensors, fibre-optic wire sensors, strain-sensitive cables, electric field sensors, active/passive infrared detectors, microwave/radar/microphone sensors. Alternative systems may be proposed but must meet specification requirements.

Key Functional Requirements:

• Detect unauthorised movement around/inside protected areas, tunnelling, fence cuts, climbing, and digging vibrations.
• Configurable detection parameters: weight, height, depth, range (minimum 300 m), and area (up to 120,000 m²).
• Log at least 1000 events with First-In-First-Out (FIFO) overwrite.
• Zone-based alarm monitoring and fault-finding capability.
• Reset to normal non-alarm condition within 10 seconds after alarm acknowledgement.
• Real-time clock accuracy of at least 250 ms.
• Mechanism to reduce/eliminate false alarms (demonstration required).
• Minimum system lifecycle of 10 years.
• Operate under all light conditions (day/night).

Housing and Safety:

• IP65 or higher rating for system units.
• UV-stable material for at least 10 years.
• Frost and dew resistant, sealed against insects.
• Anti-tamper facility; tampering must trigger an alarm.
• Battery enclosures must protect terminals from inadvertent contact.
• Power units must protect against hazards from charging, electrolyte spillage, fumes, or explosive gas.
• Mechanical construction must prevent injury from instability, moving parts, or sharp edges.

Alarming and Notifications:

• Conform to Eskom’s integrated security alarm system specification (ref 240-86738968).
• Signal intrusion pre-detection alarms, equipment failure, tamper detection, and signal processing interference to central monitoring (local and remote).
• Provide event details: type (system/incident/administrative), timestamp (CCYY/MM/DD hh:mm:ss), device ID, and GPS coordinates (±10 m).
• GUI with colour-coded alerts, zone view, and event aggregation.
• Alarms viewable onsite and remotely.
• Interoperable with existing alarm systems.
• Immune to nuisance alarms (e.g., birds, small targets).
• Sustain alarm state until acknowledged by the controller.

Communication:

• Preferred medium: single-mode optical fibre (comply with 240-46264031).
• Default off-site communication: Eskom Telecommunications; supplier must provide alternatives where unavailable.
• Support wireless sensor connection to onsite hub or cellular connectivity to Security Operations Centre.
• ICASA-approved; supplier must provide ICASA telecoms service provider license details.
• Remotely configurable.
• Minimum encryption: AES-256 and IPsec.
• Comply with Eskom OT cybersecurity standards (240-55410927, 240-79669677, 32-273).
• Store and retry failed alarm transmissions every 5 minutes.
• Support SMS and email notifications.
• Stand-alone or hierarchical architecture with centralised management.
• Compatible with latest Microsoft Windows OS.
• Support open communication protocols for PSIM integration.
• Auto-poll sensors every 24 hours for health status and GPS confirmation.
• Remote configuration with two-factor authentication.

Environmental and Power Requirements:

• Operate under: 50Hz, altitude 0–2500m, temperature -20°C to 50°C, humidity up to 100%.
• Resistant to wind, rain, heat, and environmental factors.
• Inconspicuous sensors to reduce vandalism risk.
• Protect against voltage surges, line faults, and power interruptions.
• Power supply: 240V AC 50Hz or DC source.
• Use existing standby power systems where possible; otherwise, comply with 240-91190294 and 240-118870219.
• Power failure alarm must notify Eskom control room.

Performance Standards:

• System availability >98%, dependability >95%, overall performance >88% (calculated monthly per Annex A).
• Self-healing if performance falls below 88%.

Management and Monitoring:

• Onsite management via computerised system with 17” minimum monitor.
• Remote and local alarm monitoring.
• Password-protected access.
• Real-time event logging (sensor events, alarms, operator actions).
• Database with configurable administrative rights (read/write).
• Exportable reports (e.g., Excel, PDF).
• Backup strategy and off-site storage procedures required.

Documentation Required:

• Technical description: sensor types, detection method, communication method, false-alarm mitigation, failure rate, operational cost.
• Installation instructions (include polarity warnings).
• List of field-replaceable spare parts.
• Electrical/mechanical specifications, wiring diagrams, schematic diagrams, installation drawings.
• Commissioning, maintenance, and servicing procedures.
• Power supply requirements, performance characteristics (including MTBF).
• Design acceptance governance approval for basic and detailed design.

Quality Management: Comply with ISO 9001.

Eskom Standards: Adhere to Eskom’s generic technical requirements for physical security (ref 240-170000723).

SANS Standards: Meet relevant SANS standards for alarm systems, including:

• SANS 2220-1-1 (Intruder alarm systems – General requirements).
• SANS 60839-2-3 (Infrared beam interruption detectors).
• SANS 60839-2-4 (Ultrasonic Doppler detectors).
• SANS 60839-2-5 (Microwave Doppler detectors).
• SANS 60839-2-6 (Passive infrared detectors).
• SANS 2220-1-7 (Power units for intruder alarm systems).
• SANS 60839-1-3 (Environmental testing for alarm systems).

Cybersecurity: Comply with Eskom OT cybersecurity standards:

• 240-55410927 (Cybersecurity Standard for Operational Technology).
• 240-79669677 (DMZ Designs for Operational Technology).
• 32-273 (IT/OT and Third-Party Remote Access Standard).

B-BBEE: Minimum B-BBEE level 3 required.

Documentation and Support: Provide all required documentation and support as per Eskom procurement guidelines.

• Submit all returnable documents as listed in the tender.
• Include mandatory forms, accreditations, and certifications: OEM letter of accreditation/authorization (if not the OEM), signed environmental policy, ISO 14001 certification (if applicable), safe disposal/recycling certificate, and proof of compliance with PSIRA, EFSI, or other applicable legislative requirements.
• Missing any mandatory accreditation or documentation may result in disqualification.

• Deliverables include test equipment, training, handbooks, and project management plans (Sections 3.8–3.11).
• No explicit scoring method, minimum thresholds, or preference points are stated in the document.
• Evaluation will likely focus on compliance with technical, support, and documentation requirements.

• Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park, with support requirements for Eskom Physical Security Technologies (Transmission Division).

• Standards & References: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), OHS Act and Regulations, Eskom procurement and SHE procedures, OT Cyber Security standards.

• Severity Levels & Response Times:
• P1 (Emergency): Report to Service Manager within 4 hours, restore within 8 hours.
• P2 (High): Report to Service Manager within 8 hours, restore within 24 hours.
• P3 (Medium): Report to Helpdesk/Service Desk by next business day, restore within 72 hours.
• P4 (Low): Report to Helpdesk/Service Desk within 1 week, restore within 4 weeks.

• Supplier Profile Requirements:
• Accreditation: OEM letter if not the manufacturer.
• Environmental: Signed policy, ISO 14001 proof, safe disposal/recycling certificates.
• Experience: Evidence of similar work (customer references, case studies), test facilities, skills matrix, CVs, professional registrations.

• Supplier Obligations:
• Method Statement, Waste Management Procedure, Incident Management Procedure (environmental).
• Environmental Aspects/Impacts and Risk Register.
• Signed Eskom SHE Requirements Acknowledgement.
• Data handling and sanitisation procedures.
• Monthly issue meetings with documented solutions.

• Design & Engineering:
• Basic and detailed design artefacts (architecture, configuration, BOM/BoQ).
• System Implementation Plan (SIP): installation, commissioning, staging, training, cutover plans.
• System Ready for Use (SRFU): ATPs, commissioning, change management, disaster recovery plans.
• OEM validation of designs, penetration testing for security designs.
• ECSA-registered engineer sign-off required.
• Compliance with Eskom OT Cyber Security and safety standards.
• Site surveys required (cabinet space, power, cable routing, earth points, etc.).

• Supply & Delivery:
• Certificate of Conformance for each item (serial number traceability).
• Delivery lead times for all products/equipment/software/licences.

• Installation & Commissioning:
• ISO 9001 compliance for all services.
• Cost breakdown for all activities (including OH&S).
• Installation manuals, approved ATPs, as-built documentation.

• Support Services:
• 24-hour standby service.
• Minimum 20 hours/month on-site support (2nd and 3rd level).
• Service response times as per severity levels (P1–P4).
• Escalation procedures, monthly issue resolution reports.
• Maintenance standards, FMEA tables, spares management policy.
• Warranty: OEM duration, unlimited swap-outs during warranty.
• Spares: Critical spares list, provincial distribution centres, repairs/replacements (same-day for critical, 4–6 weeks for non-critical).

• Training:
• Formal: In-person preferred (RSA-based), covers installation, commissioning, testing, maintenance, fault rectification. Course list, instructor CVs, attendance registers, certificates within 45 days.
• Informal: On-site guidance, recorded issues in searchable online facility (handed over on memory stick at contract end).

• Handbooks:
• Clear schematics, test points, installation/commissioning procedures.
• 3 hard copies + soft copy (memory stick, malware-free) provided free of charge.
• Updates/corrections at supplier’s cost.

• Project Management:
• Detailed schedule (order to delivery), site-specific schedules, team size, shipping/storage plans.
• Warranty details, risk mitigation plan.

• Accreditation: OEM letter of accreditation/authorization required if supplier is not the OEM.

• Environmental Compliance:
• Signed environmental policy.
• ISO 14001 certification (if applicable).
• Safe disposal/recycling certificate for decommissioned materials.

• Legislative Compliance:
• Proof of compliance with PSIRA registrations, EFSI certificates, and other applicable regulations.

• Personnel & Skills:
• CVs, qualifications, certifications, professional registrations for assigned resources.
• ECSA-registered engineer sign-off for designs.

• Data Handling:
• Procedures for managing sensitive data (transit, storage, disposal).
• Data sanitisation procedure for faulty equipment/modules.
• Return of all Eskom data/documentation at contract end.

• Warranty & Spares:
• OEM warranty duration (months) for each product, with unlimited swap-outs during warranty.
• Critical spares list with indicative percentages of installed base.
• Spares management policy (philosophy, testing of spares).
• Provincial spares distribution centres (warehouses) list.
• Repairs/replacements for faulty spares (even if unused and out of warranty).

• Submit the signed Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) with your bid.
• The form must be completed by an authorised person (CEO, Director or Managing Director).
• Required fields: company name, authorised person’s name, signature, date and two witness signatures.
• Return the completed form together with all other bid documents as instructed in the tender invitation.
• Failure to provide a fully signed form will result in disqualification.

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park.

OHS compliance (mandatory):

• Eskom Contractor Health and Safety Requirements Standard 32‑136
• OHS specifications/requirements provided in the tender
• Eskom Occupational Health and Safety Incident Assessment Procedure 32‑95
• Eskom Occupational Health and Safety Risk Management Procedure 32‑520
• Eskom Working at Height Standard 32‑418
• Safety, Health, Environment and Quality Policy 32‑727
• Non‑conformity and Corrective Action Procedure 240‑53464409

Post‑award obligations:

• Align your company’s processes, policies and procedures with all Eskom OHS requirements.
• Demonstrate the selection criteria and process used when appointing any subcontractors or suppliers.
• Notify Eskom before any subcontractor/supplier commences work.
• Ensure all subcontractors/suppliers have adequate resources, competencies and OHS compliance.
• Monitor subcontractors/suppliers through audits/assessments for OHS compliance.
• Provide grounds for termination of subcontractor/supplier work if required.
• Respond to Eskom requests for testimonials, references and client contact details for similar past projects.

• All employees, contractors and suppliers must complete the Eskom induction programme.
• Penalties will be imposed on the main supplier for any non‑conformance with Eskom or statutory OHS requirements.
• Eskom reserves the right to verify compliance at any time.
• Supplier must maintain all required OHS documentation and make it available for audit.

• Submit Schedule B (Guarantees, compliance and technical particulars of equipment offered).
• For each clause in Eskom Standard 240‑91190304 indicate: Comply, Partially Comply or Do Not Comply.
• Document any deviations in the References and Deviations section and attach supporting datasheets, manuals, drawings or hyperlinks.
• Provide a CV and references proving experience in CCTV and alarm system installations.
• Ensure all required forms and signatures are included; incomplete or missing documents may lead to disqualification.

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park with a full Integrated Physical Security System (CCTV + Intruder Detection) to Eskom Standard 240‑91190304.

Key points for bidders:

1. Installation must follow Eskom specifications; contractors must have proven CCTV/alarm experience (CV and references required).

2. All installers must comply with the Occupational Health and Safety Act (1970) and Eskom health‑and‑safety specifications.

3. Equipment life ≥10 years, mechanically earthed, weather‑resistant labels, and marked per Eskom cable‑marking standard 240‑64636794.

4. Environmental limits: –25 °C to +70 °C (outdoor), altitude <2 500 m, humidity ≤98 %, corrosion‑resistant fasteners, conformal coating where required.

5. Electrical: proper cable sizing, surge protection, Class 2 ESD resistance (IEEE 1613‑2009), separate circuits for each subsystem.

6. Cabling: separate power and communication routes, conduit or trunking as specified; outdoor cables armoured or in HDPE/Kabelflex conduit, trench depth 0.5 m.

7. Security cabinet: Eskom Standard 240‑6072564 (19‑inch, 600 × 600 mm), dust‑tight (IP65), locked, alarmed, cable glands, dedicated power distribution with correctly sized MCBs.

8. Backup power: UPS for all devices; 12 h backup ≤200 km from Eskom DC, 18 h beyond; options 220 V DC (battery/generator) or 220 V AC (UPS).

9. Communication: dedicated, secure link to Eskom Local OT Security Server (fibre preferred, 2 Mbps; satellite/microwave fallback). Eskom Telecoms network preferred; third‑party allowed if justified.

10. Time sync: GPS preferred; site cameras sync within 1 s, sites sync within 10 s via NTP/VMS.

11. Intruder detection: installed in all risk‑assessed buildings/rooms, external door contacts for battery rooms, compliance with Eskom Standard 240‑867389‑8, zone‑based camera triggering, flood‑light activation (15 min) on night alarms, gate‑motor control.

12. Yard coverage: full perimeter CCTV and detection, PTZ cameras for tracking (optional on low‑risk sites), gate camera for vehicle/person ID, avoid direct light on lenses, visible CCTV notices at entrances.

13. Perimeter detection: create an “invisible wall” with no dead spots, advanced edge‑based video analytics preferred, max 7 nuisance alarms per 7 days, zones must match camera coverage.

14. Poles: 4.5 m or 5.7 m spun concrete (drawings D‑DT‑0010/0011), earthed with 50 × 3 mm tails, anti‑climbing devices where feasible.

15. Camera specs: IP cameras preferred (ONVIF compliant), purpose‑defined (detection/observation/recognition/identification), resolution ≥600 TV lines/800 px, ≥8 fps, SNR ≥52 dB, AGC ≥30 dB, back‑light compensation, WDR, IP65+ housing, steel sun visor, UV/corrosion/vandalism resistant, cables Cat5/6 or fibre, armoured power cable for outdoor.

16. Testing: complete perimeter coverage test and sign‑off by Eskom Engineer after installation.

• B‑BBEE minimum level 3 (as stated).
• No additional compliance items (CSD, tax clearance, CIDB, CIPC registration, professional licences, local content) are mentioned in the extracted sections; assume standard South African tender compliance applies unless otherwise specified in the full tender package.

• Complete Schedule A (buyer specifications) and Schedule B (guarantees, compliance and technical particulars).
• For each clause in Schedule B indicate one of: Comply, Partially Comply (with deviation details) or Do Not Comply.
• Attach supporting evidence (datasheets, manuals, drawings, hyperlinks) in the References section.
• All required returnable documents must be signed and submitted by the closing date.
• Missing or incomplete schedules may lead to disqualification.

Scope: Integrated Access Control System (IACS) for Eskom sites, compliant with Eskom Standard 240‑102220945. Key deliverables:

• Operational requirements: data transfer to SAP, unique user authorisation, password‑protected terminals, audit‑trail (minimum 90 days), anti‑pass‑back, automatic disabling of visitor/contractor access, lockdown and emergency functions, remote overrides, real‑time debugging, fail‑safe/secure mode.
• Access control models: ABAC, DAC, HBAC, IBAC, MAC, OrBAC, RBAC.
• Architecture: distributed tiered model (primary, regional, site servers) with redundancy, real‑time sync, backup and isolation capability.
• Communication: use Eskom’s existing network; comply with listed standards (e.g., 240‑554109‑7, 240‑556835‑2, 32‑1203, 240‑941363‑6, IEC 62645). Support Ethernet 10/100/1000, RS‑232/485, Wiegand, TTL, modem; static IP, VLAN.
• Cybersecurity: meet Eskom OT cyber‑security standard, DMZ design, site‑specific nuclear procedures.
• Hardware: servers meeting SANS 2220‑2‑2, 99.99 % availability, modular design, GPS time‑clock, three password levels, 36‑month data retention, IP65 cabinets. Reader controllers meet SANS 2220‑2‑4/‑5, MTBF ≥ 8 000 h. Biometric readers comply with SANS 2220‑2‑5.
• Access cards: swipe, contact, passive/active proximity; 128‑bit encryption, unique serial number, durable, water‑resistant, printable ID photo, employee number, logo.
• Barriers: access booths, doors, vehicle booms, turnstiles, each with detection, control interface, tamper protection, emergency release, IP45 enclosure for booms.
• Integration: compatible with intrusion detection, electric fence, intercom/PA, CCTV, lighting, guard‑tour, fire detection systems.
• Reporting: standard and custom reports (attendance, visitor, access‑denied, alarms) exportable to XLS/CSV/PDF, scheduled, e‑mailed.
• GUI: role‑based access, floor‑plan views, 3‑D models, colour‑coded status, flashing icons for alarms, audible alerts, rapid (≤ 100 ms) response to icon clicks, live video links.
• Databases: local and remote access, 3‑year retention, comprehensive logbooks (alarm, system, event, access, time, trend, error, visitor, video), support personnel tracking and time‑attendance.
• Power: UPS meeting SANS 2220‑1‑7, 12‑hour battery autonomy, intelligent monitoring, dedicated circuit breakers.
• Cabling: comply with Eskom wiring standards, concealed routing, separation from power, proper bending radius, armoured trenches, as‑built drawings required.

• Maintain critical spares at minimum stock levels as identified by custodians.
• Keep local spare stores for emergency replacements (maximum 1‑day lead time).
• Notify Eskom before discontinuing or modifying any system part to allow procurement of replacement spares.
• Provide training courses for Eskom technicians within South Africa.
• Document all spares and training provisions in the tender response.

Returnable Documents: Not specified in the provided text.

Scope involves the relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park.

Key elements to consider include:

• Building Services: Fire panels, data centres, air conditioning (A/C) plant rooms, telecoms/server rooms, and kitchen cupboards.
• Existing Structures: Consideration of existing brick walls and escape stairs.
• Layout: The tender document references specific areas and rooms using labels such as D01-D15, E20-G25, and numerical designations within these areas, indicating the scope of work within the facility.

Submit the following documents as part of your bid:

• Signed Acknowledgement of Eskom's SHE rules and requirements form (Annexure B).
• OHS plan covering: OHS organization (responsibility & accountability), SHE incident management, work activity planning (including changes/emergency work), PPE, emergency planning/fire risk management, vehicle/driver safety, contractor/supplier selection and management, design/specifications, permits, competency/training/appointments, communication/awareness.
• Detailed (non-lump sum) costing for SHE management, aligned with the scope of work and generic risk assessment.
• Baseline Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD, compliant with OHS Act Section 7 or OSHAS 18001.
• Medical Certificates for relevant personnel.
• SHE Competency documentation: CVs and qualifications/certificates for First Aiders, Supervisors, Safety Officers, SHE Representatives, HCS Controllers, Incident Investigators (tailored to scope/risks).

Evaluation is pass/fail per document, with scores assigned as:

• 0: Document not submitted OR submitted but fails to meet minimum requirements.
• 1: Document submitted and meets minimum requirements.

Evaluation KPIs:

1. Signed Annexure B (SHE rules acknowledgement).

2. Comprehensive OHS plan (as detailed in submission guidelines).

3. Detailed SHE costing (broken down, scope-aligned).

4. BRA with methodology.

5. Valid COIDA Letter of Good Standing.

6. SHE policy (CEO/MD-signed, OHS Act/OSHAS 18001 compliant).

7. Medical Certificates.

8. SHE Competency proof (CVs/qualifications for key roles).

Total score determines approval status.

Scope: Provision of a complete Integrated Physical Security System (IPSS) for the National Security Co-ordination Centre (NSCC) and the National Security Nerve Centre at Megawatt Park.

Submit detailed SHE management costing:

• Broken down (not lump sum).
• Based on the overall scope of work/service.
• Aligned with the generic scope of work risk assessment (as a guideline).

Mandatory compliance items:

• Signed Acknowledgement of Eskom's SHE rules (Annexure B).
• Comprehensive OHS plan (as per submission guidelines).
• Valid Letter of Good Standing (COIDA or equivalent).
• SHE policy signed by CEO/MD, compliant with OHS Act Section 7 or OSHAS 18001.
• Medical Certificates for relevant personnel.
• SHE Competency: CVs and qualifications/certificates for First Aiders, Supervisors, Safety Officers, SHE Representatives, HCS Controllers, Incident Investigators.

The evaluation of tenders will be based on technical compliance and scoring. Specific criteria and weighting are detailed in the full tender document, but generally include:

• Technical Compliance: Suppliers must meet all mandatory technical specifications outlined in the tender. Failure to comply with essential requirements will result in disqualification.
• Scoring: Tenders will be scored based on how well they meet the technical requirements. The document references a "Technical Evaluation Criteria" and "Schedule B: Guarantees, compliance, and technical particulars of equipment offered".
• Statement of Compliance: For each clause in the technical standard (e.g., 240-86738968), tenderers must clearly state:
• "Comply": Full compliance with no deviations.
• "Partially Comply": Partial compliance with deviations noted.
• "Do Not Comply": Non-compliance with the requirement.
• Evidence: References to supporting evidence such as datasheets, manuals, drawings, or hyperlinks must be included where applicable. Deviations must be clearly indicated.

• Scope: Supply, install, and commission an Integrated Physical Security (IPS) alarm system for the National Security Co-ordination Centre (NSCC) at Megawatt Park.

• General Requirements:
• Comply with SANS 2220-1-1 and SANS 2220-2-2.
• Operate during main power failure.
• Be fail-safe or fail-secure.
• Provide management reporting functions.
• Include visual and/or audible indicating equipment.
• Handle high data traffic flow, even during peak periods.
• Distinguish between a specified number of different geographic areas and maintain the validity of specific time zones.
• Generate alarms for any type of hazard.
• Allow system parameter entry via password only, with at least three access levels.

• Operating Conditions:
• Function in all South African climatic conditions.
• Altitude: 0 – 2500 meters.
• Ambient temperature: -10 to +55 °C.
• Relative humidity: 0 to 100% outdoors, 5 to 95% indoors.
• Components must be inherently corrosion resistant.
• Environmental tests must be conducted in accordance with SANS 2220-1-1, without adverse effects or alarm generation.

• System Integration:
• Integrate with all Eskom’s existing electronic security systems.
• Alarm Triggers: Include camera video analytics, noise, electric fence, infrared sensors, microwave beams, panic buttons, fibre optic sensors, and access control points.
• Integration with CCTV: Interoperable with camera functionalities including video motion analytics, audio detection, active tampering, I/O connections, and alarm/event management.
• Integration with PA System: Trigger automated voice recordings and enable operator communication with intruders.
• Integration with Pre-detection Sensors: Interoperable with infrared beams, microwave beams, and fibre optic sensors along perimeters and strategic locations.
• Integration with Panic Buttons: Support distress signals via fixed or portable wireless panic buttons, which continue until manually reset.
• Integration with Security Lighting: Automatically switch on security lighting in a zone when an alarm is triggered.
• Integration with Other Systems: Capable of integrating with any other electronic security systems not explicitly mentioned.

• Arming and Disarming:
• Arm/disarm via valid access control medium.
• Manual or remote arming/disarming.
• Remote control with minimum four functions: system activation/deactivation, electric gate open, maglock release, and panic button.
• Ability to arm/disarm from inside a vehicle outside the protected site gate.
• High brightness LEDs to indicate alarm status (armed/disarmed) at entry points.
• Detect specific scenarios when armed: unauthorised access, panic button pressed, AC fail, periodic test signals.

• Unauthorized Access Detection: Trigger alarms for unrecognised card use, panic button press, control centre instruction, or camera/pre-detection sensor violation.

• False/Nuisance Alarm Minimisation: Use high-quality sensors, strategic placement, and 'double knock' design.

• Integrated Alarm Management: Actions during alarm situations must follow referenced sections of document 240-86738968.

• Integrating System/Controller Functions:
• Collect information from intrusion detection, access control, and video surveillance.
• Provide interface with peripheral devices using industry-standard open communication protocols.
• Maintain real-time sequential record of events (date/time stamped to nearest second).
• Transaction memory: store 3 months/10,000 transactions locally, and >6 months off-site.
• Output capability to send information to intruder detectors, tamper protection, and power supply units.
• Input capability to monitor intruder detector alarms, tamper protection, and power supply unit alarms.
• Interface with communication units for sending alarms to and receiving instructions from the security control room.
• Provide interface for access control devices (reader controller, access control controller).
• Configurable decision-making process at the controller with transaction time not exceeding 1 second.
• Menu-driven controller display showing status of all monitored points simultaneously.
• Operator access to controller settings via unique username/password, with transactions recorded.
• Simultaneous handling of message traffic from readers, alarm systems, and operational functions if on the same processor.
• Monitor access control system signals with alarm signals having the highest priority.

• Monitoring and Control:
• Receive alarming instructions from security controllers and sensors (lights, PA, doors, CCTV, panic buttons, etc.).
• Security control centre to remotely issue alarming instructions.
• Monitor and control the system both locally and remotely.
• Local and remote controllers to schedule equipment operation.

• Electrical Requirements:
• Power Supply: Equipment housed in 19-inch cabinets (Eskom standard 240-60725641), including earthing requirements.
• Utilise existing standby power systems, ensuring autonomy requirements are not adversely affected.
• Standby power systems must comply with section 5.1(c) of 240-86738968.
• Additional power failure alarm indication to be sent to Eskom control room via SCADA.
• Communication: IP-based smart solution with open communication protocols. Designed to accommodate a communication module for site-to-remote control centre communication.
• Electrical Safety: Battery containers protected against contact; power unit protected against hazards from battery charging/spillage/gas; electrical components protected against excess current/short-circuit; priority to life-safety signalling; protection against transients and lightning surges; comply with SANS 10142.

• Physical Requirements: Comply with general construction, tamper protection, and physical safety requirements listed in section 6 of the technical schedule.

• EMC (Electromagnetic Compatibility):
• Comply with relevant EMC standards regulated by ICASA.
• Comply with limits of electromagnetic interference in regulations under the Telecommunications Act, 1996.
• Signal, voltage, and electromagnetic radiation levels in accessible areas must not be dangerous.

• Noise: Noise levels for the power unit must comply with SANS 2220-1-7 clause 3.4.

• Cyber Security:
• Comply with Eskom’s Cyber Security Standard for Operational Technology (document 240-55410927).
• Not susceptible to cyber-attacks and unauthorised remote access.

• Earthing: System to be earthed as per Eskom’s earthing standards.

• Functional Requirements for Pre-detection Sensors:
• Generate alarms for perimeter intrusion.
• Create an 'invisible wall' encapsulating the entire perimeter without undetected entry areas.
• No 'dead spots' in the invisible wall; dead spots must be covered by other devices (e.g., overlapping camera fields of view).
• Perimeter detection zones to match camera and fence zones.
• Triggered by vibration detection for digging, breaking, and climbing on site barrier fences and walls.
• Sensitivity configurable/tunable to limit nuisance alarms; supplier must detail how nuisance alarms are limited.
• Comply with integrated alarm management requirements in 240-86738968.

• System Life-Cycle:
• Minimum system life-cycle of the proposed product: ten (10) years.
• Spare parts availability for a minimum of seven (7) years after product discontinuation.

• Warranty and Support:
• Minimum 36 months local (South African) warranty with on-site and telephonic support from commissioning.
• 24-hour on-call technician for telephonic support.
• Supplier spares holding must include minimum replacement spares.
• All support includes firmware upgrades for the operational life of the system.
• Support includes first-line maintenance.
• Operator training to enable installation, calibration, and maintenance by Eskom personnel or appointed contractors.
• Product support includes national and international support via the local branch.
• Willingness to enter into an SLA with Eskom.
• Supplier must have a history of supplying similar products in South Africa for at least five (5) years.
• Provide a list of reference sites where the product has been installed and the year of implementation.

• Markings, Labelling and Packaging:
• Components marked with manufacturer name, model identification, rated supply voltage/frequency/current, and terminal identification.

• Documentation and Drawings:
• Supply documentation and drawings as listed in section -86738968.

• Testing:
• Supplier to perform Site Acceptance Testing (SAT) after installation.
• Specify all test procedures, required test equipment, and tools.

• Standards Compliance:
• System must comply with SANS 2220-1-1 and SANS 2220-2-2.
• Electrical installations must comply with SANS 10142.
• Noise levels for the power unit must comply with SANS 2220-1-7 clause 3.4.
• EMC compliance with ICASA regulations and the Telecommunications Act, 1996.
• Cyber security must adhere to Eskom’s Cyber Security Standard for Operational Technology (document 240-55410927).
• Earthing must comply with Eskom’s earthing standards.

• Supplier Experience:
• Must have a history of supplying similar products in South Africa for at least five (5) years.
• Must provide a list of reference sites with implementation dates.

• Warranty and Support:
• Minimum 36 months local warranty with on-site and telephonic support.
• 24-hour on-call technician for telephonic support.
• Availability of replacement spares for at least 7 years after product discontinuation.

• Other:
• Equipment to be housed in 19-inch cabinets as per Eskom standard 240-60725641.
• The document references other Eskom standards and specific clauses within document 240-86738968, which must be adhered to.

The tender requires suppliers to comply with environmental management standards for the relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park.

Key requirements include:

• Environmental Management System (EMS): Suppliers must comply with ISO 14001:2015 standards. Certification is not mandatory, but adherence to the standard is required.
• Environmental Management Policy: A company environmental policy is required. This policy can be integrated with safety policies. It must commit to compliance with all relevant environmental legislation, pollution prevention, and continual improvement. The policy must be signed by a senior company member (e.g., MD).
• Environmental Management Plan (EMP): A project-specific EMP must be developed by the contractor. This plan should identify potential environmental aspects and impacts (e.g., waste generation, noise, dust) related to the project activities. The EMP must detail mitigation measures, monitoring procedures, and responsibilities. It needs to be reviewed and approved before project commencement.
• Waste Management Plan: A waste management plan must be developed to ensure all waste generated throughout the project lifecycle is identified, handled, and disposed of in compliance with SHEQ standards, the National Environmental Management Waste Act, and relevant Waste Bylaws.

Suppliers are required to comply with environmental legislation and standards as outlined in the technical specifications, including:

• ISO 14001:2015: Compliance with the Environmental Management System standard.
• National Environmental Management Waste Act: Adherence to waste management regulations.
• Relevant Waste Bylaws: Compliance with local waste disposal regulations.

• Issue date: 08 May 2026
• Clarification meeting (physical attendance): 14 May 2026, 09:30 hrs (SAST) – Eskom Megawatt Park, Sunninghill
• Confirmation of attendance deadline: 13 May 2026, 15:00 hrs – email to [email protected]
• Clarification queries must be received at least 5 working days before the tender closing date.
• Tender closing date and time: 08 June 2026, 10:00 hrs (SAST) – electronic submission only; late tenders will not be accepted.
• Tender validity period: 3 months from the closing date (extensions may be requested if evaluation exceeds 90 days).

Name: Lulama Mbadlanyana

Phone: 011 800 4858

Email: [email protected]

Department: Eskom Representative (procurement)

• Submit the tender electronically via the Eskom e‑tendering portal (https://etendering.eskom.co.za). All documents must be uploaded in separate PDF files (max 500 MB per file, total 4 GB). A copy of the price list must also be uploaded in Excel format.
• No ZIP or compressed files and no hard‑copy submissions will be accepted.
• The tender must be marked as “complete” before the closing time; the supplier is responsible for ensuring the upload is successful.
• Mandatory returnable forms (Annexures A‑J and others listed in the Returnables table) must be fully completed, signed where required and uploaded by the tender closing deadline. Missing or incomplete disqualifiable returnables will result in automatic disqualification; non‑disqualifiable returnables submitted late will be scored zero.
• A compulsory clarification meeting is scheduled for 14 May 2026 09:30 hrs (SAST) at Eskom Megawatt Park – Sunninghill. Attendance must be confirmed by 13 May 2026 15:00 hrs via email to [email protected], stating name, position and contact details of up to two attendees per company.
• Clarification queries must be submitted in writing to the same email address no later than five (5) working days before the tender closing date. Responses will be posted on the e‑tendering bulletin.
• The tender is valid for three (3) months from the closing date; if evaluation extends beyond this period, an extension may be requested.
• Late submissions will not be accepted.

• Technical (functionality) evaluation – 100 % of the technical score; overall minimum threshold 70 % required to qualify. Detailed criteria are in Appendix T1.
• Pricing – scored out of 80 points. Prices must be inclusive of VAT, corrected for arithmetic errors, exclude contingencies, and be adjusted for any accepted variations. Unconditional discounts are considered; conditional discounts are not.
• Specific Goals (PPPFA) – scored out of 20 points via the SBD 6.1 Preference Points Claim Form (Annexure I). Failure to submit evidence for a specific goal results in 0 points for that goal but does not cause disqualification.
• Total score – 80 points (price) + 20 points (specific goals) = 100 points. The combined score determines ranking.
• Minimum thresholds: technical ≥ 70 %; any tender not meeting the technical threshold is disqualified.
• Alternative tenders are not allowed; only the submitted tender will be evaluated.
• Contractual requirements (B‑BBEE, SHE, quality, environmental, SDL&I, vetting) are assessed after ranking and must be satisfied before award.

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park.

Deliverables: As set out in the Terms of Reference/SOW (Appendix T) and related technical folders (security policies, specifications, etc.).

Contract type: NEC3 Professional Services Contract.

Standards & requirements:

• NEC3 Engineering and Construction contract (Annexure 16)
• CIDB grading – 3 ME and higher / 2 EB and higher (Annexure 14)
• B‑BBEE level of contribution must be maintained throughout the contract.
• SHE, quality, environmental and SDL&I requirements (Annexures 22‑24, 21).
• Vetting and screening of the contractor and its personnel as per Eskom Vetting Policy.
• Performance measured against functional criteria (100 % technical score) with a minimum threshold of 70 %.
• All technical documents must be uploaded in the designated “Technical” folder on the e‑tendering portal.

• Pricing must be submitted in PDF (and an Excel copy) and be inclusive of VAT.
• Evaluation of price follows the 80‑point scoring method (VAT inclusion, correction of errors, exclusion of contingencies, adjustment for accepted variations, NPV comparison, unconditional discounts considered).
• Payment terms: contracts ≤ R50 million – payment within 30 days of receipt of undisputed invoice; contracts > R50 million – payment within 60 days.
• Tender validity: 3 months from the closing date; extensions may be requested if evaluation exceeds this period.
• No specific performance bonds or guarantees are mentioned in the extracted text.

• Valid CSD registration (CSD number/CSD report) required.
• Tax clearance certificate (or equivalent) required for local tenderers; foreign tenderers with a South African footprint must also provide tax compliance evidence.
• B‑BBEE certificate or sworn affidavit proving the required level of contribution (as per PPPFA).
• CIDB grading proof (3 ME/2 EB or higher) to be submitted with the tender.
• Employment Equity compliance evidence where applicable.
• Submission of the SBD 6.1 Preference Points Claim Form (Annexure I) for PPPFA specific goals.
• Vetting and screening of the contractor and any subcontractors in line with Eskom’s Vetting Policy.
• All mandatory returnable forms (Annexures A‑J) must be completed and signed.

Scope: Supply and installation of an integrated security alarm system for the relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park, applicable to Eskom and its subsidiaries.

Key Technical Requirements:

• Compliance: Must adhere to SANS 2220-1-1 (Intruder alarm systems) and SANS 2220-2-2 (Access control systems).
• Power: Operate during main power failure; fail-safe or fail-secure modes required. Standby power must align with Eskom’s site autonomy requirements (per 240-118870219).
• Environmental Resilience: Function in altitudes 0–2500 m, temperatures –10°C to +55°C, and humidity ranges of 0–100% (outdoor) or 5–95% (indoor).
• Enclosure Standards: IP53 for outdoor equipment, IP51 for indoor equipment. Corrosion-resistant construction.
• Tamper Protection: Compliance with SANS 2220-1-1 (Section 5.6). Tampering must trigger alarms; no adjustments possible without detection.

Integration Capabilities:

• Must integrate with: CCTV (video analytics, motion detection, tampering alerts), PA systems (automated voice recordings, two-way audio), pre-detection sensors (infrared, microwave, fibre-optic), panic buttons (fixed/wireless), security lighting, access control systems, and other electronic security systems.
• Alarm Triggers: Video analytics, noise, electric fence inputs, infrared/microwave beams, fibre-optic sensors, panic buttons, access control points, and unauthorized access attempts.
• Arming/Disarming: Via valid access medium, manual input, or remote control (minimum 4 buttons: arm/disarm, gate control, maglock release, panic alert). Must support arming/disarming from outside the site perimeter.

Controller and System Features:

• Real-time event logging: ≥3 months on-site (10,000 transactions) and >6 months off-site storage.
• Multi-level access: 3 password levels (Reader, Operator, Administrator) with ≥10 unique users per level.
• Decision-making: Controller transaction time ≤1 second. Menu-driven interface with simultaneous monitoring of all points.
• Alarm Management: Clear zone identification (e.g., site + zone description). Self-diagnostic for faults; priority to life-safety alarms. Sustained alarm duration (configurable).
• Cause and Effect: Follow Annex A matrix (e.g., lights on, PTZ camera zoom, sirens, video recording, PA activation, pepper spray readiness where legal).

Electrical and Safety:

• Power Supply: Housed in 19-inch cabinets (per Eskom standard 240-60725641). Standby power must comply with Eskom’s DC & Auxiliary Supplies Philosophy (240-91190294) and use ENC-listed or technically acceptable equipment.
• Electrical Safety: Protection against short-circuits, overloads, transients, and lightning surges. Compliance with SANS 10142. Battery enclosures must prevent accidental contact and electrolyte hazards.
• EMC and Cybersecurity: Compliance with ICASA EMC standards and Eskom’s Cyber Security Standard for Operational Technology (240-55410927) and 240-170000614. Immune to cyber-attacks and unauthorized access.

Physical and Operational:

• Safety: Enclosures must prevent injury from moving parts, sharp edges, or electrical hazards. Tamper detection must cover all adjustments.
• Life-Cycle: Minimum 10-year system life; spares support for ≥7 years post-discontinuation. Compliance with 240-170000723.
• Warranty and Support: 36-month local warranty (on-site + telephonic). 24/7 on-call technician. Includes firmware upgrades, first-line maintenance, and operator training for Eskom personnel. Supplier must have ≥5 years’ experience in South Africa and provide reference sites.

Documentation and Testing:

• Required Documentation: Performance characteristics, compliance certificates, Eskom maintenance manuals, power requirements, wiring/mounting instructions, schematic diagrams, installation drawings, and training materials.
• Testing: Supplier must attend Site Acceptance Testing (SAT) and provide test procedures, equipment lists, and tools.

Standards and References:

• Normative: ISO 9001, SANS 2220 series, Eskom standards (e.g., 240-55410927, 240-170000614, 240-170000723).
• Related Eskom Specifications: Integrated Access Control System (240-102220945), Non-lethal Energized Perimeter Detection (240-78980848), CCTV Surveillance (240-91190304), Security Lighting (240-139282493).

Mandatory Compliance:

• B-BBEE: Minimum Level 1 certification required.

Standard Compliance Documentation (to be provided if requested):

• Central Supplier Database (CSD) registration.
• Valid tax clearance certificate.
• CIDB registration (applicable grade for the project scope).
• CIPC registration (company details).
• Professional registrations (if applicable, e.g., ECSA for engineering work).
• Local content compliance (where specified in the tender package).

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park with an Integrated Physical Security System.

Key Deliverables (per Eskom Standard 240‑170000096):

• High‑level design objectives – comply with all sub‑clauses of Section 3.1.1.
• Design philosophy – comply with all sub‑clauses of Section 3.1.2 (12 items).
• Site security LAN, telecommunications and data interface – comply with Section 3.1.3.
• CCTV surveillance system – comply with Section 3.1.4.
• Intruder detection system – comply with Section 3.1.5.
• Security lighting controller – comply with Section 3.1.6.
• Non‑lethal energised perimeter detection system (NLEPDS) – comply with Section 3.1.7.
• Integrated access control system (IACS) – comply with Section 3.1.8.
• Public address system – comply with Section 3.1.9.
• Integrated security alarm system – comply with Section 3.1.10.
• Security management system – comply with Section 3.1.11.
• Cybersecurity measures – comply with Section 3.1.12.
• Power supply and EMC requirements – comply with Section 3.1.13.

Testing & Documentation:

• Factory Acceptance Testing (FAT) – Section 3.2.
• Site Acceptance Testing (SAT) – Section 3.3.
• System manuals, documentation and certificates – Section 3.4.

Lifecycle & Support:

• Spare parts and system lifecycle management – Section 3.5.
• Warranty and support provisions – Section 3.6 (multiple sub‑clauses).

All items must be demonstrated as compliant with the referenced clauses of the Eskom standard.

SHEQ Officer: L Mloyi (refer to tender documents for email/phone).

Project address: 1 Maxwell Drive, Sunninghill, Gauteng 2191.

For further details contact the Eskom Real Estate Project Management Team (details in the official tender documentation).

• Submit all required SHE documentation as listed in Eskom’s SHE Specification, including:
• Completed SHE Plan for the project
• Site‑specific risk assessments and method statements
• Certificates of compliance (e.g., compensation fund/insurer Letter of Good Standing, professional registrations)
• Health & safety files, induction records and medical certificates
• Any statutory forms required by the OHS Act and Construction Regulations
• Ensure documents are signed, dated and attached to the tender submission package.
• Submit the complete tender package to the address specified in the official tender notice before the closing date (2026‑06‑08 10:00 GMT).
• Late submissions or incomplete returnables will be disqualified.

Scope: Provide a complete Integrated Physical Security System (IPSS) for the National Security Co‑ordination Centre (NSCC) and the National Security Nerve Centre at 1 Maxwell Drive, Sunninghill.

Key technical and SHE requirements:

• Develop a site‑specific SHE Plan that meets Eskom’s SHE Specification, OHS Act, Construction Regulations and relevant SANS standards.
• Conduct and document risk assessments, method statements and safe work procedures for all activities.
• Appoint a qualified Construction Safety Officer (registered with SACPCMP, minimum NQF Level 6, ≥2 years experience).
• Provide annual medical certificates for all personnel (registered Occupational Health Practitioner).
• Implement PPE programmes, site induction, toolbox talks, health & safety committees and incident investigation processes.
• Comply with Eskom Life‑Saving Rules, asbestos management (AIA oversight where applicable), environmental management plans and substance‑abuse policies.
• Maintain a comprehensive SHE file (drawings, designs, contractor lists, agreements) for hand‑over at project completion.
• Ensure all equipment, tools and plant meet OHS Act requirements and are inspected regularly.
• No work may commence without a written appointment of the Principal Contractor and presence of the Project Manager/SHE Practitioner on site.

Mandatory compliance items:

• Registration with the Compensation Fund or a licensed compensation insurer (Letter of Good Standing required for Principal Contractor and all subcontractors).
• Adherence to the Occupational Health and Safety Act, Construction Regulations (including Section 37(2) principal‑contractor accountability).
• Professional registration of the Construction Safety Officer with SACPCMP.
• Valid annual medical certificates issued by a registered Occupational Health Practitioner (HPCSA).
• Minimum B‑BBEE Level 6 compliance.
• Compliance with Eskom’s SHEQ Policy (32‑727) and internal standards.
• Statutory appointments (health & safety representatives) as per legislation.
• COID Act compliance.
• Notification of construction work to the Provincial Director of the Department of Employment and Labour where required.
• Environmental compliance with NEMA and any site‑specific Environmental Management Plans.

Mandatory returnable documents: SBD 6.2 Declaration Form, Annex C (Local Content Declaration-Summary Schedule), Annex D, and Annex E. Failure to submit these will render the tender non-responsive. For preference points, submit: Valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPS affidavit. If these are missing, you will not be disqualified but will score 0 for specific goals and only price points (90/80) will count.

Scoring system: 90/10 or 80/20 (price vs. specific goals). B-BBEE points: Level 1 = 10 (90/10) or 20 (80/20), Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0. Total points (price + specific goals) rounded to 2 decimal places. Contract awarded to highest scorer per PPPFA Section 2(1)(f). Objective criteria (e.g., local content) are not mandatory at tender close but are a condition for contract award. Non-compliance may lead to the second-ranked tenderer being awarded.

Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park. Designated sector: Office furniture must meet 85% local content threshold. Subcontracting: Up to 30% subcontracting for contracts ≥ R30M. Subcontractors must be EMEs/QSEs with ≥51% Black ownership (youth, women, disabled, rural/township, military veterans, or cooperatives). Monthly progress reports on subcontracting required, including invoices paid to subcontractors. Subcontracting >25% to entities with lower B-BBEE status is prohibited unless subcontracted to a capable EME.

Penalties: 2.5% of invoice amount for failure to meet SDL&I obligations. Retention: 2.5% of every invoice (excluding VAT) for failure to submit quarterly SDL&I performance reports or meet obligations. Retained funds released upon positive compliance. Quarterly performance reports required; non-compliance triggers corrective measures or retention invocation. Tenderer bears full cost of skills development; no Eskom financial contribution.

B-BBEE: Valid certificate (SANAS accredited) or sworn affidavit required for contract award. EMEs (≤R10M revenue): Sworn affidavit. QSEs (≤R50M revenue): Full QSE scorecard compliance unless ≥51% Black owned (then sworn affidavit). >R50M revenue: Valid B-BBEE certificate. Sworn affidavits must include: deponent name/ID, designation, enterprise name/address, ownership percentages, total revenue, financial year-end, B-BBEE status level, empowering supplier status, and Commissioner of Oath details (same date, signed/stamped in person, no conflict of interest). Local content: 85% for office furniture (SBD 6.2, Annex C/D/E mandatory). SDL&I: B-BBEE improvement/retention plan within 30 days of contract signing. Level 1-3: Maintain status. Level 4: Achieve Level 3 by end of Year 1, then maintain. Level 5-8/Non-compliant: Achieve Level 4 by end of Year 1, then Level 3 by Year 2. Local procurement target: 100%. Jobs: Submit proposals for jobs created/retained. Skills development: Train technicians (Eskom target: 3). Implementation plan due within 30 days of contract signing.

• Reply period for the Offer: 5 working days (Clause 13.3).
• First programme submission for acceptance: within 2 weeks after the Contract Date (Clause 31.1).
• Revised programmes: submit at intervals of no longer than 2 weeks (Clause 32.2).
• Completion date for the whole of the works: 9 months post-appointment (Clause 11.2(3)).
• Defects date: 52 weeks after Completion of the works (Clause 42.2).
• Defect correction period: 1 week (Clause 43.2).
• Payment assessment date: 25th of each month (Clause 50.1).
• Payment period: within 4 weeks of assessment (Clause 51.2).

Employer: Eskom Holdings SOC Ltd – Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2157.

Project Manager: Name and contact details to be provided in Contract Data (Clause 10.1).

Supervisor: Name, address, tel, fax, and e-mail to be provided in Contract Data (Clause 10.1).

Adjudicator: Appointed by ICE-SA or AFSA (www.ice-sa.org.za) if dispute resolution is required (Clause W1.1).

• Submit a completed Form of Offer & Acceptance with a signed copy (including any Schedule of Deviations) before the validity period expires.
• Attach all returnable documents (e.g., Contract Data, Pro-forma Guarantees) at the award stage.
• Within 2 weeks of receiving the fully signed agreement, contact Eskom’s agent to deliver all required securities, bonds, guarantees, and proof of insurance.
• Notify Eskom in writing within 5 working days if you cannot accept the agreement; failure to do so will be deemed acceptance.
• Alternative tenders may be submitted using a separate copy of the Form of Offer & Acceptance.
• Do not include a covering letter in the final contract documents.

Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park.

Key deliverables and requirements:

• Manage adverse weather risks (heavy rain, snow, strong winds) and record weather data as per Annexure A.
• Replace or reconstruct any damaged existing equipment/foundations; all related delays are the Contractor’s responsibility.
• Provide site security to prevent theft and ensure continuous operation during construction.
• Use reputable OEMs and accredited installers where required.
• Deliver limited as-built, operation, and maintenance information.
• Comply with Eskom security standards and all applicable health, safety, and environmental regulations.
• Conduct an initial project risk meeting; continuously assess additional risks throughout the project.
• Obtain conditional assessment approval from Eskom representatives before starting on-site work.
• Site boundaries: Megawatt Park – Enerweb and basement (Clause 11.2(15)).
• Complete all works within the 9-month contract period; Eskom is not liable for Contractor-caused delays.

Pricing format: Option A – total price exclusive of VAT, VAT @ 15%, and total inclusive of VAT (to be completed by the Contractor).

• Retention: 10% of the contract price, with 50% payable on completion and the balance on expiry of maintenance/support provisions (Option X16).
• Delay damages: R20,000 per day, capped at 20% of the contract value (Option X7).
• Payment terms: Assessment on the 25th of each month; payment made within 4 weeks of assessment (Clause 51.2).
• Interest on late payments: publicly quoted prime rate (or LIBOR for foreign currency) as per Clause 51.4.
• Bonds/Guarantees: Pro-forma guarantees to be submitted as part of the Returnable Documents; delivery required within 2 weeks of receiving the signed agreement.
• Currency: South African Rand (ZAR).
• Financial capacity: Contractor must provide evidence of sufficient financial standing (e.g., CIDB registration number in the Form of Offer).

• CSD registration: Required for all contractors.
• Tax compliance: VAT registration (Eskom’s VAT number: 4740101508) and provision of tax invoices within 1 week of receiving a payment certificate (Z7.1).
• B-BBEE: Notify Eskom within 7 days of any change in B-BBEE status; submit an updated verification certificate within 30 days (Z3.1-3.2). Decrease in B-BBEE status may lead to contract renegotiation or termination (Z3.3).
• CIDB: Contractor’s CIDB registration number must be included in the Form of Offer.
• CIPC: Must be a validly registered South African entity.
• Professional registrations: Specialised personnel (e.g., engineers, safety officers) must hold appropriate professional licences.
• Insurance: Minimum cover as per Insurance Table A (loss/damage to works, plant, materials, third-party liability, bodily injury) and Table B for employer-provided cover (Z13).
• Asbestos management: Compliance with South African asbestos regulations (OEL: 0.2 fibres/ml TWA); independent AAIA-accredited monitoring required (Z15).
• Nuclear liability: Eskom indemnifies the Contractor for nuclear-related risks; Contractor must not cause nuclear damage (Z14).
• Health, safety, and environment: Contractor may be appointed Principal Contractor; must comply with Construction Regulations 2014 and budget for HSE compliance (Z6).
• Confidentiality: Protect all contract information; breach may lead to termination (Z4).
• Ethics: Prohibited actions (e.g., corruption, fraud) may result in termination (Z12).

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park with full integration of physical security subsystems into a centralised PSIM system.

Key bidder requirements (point‑by‑point):

1. Open‑standard design – hardware and software must use industry‑standard IP interfaces and support multiple manufacturers; legacy equipment must remain compatible.

2. Scalability – solution must work for both small and large sites.

3. Redundancy – design must avoid single points of failure; system must remain operational on an “always‑on” basis.

4. Interoperability – all subsystems (CCTV, intruder detection, lighting, NLEPDS, IACS, public address, alarm) must communicate via IP‑based LAN; single‑mode fibre is preferred per Eskom standard 240‑46264031.

5. Maintainability – include diagnostic health monitoring, situational‑awareness dashboards and traceable logging of security and maintenance events.

6. Integration – must interface with off‑site Eskom PSIM for remote monitoring/control; layout must be approved by Eskom.

7. Custom development – supplier is responsible for any custom hardware/software needed to achieve integration.

8. Subsystem specifics – comply with the referenced Eskom standards for each subsystem (e.g., 240‑91190304 for CCTV, 240‑86738968 for alarm, 240‑102220945 for IACS, etc.).

9. Testing – complete Factory Acceptance Testing (FAT) at supplier premises and Site Acceptance Testing (SAT) after installation, as per Table 2.

10. Documentation – provide multiple hard‑ and soft‑copy copies of design drawings, system architecture, user manuals, data sheets and certificates.

11. Lifecycle – minimum product life‑cycle of 10 years; spares available for at least 7 years after discontinuation.

12. Warranty & support – minimum 36 months local warranty with on‑site and 24‑hour telephonic support; supplier must offer firmware upgrades, first‑line maintenance training and be willing to sign an SLA.

13. Cybersecurity – comply with Eskom OT cybersecurity standard 240‑55410927 and DMZ design 240‑79669677; remote access must follow standard 32‑273.

14. Power & EMC – meet relevant ICASA EMC standards; equipment housed in 19‑inch cabinets per 240‑60725641; standby power to follow Eskom DC/auxiliary supplies standards.

Bidder should prepare a detailed design proposal showing how each point above will be satisfied, including interface diagrams, protocol lists, legacy integration approach, testing plans and support arrangements.

Mandatory compliance items (point‑by‑point):

1. Full adherence to Eskom Physical Security Integration Standard 240‑170000096 (all clauses 3.1.1‑3.1.13, 3.2‑3.6).

2. ISO 9001 quality management certification.

3. Specific Eskom standards:

• CCTV: 240‑91190304
• Integrated Security Alarm: 240‑86738968
• Nlepds: 240‑78980848
• Iacs: 240‑102220945
• Public Address: 240‑170000098
• Security Lighting: 240‑139282493
• Fibre‑optic design: 240‑46264031
• Cybersecurity: 240‑55410927, 240‑79669677, 32‑273
• Power & EMC: relevant ICASA EMC standards, 240‑60725641, DC & Auxiliary Supplies standards.

4. Supplier must demonstrate ability to integrate legacy equipment and, if required, develop custom hardware/software.

5. Provide traceability for security and maintenance processes (logging, date‑time stamping, reporting).

6. Supply required documentation, certificates and spares as outlined in sections 3.4‑3.6.

7. Warranty of at least 36 months with on‑site support and 24‑hour telephonic assistance; willingness to enter an SLA.

8. Evidence of at least five years’ experience supplying similar security solutions in South Africa and provide reference sites.

Compliance evidence must be included in the tender submission as part of the technical and commercial schedules.

The evaluation of tenders will be based on technical criteria. Specific details on the scoring method, minimum thresholds, preference points, or evaluation stages are not provided in this section of the document. However, the document outlines a detailed technical evaluation process using Schedule B, where tenderers must state their compliance with Eskom's technical standard (240-170000723). Compliance options are: 'Comply', 'Partially Comply', or 'Do Not Comply'. Evidence must be provided for each clause, and deviations must be clearly indicated. The weighting for each technical requirement is specified, indicating a points-based system for technical compliance.

Scope of Work:

• Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park.
• Implementation of an Integrated Physical Security System.

Technical Requirements and Compliance:

• Tenderers must review Eskom Technical Standard 240-170000723 and provide responses in Schedule B.
• For each clause, tenderers must clearly state one of the following:

a) Comply: Full compliance with no deviations.

b) Partially Comply: Partial compliance with documented deviations.

c) Do Not Comply: Non-compliance with all requirements.

• Supporting evidence (datasheets, equipment manuals, drawings, hyperlinks) must be included in the References section.
• Any deviations must be indicated in the References and Deviations section.
• The Comments section is for additional explanations.

Key Areas for Compliance (referencing 240-170000723):

• Supplier Profile (Section 3.1):
• Accreditation (5 points)
• Experience and Expertise (8 points)
• Supplier Obligations (Section 3.2) (12 points)
• Product Design and Engineering (Section 3.3):
• Project Scope of Work (1 point)
• Design Artefacts (Basic design, Detailed design)
• System Implementation Plan (SIP) (10 points)
• System Ready for Use (SRFU) (10 points)
• Design Assurance (15 points)
• Design Engineering (7 points)
• Application Requirements (10 points)
• Equipment and Product Profile (10 points)
• Supply and Delivery (Section 3.4) (3 points)
• Installation and Commissioning (Section 3.5) (7 points)
• Support Services (Section 3.6):
• Prelude (5 points)
• Service Level Requirements (22 points)
• Major Upgrades Support (5 points)
• Ad hoc Support Requirements (5 points)
• Hardware (15 points)
• Software (20 points)
• Warranty (15 points)
• Spares (30 points)
• Equipment for Evaluation (Section 3.7) (12 points)
• Test Equipment & Tools (Section 3.8) (9 points)
• Training (Section 3.9):
• Formal Training (13 points)
• Informal Training (4 points)
• Handbooks (Section 3.10) (9 points)
• Project Management (Section 3.11) (30 points)

Tenderers are required to comply with the requirements of Eskom Technical Standard 240-170000723. This includes providing specific information and evidence related to:

• Supplier Profile: Accreditation and Experience/Expertise.
• Supplier Obligations.
• Product Design and Engineering: Including Project Scope of Work, Design Artefacts (Basic and Detailed Design), System Implementation Plan (SIP), System Ready for Use (SRFU), Design Assurance, Design Engineering, Application Requirements, and Equipment/Product Profile.
• Supply and Delivery.
• Installation and Commissioning.
• Support Services: Including Prelude, Service Level Requirements, Major Upgrades Support, Ad hoc Support, Hardware, Software, Warranty, and Spares.
• Equipment for Evaluation.
• Test Equipment & Tools.
• Training: Formal and Informal.
• Handbooks.
• Project Management.

For each requirement, tenderers must state their level of compliance ('Comply', 'Partially Comply', or 'Do Not Comply') and provide supporting evidence. Deviations must be clearly documented.

• Complete the Supplier Equipment Tendered Declaration (Annex I) as a mandatory returnable document. - Attach all supporting documents (e.g., proof of prior Eskom implementation, test results, CORP numbers). - For equipment not previously implemented in Eskom or not currently supplied, mark relevant questions as "Not applicable". - Submit the declaration with other tender returnables per Eskom’s main tender notice (submission method/address specified there).

• Technical evaluation based on supplier declarations and supporting evidence. - Points awarded for: equipment already implemented in Eskom (hardware models, software versions, quantities), matching use cases, prior Eskom technical evaluation (CORP number/year), and post-testing changes. - Disqualification risks: failure to disclose non-compliant test cases, operational/functional risks, or inability to supply/support equipment for the contract duration.

• Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park, including Integrated Physical Security System (IPSS) equipment. - Mandatory disclosure: Supplier must declare if offered equipment is already implemented in Eskom, including hardware/software details, use cases, installer (supplier/OEM/partner), and installed quantities. - Testing: Equipment must have passed Eskom’s technical evaluation (CORP number/year required) or be currently supplied. - Changes: Any post-testing hardware/software modifications must be listed with impact descriptions. - Risks: Suppliers must disclose non-compliant test cases and operational/functional risks of contracting before testing. - Support: Confirm capacity to supply and support equipment for the full contract duration.

• Submit all required returnable documents as specified in the tender. The document does not list specific forms or returnables, so bidders must ensure all requested documents are included to avoid disqualification.

• Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park, including building services, fire safety systems, telecommunications infrastructure, and support facilities.
• Key deliverables: Dismantling, transporting, and reinstalling building services panels (D02-D15), fire panels, telecoms server room, kitchen cupboards, A/C service building, plant room, stair escape, and data centre areas.
• Standards: Compliance with fire safety regulations, building services codes, and telecommunications infrastructure requirements is implied but not explicitly detailed.
• Capacity: Existing NSCC facility capacity must be maintained during and after relocation.
• Service levels: Continuous operation of security coordination functions is expected during the relocation process.

Eskom Representative: Bongi Tshabalala. Document issued on 2025/11/06.

Scoring is based on the submission of mandatory quality management deliverables, divided into sections (A to E) with the following point allocations:

• Section A (QMS Requirements): 7 points. Requires evidence of a documented QMS compliant with ISO 9001:2015, including a QMS manual, approved quality policy, quality objectives, and documented control of information (Clause 7.5), nonconforming outputs (Clause 8.7), corrective actions (Clause 10.2), and internal audits (Clause 9.2).
• Section B (QMS in Operation): 2 points. Requires documented roles, responsibilities, and authorities (organisation chart and responsibility matrix, Clause 5.3) and control of externally provided processes, products, and services (Clause 8.4).
• Section C (Contract Quality Plan): 1 point. Requires a draft Contract Quality Plan specific to the scope of work (ISO 10005).
• Section D (Quality Control Plan): 1 point. Requires a draft Quality Control Plan, Inspection & Test Plan (ITP), or similar example from previous work (ISO 10005).
• Section E (Additional Requirements): 1 point. Requires completion and signing of Form A.

Total possible score: 12 points. All sections are mandatory (Apply = 1).

The tender requires the provision of a complete Integrated Physical Security System (IPSS) for the National Security Co-ordination Centre (NSCC) and the National Security Nerve Centre. This includes:

• Complete refurbishment and civil alterations of the Megawatt National Security Co-ordination Centre.
• Submission of quality management deliverables as per ISO 9001:2015 and ISO 10005 standards, including QMS documentation, contract quality plans, and quality control plans.

Eskom Quality Representative: Bongi Tshabalala, Senior Advisor – Supplier Quality Management (signature date 2025/11/06). No additional contact details provided in the extracted text.

• Complete and sign Form A (Quality Requirements) as the required returnable document.
• Indicate the selected category (Category 3) on the form and confirm whether a site assessment is applicable.
• Ensure all signatures of the tenderer’s quality representative are included.
• Submit the completed form to the address or electronic portal specified in the official tender notice (not detailed in the extracted text).
• Late or incomplete submissions will be disqualified.

Submit the following: 1) Original handwritten pricing schedule in black ink (primary evaluation document). 2) Electronically populated Excel pricing schedule on a flash drive (for pricing verification). 3) Signed PDF of the entire pricing schedule (all pages). Read all pricing instructions before completing the document. Ensure health and safety costs are included as per Eskom requirements.

Evaluation will be based on the original handwritten pricing schedule. The Excel version is for verification of pricing errors only. No scoring method, thresholds, or preference points are specified in the document.

Scope: Relocation of the National Security Co-ordination Centre (NSCC) at Megawatt Park. Work includes: Preliminaries and General (P&G, SHEQ, establishment/de-establishment), Professional Services (design for HVAC, C&I, electrical, civil/structural, architectural, plumbing), Removal of Existing Works (civil, plumbing, HVAC/electrical decommissioning), Partitions & Ceilings (drywall, toilet cubicles, brickwork, glazing, suspended ceilings), Doors (timber, aluminium, sliding, glass), Finishes (floor/wall tiles, carpet), Plumbing & Drainage (sanitary fittings, pipes, COC), Furniture (desks, chairs, shelving), Integrated Physical Security System (video walls, access control, surveillance, fire detection/protection, security management systems, 36-month warranty/maintenance). All bills of quantities must be read with the technical specification, NEC Scope of Works, and layout drawings.

Pricing must be in ZAR (excl. VAT). Submit: 1) Handwritten pricing schedule (original format). 2) Excel pricing schedule (electronic). 3) Signed PDF of pricing schedule. Include costs for health and safety measures as required by Eskom. Pricing must cover all listed items (e.g., HVAC components, electrical fittings, COCs). No payment terms or bonds are specified.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Provide all returnable documents listed in the List of Tender Returnables (document 240-12248652) for the applicable category (1‑4). Typical returnables include:
• Valid ISO 9001 certificate (or equivalent QMS certification) unless the category excludes it.
• QMS manual, quality policy, quality objectives and documented procedures.
• Latest internal and external audit reports, including any identified non‑conformities and corrective actions.
• Draft Contract Quality Plan (CQP) specific to the tender scope.
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work, where required.
• Documentation of roles, responsibilities and authorities (organisational charts, job descriptions, work instructions, etc.).
• Records of management review meetings (agenda, minutes, attendance, reports).
• Ensure all documents are signed, dated and submitted together with the bid as stipulated in the tender.
• Failure to submit a complete Form A or the required returnables may result in disqualification.

Scope: Relocation of the National Security Co‑ordination Centre (NSCC) at Megawatt Park.

Quality Management Requirements:

• Supplier must develop, implement, maintain and continually improve a Quality Management System (QMS) that complies with the latest ISO 9001 standard.
• QMS must include documented information such as a quality manual, quality plans, procedures, work instructions, method statements and workflow documentation.
• A valid ISO 9001 certificate from an accredited body is required for the supplier and any sub‑suppliers, unless expressly excluded by the tender category.
• Contract Quality Plan (CQP) and Quality Control Plan (QCP)/Inspection and Test Plan (ITP) must be prepared for all products, services and processes as defined in the tender and must follow ISO 10005 guidelines.
• Special processes (e.g., welding, NDT, coating) require pre‑qualification of procedures, work methods and operators; relevant documentation (WQR, WPS, PQR) must be submitted for Eskom approval before work starts.
• Records of material tests, Positive Material Identification (PMI), material certification and preservation must be maintained and made available to Eskom.
• Supplier must provide unrestricted access to Eskom inspectors or appointed agencies at all project stages.

Criticality Classification:

• Level 1 Plant Items – safety‑critical equipment; require the highest level of quality control.
• Level 2 Plant Items – equipment affecting plant availability/reliability.
• Level 3 Plant Items – non‑critical equipment.

Suppliers must apply the appropriate quality controls for each classification.

Mandatory compliance:

• ISO 9001 QMS certification (or equivalent) as required by the tender category.
• Completion and submission of Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240‑105658000/QM 58).
• Adherence to the List of Tender Returnables (document 240‑12248652) for the applicable category (1‑4).
• B‑BBEE: Minimum Level 1 required.
• Suppliers must be registered with CIPC and meet any CIDB registration requirements applicable to the scope of work.
• All required tax clearances (SARS tax compliance certificates) must be current.
• Any professional registrations or licences referenced in the tender (e.g., engineering, welding) must be valid and up‑to‑date.