Border Management Authority Tenders & RFQ's

Submit proposals exclusively via the e-tender portal (e-submissions). Late, telegraphic, telephonic, telex, or facsimile submissions will not be accepted. Use only official bid forms provided—do not retype or redraft. Ensure all pages are present, signed in original ink, and NO correcting fluid is used. Bids must be complete and addressed correctly. Photocopies of original documents are permitted if signed in original ink. Alterations must be initialed. Do not include bids with samples in the same package. Bids will be opened in public after the closing time. The border management authority reserves the right to accept bids in whole or in part, reject any bid, or request further information post-closing date.

• Design and development of an integrated document and records management system • implementation of the system with file plan and workflow capabilities • system to be implemented for a period of five years

• Submit your bid exclusively through the e-tender portal (e-submissions). NO physical submissions are accepted. • The closing date is 14 august 2026 at 11h00. Late bids, telegraphic, telephonic, telex, or facsimile submissions will not be considered. • You must use the official bid forms provided. Do not retype them; you may complete them online or use photocopies, but original signatures are required. • Ensure all required returnable documents are attached, signed, and completed. These include: - sbd 1: invitation to bid and terms & conditions. - Sbd 4: bidder's disclosure form. - Authority to sign on behalf of the company (with proof like a company resolution). - Declaration that central supplier database (csd) information is correct and up to date. • Bids must be complete. Incomplete submissions or use of correcting fluid may lead to disqualification. • Queries regarding bidding procedures should be directed to [email protected]. --- Please note that this call for bids is subject to treasury regulations 16a issued in terms of the public finance management act, 1999. [Source: h004l2705oth00037.pdf — RFP] --- and vice versa and with words importing the masculine gender shall include the feminine and the neuter. [Source: h004l2705oth00037.pdf — RFP] --- • border management authority reserves the right to call for presentations from shortlisted suppliers or reserves the right to accept bids in whole or in part.” • Not to make any award in this bid or accept any proposals submitted, • award the project to more than one (1) respondent for the same activity • request further technical/functional information from any respondent after the closing date, • verify information and documentation of the respondent(s), • not to accept any of the bid document submitted, • to withdraw or amend any of the bid conditions by notice in writing to all respondents prior to closing of the bid and post award, and [source: h004l2705oth00037.pdf — RFP] --- and conditions for negotiations will be communicated to the shortlisted respondents prior to invitation to negotiations. The negotiation terms and conditions may include presentations and/or site visits. This phase is meant to ensure the conditions of bid and projects will be implementable for the achievement of the project objectives. [Source: h004l2705oth00037.pdf — RFP]

• Submission of a formal proposal (RFP) • provision of software development team/resources • 3-year service contract duration • attendance at mandatory briefing session