Five-year supply of electrical components (fuses, relays, contactors, circuit breakers) to matimba power station

For system issues: Contact the buyer responsible for the published tender. For general access or queries: Use the eTendering portal links (TenderBulletin: https://tenderbulletin.eskom.co.za; eTendering: https://eTendering.eskom.co.za).

Submission is electronic via Eskom’s eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and cellphone. 2) Verify email and OTP sent to registered cellphone/email. 3) Select the tender reference number (E3027GXMPMAT). 4) Click 'Create New Submission' and upload all required documents under correct categories (e.g., Technical, Commercial, Finance). 5) Ensure file names are descriptive, individual files ≤50MB, total submission ≤900MB. 6) Click 'Finalize Submission' to confirm. 7) Save the submission confirmation email (includes submission ID) for records. Physical submissions are not accepted.

Evaluation criteria include: 1) Mandatory registration on the eTendering system with a valid CSD number. 2) Compliance with Eskom’s technical and quality standards for electrical components (fuses, relays, contactors, circuit breakers). 3) Adherence to Eskom’s procurement policies and South African regulatory requirements. 4) For closed tenders, pre-selection and invitation by the buyer via email are required.

CSD registration is mandatory to access the eTendering system. Suppliers must provide a valid CSD number during registration. Compliance with Eskom’s procurement policies and South African regulatory requirements is required.

• Closing date: 25 June 2026.
• Closing time: 10h00.
• Tender validity period: 180 days from closing.
• Clarification deadline: 5 working days before tender submission deadline.
• No clarification meeting or site visit.

No clarification meeting. All clarification questions to be forwarded to Mabuse Maila at [email protected].

• Eskom Representative: Mabuse Maila.
• Email for clarifications: [email protected].
• Telephone: 014 763 8816.
• All queries must be in writing to this contact only.

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Deadline: 25 June 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format (max 50MB per file, total 900MB per submission). Price list must be in PDF and a copy in Excel.
• Do not submit zip/condensed files. No hard copies accepted.
• Ensure submission status is marked as complete.
• Mandatory returnables (disqualifiable if missing/incomplete at closing): Annexure A (Authorisation Form), B (Acknowledgement), C (Tenderer’s Particulars), D (Integrity Pact), E (CPA Local), F (CPA Imported if applicable), G1-G4 (SBD 6.2 Local Content), H (SBD 1), J (SBD 4), NEC/Contract, Pricing Schedule, CSD Registration proof.
• Non-disqualifiable returnables (may be requested within 5 working days if missing): Annexure I (SBD 6.1 Preference Points), Tax Clearance Certificate (for certain tenderers).
• For joint ventures: submit letter of intent, JV agreement with joint liability, single bank account confirmation.
• Failure to upload documents on E-tendering renders the tender non-responsive.

1.1 Annexures to the Tender: 1.1.1 Authorisation Form Annexure A Y, 1.1.2 Acknowledgement form Annexure B Y, 1.1.3 Tenderer’s particulars Annexure C Y, 1.1.4 Integrity Declaration Form Annexure D Y, 1.1.5 CPA Requirements for Local Goods/Services Annexure E Y, 1.1.6 CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y, 1.1.7 SBD 6.2 Declaration Certificate for Local Production and Local Content Annexure G1 Y, Annexure C Local Content Declaration- Summary Annexure G2 Y, Annexure D Imported Content Declaration – Supporting Annexure G3 Y, Annexure E Local Content Declaration- Supporting Annexure G4 Y, 1.1.8 SBD 1 Invitation to Bid Annexure H Y, 1.1.9 SBD 6.1 Preference Points Claim Form in terms of PPPFA 2022 regulations Annexure I Y, 1.1.10 *SBD 4 – Bidders Disclosure Annexure J Y, 1.1.11 Tax Evaluation questionnaire N/A, 1.1.12 Reverse e-auction training acknowledgement form N/A, 1.1.13 Reverse e-auction process N/A, 1.1.14 E-tendering Help Manual acknowledgement form Attached, 1.1.15 E-tendering Help Manual for supplier Attached, 1.1.16 CIDB Contract Skills Development Goals (CSDG) N/A, 1.1.17 Contract Participation Goals (CPG) N/A, 1.1.18 Scope of Work Attached Y, 1.1.19 NEC or other Contract Attached Y, 1.1.20 Pricing Schedule/BOQ in PDF format NEC attached Y

• Technical evaluation (100 points, threshold 70 points):
• Mandatory: OEM agreement covering ≥60% of Scope of Work items.
• Capacity & Capability (50 points): Proof of past 5 years' successful supply/delivery. Scoring: 5+ orders (50% items) = 5; 3-4 orders (30%) = 4; 1-2 orders (10%) = 2; no evidence = 0.
• Spares Lead Times & Methodology (20 points): Confirmation letter for all items. Scoring: ≤8 weeks = 5; >8-≤12 weeks = 4; >12 weeks = 2; none = 0.
• Packaging & Preservation Method Statement (30 points): Detailed method per SANS 62271-212. Scoring: comprehensive = 5; clear = 4; basic = 2; incomplete/none = 0.
• Price evaluation (80 points):
• Prices inclusive of VAT, corrected for arithmetic errors, excluding contingencies.
• Adjusted for variations, Net Present Value comparison, Price Adjustment Factors, exchange fluctuations.
• Unconditional discounts considered; conditional discounts applied at payment only.
• Specific Goals (B-BBEE/PPPFA) evaluation (20 points):
• Scored per PPPFA 2022 regulations. Failure to submit proof scores 0 points but does not disqualify.
• Overall ranking: 80/20 preferential system (Price 80 + Specific Goals 20). Highest combined score ranks first.
• Objective criteria apply: Eskom may award to other than highest scorer based on skills development obligations.

• Scope: Supply and delivery of fuses, relays, contactors, and circuit breakers to Matimba Power Station.
• Contract duration: 5 years on an as-and-when-required basis.
• Quality Management System: Must comply with ISO 9001. Submit either:
• Option 1: Valid ISO 9001 certificate from accredited body (scored out of 4).
• Option 2: Documented QMS evidence (manual, policy, objectives, controls, nonconformity, corrective action, internal audit) scoring out of 7.
• Evidence of QMS operation: Organization chart/responsibility matrix and supplier control procedure (scored out of 2).
• Draft Contract Quality Plan specific to scope required (scored out of 1).
• Environmental requirements: Policy, aspects/impact register, method statement.
• OHS competency: CVs, qualifications/certificates relevant to scope.
• Cataloguing: Successful tenderer may need to provide cataloguing info post-award; label materials per Eskom specs.

• Submit detailed method statement for packaging and preservation of circuit breakers per SANS 62271-212.
• Include: packaging materials, handling/loading procedures, preservation during storage/transport.
• Scoring: comprehensive (5), clear (4), basic (2), incomplete/none (0).

• Proof of experience: Submit evidence of successfully supplying/delivering items in past 5 years (orders/delivery notes).
• OHS competency: CVs, qualifications/certificates relevant to scope risks.

• Quality Requirements Category 2 applies.
• Submit either:
• Option 1: Valid ISO 9001 certificate (scored on scoping, certification authority, accreditation, validity).
• Option 2: Documented QMS evidence (manual, policy, objectives, document control, nonconformity control, corrective action, internal audit).
• Provide evidence of QMS operation: organization chart/responsibility matrix and supplier control procedure.
• Draft Contract Quality Plan specific to scope required.
• Additional user-defined requirements may apply.

• Submit completed pricing schedule in PDF format for e-tendering.
• Include cataloguing as a line item if required.
• Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies.

• Payment terms:
• Contracts below R50 million (incl. VAT): payment within 30 days of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days of undisputed invoice.
• Pricing schedule must be completed and submitted in PDF format for e-tendering.
• Cataloguing cost must be included as a line item in pricing schedule if required.
• No performance security required.
• Tender validity: 25 weeks (approx. 180 days).

• Eligibility: No restrictions doing business with Eskom/state-owned entities; not on international sanctions lists, Tender Defaulters list, or restricted by National Treasury.
• No conflict of interest (e.g., shared shareholders, access to competitor info).
• Authorised signatory required (with resolution for companies/JVs).
• Single tender per entity (except for e-tendering size limits).
• Joint ventures must have agreement stating joint/several liability.
• Subcontracting 100% of scope not allowed.
• CSD Registration: Proof of valid current registration required.
• Tax Compliance: Tax clearance certificate required for foreign tenderers with SA footprint or local tenderers without CSD/SARS PIN; foreign suppliers with no SA footprint complete SBD1 only.
• B-BBEE: Proof of status level (certificate, affidavit, or prescribed evidence) and SBD 6.1 form.
• Local Content: CPA requirements (Annexures E/F); SBD 6.2 and annexures G1-G4 if designated materials.
• OHS: Submit Annexure B acknowledgement, Health & Safety Plan, detailed OHS costing, Baseline Risk Assessment, COIDA Letter of Good Standing (SA tenderers), OHS policy signed by CEO, competency CVs/certificates.
• Financial capacity: Audited financial statements for last 18 months (or last year); for JVs/SPVs, statements for each participant; start-ups exempt but must furnish later.

• Specific Goals scored out of 20 points per PPPFA.
• Submit proof of B-BBEE status (certificate, affidavit, or prescribed evidence).
• Failure to submit proof scores 0 points but does not disqualify.

• OHS returnables mandatory at tender closing.
• Submit: Annexure B acknowledgement, Health & Safety Plan (scope-specific), detailed OHS costing (broken down), Baseline Risk Assessment with methodology, COIDA Letter of Good Standing (SA tenderers), OHS policy signed by CEO, competency CVs/qualifications.
• Non-compliance may lead to 7-day rectification request; failure results in non-responsive tender.

• Submit: Environmental Policy, Aspects and Impact register related to scope, Method Statement.

• Contract conditions: NEC contract.
• Payment terms: 30 days for contracts <R50m, 60 days for >R50m (VAT inclusive).
• Tender validity: 180 days.
• No alternative tenders allowed.
• Cataloguing may be required post-award; include cost in pricing.
• No performance security.
• Subcontracting with subsidiaries must be declared; discouraged due to fronting risks.

• Objective criteria apply: Eskom may award to other than highest scorer.
• Skills Development obligation: Skill one candidate per R15 million cumulative spend; candidates from Lephalale Municipality; bursary minimum 24 months for 1st/2nd/3rd year B-degree (local learners).
• Demonstrate positive progress monthly throughout contract.

• Eligibility criteria: Not on sanctions lists, no conflict of interest, authorised signatory, not restricted by National Treasury/Tender Defaulters list, no 100% subcontracting.
• Basic compliance: Meet eligibility, submit complete tender (commercial, financial, technical), submit mandatory returnables by deadlines.
• For e-tendering, failure to upload documents renders tender non-responsive.

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

will evaluate the suppliers that have passed functionality and mandatory. The suppliers who have not submitted

outstanding document will be rendered non-responsive. The evaluation report will be submitted to procurement.

al discounts will not be taken into account for evaluation

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the PPPFA.

If a tenderer fails to submit evidence of its points claim for a Specific Goal,

it will not be disqualified. However, it will be awarded 0 points for that

[80/20] system. Eskom will add the score from Pricing and Specific Goals

Category 2: Quality Requirements Deliverables to be evaluated indicator = 1

SECTION A: Quality Management System 1 A.1 Product / Service Scoping on ISO 9001

(Option 1) Valid certification of Quality certification authority

Section A Score Option 1 4

SECTION A: Quality Management System A.1 QMS Manual or a document that defines and 1

A.2 Quality Policy Approved by top management. 1

(Option 2) Objective evidence of A.3 Quality Objectives Approved by top 1

Section A Score Option 2 7

responsibilities and authorities - Organization chart operation (Tender Quality

limited to quality management function/role)

fluctuations (if applicable) and on other evaluation parameters relating

6. Unconditional discounts will be taken into account for evaluation

7. Conditional discounts will not be taken into account for evaluation