Cutting of grass and litter picking – kwadukuza municipality tender (3 years)

Compulsory clarification meeting: 17 November 2026 at 10:00 at KwaDukuza Town Hall (Front Entrance at 104 King Shaka Street Only), KwaDukuza, 4450. Doors close at 10:00 sharp; late arrivals are not admitted.

Purchasing/collection of tender documents: available from 29 October 2026 at 10:00; cut-off for purchasing/collection is 16 November 2026 at 15:00.

Tender document collection:

• Contact: Nomthandazo Nene
• Role: Administration Officer, Community Services and Public Amenities
• Telephone: 032 437 5583

Technical queries:

• Contact: Ché Gopi
• Telephone: 032 437 5113
• Email: [email protected]

Collection address: The Office of the Executive Director: Community Services and Public Amenities, Office No: 38, Lavoipierre Building, 2 Industria Crescent, KwaDukuza.

Payment address: Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza.

Submission method: sealed tender box at KwaDukuza Municipal SCM/Stores Offices, 2 Industria Crescent, Lavoipierre Building, KwaDukuza.

Closing time: 1 December 2026 at 12:00.

Tenders must be in two separately sealed envelopes, clearly marked:

• "Stage 1: Technical Proposal — SCM 011/2026"
• "Stage 2: Financial Proposal — SCM 011/2026"

Only tender documents issued by the Municipality may be used. Late, electronic or faxed tenders are not accepted.

Returnable forms (all must be completed in full and submitted):

• MBD forms: all applicable Municipal Bidding Documents must be completed and signed.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the Municipality.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system; proof of specific goals must accompany the claim.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Annexure G: Special confirmation document for residents of KwaDukuza, completed and stamped by the Ward Councillor confirming the director's physical/residential address.

Disqualification risks:

• Failing to attend the compulsory clarification meeting.
• Submitting without the required municipal account/utility bill or an acceptable alternative (landlord letter, ward councillor letter, or affidavit for exempt wards).
• Being in the service of any organ of state.
• Canvassing in any form in the gift of Council.

Preference point system: 80/20 in terms of the Preferential Procurement Regulations, 2022.

Specific goals (10 points total):

• 10 points for being an EME or QSE at least 51% owned by black people, with proof required.
• 10 points for being a service provider within the KwaDukuza Municipal jurisdiction, with proof required.

Bidders must achieve a minimum of 70 points to be considered for further evaluation.

Evaluation will follow Council's Supply Chain Management Policy, MFMA, Preferential Procurement Policy and other applicable legislation.

Bidders are screened against the National Treasury's Defaulters Database; being listed disqualifies the bid.

The Municipality may call on preferred bidders to form a joint venture with a B-BBEE company.

For tenders awarded exceeding R4 million, the bidder must subcontract 30% to an EME or QSE at least 51% owned by black people within the KwaDukuza Municipality jurisdiction.

Scope: cutting of grass and litter picking within Zone 9, Ward 13 & 26, within the jurisdiction of the KwaDukuza Municipality.

Contract period: three years.

Work is to be performed in the specified zone; the tenderer may bid for any one or all zones, but a maximum of one zone will be awarded to any one contractor, regardless of how many tenders the contractor qualifies for.

Tender document fee: a non-refundable fee of R318.00 (inclusive of VAT) must be paid before collecting documents.

Payment method: cash or EFT only, at the Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza.

EFT payments must use the bid reference SCM 011/2026 as beneficiary reference.

Bank details for EFT:

• Account name: KDM Primary Account
• Account type: Cheque
• Bank: ABSA
• Account number: 4087627126
• Branch: Public Sector – KZN, Branch code 632005

Prices tendered must be firm and inclusive of VAT.

Tender offer validity period: 365 consecutive days (12 months).

Subcontracting: for tenders awarded exceeding R4 million, 30% must be subcontracted to an EME or QSE at least 51% owned by black people within the KwaDukuza Municipality jurisdiction.

Central Supplier Database: mandatory registration on the National Treasury's CSD.

Tax clearance: SARS Tax Clearance Certificate must be valid; status will be verified against CSD records.

Not in service of any organ of state.

Not listed on the National Treasury's Defaulters Database.

Proof of specific goals for preference points: EME/QSE at least 51% black-owned and/or service provider within KwaDukuza jurisdiction, with evidence.

Municipal account/utility bill: a copy of the most recent municipal account or utility bill in the business's name and any directors, covering District Municipality (water) and Local Municipality (rates, electricity and other). Alternatives for tenants or exempt wards: landlord letter/certificate confirming no arrears, or a ward councillor letter or affidavit confirming exemption from municipal rates and services.

Annexure G: Special confirmation document for residents of KwaDukuza, stamped by the Ward Councillor confirming the director's physical/residential address.