Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Organization Type
GOVERNMENT
Published
03 Jul 2026
OCDS Reference
ocds-9t57fa-161235
Summary
The eastern cape department of sport, recreation, arts and culture seeks a sita-registered IT vendor to provide full-time onsite webmaster services for 36 months, including development, maintenance, and support of internal and public-facing websites/portals using wordpress, sharepoint, and microsoft power platform. The contract is restricted to vendors under the SITA RFB 1183 transversal agreement.
Key Requirements
- Must be a sita-registered IT vendor/service provider under RFB 1183 contract (appointment letter required). - Submit mandatory forms: sbd 1, sbd 4, sbd 6.1, Annexure a, and cvs of personnel with qualifications. - Provide 1 full-time onsite webmaster with nqf level 6 IT qualification and 3+ years’ experience in sharepoint/wordpress. - Prices must be firm (NO roe claims), inclusive of VAT, and valid for 36 months. - Bids must be sealed, hand-delivered to wilton mkwayi building, king williams town by 29 july 2026 at 11h00. - Compliance with b-bbee, tax (tcs pin/csd), and preferential procurement (80/20 or 90/10 system) requirements. - Optional specialized software/tools/plugins (e.g., For popia) capped at r300,000 annually, quoted as needed.
Provision of webmaster (website/ intranet) ICT professional services for a period of thirty-six (36) months [SITA registered IT vendors/service providers (RFB 1183 contract)]
Briefing Session
Date & Time
Wednesday, 29 July 2026 - 11:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
• Fully completed and signed sbd1 must be attached, • fully completed and signed sbd4 must be attached, a false declaration will result in disqualification (par. 2.3 Disclosure must align with subsection 2.3.1 And director‘s information on central supplier database csd) • fully completed and signed sbd6.1 Must be attached • bidder/ s must submit the RFQ to the tender box to address indicated below and on sbd1, • bidder/s must attach appointment letter in the SITA transversal contract, • fully completed annexure (a). • Proposals must include cvs for the personel with their qualifications.
Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture. Wilton Mkwayi build - KING WILLIAMS TOWN CENTRAL - KING WILLIAMS TOWN - 5601
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape Department of Sport, Recreation, Arts and Culture invites bids for the provision of webmaster (website/intranet) ICT professional services for a 36-month period. The successful bidder will be responsible for developing, maintaining, and supporting internal and external-facing websites/portals, including SharePoint and WordPress platforms, as well as providing user training and ensuring compliance with cybersecurity and legislative requirements (e.g., POPIA). The contract is open to SITA-registered IT vendors/service providers under the RFB 1183 contract.
Based on 4 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provision of webmaster (website/intranet) ICT professional services for a period of 36 months. Services include development, maintenance, and support for internal and external-facing websites/portals, user training, and ensuring functionality and efficiency of sites and web servers.
Submit bids in a sealed envelope clearly marked with the bid number (SCMU14-26/27-0004), description, and the Department of Sport, Recreation, Arts and Culture’s name.
Deliver bids to: Supply Chain Management Unit, Department of Sport, Recreation, Arts and Culture, Wilton Mkwayi Building, No.5 Eales Street, Buffalo Road, King Williams Town.
Scope: Provision of webmaster (website/intranet) ICT professional services for 36 months.
Service elements:
Application Development/Systems Functional Support (Webmaster):
Develop and maintain internal and public-facing websites/web portals using WordPress, SharePoint Online, and Microsoft Power Platform.
Streamline business processes and advise on emerging technologies, including security.
Manage, implement, configure, and troubleshoot web/application servers.
Update, repair, modify, and develop existing websites/portals.
Monitor and analyze portal/site performance and usage.
Conduct user training and virtual workshops.
Ensure sites/portals run at optimum speed and develop technical/functional documentation.
Test systems/sites across browsers, operating systems, and devices; debug and fix issues.
Specialized software/tools/plugins: Optional provision for specialized software, tools, or plugins (e.g., for cybersecurity or POPIA compliance) with a maximum annual value of R300,000. Costs are quoted as needed and agreed upon before provision.
Personnel requirements:
1 full-time onsite Webmaster.
Minimum NQF Level 6 qualification in IT, Software Development, Business Applications, or equivalent.
Minimum 3 years’ experience in ICT systems environment with working knowledge of Microsoft SharePoint and WordPress.
Methodology
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Bidder must submit pricing details on the attached Pricing Schedule form, inclusive of VAT.
Pricing must be firm (no ROE claims).
Bidder must provide transparency in pricing by completing all aspects of the Pricing Schedule form.
Methodology for service delivery must include:
Development and maintenance of websites/portals.
User training and virtual workshops.
Monitoring and analyzing portal/site performance.
Debugging and issue resolution.
Experience & Qualifications
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Bidder must submit detailed information on experience in the relevant trade, including current contracts.
Personnel qualifications:
Minimum NQF Level 6 in IT, Software Development, Business Applications, or equivalent.
Minimum 3 years’ experience in ICT systems environment with working knowledge of Microsoft SharePoint and WordPress.
Mandatory documents:
Fully completed and signed SBD 1, SBD 4, SBD 6.1.
SITA appointment letter.
Fully completed Annexure A.
CVs of personnel with qualifications.
Consortium requirements: Submit consortium agreement and ensure all members meet compliance standards.
Quality Management
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Contractor must comply with quality standards stipulated in the specifications and any service level agreement (SLA).
Performance compliance determined by:
Contractor reports.
Third-party reports or complaints.
User satisfaction surveys.
Service reviews, inspections, or audits.
Contractor must keep full and accurate records of all services provided and retain them for the contract duration.
Periodic checks by the Department or its Technical Support Manager will verify compliance.
Service complaints and non-conforming services must be investigated and resolved promptly.
Tax Compliance: Submit Tax Compliance Status (TCS) PIN via e-filing (SARS website) or a printed TCS certificate. If no TCS PIN is available, provide Central Supplier Database (CSD) number.
SITA Registration: Must be a SITA-registered IT vendor/service provider under RFB 1183 contract. Attach appointment letter.
B-BBEE: Points claimed for specific goals must be substantiated with documentary proof.
Consortium/Joint Venture: If applicable, submit a copy of the consortium agreement and ensure all members comply with tax and CSD requirements.
Disqualification risks: False declarations, missing mandatory documents, or non-compliance with tax/SITA requirements.
Health & Safety
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Contractor must comply with the Occupational Health & Safety Act and all relevant regulations.
Contractor acknowledges its role as an employer with duties under the Act.
Must comply with Department’s health, safety, fire, emergency, and security procedures.
Department may deny access to premises for non-compliant personnel.
Contractor must report incidents, accidents, or fire risks immediately to the Department.
Must cooperate with the Department in analyzing and investigating incidents.
Contractor’s personnel must adhere to all safety and security policies at the relevant institution.
Contractual Terms
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Contract duration: 36 months from the date of acceptance.
Prices are fixed for the contract duration; no price adjustments allowed.
Payment: Invoices must be submitted with a delivery note; payments made within 30 days.
Performance security (e.g., bank guarantee) may be required within 30 days of contract award.
Contractor must comply with all applicable legislation, Department policies, and health/safety procedures.
Subcontracting requires prior written consent from the Department.
Termination: Possible for default, insolvency, or force majeure. Penalties apply for delays.
Dispute resolution: Mediation first, then South African courts if unresolved.
Governing law: South African law. Contract language: English.
Special Conditions
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Prices must include VAT for registered vendors.
The quote must be a complete solution; the supplier is responsible for including all required components.
Bid validity period: 120 calendar days from the closing date.
Section
Source: BID DOC-SCMU14-26 27-0004-WEBMASTER.pdf
Evaluation uses the 80/20 or 90/10 Preferential Procurement system based on the lowest acceptable tender value.
80/20: For contracts up to R50 million.
90/10: For contracts above R50 million.
Points are awarded for Price (80 or 90 points) and Specific Goals (20 or 10 points).
Specific goals include South African citizens previously disadvantaged, women, persons with disabilities, youth promotion, Eastern Cape-based enterprises, and co-operatives/non-profits.
Performance measurement includes contractor reports, third-party feedback, user surveys, and service audits.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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