Travel agency, tour operator, reservation service and related activities Tenders

Returnable documents:

Returnable documents (all must be completed, signed and submitted): - sbd 1 (invitation to bid): signed cover page with bidder details. - Sbd 4 (declaration of interest): discloses any state employment or relationships with evaluation/adjudication staff. - Sbd 6.1 (Preference points claim): claims b-bbee points under the 80/20 system. - Pricing schedule (annexure a3): completed excel workbook, paper copy signed, NO formatting changes. - Written confirmation of tax compliance (tax pin), csd verification, and certified ID copy. - Proof of asata membership (if claimed as an advantage). Submission format: pricing schedule must be submitted as a paper copy, signed. Bidders must not alter the spreadsheets or formatting; only green input cells may be completed. Disqualification risks: - non-submission of any mandatory document in gate 0. - Failure to attend the compulsory briefing session. - Bids received after the closing time.

Returnable documents:

• Submit bid response documents in the bid box at: 65 trelawney road, southgate, pietermaritzburg, 3201. • Bids must be delivered by the stipulated closing time (14/08/2026 at 15:00). Late bids will not be accepted. • Use only the official forms provided – do not re-type them. • Complete and sign all required forms, including sbd1, sbd3.3 (Pricing schedule), sbd4 (bidder's disclosure), sbd6.1 (Preference points claim), and sbd7.2 (Contract form). • Mandatory returnable documents: certified copy of valid iata accreditation certificate, certified copy of valid asata membership certificate, csd registration report, fully completed and signed pricing schedule (sbd3.3), Company profile, and valid tax compliance status (tcs) pin or csd number. • Failure to submit any mandatory document will result in disqualification. • Bids must be valid for 60 days from the closing date. • Bidders must be registered on the central supplier database (csd) at the time of bid closing – non-registration leads to disqualification. • Provide proof of authority (e.g., Company resolution) for the signatory. • Bidders must complete the sbd4 disclosure and declare any conflicts of interest. • Foreign suppliers must complete the questionnaire in sbd1.

Returnable documents: the tender document specifies a list of returnable documents. Ensure all required forms and annexures are completed and submitted with your proposal. Missing or incomplete returnables may lead to disqualification.

- Submit two (2) copies of file 1 (original and one duplicate) and one original of file 2 (price file). - File 1 must contain all sbd forms, b-bbee certificate, joint venture agreement (if applicable), current and valid iata registration proof, client reference letters (annexure a), letters of good financial standing from 4 accommodation suppliers and 2 car hire suppliers (annexure c), letter confirming experience of key employees (annexure b), and a transitional plan. - File 2 must contain the pricing schedule, including on-site and offsite transaction fee models, and sbd 3.1. - Seal file 2 in an envelope with the bid number and closing date indicated. - Clearly label file dividers as per the specified format (reservations, communication, financial management, technology, account management, value added services, cost management, office management). - Submit a physical document through the tender box at SASSA head office, 501 prodinsa building, cnr steve biko and pretorius streets, arcadia, pretoria. - Also submit an electronic duplicate via the e-tender portal; both must be identical or disqualification may occur. - NO cloud-based links, email submissions, or externally hosted documents will be accepted. - Initial each page of the bid document on the bottom right-hand corner. - Bids must be delivered by the stipulated closing time; late bids will not be considered. - All bids must be submitted on official forms provided (not re-typed). - Offer must remain valid for 90 days from the closing date. - Failure to provide or comply with any required particulars may render the bid invalid.

• Render events coordination and fundraising services for a period of three years • services to be rendered in kwazulu-natal • request for bid (open-tender)

• Panel of travel agents for 36 months • must be registered travel agency, tour operator or reservation service provider • must comply with BBBEE and CIDB registration requirements

Submit proposals to: the municipal manager, frances baard district municipality, 51 drakensberg avenue, carters glen, kimberley, 8300. If NO response is received within 90 days after the closing date, consider the proposal unsuccessful. Bid documents are obtainable from: frances baard district municipal offices, 51 drakensberg avenue, carters glen, kimberley 8300 (reception) or the fbdm website: www.francesbaard.gov.za.

Returnable documents:

• Submit both a paper copy and an electronic copy of the pricing schedule. In case of discrepancy, the paper copy prevails. • Sign all paper copies of the pricing schedule. • Complete and submit the transactional fee model offsite templates attached. • Do not make any changes to the spreadsheets or alter the formatting of the pricing schedule. • Complete only input cells highlighted in green. Do not change any other cells. • Ensure the price declaration is signed and dated, with company details, contact numbers, and email provided.

• Bid documents are available for a non-refundable fee of r 1,322.62 (VAT inclusive). Proof of payment must be attached to your submission. • Documents can be purchased on weekdays from 07:30 to 15:30 at the SCM offices, corner of 3 halite and gold street, carletonville, 2499, or electronically via the etenders portal and merafong city local municipality website. • Submit your bid in a sealed envelope, externally endorsed with the relevant bid number and description. • Deposit the sealed bid into bid box 1 at the revenue section, corner halite and gold street, carletonville, between 07:30 and 16:00. • Bids will be opened publicly immediately after the closing time. • Late, incomplete, unsigned, pencil-written, or bids submitted by fax/email will not be accepted. • You must use the original bid documents provided by the municipality. • Bids must remain valid for 90 working days.

• Submit both a paper copy and an electronic copy of the pricing schedule. The paper copy prevails in case of discrepancy. • Sign all paper copies of the pricing schedule. • Complete and submit the transactional fee model templates for off-site services only. • Reference the RFP number atns/rfp08/06/2026/27/bs_travel management. • Do not make any changes to the spreadsheet formatting or cells; only complete input cells highlighted in green. • Pricing must be quoted in south african rands (ZAR). • complete templates with unit prices excluding VAT; VAT will be calculated automatically.