This Tender Has Expired

Closing date: 26 May 2026 at 12:00. Tender validity period: 90 days after closing date.

Technical enquiries: Community Services, S. Dakwa, phone: 039 252 0131, email: [email protected]. Supply Chain Management: A. Ntongana, phone: 039 252 0131, email: [email protected]. Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Submit bids by hand only to the tender box at 135 Main Street, Flagstaff, 4810 by 12:00 on 26 May 2026. No late, couriered, faxed, or emailed submissions accepted. Use the official tender document (do not retype or alter). Seal the envelope and clearly mark it with the tender number (IHLM/182/2025-26/COMM) and description. Initial every page. Attach all mandatory documents: Valid CSD registration, completed and signed MBD1-9 declarations, proof of local content (100% where applicable), valid SARS TCS PIN printout, and a signed letter confirming no overdue municipal accounts (with proof). Failure to submit any mandatory document will disqualify the bid. Tender validity period: 90 days after closing date.

Functionality (100 points total, minimum 70 required to proceed): Project Experience (40 points): Submit up to 4 client reference letters with appointment letters/purchase orders (each ≥ R300,000 VAT inclusive) for uniform/protective clothing projects. Resource Capability (30 points): Submit 1 purchase order (≥ R300,000) with matching reference letter/completion certificate (date ≤ 12 months old). Points: R300K–R399,999.99 = 10, R400K–R499,999.99 = 20, ≥ R500K = 30. Turnaround Time (30 points): Provide proof of delivery vehicle ownership (or valid lease/rental/purchase agreement in company/director name). If qualified (≥70 points), proceed to 80/20 evaluation: Price = 80 points, Specific Goals = 20 points. Specific Goals: Black youth-owned (18–35) = 6, black women-owned = 6, black disability-owned = 2, black-owned = 6. Proof: CSD registration report + ID copy of owner/director (for ownership claims) or medical practitioner letter (for disability).

Supply and deliver uniform and protective clothing for Community Services (Solid Waste, Parks, Cemeteries, and Circumcision). All items must meet exact specifications: Materials: 100% cotton (jackets, work suits, hats, golf T-shirts, woollen hats), 100% acrylic (jerseys), 100% polyester (raincoats, reflector vests), fine wool (woollen hats). Colours: Navy (most items), Green (work suits, golf T-shirts), Lemon/Orange (reflector vests), Black (safety boots). Logo requirements: Municipal logo embroidered on left chest (jackets, jerseys, raincoats, hats, work suits, golf T-shirts). Additional embroidery: Waste management themes on jackets/hats (e.g., 'Care for the Environment: Do not Litter'), 'UCOCEKO YIMPILO NESIDIMA' on work suits/golf T-shirts, circumcision safety messages on vests/hats/T-shirts. Safety boots: Water/oil resistant, bottle-cut resistant, steel toe, anti-static, durable. Reflector vests: Grey reflective strips. Quantities and sizes specified per item (e.g., 120 combat jackets in XXL–S, 120 safety boots in sizes 3–9). Pricing must include VAT, all taxes, delivery costs, and be firm (no exchange rate adjustments).

Submit firm prices in ZAR (including VAT, customs, excise duty, and all other taxes/levies). Prices must cover all costs (transport, overheads, risks, liabilities, profit). Non-firm prices will be disqualified. If multiple delivery points affect pricing, submit separate schedules per point. Offer validity: 90 days from closing date. Payment terms and bonds/guarantees not specified in document.

Mandatory: Valid CSD registration, completed/signed MBD1-9 declarations, 100% local content where applicable, valid SARS TCS PIN printout (or CSD number if no TCS), signed letter confirming no overdue municipal accounts (>30 days) with proof. No bids accepted from state employees or entities listed on the Register of Tender Defaulters. Consortia/JVs: Each party must submit separate TCS/CSD proof. Foreign suppliers: Complete pre-award questionnaire (Part B:3) and provide TCS if applicable. Tax Clearance Certificate (original, valid for 1 year) required for successful bidder. B-BBEE: Preference points for black ownership (youth/women/disability/general) as per PPPFA Regulations 2022.