Review of 5-Year integrated waste management plan – nkomazi local municipality tender in mpumalanga

SCM contact

• Name: Hendry Ngomane
• Email: [email protected]
• Telephone: (013) 790 0386

Technical contact

• Name: Ms JCL Ntuli
• Email: [email protected]
• Telephone: (013) 790 0386

Submission address:

9 Park Street

Malalane

1320

Municipal Manager: Mr ON Nkosi, telephone (013) 790 0245

Submit before 12:00 on 26 November 2026 into the bid box at 9 Park Street, Malalane, 1320.

Returnable forms (all mandatory, unless noted):

• MBD 1 (Invitation to Bid): signed cover page with bidder and contact details and total bid price in words and numbers.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the municipality.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and that the price was set independently.
• MBD 7 (Contract Form): successful bidder must sign this written contract form.
• Schedule of Rates (T10): fully completed with all rates.
• Proof of CSD registration (report printed after the advert and on or before closing).
• SARS Tax PIN or tax clearance certificate (original or certified).
• Certified copy of company registration (CK), all pages certified.
• Original certified copies of IDs of all directors/members/board members.
• B-BBEE certificate (SANAS accredited) or sworn affidavit.
• Authority of signatory on company letterhead (original or certified copy).
• Stamped bank rating letter not older than 3 months.
• Original certified municipal account(s) for all business and director/board addresses, not older than 3 months and not in arrears more than 3 months. If a property is not owned, also submit the owner's certified municipal statement, a valid lease, and an original affidavit from the owner.
• If the area is not billed by the municipality, submit an original or certified proof of residence from the municipality stating so.
• Appointment letters and project references for similar work, stating contract values.
• Joint Venture Agreement (if applicable) and JV must be registered on CSD.
• No page removal, no pencil or erasable pen, no corrections with fluid, no retyping or photocopies. Black ink only, initial and sign all pages, no electronic signatures.
• Late bids are not considered.
• Bids may also be submitted online via e-Tender or the Nkomazi website.

Evaluation in three stages:

• Stage One: Administrative compliance and pre-qualification.
• Stage Two: Technical evaluation — functionality, experience, expertise, capacity.
• Stage Three: Price and preference points.

Preference point system: 80/20.

• Price: 80 points
• Specific Goals: 20 points

Minimum qualifying score: not stated. Bidders who fail any stage are not considered.

Preference points for specific goals are only claimed if proof is submitted with the bid.

The municipality requires a comprehensive review and replacement of its 5-year Integrated Waste Management Plan (IWMP), originally developed in 2018.

Scope covers the entire Nkomazi Local Municipality, including urban, rural, farm, tourism, commercial, institutional, informal and developing settlements.

Waste streams covered: municipal solid waste, garden waste, builders' rubble, bulky waste, commercial and institutional waste, recyclables, organic waste, and waste through transfer and disposal facilities. Hazardous and health care risk waste only to the extent of municipal responsibilities.

The plan must:

• Establish a spatially referenced waste baseline; evaluate implementation of the existing IWMP.
• Assess service coverage, infrastructure, operations, finances and institutional capacity.
• Prepare a prioritised, costed implementation programme with clear responsibilities, budgets, timeframes, performance indicators and funding options.
• Strengthen waste minimisation, recycling, recovery and circular-economy opportunities.
• Address illegal dumping, littering and enforcement.
• Support inclusion of waste reclaimers and small enterprises.
• Improve planning for unserved and underserved communities.
• Include a minimum 10-year waste projection horizon.
• Result in a plan suitable for Council adoption, incorporation into the IDP, and submission to the provincial authority for endorsement.

The IWMP must include 22 specified sections, including executive summary, legal and policy register, municipal profile, review of previous IWMP, waste baseline, service coverage, fleet and facilities, recycling strategy, informal reclaimers, illegal dumping, special waste streams, environmental and climate resilience, institutional capacity, financial sustainability and tariff strategy, targets and indicators, costed implementation plan, monitoring and evaluation, stakeholder participation record, maps and annexures.

Work must be evidence-based: fieldwork, ground truthing, site inspections, waste characterisation sampling, and interviews are mandatory. Desktop review alone is not acceptable.

Deliverables include an inception report within 10 working days of the inception meeting, status quo report, draft IWMP, final IWMP, and editable electronic formats for all spatial data, calculations and registers.

The methodology must integrate data collection, analysis, consultation, option development and implementation planning, explaining how verification, fieldwork, waste sampling, GIS outputs, cost calculations, alternatives evaluation and quality control will be done.

Indicative programme (6 months):

• Month 1: Inception, methodology confirmation, data collection, review of existing IWMP, start fieldwork.
• Month 2: Ground truthing, service and infrastructure assessments, stakeholder interviews, waste characterisation, spatial baseline.
• Month 3: Data analysis, GIS mapping, draft status quo report, stakeholder validation, gap and needs assessment, future projections.
• Month 4: Develop and evaluate alternatives, financial modelling, identify preferred approach.
• Month 5: Prepare draft reviewed IWMP with targets, costed plan, monitoring framework, and public participation.
• Month 6: Incorporate comments, final revisions, support approval processes, submit final IWMP, project close-out.

Bidders must submit appointment letters and project supporting documentation showing experience on related or similar work, with the value/amount of the contract.

The municipality may verify qualifications and experience, contact references, and assess if the approach and resources are sufficient to deliver the IWMP.

Details of qualifications and professional registration, where applicable, must be submitted in the form specified in the bid document.

Fieldwork inspections must be supported by dated photographs, coordinates, field notes and a standardised assessment record.

The final IWMP must clearly distinguish between information verified in the field, information provided by the municipality, and assumptions.

Quality control procedures must be confirmed at inception.

The service provider must submit a written progress report before each monthly meeting, recording completed work, deliverables due, stakeholder activities, data received, expenditure, risks, and corrective actions.

Pricing must be submitted on the Schedule of Rates (T10), completed in full.

Prices must be in South African Rand and in specified units.

Firm prices preferred; bidders must state whether prices remain firm for the contract duration.

Quoting for items not on the schedule is allowed on a separate sheet but will not be evaluated.

No further pricing details are stated.

No bid security, bond, guarantee or retention amounts are stated.

Pricing must be in South African Rand, via the Schedule of Rates (T10). Firm prices preferred.

A stamped bank rating letter not older than 3 months is required.

No turnover threshold is stated.

CSD registration: compulsory; JV must be registered as a JV on CSD.

Tax compliance: SARS Tax PIN or tax clearance certificate (original or certified) required; foreign suppliers must complete the pre-award questionnaire.

B-BBEE: SANAS-accredited certificate or sworn affidavit (for EMEs) required; failure to submit means no preference points claimed.

Company registration: original certified CK certificate, all pages certified.

Municipal account requirement: certified copies of current municipal accounts for all business and director/board addresses, not older than 3 months and not in arrears for more than 3 months.

No persons in the service of the state may bid.

Certified copies must not be older than 3 months; copies of certified copies not accepted.

All declarations and authorisation forms must be signed.

No retyping or photocopying of the bid document permitted.

No page removal or modifications to the bid document.

Bids must be submitted on the official forms, in black ink, no electronic signatures.

Waste sampling and other fieldwork must comply with applicable occupational health and safety requirements and protect participants.

No other specific HSE requirements are stated in the extracted text.

The IWMP must address environmental and public health risks from waste practices, including pollution of surface and groundwater, leachate, landfill gas, fires, odour, litter, dust, vermin and unstable waste slopes.

Climate-related hazards (intense rainfall, flooding, heat, strong winds, access disruption) must be considered in facility design, route planning and business continuity.

A practical disaster-waste framework must define temporary storage, collection, transport, record-keeping and safe disposal after severe events.

The plan must align with the National Environmental Management: Waste Act and applicable regulations.

The successful bidder must:

• Commence work on the date in the appointment letter and complete the assignment within six months.
• Keep the project leader and key specialists available for the assignment; substitutions need prior written approval.
• Obtain written approval for any material change to scope, methodology, programme or key personnel.
• Disclose any actual or potential conflict of interest involving waste facilities, operators, contractors or recyclers.
• Maintain professional indemnity and other required insurance.
• Failure to correct rejected work, persistent delays, or materially inaccurate information may be treated as non-performance.
• The contract is subject to the GCC and any special conditions; a service level agreement must be concluded with the council.
• The contract may not be transferred, assigned or sublet without council's written consent.
• Non-refundable bid deposit may be required for purchased documents, but documents can be downloaded free from e-Tender or Nkomazi website.

Evaluation stages and 80/20 split are described in the main evaluationCriteria section.

The Preferential Procurement Regulation, 2022 applies; 80 points for price and 20 for specific goals.