Development and maintenance of indigent management system register (36-Month contract)

Bid document reservation: Email [email protected] from 4 June 2026 to 10 June 2026. Bid document collection: Available from 15 June 2026 at SCM Unit, Ndwedwe Local Municipality, P100 Road, Lot 47-48, Ndwedwe, during office hours (Monday to Friday, 08H00–14H00). Closing date and time: 6 July 2026 at 12H00. No compulsory briefing session is specified for this tender.

No compulsory briefing session is specified. Bidders must email [email protected] to reserve the bid document between 4 June 2026 and 10 June 2026.

Technical enquiries: Ms Granny Mthembu (032 532 5114), Mr Sanele Mthembu (032 532 5052), Mr Chris Khoza (032 532 5000). SCM enquiries: Ms Mati Shangase (032 532 5015), Busiswa Msomi (032 532 5051 or [email protected]). Bid document reservation: [email protected]. Submission address: Ndwedwe Municipal offices, Lot 47-48, Road P100, Ndwedwe.

Submit bids in a sealed envelope marked with the project name and bid number (NDWB 10/26/27). Deposit the envelope in the bid box at Ndwedwe Municipal offices, Lot 47-48, Road P100, Ndwedwe. Bids will be opened in public at the reception area. Late bids or those received via post, facsimile, or email will not be considered. Bids must remain valid for 120 days. Only bidders registered on the Central Supplier Database (CSD) will be considered. Proof of payment for the bid document (R1,000.00 non-refundable fee) must reflect the bid number and company name as reference.

Bid document collection: Available from 15 June 2026 at SCM Unit, Ndwedwe Local Municipality, P100 Road, Lot 47-48, Ndwedwe, during office hours (Monday to Friday, 08H00–14H00). Submit bids in a sealed envelope marked with the project name and bid number (NDWB 10/26/27) to the bid box at Ndwedwe Municipal offices, Lot 47-48, Road P100, Ndwedwe.

Development and maintenance of an indigent management system register for a 36-month period. The system must support the municipality's requirements for tracking and managing indigent beneficiaries, including registration, verification, and reporting functionalities.

Bid document fee: R1,000.00 (non-refundable). Payment details: Ndwedwe Local Municipality, Nedbank, Account Number: 119 744 1085, Branch: Zululand Business Banking, Branch Code: 198765, Account Type: Cheque. Proof of payment must include the bid number (NDWB 10/26/27) and company name as reference.

Non-refundable bid document fee: R1,000.00. Payment must be made to Ndwedwe Local Municipality, Nedbank, Account Number: 119 744 1085, Branch: Zululand Business Banking, Branch Code: 198765, Account Type: Cheque. Proof of payment must include the bid number (NDWB 10/26/27) and company name as reference. Pricing must align with the tender's scope and evaluation criteria.

Mandatory: Registration on the Central Supplier Database (CSD). B-BBEE compliance: Preferential Procurement Framework Act (80/20 preference points system) applies. Specific goals (20 points total) for this tender: 6 points for operating within KwaZulu-Natal (proof: landlord confirmation, municipal utility bill, or traditional authority letter, not older than 3 months, matching CSD/CIPC documents), 4 points for operating outside KwaZulu-Natal, 4 points for 100% black South African ownership (CIPC, CSD, B-BBEE certificate, or sworn affidavit), 10 points for 60% black South African women ownership (CIPC, CSD, B-BBEE certificate, or sworn affidavit).

Preferential Procurement Framework Act (80/20 preference points system) applies. Specific goals for this tender (20 points total): 6 points for operating within KwaZulu-Natal (proof: landlord confirmation, municipal utility bill, or traditional authority letter, not older than 3 months, matching CSD/CIPC documents), 4 points for operating outside KwaZulu-Natal, 4 points for 100% black South African ownership (CIPC, CSD, B-BBEE certificate, or sworn affidavit), 10 points for 60% black South African women ownership (CIPC, CSD, B-BBEE certificate, or sworn affidavit). Failure to submit proof does not disqualify but results in zero points for those goals.

Bids must remain valid for 120 days. Ndwedwe Local Municipality reserves the right to reject any or all bids without providing reasons. Late bids or those submitted via post, facsimile, or email will not be accepted. Only CSD-registered bidders will be considered.

Three-stage evaluation: 1) Compliance (mandatory documents), 2) Functionality (minimum 85 points to pass), 3) Price and Preference. Preferential Procurement Framework Act (80/20 system) applies. Specific goals carry 20 points total. Non-submission of proof for specific goals does not disqualify but forfeits those points.