Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Organization Type
GOVERNMENT
Published
03 Jul 2026
OCDS Reference
ocds-9t57fa-161225
Summary
The eastern cape department of sport, recreation, arts and culture invites bids from sita-registered IT vendors for a 36-month ICT professional services contract. The tender covers five service elements, including full-time application development, helpdesk support, and part-time consultancy for governance, strategy, and cybersecurity.
Key Requirements
- Bidders must be sita-registered IT vendors/service providers under RFB 1183 and submit an appointment letter. - Mandatory submission of fully completed and signed sbd1, sbd4, sbd6.1, And annexure a with cvs for all proposed personnel. - Sealed bids must be delivered to supply chain management unit, wilton mkwayi building, no.5 Eales street, king williams town by 28 july 2026 at 11h00. - Pricing must be firm, inclusive of VAT, and submitted on the pricing schedule (annexure a) with full transparency. - Minimum nqf level 6 qualifications and 3-4 years’ relevant experience required for all technical roles. - Consortia must submit a signed agreement with a nominated lead member; partnerships must provide member/director certificates. - Performance will be measured via reports, audits, and user satisfaction surveys, with compliance to all applicable legislation and departmental policies.
Provision of ICT professional services for a period of thirty-six (36) months [SITA registered IT vendors/service providers (RFB 1183 contract)]
Briefing Session
Date & Time
Tuesday, 28 July 2026 - 11:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
Mandatory requirement • fully completed and signed sbd1 must be attached, • fully completed and signed sbd4 must be attached, a false declaration will result in disqualification (par. 2.3 Disclosure must align with subsection 2.3.1 And director‘s information on central supplier database csd) • fully completed and signed sbd6.1 Must be attached • bidder/ s must submit the RFQ to the tender box to address indicated below and on sbd1, • bidder/s must attach appointment letter in the SITA transversal contract, • fully completed annexure (a). • Proposals must include cvs for the personnel with their qualifications for each service elements (a,b,c,d,e).
Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdfReview complete
Description
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf
Important Dates
03 Jul
2026
PUBLICATION
Tender Published
Tender was published
28 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf
The Eastern Cape Department of Sport, Recreation, Arts and Culture invites bids for the provision of ICT professional services over a 36-month period. The services include Application Development & Systems Support, Helpdesk Support & Server/Network Administration, ICT Governance & Compliance Consulting, ICT Strategic Consulting, and ICT Specialised Security Services. The tender is open to SITA-registered IT vendors/service providers under the RFB 1183 contract.
Based on 4 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provision of ICT professional services for a period of thirty-six (36) months through SITA registered IT vendors/service providers (RFB 1183 contract).
Important Dates
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf (TENDER)
Closing date and time: 28 July 2026 at 11h00.
No compulsory briefing session, site visit, or clarification deadlines are stated.
Contact Information
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf (TENDER)
For enquiries relating to the specification: Mr. M. Ndalasi at (043) 492 0286.
For enquiries relating to bid documents: Mr. N. Mtamzeli at (043) 492 1310 / 066 474 2755.
Submission address: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
Submission Guidelines
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf (TENDER)
Submit a sealed envelope clearly marked with the bid number, description, and department name.
Deliver bids to the Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi building, No.5 Eales Street, Buffalo Road, King Williams Town.
The bid box is open Monday to Thursday from 8h00 to 16h30, and Friday from 8h00 to 16h00.
Bids received after the closing time (28 July 2026 at 11h00) will be considered late and will not be accepted.
Complete and sign all required SBD forms (SBD1, SBD4, SBD6.1) in original ink. Photocopied signatures will be rejected.
Bids by telegram, facsimile or similar apparatus are not acceptable.
Include a fully completed Annexure A, CVs for personnel for each service element, and an appointment letter from the SITA Transversal contract.
The quote must be a complete solution, inclusive of VAT for registered vendors.
Evaluation Criteria
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf (TENDER)
General
Must be a SITA-registered IT vendor/service provider under RFB 1183 contract.
Must submit all mandatory forms (SBD 1, SBD 4, SBD 6.1, Annexure A).
Must provide valid CVs and qualifications for proposed personnel.
Must have financial standing and submit proof thereof.
Must comply with all South African legislation (e.g., OHSA, Competition Act).
Additional certifications (e.g., ITIL, COBIT, ISO 27001) are advantageous for consulting roles.
Preference Points
System
80/20 or 90/10 (determined by lowest/highest acceptable tender).
Goals
South African Citizens (Pre-1994 Franchise)
3
Women
3
Persons With Disabilities
2
Youth Promotion
2
Enterprises In Eastern Cape
5
Co-Operatives/Non-Profit Organizations
5
Technical Specifications
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf (TENDER)
The tender is for ICT professional services for a 36-month period, comprising five service elements:
a) Application Development/Systems Functional Support: Full-time onsite technical resource. Responsibilities include developing/maintaining websites using WordPress & SharePoint, streamlining business processes, user training, and system testing. Minimum NQF level 6 qualification and 3 years' relevant experience required.
b) Helpdesk Support and Server/Network Administration: Full-time onsite technical resource. Responsibilities include helpdesk support for head office and 8 district offices, monitoring server/network infrastructure. Minimum NQF level 6 qualification and 3 years' relevant experience required. Additional qualifications (N+, A+, MCSE, Vmware, ITIL) advantageous.
c) ICT Governance and Compliance Consultant: Part-time onsite consultancy, maximum 160 annual hours. Responsibilities include advisory services on ICT governance, review of statutory frameworks and policies. Minimum NQF level 6 qualification and 4 years' relevant experience required.
d) ICT Strategic Consulting: Part-time onsite consultancy, maximum 160 annual hours. Responsibilities include development/review of ICT Strategic Plan, strategic business analysis, change management. Minimum NQF level 6 qualification and 4 years' relevant experience required.
e) ICT Specialised Security Services: Part-time onsite consultancy, maximum 200 annual hours. Responsibilities include risk analysis, vulnerability assessments, security awareness workshops. Minimum NQF level 6 qualification and 4 years' relevant experience in information/cyber security required.
The contractor must comply with all applicable legislation, departmental procedures, and health and safety requirements.
Methodology
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf
Bidders must provide transparency in their pricing approach by completing the Pricing Schedule.
For ICT Strategic Consulting, the methodology includes strategic business analysis, system architecture design, implementation planning, and change management.
The bid price must be firm with no ROE claims.
Experience & Qualifications
Source: BID DOC-SCMU14-26 27-0002-ICT PROFESSIONAL SERVICES.pdf
Bidders must submit details of experience in the relevant trade and present contracts.
For each service element, proposed personnel must meet minimum qualification and experience requirements:
Application Development/Systems Support: NQF level 6, 3 years' experience in ICT systems, knowledge of SharePoint & WordPress.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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