Website maintenance and support on a month-to- month basis

• Closing Date and Time: Wednesday, 01 July 2026 at 11:00.
• Bid Validity Period: Your bid must remain valid for 180 days from the closing date.
• No compulsory site or information meetings are mentioned for this tender.

• For technical enquiries: Contact Abdul Gabier at 021 888 5171 or [email protected].
• For bidding procedure enquiries: Contact Colette Springveldt at 021 888 5188 or [email protected].
• General SCM enquiries: Contact Financial Services, Supply Chain Management at 086 126 5263.
• Document collection: Hard copies available from the SCM Unit at 29 Du Toit Street, Stellenbosch.
• Submission address: Official tender box at 29 Du Toit Street, Stellenbosch.

• Submit your bid in a sealed envelope clearly marked with the quotation number Q 2026/043 and description.
• Deliver the sealed bid to the official tender box at Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch.
• Submission deadline is 11:00 on Wednesday, 01 July 2026. Late bids will not be accepted.
• Telexed, faxed, or emailed tenders are not acceptable.
• Use only the official tender forms provided; do not retype them.
• Complete the document in black ink only. Corrections must also be in black ink and signed. Documents with correction fluid (Tippex) will be disqualified.
• Submit the complete original document. Missing pages will result in disqualification.
• Include a copy of the resolution authorizing the signatory to submit the bid on behalf of the bidder.
• Ensure you are registered on both the CWDM Supplier Database and the Central Supplier Database (CSD).

1) Tax matters must be in order with SARS. 2) Municipal rates/taxes must not be in arrears >3 months. 3) Must not be restricted/prohibited from public sector business. 4) Directors/persons must not have abused SCM system or offered improper benefits. 5) Bids missing pages or with correction fluid will be disqualified. 6) Compulsory site meetings (if specified) must be attended.

• Scope: Provide and manage hosting, development, maintenance, and support for the official Cape Winelands website (www.capewinelands.gov.za) on a month-to-month basis.
• Website Details: Size estimated between 30 GB and 40 GB, containing 152 web pages, 23,483 media items, and 1,677 downloadable documents.
• Installation: Migrate and deploy the website to a designated hosting environment, ensuring full functionality, data integrity, and performance.
• Hosting Requirements: High-performance dedicated or cloud server within South Africa.
• Server Specifications: Minimum 8-core processor, 32GB RAM, 1TB SSD storage.
• Operating System: CentOS 7 or greater.
• Network: Minimum 1Gbps unmetered uplink capacity.
• Security: OWASP security hardening, MOD security with threat detection, malware scanning, active firewall, reverse proxy support.
• Services: Spam management, email management, MySQL, and Apache web server support.
• Performance: Implement caching and optimized file handling; ensure acceptable page load times.
• Testing: Perform functional testing, link validation, and user acceptance testing prior to handover.

• Contract variations: The value of changes may not exceed 15% of the original contract value (20% for construction-related). For measurable quantities, the contractor may be asked to reduce unit prices without escalation.

• Pre-bidding testing costs are borne by the bidder.
• The municipality may inspect the supplier's premises and records at reasonable hours.
• If inspections/tests show goods/services comply, the municipality bears the cost. If non-compliant, the supplier bears the cost.
• Non-compliant goods/services may be rejected.
• After delivery, goods may be inspected and rejected if non-compliant, at the supplier's cost and risk.
• For the website, functional testing must confirm all pages load, media displays, documents are accessible, and links are valid.

• The supplier is responsible for all taxes, stamp duties, and license fees.
• No contract if tax matters are not in order with SARS.
• No contract if municipal rates/taxes or service charges are in arrears.
• CIDB registration number must be included if applicable.

• Prices quoted in your bid are fixed and may not vary after submission.
• Payment Terms: The municipality will pay within 30 calendar days of receiving a valid invoice.
• Payment Currency: South African Rand.
• VAT: Clearly show VAT amount on each invoice. For contracts over R1 million, you must be VAT registered with SARS.
• The municipality's VAT number is 4700193495.
• You are responsible for all taxes, duties, and license fees.
• No contract will be awarded if your tax matters are not in order with SARS or if your municipal rates and taxes are in arrears.

• Central Supplier Database (CSD): You must be registered and accredited on the CWDM Supplier Database and the National Central Supplier Database.
• Tax Compliance: Submit a Tax Compliance Status (TCS) PIN from SARS with your bid. Foreign suppliers must complete a pre-award questionnaire.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to claim preference points.
• Letter of Good Standing: Provide a valid Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) for Compensation for Occupational Injuries and Diseases Act (COIDA) compliance.
• Municipal Accounts: Submit a certified copy of your municipal account (not older than 90 days) proving rates and taxes are not in arrears. If renting, provide proof that rent includes municipal charges and is not in arrears.
• CIDB Registration: If applicable, include your Construction Industry Development Board registration number.
• Authorized Signatory: Include a resolution authorizing the signatory to submit the bid.
• POPI Act: You consent to the processing of personal information as per the Protection of Personal Information Act.

• Warranty: Goods/services must be new, unused, and defect-free. Warranty valid for 12 months after delivery or 18 months after shipment, whichever is earlier.
• Payment: Invoices must be accompanied by a delivery note. Payment within 30 days of invoice submission, in Rand.
• Prices are fixed as quoted, except for authorized adjustments.
• Variation Orders: Contract may be varied by up to 15% (20% for construction-related) in value without price escalation.
• Subcontracting requires prior written consent from the municipality.
• Delays must be notified in writing; the municipality may extend time or impose penalties.
• Penalties for delay: calculated daily using the prime interest rate on the delayed value.
• Termination for Default: The municipality may terminate for failure to deliver, perform, or corrupt/fraudulent practices.
• Restriction: The municipality may restrict a supplier from public sector business for up to 10 years for default.
• Force Majeure: Supplier not liable for delays due to unforeseen events beyond their control.
• Termination for Insolvency: Contract may be terminated if supplier becomes bankrupt.
• Dispute Resolution: Attempt amicable resolution, then mediation, then South African courts.
• Governing Law: South African law applies.
• Notices sent by mail to the address in the bid.
• Taxes: Supplier responsible for all taxes and duties.
• Restrictive Practices: Collusive bidding is prohibited and may be referred to the Competition Commission.

• The 80/20 preference point system applies.
• 80 points are for price.
• 20 points are for specific goals: B-BBEE status and locality.
• B-BBEE points are allocated per the scorecard (Level 1: 10 points down to Level 8: 1 point).
• Locality points: 5 points for being within Cape Winelands District, 5 points for being within Western Cape.
• Submit B-BBEE certificate/affidavit and proof of locality (municipal account, lease agreement, or bank confirmation letter).