This Tender Has Expired

• Email: [email protected] (for all enquiries and submission).
• Phone: 031 368 9600 (procurement office).
• No physical submission address is required; all bids are to be emailed.
• No specific contact name is listed in the document.

• Submit the quotation by e‑mail to [email protected]; include the RFQ number (RFQ202526/97) in the email subject line.
• Deadline: 10 February 2026 at 12:00 PM. Late or incomplete submissions will be rejected.
• Required returnable documents (to be attached to the e‑mail):
• Quotation on company letterhead.
• Completed and signed SBD 4 (Declaration of Interest).
• Completed and signed SBD 1 (Invitation to Bid – Part A & B).
• Completed and signed POPIA consent form.
• Completed and signed SBD 6.1 Preference Points Claim Form.
• Proof of CSD registration or MAAA (National Treasury) number.
• Any other certificates required in the mandatory requirements (e.g., Veeam reseller, ISO 27001, ISO 22301).
• Ensure all forms are signed by an authorised company representative.
• Bidders must answer “YES” or “NO” to each mandatory requirement and attach supporting proof; a “NO” to any mandatory item results in disqualification.

• Phase 1 – Mandatory Requirements (Veeam reseller certificate, ISO 27001, ISO 22301). Failure to provide all mandatory proofs leads to disqualification.
• Phase 2 – SCM Administrative requirements (CSD/SARS PIN, completed SBD 4, SBD 1, POPIA consent, SBD 6.1). Missing any of these may result in the bid not being considered.
• Phase 3 – Compliance with RFQ specifications (must quote for all items/quantities as listed; non‑compliant quotations are invalid).
• Phase 4 – Price and Specific Goals Scoring:
• Total price (inclusive of VAT) carries 80 points.
• Specific goals carry 20 points (10 points for 100 % Black‑owned enterprise, 10 points for promotion of KZN‑based enterprises). Proof of claim must be submitted with the SBD 6.1 form; failure to submit results in 0 points for specific goals.
• Evaluation follows the PPPFA 2022 regulations; the highest total (price + specific goals) wins.

Scope of Work:

• Backup‑as‑a‑Service using a Veeam‑based solution.
• Local NAS storage minimum 80 TB with 1 Gbps throughput.
• Backup of 1 VMware host (9 virtual servers).
• Spanning backup for Microsoft 365 covering 75 user accounts (Teams recordings, OneDrive, SharePoint, Outlook).
• Cloud‑based replication of backups to run nightly.
• Service to run daily, monitor backups, and provide monthly reporting.
• Provider must ensure secure storage and seamless recovery to support business continuity.

• Price quotation must be inclusive of all taxes (including VAT).
• Total price will be weighted 80 points in the evaluation.
• No bond, guarantee or advance payment requirement is stated.
• Tax compliance is mandatory: provide CSD registration or SARS PIN and proof of tax compliance (CSD report or TCS certificate).
• Payment terms are not specified in the RFQ; bidders should be prepared to negotiate after award.

Mandatory compliance items:

• Authorized Veeam reseller/partner certificate.
• ISO 27001 (Information Security) accreditation or certification.
• ISO 22301 (Business Continuity) accreditation or certification.
• Registration on the Central Supplier Database (CSD) and valid SARS PIN.
• Completed SBD 4, SBD 1, POPIA consent form, and SBD 6.1 preference points claim form.
• Tax compliance verification via CSD/SARS.
• No directors, shareholders, or persons with a controlling interest may be employed by the State (disqualification if applicable).
• Adherence to PPPFA 2022 and Preferential Procurement Regulations for specific goal points.
• Provide proof of Black ownership and KZN‑based enterprise status to claim specific goal points.