This Tender Has Expired

Closing date: 11 February 2026, 10:00 hrs. Briefing meeting: Not applicable. No site visits or clarification deadlines are stated in the document.

Procurement enquiries: [email protected]. Technical enquiries: [email protected]. Submission address: Accounting Officer, West Street, Sandton, Johannesburg Tourism Company (no phone number provided).

• Submit a sealed envelope containing the completed quotation on company letterhead, signed bid form and all required returnable documents.
• Envelope must be addressed to the Accounting Officer, West Street, Sandton, Johannesburg Tourism Company.
• No emailed quotes will be accepted.
• Deadline: 11 February 2026 at 10:00 hrs. Late submissions will be rejected.
• Required forms: completed bid form, letter confirming any price errors or alterations, public operating licence/road‑transport permit for the vehicle(s) and valid public driving permits (PDPs) for drivers.
• Quote every item in the pricing schedule; prices must be firm, in South African Rand, VAT‑inclusive and valid for 30 days from the closing date.
• Disqualification risks: incomplete/unsigned bid, missing licences or permits, use of correction fluid, price adjustments, omission of any part of the quotation, failure to provide required certificates (BBBEE, tax clearance, CSD registration, municipal accounts, insurance).

Phase 1 – Compliance Check: verification that all required returnable documents are submitted, bid form is signed, licences/permits and certificates are attached, and the bid complies with the conditions of the RFQ. Phase 2 – Scoring: 80 points awarded for price (firm, VAT‑inclusive, no adjustments) and 20 points for specific preferential goals (BBBEE status, enterprise ownership, location within CSD, SMME status) using the 80/20 preference point system as per PPPFA Regulations 2022. Minimum compliance is required to be considered in Phase 2. The lowest price is not automatically accepted; the award is at the sole discretion of JTC.

Provide transport and venue booking for the familiarisation tour on 16 February 2026 (18:00‑21:00).

• One 10‑seater air‑conditioned vehicle/combi to collect 10 guests from Da Vinci Hotel, Sandton (17:30) and deliver to Mandela Sanctuary Hotel, Houghton Estate; return transfer at 22:30.
• Venue booking at Mandela Sanctuary Hotel – Comrade Room for 12 dinner guests.
• Catering includes dinner (R725 per person) and a storytelling session by Xoliswa Ndoyiya.
• Supplier must supply all listed consumables (soft drinks, juices, spritzers, water) as per the pricing schedule.
• Labour for off‑loading/delivery must be provided by the successful bidder.

All prices must be quoted in ZAR, inclusive of VAT (15 %). Prices are to be firm; no price increases or adjustments will be considered. Quotation validity: 30 days from the closing date. No upfront payments; bidder must have sufficient cash flow. Payment will be made on submission of invoices for completed services. Proof of public/passenger liability insurance is required. No bonds or guarantees are mentioned.

• Central Supplier Database (CSD) registration number on the RFQ front page.
• Valid Tax Clearance Certificate (SARS).
• Valid Public Operating Licence and Road‑Transport Permit for the vehicle(s).
• Valid Public Driving Permit(s) for driver(s).
• Valid BBBEE certificate or sworn affidavit (not older than 3 months) to claim up to 20 preference points.
• Municipal accounts for the company and all directors not in arrears >90 days (or valid lease agreement/affidavit).
• Directors and principal members must not be in the service of the state and must not appear on the National Treasury restricted suppliers list.
• Proof of public/passenger liability insurance.
• All documents must be certified and dated within the last 3 months.