Aws cloud hosting and related services for government motor transport systems (3-Year contract)

• Provision of Amazon Web Services (AWS) cloud hosting and related services for Government Motor Transport (GMT) systems for a period of 3 years.
• The successful bidder will be required to fill in and sign a written contract form (WCBD7.1).
• The bid document includes detailed terms and conditions for bidding, covering submission, compliance, and evaluation procedures.

• Bid closing date and time: 17 July 2026 at 11:00.
• Bid opening: Immediately after closing at 11:00 on 17 July 2026 at Western Cape Mobility Department, 27 Wale Street, Cape Town, 8001.
• Results will be published on eTender within 10 days from tender closing.
• Tender documents available electronically from 08:00 on 19 June 2026.
• There is no compulsory bid clarification meeting.
• Bid offer validity period: 12 weeks, expiring on 17 October 2026.

• Technical and bidding procedure enquiries: Christiaan Kriegler, DD Management Support Services.
• Phone: 021 467 4745.
• Email: [email protected].
• Tender document requests: Email [email protected] with return email address, tender number, entity name, and CSD registration number.
• WCSEB registration assistance: Help centre at 021 833 5361 or email [email protected].
• Submission address for bid box: Western Cape Mobility Department, 27 Wale Street, Cape Town (bid box slot on 27 Wale).
• Courier delivery address: Government Motor Transport (GMT) SCM Tender Office, 27 Wale Street, Cape Town, 8001.

• Submit the complete bid document (pages 1 through 86) with all returnable schedules completed and signed.
• Use the official forms provided; do not retype or use printouts of electronic spreadsheets.
• Deliver bids by 11:00 on 17 July 2026 to the bid box at Western Cape Mobility Department, 27 Wale Street, Cape Town, 8001.
• For courier deliveries, deliver during office hours (08:00–15:00) to Government Motor Transport (GMT) SCM Tender Office, 27 Wale Street, Cape Town, 8001, and keep proof of delivery.
• Late bids, faxed, or electronic submissions will not be accepted.
• Do not disassemble the document or insert pages within the page sequence; attach additional pages after the last page and clearly mark which schedule they belong to.
• Ensure all returnable schedules (A1–D1) are completed, including WCBD1 Bid Form, Preference Certificate, Declaration of Interest, Compulsory Enterprise Questionnaire, Functionality, Contract Form, Pricing Summary, and Price Schedule.
• Submit mandatory documents: B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs/QSEs) and printed current Tax Compliance Status (TCS) result summary page.
• Joint ventures must submit a document of formation authenticated by a notary public, specifying participation percentages.
• Alterations to inserted information must be done by striking through incorrect info, writing the correction, and initialing; or reprinting the page if using a digital copy.
• Bids with unpriced items, summarised lump sums without breakdowns, or non-compliant alterations will be rejected.

Must be registered on Central Supplier Database (CSD) by tender closing; must be tax compliant (TCS verification); must score minimum 70% on functionality evaluation; must not be listed on Register of Bid Defaulters or National Treasury prohibited suppliers database; must have no conflicts of interest; must submit complete bid with all returnable documents; foreign suppliers must meet specific RSA presence requirements.

• Provision of Amazon Web Services (AWS) cloud hosting and related services for Government Motor Transport (GMT) systems.
• Contract duration: 3 years.
• The successful bidder must fill in and sign a written contract form (WCBD7.1).
• Detailed scope of goods and services is contained in Part D of the bid document, including specifications and appendices (drawings, schematics, annexures).
• The complete contract documentation includes this bid document, all referenced items, addenda/notices issued prior to closing, deviations, and accepted additional pages appended by the bidder.

• The purchaser may conduct an on-site inspection of the bidder's business and operations prior to award for verification and risk assessment.
• Bidders must provide additional information if requested within 7 calendar days; failure may lead to disqualification.
• Site inspections may reveal falsification of information, resulting in bid disqualification.

• Pricing schedule (Schedule C2) must be fully completed and submitted as part of the bid.
• All items in the Price Schedule must be priced; unpriced items or summarised lump sums without breakdowns are unacceptable.
• The total cost in the Bid Form is for evaluation only; the offer reverts to 'NIL, Rates-Only' upon award.
• Arithmetical errors are corrected as per specified rules, with bidder confirmation required for revised totals.

• Submit a fully priced Price Schedule (Schedule C2) with all items priced; bids with unpriced items will be rejected.
• Do not summarise parts of the Price Schedule into single lump sums or rates without providing a breakdown.
• The total cost entered in the Bid Form is for evaluation and comparison only; the offer reverts to 'NIL, Rates-Only' upon award.
• Pricing must be physically written into the pricing schedule in the document; printouts of electronic spreadsheets or substitutes are not accepted.
• Arithmetical errors will be corrected: unit rates govern line item totals; discrepancies between figures and words are resolved in favour of the correct total of prices.
• If a correction leads to a revised total price, the bidder must confirm agreement in writing within 7 calendar days or the bid will be rejected.

• Mandatory registration on the Central Supplier Database (CSD) by tender closing date; bidders must be active and not suspended.
• Tax compliance: Submit a printed current Tax Compliance Status (TCS) result summary page with the bid. Foreign suppliers not resident in RSA, without a branch/permanent establishment/income in RSA, are exempt from CSD registration and TCS proof.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) together with a completed Preference Certificate (WCBD6.1(a)).
• Complete and submit the Compulsory Enterprise Questionnaire (Schedule A3) and Declaration of Interests (WCBD4).
• Ensure no directors/members/partners are listed on the Register of Bid Defaulters or National Treasury's database of prohibited suppliers.
• The bidder must not have abused the purchaser's SCM system, failed to complete a previous contract due to own fault in the last 2 years, or submitted more than one offer.
• Joint ventures/consortia must submit separate enterprise questionnaires and TCS proofs for each party.
• Registration on the Western Cape Supplier Evidence Bank (WCSEB) is not compulsory by tender closing but is required for the appointed service provider upon contract award.

• Contract terms are governed by the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC).
• Definitions include key terms such as 'acceptable tender', 'B-BBEE', 'EME', 'QSE', 'firm price', and 'proof of B-BBEE status'.
• The contract will be awarded based on the highest total points from price and preference evaluation.
• Misrepresentation of B-BBEE status constitutes a criminal offence with penalties including fines, imprisonment, and restriction from doing business with organs of state.

• The 80/20 preference point system applies.
• Preference points are awarded for B-BBEE status level of contribution.
• Bidders must submit proof of B-BBEE status (certificate or sworn affidavit) to claim points.
• Points are allocated as per the preference certificate schedule, with non-compliant contributors scoring 0.