5-Year supply and delivery of locks, keys, and accessories for ESKOM (as-and-when required)

Mandatory training: Must complete e-tendering training (self-guided via Noddy Guide, video, or clarification meeting) and confirm understanding. Form submission: Must submit the fully completed Acknowledgement Form prior to tender submission. Disqualification risk: Incomplete or missing form submission leads to automatic disqualification.

For system issues, contact the buyer responsible for the published tender. No direct contact details (email, phone, or address) are provided in the document.

Submission is electronic via Eskom’s eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to registered cellphone/email. 3) Select the tender reference number (E3026GXMPMAT). 4) Click 'Create New Submission' and upload documents under correct categories (e.g., Technical, Commercial, Finance). 5) Ensure all required documents are uploaded (max 50MB per file, total max 900MB). 6) Click 'Finalize Submission' to confirm. 7) Save the submission confirmation email with submission ID for records. Physical submissions are not accepted. For system issues, contact the buyer responsible for the tender.

Evaluation criteria not explicitly detailed in the document. However, suppliers must: 1) Register on the eTendering system with a valid CSD number. 2) Complete OTP verification via email and cellphone. 3) Ensure compatibility with web browsers (Microsoft Edge recommended). 4) Adhere to Eskom’s procurement policies and tender guidelines.

Supply and delivery of locks, keys, and accessories on an as-and-when-required basis for a 5-year period. No further technical specifications, standards, or deliverable details are provided in the document.

1) CSD registration is mandatory to access the eTendering system. 2) No other compliance requirements (e.g., B-BBEE, CIDB, tax clearance) are explicitly stated in the document.

Closing date and time: 19 June 2026 at 10h00. Tender validity period: 180 days from closing date. Clarification queries must be submitted at least 5 working days before the tender deadline. No clarification meeting will be held.

No clarification meeting. All clarification queries must be emailed to Mabuse Maila at [email protected]. Queries must be submitted at least 5 working days before the tender deadline.

Eskom Representative: Mabuse Maila. Tel: 014 763 8816. Email: [email protected]. Fraud/Corruption Hotline: 0800 11 2722 or [email protected]. E-Tendering site: https://etendering.eskom.co.za.

Submit electronically via Eskom E-Tendering site (https://etendering.eskom.co.za) by 19 June 2026 at 10h00. It is the supplier’s responsibility to ensure submission before the deadline. Upload documents under folders: Technical, Commercial, Financial, and Other. All files must be in PDF format (max 50MB per file, total submission max 900MB). Price list must be in PDF and Excel. No ZIP files or hard copies accepted. If resubmitting, only the latest version is valid; previous submissions are void. Ensure submission status is marked as 'complete'. Failure to upload documents renders the tender non-responsive. Mandatory returnables must be fully completed, signed (if required), and submitted by the deadline. Non-submission or incomplete mandatory returnables by the deadline results in disqualification. Non-disqualifiable returnables may be requested within 5 working days if missing or incomplete; failure to comply within this period results in disqualification. For JVs: submit a valid joint venture agreement, letter of intent, confirmation of single business entity operation, and proof of a single designated bank account. All queries must be directed to the Eskom Representative (Mabuse Maila). No public tender opening; tenders are downloaded electronically. Prices will not be read out. Alternative tenders are not allowed.

Mandatory returnables at tender closing (disqualifiable if missing/incomplete): Electronic tender copy (PDF), price list (PDF + Excel), Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for Local Goods/Services), Annexure F (CPA for Imported Goods/Services), Annexure G1-G4 (SBD 6.2 Local Production/Content Declaration), Annexure H (SBD 1), Annexure J (SBD 4 – Bidders Disclosure). Non-disqualifiable returnables: Reverse e-auction training acknowledgement (if applicable), E-tendering Help Manual acknowledgement. For JVs: Letter of intent, valid JV agreement, confirmation of single business entity operation, designated bank account details. For evaluation: Specific Goals, Tax Clearance, CIDB proof (if applicable), NEC Contract, Pricing Schedule, CSD Registration, COIDA, Quality/Environmental/Safety documents, Audited Financial Statements.

Evaluation uses an 80/20 scoring system (80 points for price, 20 points for specific goals). Prices are scored out of 80 points and evaluated as: inclusive of VAT; corrected for arithmetical errors; excluding contingencies; adjusted for acceptable variations; Net Present Value comparison considered. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Specific goals are scored out of 20 points in accordance with PPPFA 2022; failure to submit evidence results in 0 points for that goal. Functionality criteria apply with a minimum threshold of 80%: 60% for proven working experience (3+ years with 3 POs and delivery notes = 60 points; 1-2 years with 2 POs = 30 points; <12 months with 1 PO = 15 points; no experience = 0); 40% for submitting data sheets for specified items (Safety locks, LATCH lock). Quality Management System is evaluated: Section A (3 points) for ISO 9001:2015 certificate or compliant QMS, quality policy, and objectives; Section B (2 points) for documented roles and supplier control; Section E (3 points) for Form A, OEM data sheets, and preservation procedures. Tenderers are ranked by adding pricing and specific goal scores; Eskom may award to a tenderer other than the highest scorer if objective criteria justify it.

Supply and delivery of locks, keys, and accessories on an as-and-when-required basis for 5 years. Required items include: Safety locks (e.g., PADLOCK ABUS 40MM SAFETY LT8 ALU BODY), LATCH lock (2500mm high, 1300mm wide, Bitton lock mortise type, Briton 376E). Contractors must provide data sheets for specified items. Cataloguing may be required post-award; pricing schedule must include a line item for cataloguing if applicable. All materials must be labelled per Eskom’s specifications. Quality Management System requirements: Valid ISO 9001:2015 certificate or credible proof of documented QMS compliant with ISO 9001:2015, quality policy approved by top management, quality objectives approved by top management, documented roles and responsibilities, documented control of external providers, completed Form A, OEM data sheets, preservation procedures. Environmental requirements: Environmental policy signed by manager, aspect and impact register, method statement demonstrating scope. OHS requirements: Signed acknowledgement of Eskom’s OHS requirements, OHS plan addressing project risks, baseline risk assessment with methodology, valid COIDA letter of good standing (SA tenderers), OHS policy signed by CEO compliant with OHS Act, incident management procedures.

Method Statement: Must fully demonstrate the scope of work to be executed, including how the supply and delivery of locks, keys, and accessories will be managed on an as-and-when-required basis over 5 years.

Functionality/Technical Criteria: Proof of experience is mandatory. Scoring: 60% for supply chain experience (3+ years with 3 POs and delivery notes = 60 points; 1-2 years with 2 POs = 30 points; <12 months with 1 PO = 15 points; no experience = 0). 40% for submitting data sheets for specified items (e.g., Safety locks, LATCH lock). Financial viability: Audited financial statements for the previous 18 months (or last year if unavailable) may be requested. For JVs/SPVs, statements for each participant are required. Start-ups (<12 months) are exempt but must provide statements once available if awarded.

Quality Management System (QMS) requirements: Section A (3 points): Valid ISO 9001:2015 certificate with relevant scope OR credible proof of documented QMS compliant with ISO 9001:2015 (e.g., Quality Manual, method statement). Quality Policy approved by top management. Quality Objectives approved by top management. Section B (2 points): Documented roles, responsibilities, and authorities (organisation chart, responsibility matrix). Documented control of externally provided processes/products/services (criteria for evaluation, selection, monitoring, and re-evaluation of suppliers/subcontractors with supporting evidence). Section E (3 points): Completed and signed Form A. Data sheets from OEM/suppliers. Preservation procedures.

Pricing Schedule/Bill of Quantities (BOQ) must be submitted in PDF format. Include a line item for cataloguing if required. Completed pricing schedule must be submitted if not already included in the NEC or other contract. Pricing must be inclusive of VAT, exclude contingencies, and be adjusted for acceptable variations. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment.

Pricing schedule must be completed and submitted in PDF format (and Excel for price list). Alternative tenders are not allowed. Payment terms: For contracts ≤ R50 million (incl. VAT), payment within 30 days of undisputed invoice receipt. For contracts > R50 million (incl. VAT), payment within 60 days. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Prices are scored out of 80 points. Include a line item for cataloguing if required.

Mandatory: Proof of valid CSD registration. Eligibility: Tenderers must not be on international sanctions lists, National Treasury restrictions, or the Tender Defaulters list. No conflicts of interest allowed. Tenders signed by unauthorised persons are disqualified. Subcontracting 100% of the scope is prohibited. JV/consortium agreements must state joint and several liability. Proof of B-BBEE status: Valid certificate, sworn affidavit, or other prescribed proof. Tax compliance: Certified tax clearance certificate required for local tenderers (unless SARS e-filing PIN is provided) and foreign tenderers with a SA footprint. Foreign suppliers with no SA footprint must complete SBD1 but need no tax proof. COIDA: Original certificate of good standing or proof of application (SA tenderers only). CIDB grading proof (if applicable) must be submitted at tender closing or within 21 working days. Employment Equity: Proof of compliance (SA tenderers only, if designated employer). Integrity: Signed Integrity Pact Declaration (Annexure D). Local content: SBD 6.2 Declaration Certificate and Annexures G1-G4 for designated materials. CPA requirements for local/imported goods (Annexures E/F). OHS requirements as per technical specifications.

Proof of B-BBEE status is required. Acceptable forms: B-BBEE status level certificate from an authorised body, sworn affidavit per B-BBEE Codes of Good Practice, or other prescribed requirements under the Broad-Based Black Economic Empowerment Act.

Mandatory OHS requirements: Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B). OHS Plan: Must address project/scope OHS risks and align with Eskom’s health and safety specifications. Baseline OHS Risk Assessment (BRA): Identify, assess, and manage OHS risks; include methodology. Valid Letter of Good Standing: COIDA or equivalent (SA tenderers only). OHS Policy: Signed by CEO, compliant with OHS Act Section 7. OHS Competency: Incident management procedures must be adhered to in case of incidents during delivery.

Environmental requirements: Environmental Policy: Must include a statement of commitment to compliance and pollution prevention, signed by the company manager. Aspect and Impact Register: Identify, assess, and provide controls/mitigations for environmental impacts related to the scope of work. Method Statement: Must fully demonstrate the scope of work to be executed.

Contract conditions: NEC Contractual Conditions apply. Contract duration: 5 years. Eskom reserves the right to accept or reject any tender. Tenderers must accept Eskom Standard Conditions of Tender (available at www.eskom.co.za). Contractual requirements are assessed post-evaluation; failure to meet them may render the tenderer non-responsive. Payment terms: ≤ R50 million: 30 days; > R50 million: 60 days from undisputed invoice receipt. Subcontracting with subsidiaries must be declared; fronting is prohibited. Eskom may negotiate with preferred bidders if prices are not market-related.

Eskom Standard Conditions of Tender apply (available at www.eskom.co.za). All queries must be directed to the Eskom Representative (Mabuse Maila). No public tender opening; tenders are downloaded electronically. Prices will not be read out. Alternative tenders are not allowed. Contractual requirements are not evaluation criteria but must be met prior to award. Eskom may award to a tenderer other than the highest scorer if objective criteria justify it.

Eligibility: Tenderers (single company, JV, or consortium) must not be restricted from doing business with Eskom or State-Owned Companies. Disqualification criteria: Nationality of a sanctioned country; multiple tenders (except for E-Tendering size limits); JV/consortium without joint and several liability; conflict of interest; unauthorised signatories; National Treasury restrictions; Tender Defaulters list; 100% subcontracting of scope. Mandatory returnables: Must be fully completed, signed (if required), and submitted by the deadline. Non-compliance results in disqualification.

Functionality criteria: 60% for proven working experience (3+ years with 3 POs and delivery notes = 60 points; 1-2 years with 2 POs = 30 points; <12 months with 1 PO = 15 points; no experience = 0). 40% for submitting data sheets for specified items (Safety locks, LATCH lock). Threshold: 80%. Prices scored out of 80 points. Specific goals scored out of 20 points. Ranking by 80/20 system.