PRASA Gauteng RFQ for New ADD Pantographs

Government tenders in the Supplies: Electrical Equipment sector represent significant opportunities for South African businesses. The South African government regularly procures goods and services through the eTender portal, making it essential for businesses to stay informed about new opportunities.

Tips for Winning Supplies: Electrical Equipment Tenders

Stay Updated: New tenders are published daily. Set up alerts to never miss an opportunity.
Prepare Documents: Ensure your tax clearance, B-BBEE certificate, and company registration are current.
Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

Gauteng

Tips for Winning Supplies: Electrical Equipment Tenders

Stay Updated: New tenders are published daily. Set up alerts to never miss an opportunity.
Prepare Documents: Ensure your tax clearance, B-BBEE certificate, and company registration are current.
Understand Requirements: Carefully read all tender documents before preparing your submission.
Submit Early: Don't wait until the last day. Technical issues can cause missed deadlines.

Gauteng

Contact person: Mlungisi Tyabashe (email: [email protected]). No phone number or physical submission address is provided in the document.

Scope: Supply and deliver a Pantograph with carbon strip (ADD/DDU) for 18E locomotives at the MLPS depot.

Deliverables:

BES Rail Pantograph, carbon strip type, with automatic drop device (ADD).
4‑point mounting, mild steel frame, grey colour.
Current rating 2000 A, voltage rating 3 kV DC / 25 kV AC / 50 kV AV.
Contact pressure 70 N–85 N, height in home position ~400 mm, max height 2655 mm, weight ~180 kg (without insulators).
Operational instructions must be included.
Packaging: protective plastic or cardboard wraps to prevent damage.

Standards/requirements: No sharp objects, no hazardous substances (e.g., asbestos). Confidential document – not for third‑party disclosure.

Safety: Product must have no sharp or pointy objects.

Health: No harmful substances (e.g., asbestos) in design or use.

Packaging: Must be delivered with protective wraps (plastic or cardboard).

Confidentiality: Specification is PRASA property; disclosure requires written authorisation.

Other compliance (CSD, tax, B‑BBEE, CIDB, CIPC, professional registrations, local content) is not mentioned in the provided text.

Closing date: 13 May 2026 at 11:00.
No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Complaints/SCM enquiries: [email protected].
No specific contact person, telephone number, or bidding procedure contact provided.
Submission address: Umj, 30 Wolmaraans, Braamfontein, Johannesburg.

Hand deliver to: Umjantshi House, 30 Wolmaraans, Braamfontein, Johannesburg.
Sign the submission register upon delivery.
Use only official RFQ forms (do not re-type).
Submit in a sealed envelope.
Late bids will not be accepted.
Mandatory returnable documents (Stage 1A):
Completed ALL RFQ documentation (including declarations and pricing schedule).
Quotation on company letterhead.
Basic training on pantograph operation.
12-month warranty on equipment.
Certification of operation upon delivery.
Other mandatory returnable documents (Stage 1B, may be requested within 5 working days):
Valid Tax Clearance Certificate (or SARS PIN) – must be valid on closing date.
CSD supplier registration number.
Joint Venture/Consortium/Partnering Agreement (if applicable) signed by all parties.
Failure to provide mandatory documents may lead to disqualification.
Also include SBD forms (SBD1, SBD4, SBD6.1) as part of the RFQ documentation.

Three-stage evaluation:
Stage 1A – Mandatory Requirements: automatic disqualification if not met.
Stage 1B – Other Mandatory Requirements: PRASA may request missing info within 5 working days; disqualification if not provided.
Stage 2 – Technical/Functional Requirements: marked as N/A (not applicable).
Stage 3 – Price and Specific Goals: 80 points for price, 20 points for specific goals.
Price scoring uses the 80/20 preference point system formula.
Specific goals (max 20 points):
B-BBEE Level 1 or 2: 4 points (submit sworn affidavit or SANAS-approved certificate).
At least 51% owned by black women: 4 points (certified ID copies).
At least 51% owned by black persons with disabilities: 4 points (certified ID copies + doctor’s note).
At least 51% owned by black youth: 4 points (certified ID copies).
At least 51% owned by people in rural areas: 4 points (municipal/ESKOM bill or letter from Induna/chief not older than 3 months).
Only bidders who pass Stage 1A and 1B proceed to Stage 3.

Supply and deliver 10 new add pantographs (as per BOQ/pricing schedule).
Basic training on the operation of the pantograph is required.
12-month warranty on the equipment.
Certification of operation must be provided upon delivery.
No detailed technical standards or specifications are provided beyond the item description.

Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT 15%).
Fixed price basis – firm and clearly indicate basis.
Complete the attached Pricing Schedule (BOQ) – deviation may render bid non-responsive.
Price escalation basis and formula must be indicated.
Payment: - Payment: PRASA pays within 30 days of receipt of correct tax invoice.
Validity period: 60 working days from closing date.
Funding contingency: Award is subject to PRASA securing budget allocation; PRASA may cancel RFQ if funding not obtained.
If price of highest scoring bidder is not market-related, PRASA may negotiate with that bidder, then second, then third, or cancel.

Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate, or CSD number. Must be valid on closing date.
Central Supplier Database (CSD): Register on National Treasury CSD (https://secure.csd.gov.za/). Business cannot be awarded without CSD registration (foreign suppliers without local entity exempt).
B-BBEE: Claim specific goals points as per evaluation criteria (Level 1 or 2, ownership categories). Provide sworn affidavit or SANAS certificate.
SBD4 Bidder’s Disclosure: Declare any relationship with state employees, directors, etc. Must be completed.
No persons in service of the state, or companies with such directors, may bid.
Foreign suppliers: Complete questionnaire if not a South African resident.
Joint ventures/consortia: Submit signed agreement indicating leading bidder.

This Tender Has Expired

Tips for Winning Supplies: Electrical Equipment Tenders

This Tender Has Expired

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