Grass cutting and litter picking services – zone 15.2, Ward 19, kwadukuza municipality (3-Year contract)

Tender documents available from: 10h00 on 29 October 2026

Cut-off for purchasing and collection of tender documents: 15h00 on 16 November 2026

Compulsory clarification meeting (compulsory attendance): 17 November 2026 at 10h00 at KwaDukuza Town Hall (Front Entrance at 104 King Shaka Street Only), KwaDukuza, 4450. Doors close at 10h00 sharp; late arrivals will not be admitted under any circumstances.

Closing: 12h00 on 01 December 2026

Document collection contact:

• Contact: Nomthandazo Nene
• Role: Administration Officer
• Telephone: 032 437 5583

Technical queries:

• Contact: Ché Gopi
• Telephone: 032 437 5113
• Email: [email protected]

Submission address:

KwaDukuza Municipal SCM/Stores Offices

2 Industria Crescent

Lavoipierre Building

KwaDukuza

Document collection/purchase address:

Office of the Executive Director: Community Services and Public Amenities

Office No 38

Lavoipierre Building

2 Industria Crescent

KwaDukuza

Payment address:

Municipal Finance Directorate

General Justice Mpanza Building

104 Mahatma Gandhi Street

KwaDukuza

Compulsory briefing venue:

KwaDukuza Town Hall (Front Entrance at 104 King Shaka Street Only)

KwaDukuza, 4450

Submission method: two independently sealed, clearly marked envelopes placed in the tender box at KwaDukuza Municipal SCM/Stores Offices, 2 Industria Crescent, Lavoipierre Building, KwaDukuza, not later than 12h00 on 01 December 2026. One envelope marked "Stage 1: Technical Proposal" and the other marked "Stage 2: Financial Proposal", both clearly showing tender number MN 81/2026. Tenders must be submitted on the tender documentation provided by the municipality.

Late, electronic or faxed tenders will not be accepted.

Tender documents must be collected/purchased from the Office of the Executive Director: Community Services and Public Amenities, Office No 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza, upon presentation of a printed receipt/proof of payment for the non-refundable fee of R318.00 including VAT. Payment (cash or EFT only) must be made at the Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza. For EFT, use the specific bid number MN 81/2026 as beneficiary reference.

Returnable documents (all must be completed, signed and submitted):

• All applicable Municipal Bidding Documents (MBDs), completed in full.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the Municipality.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any previous SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently with no collusion.
• Proof of registration on the Central Supplier Database (CSD).
• Valid Tax Clearance Certificate (SARS tax pin) — verified against CSD.
• Proof of specific goals claimed (EME/QSE at least 51% black-owned, or service provider within KwaDukuza Municipal Jurisdiction) — otherwise no points awarded.
• Special confirmation document for residents of KwaDukuza (Annexure G) — completed and stamped by the Ward Councillor, indicating the director's physical/residential address.
• Copy of the most recent municipal account/utility bill in which the business is registered and any of its directors, OR, if a tenant, a letter/certificate from the landlord indicating municipal services are not in arrears, OR a letter from the Ward Councillor or an affidavit stating that the ward is exempt from paying municipal rates/taxes or services. Failure to submit this renders the bid non-responsive.

Disqualification risks:

• Failing to attend the compulsory clarification meeting.
• Submitting late, electronic, or faxed tenders.
• Failure to submit the municipal account/utility proof or exemption letter.
• Canvassing in any form.
• Bids from persons in the service of any organ of state.
• Non-compliance with any of the above criteria renders the bid non-responsive.

Evaluation stages:

1. Compliance screening: CSD registration, tax clearance, municipal arrears check, attendance at compulsory briefing, defaulters database screening.
2. Technical proposal (Stage 1) and Financial proposal (Stage 2) evaluated separately.

Preference points system: 80/20 system under the Preferential Procurement Regulations, 2022. Price 80 points, specific goals 20 points.

Specific goals (maximum 20 points):

• 10 points for being an EME or QSE at least 51% owned by black people.
• 10 points for being a service provider within the KwaDukuza Municipal Jurisdiction.

Proof must be provided with the bid, otherwise no points are awarded for those goals.

Minimum qualifying score: 70 points. Service providers achieving at least 70 points are considered for further evaluation.

The Municipality reserves the right to not award any one or more zones to a specific contractor. A maximum of one zone will be awarded to any one contractor, irrespective of how many zones the contractor qualifies for.

For tenders awarded exceeding R4 million, the successful tenderer must sub-contract 30% to an EME or QSE at least 51% owned by black people within the KwaDukuza Municipality jurisdiction.

All prospective tenderers screened against the National Treasury's Defaulters Data Base.

The Municipality may require preferred bidders to form a joint venture with a BEE company.

The tender offer validity period is 365 consecutive days (12 months).

Scope: The cutting of grass and litter picking within Zone 15.2, Ward 19, within the jurisdiction of the KwaDukuza Municipality.

Contract period: Three years.

The service includes grass cutting and litter picking in the specified zone and ward.

Tender document fee: R318.00 (non-refundable, inclusive of VAT). Payment by cash or EFT only.

Bank details for EFT:

• Account Name: KDM Primary Account
• Account Type: Cheque
• Bank: ABSA
• Account Number: 4087627126
• Branch: Public Sector – KZN
• Branch Code: 632005
• Reference: MN 81/2026

Prices tendered must be firm and inclusive of VAT.

For tenders awarded exceeding R4 million, sub-contracting 30% to EME/QSE (51% black-owned) within KwaDukuza jurisdiction is required.

No bid security or performance guarantee mentioned.

CSD registration: Mandatory — bidders must be registered on the National Treasury's Central Supplier Database.

Tax clearance: A valid Tax Clearance Certificate from SARS is required; validity will be verified against CSD.

Municipal arrears: Bidders must not be in arrears with municipal services (or provide proof of exemption) — proof required as described in submission.

B-BBEE: Applicable under the 80/20 preference points system. Specific goals: EME/QSE at least 51% black-owned (10 points) and service providers within KwaDukuza jurisdiction (10 points). Proof required.

Organ of state: No bids will be considered from persons in the service of any organ of state.

Canvassing: Prohibited.

Defaulters database: Screening against National Treasury's Defaulters Data Base.

Local content: Not specifically mentioned; regulation 27(2) of the Supply Chain Regulations noted (where brand names specified, equivalent acceptable).

All applicable Municipal Bidding Documents (MBDs) must be completed in full.