This Tender Has Expired

• Project: Once-off servicing of fire equipment in the Ehlanzeni District.

• Closing date: Monday, 08 June 2026.
• Closing time: 16h00.
• Bid validity period: 84 calendar days.
• There is no bid briefing meeting (site inspection meeting). The document states 'There will be no bid briefing meeting' and date/time/venue are listed as N/A.

• For SCM (supply chain management) enquiries: Contact Ayanda Mkhonza. Email: [email protected]. Telephone: 0137536318 during office hours.
• For technical/project specific enquiries: Contact S Sangweni. Email: [email protected]. Telephone: 066 483 3444 during office hours (landline and cell).
• Bid box address for submission: Department of Public Works & Infrastructure, Nedbank Building, Nelspruit, 1200.
• Documents can be collected at: NDPWI, Eben Donges Building, Cnr Robert and Hancock Street, Gqeberha, 6056 (a non-refundable deposit of R500 cash may be required).

• Submit your tender by the closing date and time: Monday, 08 June 2026 at 16h00.
• Deposit your tender in the bid box at: Department of Public Works & Infrastructure, Nedbank Building, Nelspruit, 1200.
• You may also post your tender to: The Director-General, Department of Public Works and Infrastructure, Private Bag X 3193, Gqeberha, 6001.
• Telegraphic, telephonic, telex, facsimile, electronic and late tenders will not be accepted.
• All tenders must be completed in non-erasable ink and submitted on the official forms (forms not to be re-typed).
• Ensure all parts of the tender documents are fully completed in ink and signed where required.
• Key returnable documents include: signed DPW-07 (Form of Offer and Acceptance), DPW-09 (Particulars of Tenderer’s Projects), DPW-21 (Record of Addenda), PA-11 (Bidder’s Disclosure), PA-15.1/15.2/15.3 (Resolution of Board/Consortium), PA-16 (Preference Points Claim Form).
• You must submit your fully priced Bills of Quantities/Lump Sum Document, including all parts and completed sectional and final summary pages.
• The contractor must have an SABS/SACAS certificate for servicing of fire equipment and SAQCC 1475 fire equipment technician and fire detection technician under the name of the bidding company.
• Provide proof of registration on the National Treasury Central Supplier Database (CSD) and insert your CSD number on the form of offer.
• Corrections must be crossed out and initialled by the authorised signatory; use of correction fluid is prohibited.
• Failure to comply with responsiveness criteria will result in disqualification.

Submission of a signed bid offer as per the DPW-07 (EC). Submission of DPW-09 (EC): Particulars of Tenderer’s Projects. Bidders must comply with DPW-21 (EC): Record of Addenda to tender documents, if any. The tenderer shall submit his fully priced Bills of Quantities / Lump Sum Document (complete document inclusive of all parts) together with his tender. Submission of DPW-16.1 signed by the authorised official and completion of bid briefing attendance register. The tenderer shall submit his fully priced and completed sectional summary- and final summary pages with the tender.

• The bid will be evaluated using the 80/20 preference point scoring system.
• Functionality criteria are listed but weights and specific criteria are not defined in the document.
• Minimum functionality score to qualify is stated as 50%, but specific criteria and weights are marked as 'N/A'.
• Specific goals for preference points include:
• EME or QSE with at least 51% black ownership: 10 points.
• Located in the specific local municipality/district where work is to be done: 2 points (mandatory).
• EME or QSE with at least 51% black women ownership: 4 points.
• EME or QSE with at least 51% black people with disability ownership: 2 points.
• EME or QSE with at least 51% black youth ownership: 2 points.
• Technical and commercial risk assessment criteria include:
• Experience on comparable projects over the past 5-10 years.
• Contractual commitment and quality of performance on past projects.
• Suitably qualified and experienced human resources allocated to the project.
• Attendance of compulsory bid clarification meeting (if applicable).
• Financial viability, including rates tendered, bank rating, and financial capacity.
• A tender offer will be declared non-responsive if any single risk criterion presents an unacceptable risk.

• Scope: Once-off servicing of fire equipment in the Ehlanzeni District.
• The contractor must possess an SABS/SACAS certificate for servicing fire equipment.
• The contractor must have an SAQCC 1475 fire equipment technician and an SAQCC fire detection technician under the name of the bidding company.
• Technical risk assessment will evaluate the bidder's experience on comparable projects over the past 5-10 years, considering project size, nature, locality, complexity, client type, and timelines.
• Bidder must demonstrate suitably qualified and appropriately experienced human resources allocated to the project, including principals and staff (contract manager, site agent, foreman). Provide company organogram with CVs, certified IDs, and proof of professional registration.
• Current and future workload in relation to capacity and capability will be considered.

• Technical risk assessment includes evaluation of experience on comparable projects over the past 5-10 years.
• Must demonstrate contractual commitment and quality of performance on past comparable projects.
• Must allocate suitably qualified and experienced human resources to the project, including principals and staff (contract manager, site agent, foreman).
• Provide company organogram with CVs, certified IDs, and proof of professional registration.
• Current and future workload in relation to capacity and capability will be considered.

• Submit a fully priced Bills of Quantities/Lump Sum Document as part of your tender.
• The pricing schedule is referenced but specific rates or quantities are not provided in the extracted text.

• Submit your fully priced Bills of Quantities/Lump Sum Document as part of your tender.
• The Form of Offer (DPW-07) requires you to state the offered total price inclusive of VAT and all applicable taxes.
• The award may be subject to price negotiation with the preferred tenderer(s); the negotiated price will be the firm and final offer.
• Security may be required in one of the following forms (not required for this quotation/bid, but listed): 2.5% cash deposit, 2.5% variable guarantee, 2.5% retention, or 1.25% cash deposit and 1.25% retention of the contract sum (excl. VAT).
• Guarantees must be issued by a registered insurance company or bank on the prescribed pro-forma; no alterations to the wording are accepted.
• Commercial risk assessment will evaluate your financial viability, including tendered rates, bank rating, financial capability, access to resources, and any legal actions affecting financial standing.

• You must be registered on the National Treasury Central Supplier Database (CSD). Provide your CSD number on the form of offer and for any proposed sub-contractors.
• Required CIDB grading: Tenderers should have a CIDB contractor grading designation of 2 SF or higher. Potentially emerging enterprises should have 1 SF PE or higher.
• Submit a valid B-BBEE certificate or sworn affidavit to claim preference points. Specific goals target EME/QSE status and ownership by black people, black women, black people with disability, and black youth.
• Mandatory local location requirement: Provide proof of location in the specific municipality/district/metro/province where work is to be done (e.g., municipal rates statement, account, Permission To Occupy, or lease agreement).
• Submit the PA-16 Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022.
• Submit PA-11 Bidder’s Disclosure and PA-16.1 Ownership Particulars.
• Submit applicable board resolution (PA-15.1, PA-15.2, or PA-15.3) authorising signatory.
• Contract Participation Goals and CIDB BUILD programme targets are listed as 'Not applicable' for this contract.

• Submit PA-16 Preference Points Claim Form.
• Specific goals for preference points: EME/QSE with 51% black ownership (10 points), local location (2 points mandatory), 51% black women ownership (4 points), 51% black people with disability ownership (2 points), 51% black youth ownership (2 points).
• Supporting documents: SANAS Accredited B-BBEE certificate or sworn affidavit, proof of local location (municipal rates statement, account, PTO, or lease agreement), and for disability claims a medical certificate, SASSA registration, or NCPPDSA registration.

• The award may be subject to price negotiation with the preferred tenderer(s); the negotiated price will be the firm and final offer.
• The tenderer must provide a domicilium citandi et executandi (physical address for legal notices) in South Africa.
• Acceptance of the tenderer’s offer forms an agreement based on the contract documents and any schedule of deviations.
• The tenderer has two weeks after receiving the signed agreement to contact the employer’s agent to arrange delivery of any required bonds, guarantees, or proof of insurance.
• Failure to fulfil obligations in accordance with the contract terms constitutes a repudiation of the agreement.
• The agreement comes into effect upon delivery, with specific conditions for hand delivery or courier.
• Telegraphic, telephonic, telex, facsimile, electronic and late tenders will not be accepted.

• Required CIDB grading: 2 SF or higher for established contractors; 1 SF PE or higher for emerging enterprises.
• Substantive responsiveness criteria include: proper receipt by closing date, completion in non-erasable ink, no correction fluid, submission of signed DPW-07, DPW-09, DPW-21, fully priced bills of quantities, DPW-16.1 if applicable, sectional and final summary pages, SABS/SACAS certificate, and SAQCC 1475 fire equipment and fire detection technicians.
• Administrative requirements include: corrections initialled by authorised signatory, submission of PA-15.1/15.2/15.3 resolution, PA-11 disclosure, PA-16.1 ownership particulars, risk assessment documentation, CSD proof, completion of all parts in ink, and potential requests for fingerprints or security clearance.

• The 80/20 preference point scoring system applies.
• Functionality criteria are listed but specific weights and criteria are not defined.
• Minimum functionality score is 50%.
• Evaluation includes technical and commercial risk assessment.