This Tender Has Expired

Technical enquiries: Budget and Treasury Office, Contact: A. Ndabeni, Phone: 039 252 0131 (Ext 3108), Email: [email protected]. Supply Chain Management: Contact: A. Ntongana, Phone: 039 252 0131, Email: [email protected]. Submission address: 135 Main Street, Flagstaff, 4810 (Procurement Section).

Submit bids by hand only to: 135 Main Street, Flagstaff, 4810 (Procurement Section) by 12:00 on 26 May 2026. Late, couriered, faxed, or emailed bids will not be accepted. Use a sealed envelope marked with: IHLM/184/2025-26/BTO. Do not alter, omit pages, or re-type the tender document. Initial every page. Required returnable documents: Full CSD proof of registration, signed Declarations (MBD1-9), valid SARS TCS Pin printout, signed letter confirming no overdue municipal accounts (or proof of exemption/lease agreement), rates clearance certificate (if awarded), comprehensive JV agreement (if applicable), and fully completed tender forms (e.g., Form of Offer, Declaration of Interest). Failure to submit any of these will result in disqualification. Bids remain valid for 90 days after closing date.

Functionality (100 points minimum threshold: 70 to proceed to price evaluation): Company Experience (40 points) - Proof of successful AFS preparation and AG findings clearance in municipalities (5 points for unqualified with no findings, 3 points for unqualified with findings; max 8 projects; attach appointment and reference letters). Expertise (50 points) - Team Leader/Project Manager: Chartered Accountant (SAICA-registered) (10-18 points), 7+ years AFS preparation experience (8 points). Team Members (full-time on-site): 3x NQF Level 8/7 in accounting (4 points for NQF 8, 3 for NQF 7), 5+ years AFS preparation experience (10 points), one must specialize in AFS and CaseWare. Methodology (10 points) - Detailed proposal with project plan and skills transfer plan (2 points for approach only, 5 for approach + plan, 10 for approach + plan + skills transfer). Price (80 points) - 80/20 system: PS = 80(1 - (Pt - Pmin)/Pmin). Specific Goals (20 points): Women-owned (3), Youth-owned (18-35) (6), People Living with Disability-owned (2), Black-owned (9).

Scope: Compilation of Annual Financial Statements (AFS) for 2025/26 financial year and continuous audit support to achieve unqualified audit opinion. Key deliverables: GRAP-compliant AFS with supporting schedules, clearance of all AG findings, reviewed reconciliations, unqualified audit opinion, skills transfer to municipal staff. Requirements: Service provider must submit Assessment Report and Action/Project Plan with clear timeframes. Review prior year AFS, Management Report (MR), and Annual Report (AR) with proposed restatements. Compile AFS using CaseWare, including actuarial valuations (long-term service awards, post-retirement benefits), landfill site valuation, and prior-year adjusting journal entries accepted by AGSA. Provide clear supporting documentation acceptable to AGSA. Ensure GL, TB, and AFS balances are accurate and reconciling. Perform debt impairment calculations per GRAP and council policy. Identify, record, and disclose unauthorised, irregular, fruitless, and wasteful expenditure. Prepare/review Commitment and Contract Registers (MFMA/GRAP compliant). Review internal controls and SOPs, propose improvements. Prepare accounting files (Master file + copy) for audit. Skills transfer: Training plan on disclosures, reconciliations, and AFS preparation for municipal staff. Final draft AFS due by 15 August or earlier. Project team must include Chartered Accountant(s) with local government experience. Additional: Report on rehabilitation of landfill sites (Lusikisiki and Flagstaff), review/recommend policies prior to council approval, ensure soft copy AFS file per MFMA Circular 50. Progress: Detailed project plan, progress reports, and attendance at progress meetings as required. Fixed-cost proposal, valid for 90 days post-submission, no foreign currency adjustments.

Pricing: Firm prices only (no foreign currency adjustments). All prices must include VAT, customs/excise duty, and all other applicable taxes. Prices must cover all expenses (transport, overheads, accommodation, etc.), risks, liabilities, and profit. Delivery costs must be included. Payment: According to deliverables. Pricing schedule must be submitted with bid. Offer validity: 90 days from closing date. No payment for costs outside quoted price.

Mandatory: CSD registration (bidders not registered will not be considered). Tax compliance: Valid SARS TCS Pin (original Tax Clearance Certificate required; certified copies not accepted). For consortia/JVs/sub-contractors, each party must submit separate TCS/PIN/CSD. If no TCS, provide CSD number. Municipal compliance: Rates clearance certificate from respective municipality (valid for 60 days) or signed lease agreement if renting. Proof of no overdue municipal accounts (or exemption letter). B-BBEE: Preference points for specific goals (Women-owned: 3, Youth-owned: 6, Disability-owned: 2, Black-owned: 9). No bids from persons in service of the state or listed on Register of Tender Defaulters. Misrepresentation of business address may lead to disqualification. All alterations in prices must be signed. Foreign suppliers: Complete pre-award questionnaire (Part B:3) if not RSA-based. Submit MBD1-9 declarations, Form of Offer, and Declaration of Interest. JV agreements must be comprehensive.