Safety and Security Sector Education and Training Authority (Sasseta) Tenders & RFQ's

Compulsory briefing: 26 november 2026, 09:00–11:00 via microsoft teams (link on www.sasseta.org.za); Join by 09:14, entry refused from 09:15, non-attendance is automatic disqualification. Closing: 7 december 2026 at 11:00 by email only to [email protected] Quoting RFP/SASSETA/25261118/3; maximum 30mb, wetransfer allowed without expiry, google drive not accepted, and bids one second late are rejected. Qualification-specific registration: proof of sasseta assessor/moderator registration for the chosen qualification plus etdp seta assessor/moderator statement of results or odetd certificate; omission is automatic disqualification. Qualification-specific certificate: each qualification has its own required credential, for example llb for family law practitioner and paralegal, psira grade a or nqf 4 security for the security qualifications, nqf 5 policing for non-commissioned police official, and nqf 6 traffic law enforcement for traffic officer; international qualifications need saqa verification. Marker experience: minimum years per qualification, including 5 years legal field plus 5 years sasseta-registered assessor for family law practitioner, 5 years correctional experience for correctional service manager and parole board member, 4 years policing for detective, and 3 years security experience for security officer. Functionality threshold: annexure b scoring on a 0–2 scale with a 70% minimum; bids below 70% are disqualified before price is considered. Preference points: 80/20 system with 20 specific-goal points (black people ownership at least 51% = 10, black women ownership at least 30% = 5, youth ownership at least 30% = 5); b-bbee certificate or sworn affidavit, cipc documents, directors' ids and csd report must be attached or those points are lost. Pricing: fixed per-script rates of r100 for a 1-hour paper, r115 for a 2-hour paper and r125 for a 3-hour paper, with annual cpix escalation each 1 april; bidders must tick acceptance or non-acceptance on sbd 3.3 And attach a vat-inclusive quotation on company letterhead.

Closing: 17 november 2026 at 15:00, emailed in pdf on the bidder's letterhead to [email protected]; Late bids are not accepted. Mandatory qualification evidence: etdp seta statement of results for an etd qualification (or saqa verification letter for foreign qualifications, certified within six months); non-submission is automatic disqualification. Functionality threshold: minimum 75% before the 80/20 price and specific-goals evaluation; scored 60 points for reference letters evidencing at least one completed eisa/fisa, qas addendum, qualification or assessment-standard development assignment for a seta or quality assurance body, and 40 points for the eisa developer's cv showing at least five years in training, assessment and moderation in the traffic law environment. Experience evidence: at least one signed reference letter on a previous client's letterhead with contact details, plus a comprehensive cv for the proposed sme/team leader attached to sbd 3.3. Conflict of interest: bidders cannot be accredited skills development training providers or be appointed as developer for the same qualification. Returnable documents: signed sbd 1 with company resolution, sbd 3.3 With a firm vat-inclusive price matching the quotation total, sbd 4, sbd 6.1, Csd registration document (maaa number), gcc initialled on every page, b-bbee certificate or sworn affidavit, cipc registration, certified directors' ids and csd report; missing specific-goals documents forfeit those points. Contract and pricing: price valid for 90 days, delivery of eight instruments and memorandums within four weeks of appointment or signed SLA, contract until 31 march 2027 with the period open to 31 october 2027 for moderation amendments.

Submission method: email only to [email protected], Quoting reference RFP/SASSETA/252611118/2/2 and marked for the attention of ms. Olivia khoza. Email size limit: 30mb per submission; larger files are rejected by the server. Alternative channel: wetransfer is permitted, but bidders must not set an expiry date and should hold a paid licence (free transfers expire after 7 days). Prohibited channels: google drive or any method requiring sasseta to request access or create an account will be treated as non-responsive. Closing time: 11:00 on 4 december 2026. A bid arriving one second after 11:00 is late and will not be considered. Returnable documents: - sbd 1 (invitation to bid): signed cover offer with bidder and contact details. - Sbd 3.3 (Pricing schedule – professional services): completed rates per script and signed acceptance or rejection of the fixed rates. - Sbd 4 (bidder's disclosure): discloses state employment and relationships with the procuring institution; a false declaration disqualifies the bid. - Sbd 6.1 (Preference points claim): claims specific-goal points; NO claim means NO points. - General conditions of contract (annexure a): each page initialled and submitted. - Csd registration report downloaded from the national treasury central supplier database. - Company letterhead quotation inclusive of VAT and all other costs, aligned to sbd 3.3. - Etdp seta statement of results for assessor/moderator or an odetd certificate. - Proof of sasseta assessor/moderator registration for the qualification applied for. - Qualification certificates or documents for the chosen qualification, with the qualification ticked in the phase 2 table. - Saqa verification letter for any international qualification. - B-bbee certificate or sworn affidavit, cipc registration documents, certified identity documents of directors, and csd report (for specific-goal points). - Signed company resolution where the signatory is not the sole director listed on the csd. - Comprehensive cv of the proposed moderator, with name and surname recorded on sbd 3.3. Disqualification risks: - late submission or submission through a prohibited channel. - Non-attendance at the compulsory virtual briefing. - Omission of any mandatory phase 1 or phase 2 document. - Use of sbd forms from another entity instead of the sasseta-issued forms. - Failure to initial every page of annexure a.

Submission method: email only - primary email: [email protected] - Attention: ms. Olivia khoza - reference to quote: RFP/SASSETA/24251124/1 - maximum email size: 30mb; larger submissions are automatically rejected by the server. - Alternative: wetransfer is permitted, but NO expiry date may be set. A submission that expires during evaluation is non-responsive. A paid wetransfer licence is recommended because free transfers expire after seven days. - Not permitted: google drive or any method requiring sasseta to request access or create an email address on its domain. Such submissions are non-responsive. - Late bids: not considered under any circumstances; a bid arriving one second after 11:00 is late. - Bidders should double-check their submission before sending. Returnable documents (all must be completed, signed and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed by a duly authorised delegate. - Sbd 3.3 (Pricing schedule – professional services): total contract price inclusive of VAT, signed. - Sbd 4 (bidder's disclosure): discloses employment by the state and relationships with the procuring institution; a false declaration disqualifies the bid. - Sbd 6.1 (Preference points claim): claims specific-goal points under the 80/20 system. - Annexure a (general conditions of contract): each page must be initialled. - Annexure b (cv template): completed for the team leader; non-submission is an automatic disqualification. - Annexure c (pricing schedule, excel): all items quoted, unaltered; submit both the excel file and a signed pdf. - Csd registration report downloaded from the national treasury csd website. - Company resolution or proof of authority for the signatory. - Detailed proposal: full solution proposal, implementation plan with activities, timeframes and resources, and risk identification and mitigation plan. - Minimum three signed reference letters demonstrating ability to render learner time and attendance management and learner payroll/stipend/disbursement solutions. - Proof of liquidity: bank statement, bank guarantee letter or ncr-registered sponsorship letter (see financial requirements). - Pci-dss compliance confirmation. - Tppp compliance certificate issued by pasa or sarb. - Popia registration certificate with the information regulator in the bidding company's name. - Pasa proof of bank sponsorship certificate. - B-bbee certificate or sworn affidavit, cipc registration documents, certified director ID copies and csd report (for specific-goal points). Disqualification risks: - late submission. - Omission of any mandatory document listed above. - Incomplete or altered annexure c. - Failure to submit the team leader's cv on annexure b. - Failure to submit proof of liquidity. - Non-compliance with pci-dss, tppp, popia or pasa bank sponsorship. - Not registered on csd by the closing date. - False declaration on sbd 4. - Use of sbd forms from another entity instead of the sasseta-issued forms.

Closing date and time — bids close on 12 november 2026 at 11:00; the bid must be submitted in line with the RFP submission requirements. Contract period — from the date of appointment to 31 march 2030; price and resourcing must cover the full term. Scope and capability — supply, implementation and modification of a microsoft dynamics 365 finance system for sasseta, and the bidder must show suitable experience and knowledge of the platform. Tax compliance — before award the purchaser must hold an original SARS tax clearance certificate from the bidder; NO contract may be concluded where tax affairs are not in order. Performance security — the successful bidder must furnish security within 30 days of award notification, in the amount stated in the special conditions of contract, as a bank guarantee, an irrevocable letter of credit, or a cashier's or certified cheque; IT is released within 30 days after performance obligations, including warranty, are completed. Payment and pricing — payment is made in rand within 30 days of invoice, with the invoice supported by a delivery note; quoted prices may not vary unless the special conditions of contract authorise an adjustment or the bid validity is extended. Contract conditions and risk — the special conditions of contract prevail over the general conditions of contract where they conflict, and the national industrial participation programme applies where an nip obligation arises; the security amount and detailed payment method sit in the special conditions, which a bidder must obtain and price against.