Supply and delivery of stationery to gautrain driving licence testing centres (dltcs) for 3 years

Submission is compulsory via the TendaSwift e-procurement system at https://eprocurement.gautrain.co.za/. Physical submissions are not accepted. Bidders must: register on TendaSwift at least 48 hours before closing; upload all documents in PDF format (max 50MB per attachment) at least 5 hours before the deadline; click 'Submit' to generate a receipt email. Bids in 'Draft' status at 11h00 on 24 June 2026 will be disqualified. Required returnable documents include proof of CSD registration and all forms listed in the Checklist (e.g., SBD1(A), SBD1(B), SBD3.1, SBD3.2, SBD4, SBD6.1). Failure to provide required information may result in disqualification. For system issues, contact [email protected]. For tender queries, contact [email protected].

Evaluation follows a three-stage process: 1) Administrative compliance and mandatory requirements (e.g., CSD registration, conflict of interest disclosure, submission of all required documents). 2) Functionality evaluation with a minimum threshold of 75 points out of 100 for technical proposals. Bids failing to meet this threshold are disqualified. 3) 80/20 preference point system: 80 points for price (calculated using Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable price) and 20 points for B-BBEE status. B-BBEE points are allocated as follows: Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0. Bidders must submit SBD6.1 and a valid B-BBEE certificate or sworn affidavit to claim points. Functionality criteria are detailed in RFP Part B, Paragraph 5.

Scope: Supply and delivery of stationery to GMA-operated Driving Licence Testing Centres (DLTCs) on an as-and-when-required basis for three (3) years. Bidders must: submit a tabulated statement of compliance with the specification in RFP Part B; explicitly state any non-compliance or conditional compliance with reasons; ensure proposals meet all specified outputs, characteristics, and performance standards. Minor variations may be considered, but significant departures require justification. Incomplete or illegible tenders may be disqualified or evaluated only on the information provided. The appointment is subject to a service level agreement.

Pricing must be submitted as per the terms of reference. For alternative or innovative proposals, include supplementary pricing and costing details to demonstrate financial viability and alignment with the specification. The pricing schedule (SBD 3.1 and SBD 3.2) must be completed and submitted as part of the bid. Price evaluation uses the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable price. The bid value is estimated below R50,000,000, and the 80/20 preference point system applies. Bidders are responsible for all tendering costs. Payment terms and guarantees are not explicitly detailed; refer to RFP Part B for specific financial terms.

Mandatory compliance: Proof of registration on the National Treasury Central Supplier Database (CSD). Submission of all returnable documents listed in the Checklist (e.g., SBD1(A), SBD1(B), SBD3.1, SBD3.2, SBD4, SBD6.1). Valid B-BBEE certificate or sworn affidavit for preference points. Compliance with National Treasury Regulations, Guidelines, Instruction Notes, and Practice Notes. Disclosure of any conflicts of interest or potential conflicts in SBD4. Compliance with PPPFA (Preferential Procurement Policy Framework Act) and B-BBEE regulations. No history of fraud, corruption, or anti-competitive conduct. Failure to provide required information may result in disqualification.

RFP issued: 03 June 2026. Closing date for submitting questions: 19 June 2026. Closing date and time for tender submission: 24 June 2026 at 11h00. Intended completion of evaluation: 31 July 2026. Intended notification of successful bidder: 31 August 2026. Contract effective date: 01 October 2026. Note: Timetable is indicative and subject to change.

For TendaSwift system-related issues: IT Helpdesk at [email protected]. For tender queries: Supply Chain Management (SCM) at [email protected]. All communications must be in writing and channelled via TendaSwift. Unauthorised contact with GMA staff may result in bid disqualification. Whistleblowing: Report corruption anonymously via telephone 0800 222 585, SMS 33490, email [email protected], or the Whistle Blowers App (https://www.whistleblowing.co.za/download-app/).