Professional property valuation services for cape winelands district municipality

• Service required: Professional property valuations for disposal or leasing purposes.
• Valuer must determine market value and best possible leasing/disposal rates for identified properties.
• Focus on five existing depots in Cape Winelands District Municipal area for lease agreement.
• Submit bid on official forms; deposit in tender box at 29 Du Toit Street, Stellenbosch.
• Include supplier information: name, postal/street address, contact person, telephone, cell, email, VAT number, COIDA certificate, Tax Compliance Status Pin or CSD number.
• Specific goals: 50% of preference points for B-BBEE status level, 50% for locality.
• Attach B-BBEE certificate/sworn affidavit and proof of locality for preference points.
• Indicate if accredited representative in South Africa or foreign-based supplier.
• Technical enquiries to Justin Coerecius (086 126 5263, [email protected]).
• Bidding procedure enquiries to Colette Springveldt (021 888 5188, [email protected]).

• Closing date: 01 July 2026.
• Closing time: 11:00.
• No site or information meetings specified in document.
• Final valuation report due within 14 days from receipt of purchase order or as mutually agreed.
• Validity period: 180 days from closing date.

• Technical enquiries: Mr. J Coerecius, email [email protected].
• Bidding procedure enquiries: Financial Services, Supply Chain Management, tel 086 126 5263.
• Submission address: Official tender box, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.
• Document collection: Supply Chain Management Unit, 29 Du Toit Street, Stellenbosch.
• Bidding procedure enquiries also to Colette Springveldt, tel 021 888 5188, email [email protected].

• Submit a sealed envelope endorsed with quotation number Q 2026/047 and description.
• Place in the official tender box at 29 Du Toit Street, Stellenbosch.
• Closing date: 01 July 2026 at 11:00.
• Documents must be completed in black ink; corrections in black ink and signed.
• Documents with correction fluid (Tippex) will be disqualified.
• Submit the complete original document; missing pages cause disqualification.
• Ensure registration on CWDM’s Supplier Database and Central Supplier Database.
• Telexed, faxed or e-mailed tenders not accepted.
• Do not contact the Municipality from bid opening until contract award; any additional information must be in writing.
• All bids must be submitted on official forms provided (not re-typed).

Must be a suitably qualified and registered professional valuer; must be registered on CWDM Supplier Database and Central Supplier Database; tax matters must be in order with SARS; municipal rates/taxes must not be in arrears for more than three months; must not be restricted from doing business with public sector; must submit all compulsory documentation; and must comply with all formal submission requirements including sealed envelope delivery.

• Scope: Professional valuation services for property disposal or leasing.
• Determine fair market value for disposal and monthly market-related rental for leasing.
• Valuer must be registered as a professional valuer or professional associated valuer under the Property Valuers Profession Act.
• Submit approach, timeframes, and control methods.
• Confirm property details: erf/portion number, title deed, zoning, land use rights, verify ownership via Deeds Office.
• Conduct physical inspections assessing location, accessibility, land size, improvements, building condition, surrounding developments, environmental factors.
• Collect and analyse comparable sales, market trends, rental values.
• Align with Property Valuers Profession Act, International Valuation Standards (IVS) or SA Valuation Standards, Municipal Property Rates Act (where applicable), MFMA/PFMA requirements.
• Final report must include market-related rental rate per m² per month for listed properties, details of comparables, zoning check, exclusion of municipal services, indication of VAT inclusion/exclusion, best possible market value for disposal, submitted in hard copy and electronic format.
• Inception meeting via virtual platform after award.

• Pre-bidding testing at bidder’s account.
• Purchaser may inspect premises for goods/services inspections/tests/analyses.
• If inspections required but not specified, purchaser arranges and pays if compliant; supplier pays if non-compliant.
• Non-compliant goods/services may be rejected.
• Post-delivery inspections may lead to rejection; supplier must replace at own cost.
• Valuer must submit approach, timeframes, control methods.
• Confirm property details: erf/portion, title deed, zoning, land use rights, ownership verification.
• Conduct physical inspections of properties.

• Prices valid and fixed for contract duration, inclusive of VAT.
• Include all labour, transport, consumables, disbursements, related costs; no hidden costs.
• Complete prescribed pricing schedule in full and signed; alternative schedules not accepted.
• Ensure tax matters in order with SARS; municipal rates not in arrears.
• CIDB registration required if applicable.

• Prices must be valid and fixed for contract duration and inclusive of VAT.
• Quoted prices must include all labour, transport, consumables, disbursements, and related costs with no hidden costs.
• Prescribed pricing schedule must be completed in full and signed; alternative schedules not accepted.
• Payment terms: Municipality pays within 30 calendar days of receiving invoice.
• Payment in Rand unless otherwise stipulated.
• Prices cannot vary from quoted bid prices.
• For contracts exceeding R1 million, bidder must be VAT registered with SARS; VAT must be shown clearly on invoices.
• Bidder liable for forward cover against exchange rate fluctuations if importing components.

• Submit original/valid B-BBEE Status Level Verification Certificate or certified copy.
• EMEs/QSEs may submit sworn affidavit confirming annual revenue and black ownership/beneficiaries.
• Submit Tax Compliance Status Pin printed from SARS website or CSD number if registered on Central Supplier Database.
• Foreign suppliers must complete pre-award questionnaire.
• Submit Letter of Good Standing from Department of Employment and Labour valid on closing date (or by mutual agreement).
• Submit certified copy of municipal account not older than 90 days (or lease agreement/bank confirmation) for locality proof.
• Ensure tax matters are in order with SARS; no contract if tax matters not in order.
• Ensure municipal rates and taxes are not in arrears for more than three months.
• CIDB registration number required if applicable.
• Submit COIDA certificate number.
• Submit proof of authorised signatory (board resolution).
• Comply with Protection of Personal Information Act (POPIA).

• Physical inspections must assess surrounding developments and environmental factors.
• Valuation must consider environmental factors as part of property assessment.

• Contract warranty: Goods/services new, unused, defect-free; warranty valid 12 months after delivery or 18 months after shipment.
• Payment: Within 30 days of invoice submission; in Rand unless specified.
• Prices fixed; no variation except authorised adjustments.
• Variation orders: Changes up to 15% of contract value (20% for construction) may be instructed.
• No assignment without purchaser’s written consent.
• Subcontracts must be notified; supplier remains liable.
• Delays: Supplier must notify purchaser; extensions may be granted with/without penalties.
• Penalties for delay: Deducted from contract price based on prime interest rate per day.
• Termination for default: If supplier fails delivery/performance or engages in corrupt/fraudulent practices.
• Restriction penalty: Supplier may be prohibited from public sector business for up to 10 years.
• Force majeure: Not liable for delays due to unforeseen events beyond control.
• Termination for insolvency: Purchaser may terminate if supplier bankrupt/insolvent.
• Dispute settlement: Mutual consultation, then mediation, then South African court.
• Liability limited to contract price except for criminal negligence/willful misconduct.
• Governing language: English.
• Applicable law: South African.
• Notices sent by mail to bidder’s address.
• Taxes/duties: Supplier responsible; no contract if tax matters not in order or municipal rates arrears.
• No transfer/amendment without written permission.
• Prohibition of restrictive practices: Collusive bidding may lead to invalidation, termination, restriction, damages.

• 80/20 preference points system applies.
• 80 points for lowest compliant price.
• Additional points for B-BBEE status level and locality.
• B-BBEE points: Level 1 (10), Level 2 (9), Level 3 (8), Level 4 (5), Level 5 (4), Level 6 (3), Level 7 (2), Level 8 (1), Non-compliant (0).
• Locality points: 5 points if head office/primary place within Cape Winelands District Municipal Area (80/20 system).
• Submit B-BBEE certificate/sworn affidavit and proof of locality (municipal account, lease agreement, bank confirmation) via Annexure I Questionnaire and MBD 6.1 form.