Maintenance and repair services for diesel-electrical locomotives in east london and gqeberha (2-Month contract)

Scope of work: Maintenance and repairs of diesel-electric locomotives for East London and Gqeberha for a period of 2 months. Activities include Diesel Locomotive Maintenance (A-Exam and B-Exam) for GM and GE models, and Call-Out services (as and when required) for GE and GM models in PE/EL and EL.

Closing date: 10 July 2026. Closing time: 12:00 PM. Validity period: 60 working days from closing date. Bidders may be requested to extend the validity period if internal processes are not finalized.

Bidding procedure enquiries: Siyasanga Jodwana. Telephone: 043 700 2386. Email: [email protected]. Submission address: No. 8 Station Street, Station Building, East London, 5200. Complaints: [email protected] (include bid description, reference number, closing date, supplier name, contact details, and detailed complaint).

Submit bids by the closing date and time to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Late bids will not be accepted. Bids must be submitted on official forms provided (do not re-type). Bidders must fill and sign the Submission Register at reception at SCM Offices upon submission. Failure to submit mandatory returnable documents will result in disqualification. Do not include documents or references relating to other quotations. Bids must be enclosed in a sealed envelope. Attempts to canvass SCM Officers or PRASA employees between closing date and award may result in disqualification.

Scope of work includes: Diesel Locomotive Maintenance (A-Exam) for GM (5 units), Diesel Locomotive Maintenance (B-Exam) for GM (1 unit), Call-Out services (as and when required) for GE in PE/EL (30 instances), Diesel Locomotive Maintenance (A-Exam) for GE (5 units), Call-Out services (as and when required) for GM in EL (70 instances).

Pricing Schedule (Section 8): Complete the attached form with the following items: 1) Diesel Locomotive Maintenance (A-Exam) GM - Quantity: 5, 2) Diesel Locomotive Maintenance (B-Exam) GM - Quantity: 1, 3) Call-Out (as and when) GE PE/EL - Quantity: 30, 4) Diesel Locomotive Maintenance (A-Exam) GE - Quantity: 5, 5) Call-Out (as and when) GM EL - Quantity: 70. Include Total Price Excluding VAT, 15% VAT, and Total Price Inclusive of VAT. Pricing must be in ZAR, inclusive of all taxes, and strictly follow the provided format.

Prices must be quoted in South African Rand, inclusive of all applicable taxes (15% VAT). Price offer must be firm and clearly indicate the basis. Pricing must strictly follow the provided schedule (Section 8); deviation may result in non-responsive bid. Cost breakdown and price escalation basis/formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the top three scoring bidders if the highest bid is not market-related. Payment terms: within 30 days of receipt of correct tax invoice. Pricing Schedule items: Diesel Locomotive Maintenance (A-Exam) GM, Diesel Locomotive Maintenance (B-Exam) GM, Call-Out GE PE/EL, Diesel Locomotive Maintenance (A-Exam) GE, Call-Out GM EL.

Mandatory compliance: Valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide CSD number. Bidders must self-register on the National Treasury’s CSD (https://secure.csd.gov.za/). Foreign suppliers with no local registered entity are exempt from CSD registration. For consortia/joint ventures, each party must submit a separate TCS Certificate/PIN/CSD number. Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Additional mandatory documents: Company registration, Directors' IDs, proof of bank account, and completed RFQ documentation (all declarations and Standard Bidding Documents). Non-mandatory for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. B-BBEE: Points allocated for EME 51% Black Owned (10 points) and 51% Black Owned (10 points).

Contract terms: Supplier warrants that items meet PRASA’s requirements and are fit for purpose, remaining free from defects for 1 year from acceptance (unless otherwise stated). Supplier indemnifies PRASA against claims arising from negligence, infringement of rights, or breach of statutory duty. Subcontracting requires PRASA’s prior approval; the successful respondent remains liable for performance. Governing law: Republic of South Africa. Payment: within 30 days of receipt of correct tax invoice. Late deliveries may incur penalties. PRASA may reject non-compliant items and return them at the Supplier’s risk and expense. Title and risk pass to PRASA upon acceptance.