Appointment of a service provider for the provision of travel agency services for a contract period of three (3) years

Closing date: 01 December 2026 at 13h30

Tender documents available from: 30 October 2026 at 12h00 on the municipal website

Tender notice dated: 28 October 2026

Bidding procedures and tender documents:

• Contact: Ms. Christa Wilskut
• Email: [email protected]
• Telephone: 023 541 1668

Technical / specification enquiries:

• Contact: Mr. Mzuvukile Bebeza
• Email: [email protected]
• Telephone: 023 541 1036

Submission address:

Finance Division

Thusong Centre

Adderley Street

Prince Albert, 6930

Submission method: sealed envelope deposited in the tender box at the Finance Division (Thusong Centre, Adderley Street, Prince Albert, 6930).

Envelope must be clearly marked with the tender number (132/2026) and tender description.

Unmarked, late, telegraphic, telephonic, telex, facsimile or email bids will not be considered; unmarked bids are disqualified at bid opening.

Tender box opening hours: Monday to Thursday 07h30 to 16h00; Fridays 07h30 to 15h30.

Bids must remain valid for 120 days after the closing date.

Returnable documents (all must be completed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the municipality.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies price set independently, no collusion.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Proof of CSD registration and valid tax clearance (SARS TCS).
• B-BBEE certificate or sworn affidavit (to claim preference points).

80/20 preference points system applied, out of 100 total points:

• Price: 80 points
• B-BBEE status level of contribution: 10 points
• Locality: 10 points

Evaluation governed by the Council's Supply Chain Management Policy, Municipal Preferential Procurement Policy, and the Preferential Procurement Regulations, 2022 (Government Gazette 47452, dated 04/11/2022).

No minimum qualifying score is stated.

Evaluation stages are not specified in the document.

The municipality may reject any bid, accept part of a bid, re-advertise, or withdraw the invitation without being bound to accept the lowest or highest-scoring bid.

Appointment of a service provider to provide travel agency services for the Prince Albert Municipality.

Contract period: three (3) years.

No further technical specification details, quantities, locations or service levels are stated in the tender notice.

Tender document fee: R 150.00 (VAT included), non-refundable, payable in cash at the Municipality's Finance Division cashiers or via EFT to Prince Albert Municipality, ABSA Bank, branch code 632005, account number 2640-5600-64. Reference: T132/2026 and company name.

No bid security, bonds, guarantees, retention or payment terms are stated.

CSD registration: mandatory - bidders must be registered on the Central Supplier Database (CSD) to do business with the municipality.

Tax status: valid tax clearance (SARS TCS) required.

B-BBEE: a valid B-BBEE certificate or sworn affidavit required to claim preference points (10 points available).

State employees: bids from persons in the service of the state, as defined in the Municipal Supply Chain Management Regulations, will not be considered.

No CIDB grading, CIPC, local content or other professional registration requirements are stated.

Bids are evaluated under the 80/20 preference points system, scored out of 100: price 80 points, B-BBEE status level 10 points, and locality 10 points.