Maintenance of camden power station cooling towers (6 units) – 4-year refurbishment and periodic maintenance contract

Maintenance of Camden Power Station cooling towers for a period of 4 years. Eskom reserves the right to reduce the duration at contract award. Work involves complex mechanical, structural, and corrosion protection activities on natural draft cooling towers requiring specialized technical expertise, extensive on-site experience, and strict adherence to safety and quality standards. Scope includes high-pressure water cleaning (≥200 bar), drift eliminator installation, fill cleaning/repair, staircase/walkway repair, distribution pipe/sprayer/end cap maintenance, asbestos handling and disposal, and associated quality, health, safety, and environmental management.

Closing date and time: 9 October 2026 at 10:00.

Non-compulsory clarification meeting: 8 September 2026 at 10:00 via Microsoft Teams (Meeting ID: 355 283 357 781 094, Passcode: Zj9Ta329; dial-in: +27 21 834 0825,,503367091#).

Tenderers must confirm attendance with Eskom Representative, providing attendee name, position, and contact details.

Clarification queries deadline: 10 working days before tender closing date (i.e., by 25 September 2026).

Tender validity period: 12 weeks from closing date and time.

Non-compulsory clarification meeting:

Date: 8 September 2026

Time: 10:00

Venue: Microsoft Teams (Meeting ID: 355 283 357 781 094, Passcode: Zj9Ta329; dial-in: +27 21 834 0825,,503367091#)

Tenderers must confirm intention to attend with Eskom Representative, providing name, position, and contact details of each proposed attendee.

Note: If a site/clarification meeting is stipulated as mandatory/compulsory, non-attendance leads to disqualification. This meeting is non-compulsory.

Eskom Representative (all enquiries):

• Name: Lwandiswa Ncwane
• Role: Eskom Representative / Procurement contact
• Email: [email protected]
• Telephone: 017 827 8444

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud and corruption reporting (anonymous):

• Telephone: 0800 11 2722
• Email: [email protected]

Submission address: Eskom E-tendering site (electronic only).

Service delivery address: Camden Power Station, Mpumalanga (exact site details in Scope of Work).

Submission method: Electronic only via Eskom E-tendering site (no hard copies, no zip files).

Closing date and time: 9 October 2026 at 10:00.

Format: All documents in PDF; pricing schedule in both PDF and Excel.

Upload limits: 500 MB per document, 4 GB total submission.

Submission folders: Technical, Commercial, Financial, and Other.

Resubmission: Only latest version accepted; previous submissions voided.

Submission status must show as complete.

Mandatory returnable documents at closing (disqualifiable if missing or unsigned):

• Annexure A: Authorisation Form – confirms signatory authority.
• Annexure B: Acknowledgement Form – acknowledges tender conditions.
• Annexure C: Tenderer's Particulars – bidder details.
• Annexure D: Integrity Pact Declaration – commits to Supplier Integrity Pact.
• Annexure E: CPA for Local Goods/Services – local content compliance where applicable.
• Annexure F: CPA(IG) for Imported Goods/Services – if applicable.
• Annexures G1–G4: SBD 6.2 Declaration for Local Production and Content plus supporting schedules – required if designated materials are included.
• Annexure H: SBD 1 Invitation to Bid – offer cover page, signed by all tenderers.
• Annexure J: SBD 4 Bidders Disclosure – declares interests and conflicts.
• Tax Evaluation Questionnaire – determines personal service provider status for PAYE.
• E-tendering Help Manual Acknowledgement Form.

Returnable required for evaluation (non-disqualifiable, zero score if missing):

• Annexure I: SBD 6.1 Preference Points Claim Form – claims B-BBEE points under PPPFA 2022.

Additional documents for joint ventures:

• Letter of intent or signed JV agreement with joint and several liability, profit-sharing ratios.
• Written confirmation JV operates as single incorporated entity.
• Details of single designated JV bank account.

Contractual returnables required before award:

• CSD registration (valid MAAA number).
• CIDB proof of grading (6ME or higher) – within 21 working days of closing if not submitted at closing.
• NEC3 Term Service Contract completed.
• Pricing schedule (if not in contract).
• Tax clearance certificate (foreign tenderers with SA footprint not on CSD; local tenderers without SARS e-filing PIN).
• COIDA certificate of good standing (South African tenderers).
• Financial statements (latest approved, not draft) including full set of statements and public interest score where applicable.
• SDL&I Bidders Form (Appendix G) for designated sectors.
• Health and Safety Plan, Baseline OHS Risk Assessment, OHS costing, OHS policy signed by CEO.
• Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, waste management programme, hazardous substances register.
• Quality Management System evidence (ISO 9001 certification, internal audit report, certification audit report, management review records).
• Draft Contract Quality Plan and Quality Control Plan/ITP per scope.

Disqualification risks:

• Any mandatory returnable omitted, incomplete, or unsigned at closing.
• Submission after closing time.
• Tenderer restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom.
• Conflict of interest, multiple submissions, unauthorised signatory, subcontracting 100% of scope.
• Failure to meet CIDB grading or provide proof within allowed period.
• Failure to submit contractual returnables within stipulated deadlines after evaluation.

Mandatory returnables at tender closing (disqualifiable if missing, incomplete, or unsigned):

• Annexure A: Authorisation Form.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration Form.
• Annexure E: CPA for Local Goods/Services (if applicable).
• Annexure F: CPA(IG) for Imported Goods/Services (if applicable).
• Annexures G1–G4: SBD 6.2 Declaration for Local Production and Content + supporting schedules (if designated materials included).
• Annexure H: SBD 1 Invitation to Bid (all tenderers including foreign).
• Annexure J: SBD 4 Bidders Disclosure.
• Tax Evaluation Questionnaire (personal service provider determination).
• E-tendering Help Manual Acknowledgement Form.

Returnable for evaluation (non-disqualifiable, zero score if missing):

• Annexure I: SBD 6.1 Preference Points Claim Form (PPPFA 2022).

Joint venture additional documents:

• Letter of intent or signed JV agreement with joint and several liability, profit-sharing ratios.
• Written confirmation JV operates as single incorporated entity.
• Details of single designated JV bank account.

Contractual returnables required before award:

• CSD registration (valid MAAA number).
• CIDB proof of grading (6ME or higher) – at closing or within 21 working days if agreed.
• NEC3 Term Service Contract completed.
• Pricing schedule (PDF and Excel) if not in contract.
• Tax clearance certificate (foreign with SA footprint not on CSD; local without SARS PIN).
• COIDA certificate of good standing (South African tenderers).
• Latest approved annual financial statements (full set, not draft) including public interest score and ITA34C where applicable; each JV/SPV partner must submit.
• SDL&I Bidders Form (Appendix G) for designated sectors.
• Health and Safety Plan, Baseline OHS Risk Assessment, OHS costing, OHS policy signed by CEO.
• Environmental Policy, Environmental Management Plan, Environmental Risk Assessment, waste management programme, hazardous substances register.
• Quality Management System evidence (ISO 9001 cert, internal audit report, certification audit report, management review records).
• Draft Contract Quality Plan and Quality Control Plan/ITP per scope.
• Form A completed and signed.

Evaluation stages:

1. Eligibility and basic compliance screening (mandatory returnables, CSD registration, CIDB grading, tax status, no restrictions).
2. Mandatory technical gatekeepers (pass/fail):

• Valid asbestos handling and hazardous waste disposal certificate.
• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within last 5 years (since 2021). References must include project description, location, date, water pressure, client name, and client engineer/QC contact details. Work before 2021 or pressure <200 bar not accepted.

3. Functionality evaluation (weighted scorecard, minimum 70% overall to qualify):

• Drift Eliminator Installation (20%): Detailed method statement on company letterhead covering structural design, material specs, fixing/mounting methodology, handling/installation during shutdown, risk identification and mitigation. Scored 0–5 based on engineering work coverage (<70%=0, <80%=2, <90%=4, >90%=5).
• Technical Personnel (20%): Supervisor's relevant experience in natural draft cooling tower maintenance. Scored 0–5 based on years (<1=0, 1–3=2, 3–5=4, >5=5).
• Quality Control Plan (20%): Previously completed QCP within last 5 years, fully signed by client representative, covering drift eliminators, fill cleaning/repair, staircases/walkways, distribution pipes/sprayers/end caps. Scored 0–5 (no QCP=0, not fully signed=2, signed but incomplete=4, fully signed in tenderer's name=5).
• Cooling Tower HP Pump Requirement (20%): At least 2 HP pumps each producing 400 bar and 45 L/min. Technical details table required. Scored 0–5 (non-responsive=0, pumps don't meet pressure/flow=2, 2 pumps meet pressure but not flow=4, 2 pumps meet both=5).
• Exclusions/Deviations/Qualifications (20%): Clear statement of any exclusions, deviations, or qualifications with justifications. Scored 0–5 (>2 acceptable risks=0, non-acceptable risks=2, acceptable risks=4, none=5).

4. Price evaluation (80 or 90 points): Prices inclusive of VAT, corrected for arithmetic errors, excluding contingencies, adjusted for acceptable variations. Net Present Value comparison using tendered programme, price adjustment factors, exchange rate fluctuations. Unconditional discounts considered; conditional discounts not scored but applied at payment.
5. Specific goals evaluation (20 or 10 points): Scored per PPPFA 2022 using SBD 6.1. Failure to submit evidence yields zero points for that goal but does not disqualify.
6. Preference point system: 80/20 or 90/10 determined by lowest acceptable tender; both systems possible if uncertainty exists.
7. Objective criteria may justify award to other than highest scorer (see Appendix G – SDL&I Strategy).
8. Contractual requirements assessed after ranking: CSD registration, SHEQ, SDL&I, financial viability (financial statements/analysis compulsory for CIDB-related transactions from R30,000 excl. VAT). Failure to meet by deadline renders tenderer non-responsive.

Scope: Maintenance of Camden Power Station natural draft cooling towers for a period of 4 years (Eskom reserves right to reduce duration at award).

Key work elements:

• High-pressure water cleaning of cooling tower distribution pipes (minimum 200 bar).
• Drift eliminator installation: engineering design, supply, support, bracing, and installation during off-line maintenance shutdowns.
• Cleaning and repair of fill, staircases, walkways.
• Installation, maintenance, and cleaning of distribution pipes, sprayers, and end caps.
• Asbestos handling and disposal to recognised hazardous waste sites (valid certificate required).

Equipment requirements:

• At least 2 high-pressure pumps on site during each cooling tower maintenance period, each capable of 400 bar pressure and 45 L/min flow rate.

Personnel requirements:

• Supervisor with proven experience in natural draft cooling tower maintenance (years of experience scored in functionality).

Quality requirements:

• Quality Control Plan (QCP) covering all above work elements, fully signed off by client representative, completed within last 5 years.
• ISO 9001 certified Quality Management System (valid certificate from accredited body).
• Documented QMS evidence: roles/responsibilities matrix, external provider control procedures, internal audit report (≤12 months), certification audit report (≤12 months), management review records.
• Draft Contract Quality Plan specific to scope (per ISO 10005).
• Draft/Example Inspection and Test Plan (ITP) or QCP for similar previous work.

Health, Safety, Environment:

• COIDA certificate of good standing (South African tenderers).
• Health and Safety Plan, Baseline OHS Risk Assessment, OHS costing, OHS policy signed by CEO.
• Environmental Policy, Environmental Management Plan with method statements per activity, Environmental Risk Assessment (aspects/impacts), employee environmental training records.
• Waste management programme (storage, disposal, anti-littering, site cleanliness, recycling).
• Hazardous substances register and Safety Data Sheets for all chemicals/hazardous materials.

Local content: SBD 6.2 and Annexures G2–G4 required if designated materials are included (see Appendix G – SDL&I Bidders Form).

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications; pricing schedule must include cataloguing line item (Eskom pays for cataloguing).

Contract conditions: NEC3 Term Service Contract with Option A (Priced contract with price list), Option W1 (Dispute resolution), secondary Options X1 (Price adjustment for inflation), X2 (Changes in law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), Z (Additional conditions).

Drift Eliminator Installation method statement (20% functionality, on company letterhead) must include:

• Structural design approach for drift eliminators, including support and bracing systems.
• Material specifications and flexibility/rigidity considerations.
• Fixing and mounting methodology/philosophy.
• Handling and installation procedures during shutdown (off-line) maintenance.
• Risk identification and mitigation related to structural integrity and operational performance.

Scoring based on engineering work coverage: <70%=0, <80%=2, <90%=4, >90%=5.

Cooling tower maintenance methodology must address high-pressure water cleaning (≥200 bar) of distribution pipes, fill cleaning/repair, staircase/walkway repair, distribution pipe/sprayer/end cap maintenance.

HP pump deployment: At least 2 pumps on site per cooling tower maintenance period, each 400 bar / 45 L/min.

Quality Control Plan execution per signed-off QCP covering all work elements.

Exclusions, deviations, qualifications to technical specifications must be clearly stated with justifications (scored 0–5 in functionality).

Mandatory technical experience (gatekeepers – pass/fail):

1. Valid certificate for handling and disposal of asbestos products to recognised hazardous waste disposal sites.
2. Three verifiable references for natural draft cooling tower maintenance including high-pressure water cleaning (≥200 bar) completed within last 5 years (since 2021). Each reference must include:

• Project description of maintenance activities on natural draft cooling tower.
• Physical location of cooling tower.
• Date of maintenance activities.
• Water pressure used for cleaning distribution pipes (bar).
• Client company name.
• Client engineer or quality control representative details (name, contact number, company email).

References may be from single contract, single purchase order, or multiple contracts/orders provided work corresponds with Scope of Work.

References NOT accepted if: not on cooling towers/not corresponding to SOW; unverifiable contact details; work before 2021; water pressure <200 bar; submission tables (Tables 5, 6, 7) not fully completed.

Functionality scoring for personnel (20%):

Supervisor's relevant experience in natural draft cooling tower maintenance:

• Years of experience supervising cooling tower maintenance.
• Brief description of maintenance activities overseen.
• Physical location of cooling tower where supervisor oversaw maintenance.

Scoring: <1 year=0, 1–3 years=2, 3–5 years=4, >5 years=5.

Quality Control Plan evidence (20%): Previously completed QCP within last 5 years, fully signed by client representative, covering all required work elements (scored 0–5).

HP pump capability (20%): Technical details of at least 2 HP pumps meeting 400 bar / 45 L/min (scored 0–5).

Quality Management System: ISO 9001 certification required (valid, from accredited body with recognised international accreditation, scope relevant to cooling tower maintenance).

Documented QMS evidence required:

• Roles, responsibilities, authorities matrix including quality management function (ISO 9001:2015 Clause 5.3).
• Control of externally provided processes, products, services: criteria for evaluation, selection, monitoring, re-evaluation of external providers (Clause 8.4).
• Latest internal management system audit report (with nonconformity, correction, corrective action reports) including objective, scope, criteria, outcomes (Clause 9.2).
• Latest certification management system audit report (≤12 months old) with nonconformity/correction/corrective action reports.
• Records of management review meetings (minutes, attendance registers).

Contract Quality Plan: Draft plan specific to scope per ISO 10005, with important QA deliverables.

Quality Control Plan (QCP): Previously completed QCP within last 5 years, fully signed off by client representative, covering installation/cleaning/replacement of drift eliminators; cleaning/repair of fill; repair of staircases/walkways; installation/maintenance/cleaning of distribution pipes, sprayers, end caps. Scored in functionality (0–5).

Inspection and Test Plan (ITP): Draft/example ITP or QCP for similar previous work per ISO 10005.

Form A completion and sign-off required.

Additional customer-specific requirements may be listed and evaluated.

Pricing schedule / Bill of Quantities: Separate PDF and Excel format required.

Upload limits: 500 MB per document, 4 GB total submission.

Price evaluation: Inclusive of VAT; corrected for arithmetic errors; excluding contingencies; adjusted for acceptable variations/deviations/alternatives; Net Present Value comparison using tendered programme, price adjustment factors, exchange rate fluctuations.

Discounts: Unconditional discounts considered in evaluation; conditional discounts not scored but applied at payment.

Price scoring: 80 or 90 points (per applicable PPPFA system).

Specific goals scoring: 20 or 10 points (per PPPFA 2022).

Preference system: 80/20 or 90/10 determined by lowest acceptable tender.

Cataloguing line item required in pricing schedule if cataloguing required (Eskom pays for cataloguing).

No bid security / performance guarantee required (clause 2.34).

Pricing format: Completed pricing schedule/Bill of Quantities in both PDF and Excel format.

Price evaluation basis: Inclusive of VAT; corrected for arithmetic errors; excluding contingencies; adjusted for acceptable variations/deviations; Net Present Value comparison using tendered programme, price adjustment factors, and exchange rate fluctuations.

Discounts: Unconditional discounts considered in evaluation; conditional discounts not scored but implemented at payment.

Price scoring: 80 or 90 points (depending on applicable PPPFA system).

Specific goals scoring: 20 or 10 points (per PPPFA 2022).

Preference system: 80/20 or 90/10 determined by lowest acceptable tender.

Payment terms:

• Contracts ≤ R50 million (incl. VAT): 30 days from receipt of undisputed invoice.
• Contracts > R50 million (incl. VAT): 60 days from receipt of undisputed invoice.

Financial capacity:

• Latest approved annual financial statements (not draft) required before award: background, signed director's report, signed auditor/reviewer/compiler/accounting officer report, statement of financial position, comprehensive income, changes in equity, cash flows, notes.
• Public interest score (signed copy) for South African entities not audited.
• ITA34C for current and previous assessment years (South African entities not audited).
• For unincorporated JV or SPV: each partner must submit full financial statements.
• Financial analysis compulsory as contractual requirement for CIDB-related transactions from R30,000 excl. VAT.

Bid security / performance guarantee: Not applicable (clause 2.34 states "Provision of Security for Performance: Not Applicable").

Retention: Not specified in extracted text.

Eskom reserves right to negotiate with preferred bidders if tendered prices not market-related.

Main contractors discouraged from subcontracting with subsidiaries; must declare if applicable.

Mandatory registrations and certifications:

• CSD registration: Valid MAAA number required before contract award.
• Tax compliance: SARS e-filing PIN for verification, or valid tax clearance certificate (foreign tenderers with SA footprint not on CSD; local tenderers without PIN).
• CIDB grading: 6ME or higher (or capable of registration within 21 working days of closing). Only CIDB-registered or registrable contractors eligible.
• B-BBEE: Proof of status level required to claim preference points (SBD 6.1). Acceptable evidence: SANAS-accredited B-BBEE certificate, sworn affidavit per B-BBEE Codes, or other prescribed proof. EMEs (≤R10M revenue) may use affidavit; QSEs (≤R50M) must comply with relevant QSE scorecard unless ≥51% black-owned; entities >R50M require valid certificate.
• Local content: SBD 6.2 Declaration Certificate for Local Production and Content plus Annexures G2–G4 required where designated materials are included (see Appendix G – SDL&I Bidders Form).
• COIDA: Original certificate of good standing or proof of application from Compensation Fund or licensed insurer (South African tenderers only).
• Employment Equity Act compliance: Designated employers must furnish proof of compliance and submission of EE report to Department of Labour (South African tenderers only).
• ISO 9001: Valid certification from accredited body with relevant scope; certification authority must have recognised international accreditation; certificate must be current.
• Company registration: CIPC registration implied (Annexure C requires certified copy of founding documents).

Joint venture requirements:

• Signed JV agreement with joint and several liability, profit-sharing ratios.
• Written confirmation JV operates as single incorporated entity.
• Single designated JV bank account independent of partners.

Foreign suppliers:

• Must complete SBD 1; no tax compliance proof required if no SA footprint.
• If SA footprint but not on CSD: tax clearance certificate required.

Prohibitions:

• Tenderers from sanctioned countries ineligible.
• Multiple submissions by same entity or JV partner disqualified.
• Conflict of interest (common controlling partner/shareholder, information access/influence) disqualifies.
• Restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom disqualifies.
• Subcontracting 100% of scope disqualifies.
• Unauthorised signatory disqualifies.

Contractual requirements (assessed post-evaluation, before award):

• CSD registration.
• SHEQ requirements (OHS, environmental, quality).
• SDL&I Contractual Requirements.
• Financial viability (financial statements/analysis).

Failure to meet by stipulated deadlines renders tenderer non-responsive and ineligible for award.

B-BBEE requirements:

• Specific goals scored out of 20 or 10 points per PPPFA 2022 (SBD 6.1 required).
• Proof of B-BBEE status level: (a) SANAS-accredited B-BBEE certificate; (b) sworn affidavit per B-BBEE Codes of Good Practice; (c) other prescribed proof.
• EMEs (annual revenue ≤R10M): may submit qualifying sworn affidavit.
• QSEs (annual revenue ≤R50M): must comply with relevant QSE scorecard unless ≥51% black-owned.
• Entities >R50M: require valid B-BBEE certificate.
• Failure to submit evidence yields zero points for specific goals but does not disqualify.
• Local content: SBD 6.2 Declaration Certificate for Local Production and Content plus Annexures G2–G4 required where designated materials included (Appendix G – SDL&I Bidders Form).
• SDL&I Bidders Form for designated sectors required (Appendix G).
• Corporate Social Investment (CSI): Not a weighted criterion; tenderer required to participate in Eskom CSI project by offering donations or percentage of contract value (Eskom target 2.5%) towards communities near Camden Power Station. Eskom furnishes approved CSI projects after award; handover event handled by Eskom.

Occupational Health and Safety Act (OHSA) compliance: Contractor must hold valid certificate for handling and disposal of asbestos products to recognised hazardous waste disposal sites (mandatory technical gatekeeper).

SHEQ requirements may be included as additional contractual requirements.

Required OHS documents (tender phase):

• Health and Safety Plan.
• Costing for Health and Safety management of works.
• Baseline OHS Risk Assessment (BRA).
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO.
• OHS competency evidence.

Safety file requirements issued to successful bidder; no work may commence until safety file approved by Contract Custodian and OHS professional.

Service provider must comply with OHS Safety file requirements.

These OHS requirements form part of procurement process and must be complied with prior to signing contract (applicable to tender phase only).

One opportunity to submit outstanding OHS documents within 7 working days; failure may render tenderer non-responsive and ineligible for award.

Environmental requirements (contractual):

• Environmental Policy.
• Environmental Management Plan with method statements linked to scope activities (per NEMA Act Section 28(3)).
• Environmental Risk Assessment including aspects and impacts.
• Proof of employee training on environmental risks.
• Waste management (per NEMWA Act):

• List of all waste streams / packing material waste streams.

• Waste management programme and housekeeping with method statements for: waste storage, waste disposal, avoiding littering and mixing, commitment to keep site clean and remove all material/waste, no vehicle repairs on site, recycling programme for all waste streams.

• Hazardous substances (per HCS Reg 9A of 1998):

• Hazardous Substances and Material Register for each chemical/hazardous material in packing content (or statement "no hazardous material" in EMP/waste procedure).

• Safety Data Sheet for each hazardous/chemical waste stream.

All environmental documents required before contract award; form part of contractual requirements assessed post-evaluation.

Contract form: NEC3 Term Service Contract with core clauses and Option A (Priced contract with price list), Option W1 (Dispute resolution procedure), secondary Options X1 (Price adjustment for inflation), X2 (Changes in the law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), Z (Additional conditions of contract).

Contract period: 4 years from award (Eskom may reduce duration at award).

Payment terms: ≤R50M incl. VAT – 30 days; >R50M incl. VAT – 60 days from receipt of undisputed invoice.

Eskom may negotiate with preferred bidders if prices not market-related.

Main contractors discouraged from subcontracting with subsidiaries; must declare if applicable.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials labelled per Eskom specs; pricing schedule must include cataloguing line item (Eskom pays).

Contractual requirements assessed after evaluation/ranking (not scored): CSD registration, SHEQ, SDL&I, financial viability (financial statements/analysis compulsory for CIDB-related transactions from R30,000 excl. VAT). Proof must be submitted before award; failure by deadline renders tenderer non-responsive.

CIDB: Eskom must register and publish award of contracts ≥R10M incl. VAT within 21 working days of acceptance.

Joint ventures: Must have agreement stating joint and several liability, operate as single incorporated entity, use single designated bank account.

Alternative tenders not allowed.

Tender validity: 12 weeks from closing.

No public tender opening; tenders downloaded electronically; prices not read out.

Clarification queries: Must be submitted in writing to Eskom Representative at least 10 working days before closing.

Eskom Standard Conditions of Tender apply (available at www.eskom.co.za); Tender Data takes precedence over Standard Conditions in case of ambiguity.

Eskom reserves right to reduce contract duration at award.

Eskom reserves right to negotiate with preferred bidders if tendered prices not market-related.

Main contractors/suppliers discouraged from subcontracting with subsidiary companies (may be interpreted as fronting); must declare if applicable.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications; pricing schedule must include cataloguing line item (Eskom pays for cataloguing).

No alternative tenders allowed.

Tender validity: 12 weeks from closing.

Clarification queries deadline: 10 working days before closing.

No public tender opening; electronic download only; prices not read out.

Eskom Standard Conditions of Tender apply (www.eskom.co.za); Tender Data takes precedence.

Joint ventures must have agreement with joint and several liability, operate as single incorporated entity, use single designated bank account.

CIDB: Eskom must register and publish award of contracts ≥R10M incl. VAT within 21 working days.

Payment terms: ≤R50M incl. VAT – 30 days; >R50M incl. VAT – 60 days from undisputed invoice.

Financial analysis compulsory for CIDB-related transactions from R30,000 excl. VAT.

One opportunity to submit outstanding contractual documents within 7 working days; failure = non-responsive.

Eligibility criteria (tenderers ineligible if any apply):

• Nationality of a country on international sanctions list.
• Submission of more than one tender individually or as JV/consortium partner.
• JV/consortium agreement does not explicitly state joint and several liability.
• Conflict of interest (common controlling partner/majority shareholder, or relationship enabling information access/influence over other tenderers or employer decisions).
• Tender signed by non-authorised person.
• Restricted by National Treasury.
• On Tender Defaulters list.
• Restricted by Eskom.
• Subcontracting 100% of Scope of Work.

Mandatory registrations:

• CSD registration (valid MAAA number) before contract award.
• CIDB contractor grading 6ME or higher (or capable of registration within 21 working days of closing).
• Tax compliance (SARS e-filing PIN or tax clearance certificate as applicable).
• B-BBEE status level proof for preference points.
• COIDA certificate of good standing (South African tenderers).
• Employment Equity Act compliance (designated employers).
• ISO 9001 certification (valid, accredited, relevant scope).

Joint venture requirements:

• Signed JV agreement with joint and several liability, profit-sharing ratios.
• Written confirmation JV operates as single incorporated entity.
• Single designated JV bank account independent of partners.

Foreign suppliers: Complete SBD 1; tax clearance if SA footprint but not on CSD; no tax proof if no SA footprint.

Mandatory technical gatekeepers:

• Asbestos handling/disposal certificate.
• Three verifiable cooling tower maintenance references with ≥200 bar cleaning within last 5 years.

Functionality minimum: 70% weighted score across five criteria (each 20%).

Contractual requirements (post-evaluation): CSD, SHEQ, SDL&I, financial viability (financial statements/analysis).

Evaluation process:

1. Eligibility and basic compliance (mandatory returnables, CSD, CIDB, tax, no restrictions).
2. Mandatory technical gatekeepers (pass/fail): asbestos certificate; three verifiable cooling tower maintenance references with ≥200 bar cleaning within 5 years.
3. Functionality evaluation (weighted scorecard, minimum 70% overall):

• Drift Eliminator Installation (20%): method statement on letterhead covering structural design, materials, fixing/mounting, shutdown procedures, risk mitigation. Scored 0–5 by engineering coverage.
• Technical Personnel (20%): supervisor's cooling tower maintenance experience. Scored 0–5 by years.
• Quality Control Plan (20%): previous QCP within 5 years, fully signed by client, covering all work elements. Scored 0–5.
• HP Pump Requirement (20%): two pumps at 400 bar / 45 L/min. Scored 0–5.
• Exclusions/Deviations (20%): statement of exclusions, deviations, qualifications with justifications. Scored 0–5.

4. Price evaluation (80/90 points): inclusive VAT, arithmetic correction, exclude contingencies, adjust variations, NPV comparison.
5. Specific goals (20/10 points): per PPPFA 2022 via SBD 6.1; zero points if evidence missing but not disqualified.
6. Preference system: 80/20 or 90/10 determined by lowest acceptable tender.
7. Objective criteria may justify award to other than highest scorer (Appendix G – SDL&I Strategy).
8. Contractual requirements assessed after ranking: CSD, SHEQ, SDL&I, financial viability; failure by deadline = non-responsive.

This document sets out Eskom's finance requirements for financial statement analysis during the tender evaluation process. It specifies the returnable financial documents, the assurance levels required based on the bidder's Public Interest Score (PIS) and ownership structure (owner-managed vs not owner-managed), and the procedural rules for finance review. Finance will not review financial statements containing errors and does not adjust them. Communication with suppliers occurs only through a clarification meeting set with the buyer and minuted per commercial requirements. PIS score will be verified against the annual financial statements where possible. Report turnaround time is 7 days from receipt of all required documentation.

Returnable documents required with the bid:

• Auditor's / independent reviewer's / accounting officer's / compiler's report.
• Signed director's / member's report.
• Complete set of annual financial statements (approved, signed, and not outdated; received within 18 months after financial year-end per section 30 of the Companies Act), comprising:

• Statement of Financial Position

• Statement of Comprehensive Income (Income Statement)

• Statement of Changes in Equity

• Statement of Cash Flows

• Notes to the Financial Statements

• ITA 34C income tax assessment for the current year under review (required only if the supplier is not audited).
• Public Interest Score (PIS) calculation used to determine the required assurance level.
• Details of existing contracts with Eskom showing target value, value spent, and remaining value.
• For new contracts, cessions, or modifications: contract reference per tender enquiry, remaining contract value, and contract number.
• Contract description as per the tender issue, mandate, or modification.

Finance will not review financial statements containing errors and does not adjust them. Communication with suppliers occurs only through a clarification meeting set with the buyer and minuted per commercial requirements. PIS score will be verified against the annual financial statements where possible. Report turnaround time is 7 days from receipt of all required documentation.

Required returnable documents:

1. Auditor's / independent reviewer's / accounting officer's / compiler's report.
2. Signed director's / member's report.
3. Complete set of annual financial statements (approved, signed, not outdated; received within 18 months after year-end per section 30 of the Companies Act) comprising:

• Statement of Financial Position
• Statement of Comprehensive Income (Income Statement)
• Statement of Changes in Equity
• Statement of Cash Flows
• Notes to the Financial Statements

4. ITA 34C income tax assessment for the current year under review (only if supplier is not audited).
5. Public Interest Score (PIS) calculation.

6.1 Details of existing contracts with Eskom showing target value, value spent, and remaining value.

6.2 For new contracts, cessions, or modifications: contract reference per tender enquiry, remaining contract value, and contract number.

6.3 Contract description as per the tender issue, mandate, or modification.

Financial evaluation is based on the bidder's Public Interest Score (PIS) and ownership structure (owner-managed or not). The required assurance level for financial statements is:

Owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; compilation report or accountant's report if externally/independently compiled.
• PIS < 100: accountant's report required (regardless of compilation method).

Not owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; independent review report if externally/independently compiled.
• PIS < 100: independent review report required (regardless of compilation method).

Financial statements must be valid, approved, signed, free of errors, and received within 18 months after year-end. A valid tax status is implied by the ITA 34C requirement for non-audited suppliers. No other eligibility criteria (CIDB grading, B-BBEE level, CSD registration) are specified in this document.

as per the tender issue or mandate or modification

To note:

Finance will not review financials with errors. We do not adjust financial statements

Finance does not communicate with suppliers unless it is a clarification meeting set with the

buyer and minuted as per commercial requirements.

PIS score will be verified according to the AFS where possible

Report turnaround time will be 7 days from the date finance receives all required

documentation

PIS Score and report requirements clarification

Owner Managed Companies

If PIS 350 regardless of financials being compiled internally or externally – Finance requires

an audited report

Between 100-349 internally compiled = Audited report if externally/independently compiled

compilation report or accountants report

Less that 100- An accountants report regardless of financials being compiled internally or

externally

Not Owner Managed.

If PIS 350 regardless of financials being compiled internally or externally – Finance requires

an audited report

Bidders must submit financial statements meeting the assurance level dictated by their Public Interest Score (PIS) and ownership structure (see evaluationCriteria). Statements must be approved, signed, valid (not outdated), received within 18 months after financial year-end per section 30 of the Companies Act, and free of errors — Finance does not adjust statements. Required components: Statement of Financial Position, Statement of Comprehensive Income, Statement of Changes in Equity, Statement of Cash Flows, and Notes to the Financial Statements. Non-audited suppliers must also provide an ITA 34C income tax assessment for the current year. Finance will verify the PIS score against the annual financial statements. Report turnaround time is 7 days from receipt of all required documentation. Details of existing Eskom contracts (target value, spent value, remaining value) and new contract references/descriptions must also be provided.

Mandatory financial compliance documents:

• Auditor's / independent reviewer's / accounting officer's / compiler's report.
• Signed director's / member's report.
• Annual financial statements (approved, signed, within 18 months of year-end per Companies Act section 30) including all five standard statements and notes.
• ITA 34C income tax assessment for current year (if supplier is not audited).
• Public Interest Score (PIS) calculation.
• Schedule of existing Eskom contracts with target value, value spent, and remaining value.
• For new contracts/cessions/modifications: contract reference, remaining value, contract number, and description.

Financial statements with errors will not be reviewed. No adjustment of statements by Finance. PIS score verified against AFS where possible. No CSD registration, tax clearance PIN, B-BBEE certificate, CIDB grading, or professional registration requirements are stated in this document.

Finance review requirements:

• Financial statements must be free of errors; Finance will not review statements with errors and does not adjust them.
• Communication with suppliers only via a clarification meeting set with the buyer and minuted per commercial requirements.
• PIS score verified against annual financial statements where possible.
• Report turnaround time: 7 days from date Finance receives all required documentation.

Financial evaluation criteria based on Public Interest Score (PIS) and ownership structure:

Owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; compilation report or accountant's report if externally/independently compiled.
• PIS < 100: accountant's report required (regardless of compilation method).

Not owner-managed companies:

• PIS ≥ 350: audited report required (regardless of compilation method).
• PIS 100–349: audited report if internally compiled; independent review report if externally/independently compiled.
• PIS < 100: independent review report required (regardless of compilation method).

Financial statements must be valid, approved, signed, received within 18 months after year-end, and error-free. ITA 34C required for non-audited suppliers.

Market Research: Current and potential suppliers are from the open market.

Closing date: 9 October 2026 at 10:00 (from tender record).

Document effective date: 1 April 2023. Template review date: April 2026.

Contract duration: Four (4) years.

B-BBEE Improvement Plan due: within 30 days of contract signing.

SDL&I Implementation Schedule due: within 28 days of contract award.

Quarterly SDL&I reports: submitted quarterly, Eskom reviews within 30 days of receipt.

No mandatory briefing or site visit dates stated in the document.

Business Unit: Camden Power Station, Eskom Holdings SOC Ltd.

No named SCM or technical contacts, emails, phones, or submission address provided in the document.

Returnable documents required with the bid:

• Valid B-BBEE certificate (SANAS accredited) or Sworn Affidavit (if annual revenue ≤ R50 million) with supporting ownership/shareholding documents (CIPC), certified ID copies of shareholders, and proof of disability where applicable. JV/consortium must submit consolidated B-BBEE certificate.
• SBD 6.2 Declaration Form and Annex C, D and E (Local Content Declaration-Summary Schedule) for designated sectors.
• Proof of sub-contract agreement(s) or Letter of intent for 15% procurement from Black Owned EME/QSE (≥51% BO, not subsidiaries, preferably local to site).
• B-BBEE Improvement or Retention Plan within 30 days of contract signing (contract award condition).
• Skills development plan with quarterly progress reporting.
• SDL&I Implementation Schedule completed and returned to SDL&I representative within 28 days of contract award.
• Quarterly SDL&I compliance reports per Data Collection Template.

Disqualification risks: Failure to submit B-BBEE documentation does not disqualify but limits scoring to price only (90/100) with zero specific goal points. Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive. Any returnable form left unsigned or omitted may disqualify the bid.

Preference point system: 90/10 or 80/20 (specific goals = B-BBEE status level). Maximum 10 points (90/10) or 20 points (80/20) for specific goals. Points added to price points, total rounded to two decimal places. Contract awarded to highest scoring tenderer.

B-BBEE points allocation:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Failure to provide B-BBEE documentation: scores 0 out of 10 for specific goals, may only score 90 for price.

Objective criteria (contract award conditions, not scored):

• Designated sectors with 100% local content threshold: Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes.
• No CIDB compulsory training applicable (CSDG not applicable).

SDL&I objectives (contractual obligations, not scored): B-BBEE improvement/retention plan, 100% local procurement content, 15% procurement from Black Owned EME/QSE, job creation/retention proposals, skills development (2 Bursary TVET students Grade Trade Test Matric/N3).

Scope: Maintenance of Camden Power Station Cooling Towers for a period of 4 years.

Business Unit: Camden Power Station, Mpumalanga.

Duration: Four (4) years.

Designated sectors requiring 100% local content: Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes.

Potential subcontracting/outsourcing scope: Bakkie hire, Medicals, SAPS Vetting, PPE supplier, Employee transportation, Accommodation, Ablution facility.

Skills development: 2 Bursary TVET students (Grade Trade Test, Matric/N3) sourced from Msukaligwa Municipality, tenderer responsible for tuition and stipend, bursary for completion of qualification.

SDL&I objectives sourced from previously disadvantaged communities around Msukaligwa Municipalities.

Skills development to be delivered directly by tenderer and through their supply network. SETA-accredited training providers may be approached for critical and scarce skills development. Tenderer must provide skills development plan and demonstrate positive progress quarterly. Candidates sourced from Msukaligwa Municipality. Tenderer responsible for tuition and stipend; bursary for qualification completion. Full cost borne by tenderer; Eskom contributes nothing. Tenderer advised to access SETA grants/subsidies and SARS tax rebates.

Pricing must separate local and imported components per Price Schedule included with tender documents. Local Procurement Content target: 100% (total spending minus imported component). SBD 6.2 Declaration Form and Annex C, D, E (Local Content Declaration-Summary Schedule) are tender returnable for designated sectors. No specific pricing format (firm/non-firm/rates) or bill of quantities detailed in this document.

Penalty: 1% of Contract Value for failure to meet SDL&I obligations.

Retention: Eskom retains 1% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations; released only upon fulfilment of all SDL&I obligations.

Local Procurement Content target: 100% (value added in South Africa by South African resources).

Procurement from Black Owned designated groups (EME/QSE ≥51% BO): 15% target.

Skills development costs: Tenderer bears full cost (tuition and stipend); Eskom makes no financial contribution. Tenderer advised to approach SETAs for grants/subsidies and SARS for tax rebates.

Pricing: Tender response must separate local and imported components per Price Schedule included with tender documents. SBD 6.2 and Annex C, D, E are returnable for designated sectors.

Mandatory for contract award:

• Valid B-BBEE certificate (SANAS accredited) or Sworn Affidavit.
• EME (annual revenue ≤ R10 million): Sworn Affidavit.
• QSE (annual revenue ≤ R50 million): comply with QSE scorecard or Sworn Affidavit if ≥51% Black owned.
• Above R50 million: Valid B-BBEE certificate.
• CSD registration and tax compliance (SARS pin/TCS) — implicit standard requirements.
• Proof of ownership/shareholding (CIPC documentation) with shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability (where applicable).
• JV/consortium: consolidated B-BBEE status level verification certificate.

Designated sectors (100% local content): Fabricated Structural Steel, Steel Products and couplings, Joining Components/connecting components and Sections; PVC pipes; HDPE pipes. SBD 6.2 and Annex C, D, E returnable.

CIDB: No compulsory training; CSDG not applicable. Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive (though CSDG is N/A).

B-BBEE Improvement/Retention Plan required within 30 days of contract signing (contract award condition).

Subcontracting: 15% to Black Owned EME/QSE (≥51% BO, not subsidiaries, preferably local). Proof of sub-contract agreement(s) or Letter of intent returnable.

Job creation/retention proposals required.

Skills development proposals required (2 Bursary TVET students).

Quarterly SDL&I reporting per Data Collection Template.

SDL&I Implementation Schedule due 28 days post award.

Sworn Affidavit validity requirements: Deponent name/ID/designation; enterprise name/address; black ownership percentages; total revenue and basis (audited/management accounts); financial year end; B-BBEE status level; empowering supplier status; matching signature dates for deponent and Commissioner of Oaths; Commissioner cannot be employee/ex officio of enterprise.

Potential subcontracting scope includes health and safety related services: Medicals, SAPS Vetting, PPE supplier. No specific OHS requirements, safety plans, or HSE compliance details stated in the document.

Penalty: 1% of Contract Value for failure to meet SDL&I obligations. Retention: Eskom retains 1% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations. Retained amounts released only upon fulfilment of all SDL&I obligations.

Reporting and Monitoring: Quarterly SDL&I compliance reports to be submitted per Data Collection Template. Eskom reviews reports within 30 days and notifies suppliers in writing of non-compliance. Suppliers must implement corrective measures before next report, failing which retention clauses invoked. SDL&I Implementation Schedule must be completed and returned to SDL&I representative within 28 days of contract award for monitoring and reporting.

Preference point system: 90/10 or 80/20 with specific goals based on B-BBEE status level. Maximum 10 points (90/10) or 20 points (80/20) for specific goals. Points added to price points, total rounded to two decimal places. Contract awarded to highest scoring tenderer. B-BBEE points: Level 1=10/20, Level 2=9/18, Level 3=6/14, Level 4=5/12, Level 5=4/8, Level 6=3/6, Level 7=2/4, Level 8=1/2, Non-compliant=0/0. Failure to provide B-BBEE documentation results in 0 specific goal points and price scored out of 90 only. Objective criteria (contract award conditions): Designated sectors with 100% local content threshold (Fabricated Structural Steel, Steel Products, Joining Components, PVC pipes, HDPE pipes). No CIDB compulsory training (CSDG N/A). SDL&I objectives (contractual, not scored): B-BBEE improvement/retention plan, 100% local procurement, 15% Black Owned procurement, job creation/retention, skills development (2 Bursary TVET students).

The document is the Eskom eTendering System Supplier Help Manual (Revision 3.0, 28 August 2023). It describes the web-based portal that replaces physical tender submission at Eskom offices. Suppliers register once (CSD number, email, cellphone with +27 prefix, CAPTCHA), verify email, then log in with OTP sent to both phone and email. Tenders are accessed via the Tender Bulletin (https://tenderbulletin.eskom.co.za) or directly at https://eTendering.eskom.co.za. A "closed tender" function allows buyers to invite pre-qualified suppliers by private email link. Submissions are uploaded by category (Technical, Commercial, Finance, etc.) with file-size limits of 50 MB per file and 900 MB total. Finalisation generates a timestamped receipt and an automated confirmation email containing the submission ID. The manual also covers editing registration details, logging out, and password reset via OTP. Recommended browser: Microsoft Edge.

Closing date and time for this tender: 2026-10-09 10:00 (South Africa Standard Time).

No compulsory briefing, site visit, or clarification deadline is mentioned in the document.

System support: Contact the buyer responsible for the published tender (details provided in the specific tender advertisement).

Automated submission notifications: [email protected] (do not reply; for record-keeping only).

Public tender listings: https://tenderbulletin.eskom.co.za

E-tendering portal: https://eTendering.eskom.co.za

Submission channel: Eskom eTendering portal (https://eTendering.eskom.co.za) — electronic upload only; no physical delivery.

Registration prerequisite: Supplier must be registered on the Central Supplier Database (CSD) and complete eTendering registration (email verification, OTP to cellphone and email, contact number in +27 format).

Submission steps: Log in, select the tender reference number, click "Create New Submission", upload each required document under the correct category (Technical, Commercial, Finance, etc.), then click "Finalize Submission".

File limits: Individual file ≤ 50 MB; total upload ≤ 900 MB.

Confirmation: On finalisation a timestamped submission receipt appears and an automated email from "Eskom E-Tender Document Submission" ([email protected]) is sent with the submission ID — retain this email for enquiries.

Disqualification risks: Late submission (system closes at the stated closing date/time), incomplete upload (missing mandatory document categories), or failure to finalise before the deadline.

Suppliers must be registered on the Central Supplier Database (CSD) to access the eTendering system. No further eligibility criteria (e.g. CIDB grading, B-BBEE level, tax clearance, local content) are specified in the provided document.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

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User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

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User Manual

Registration Form Steps to follow

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

Fig2a.

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Eskom eTendering System

User Manual

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

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Fig4.

Fig5.

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Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

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18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

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20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

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Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

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Fig1.

Fig2.

Fig3.

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

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User Manual

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

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Eskom eTendering System

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OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 18

Mandatory: Active CSD registration (CSD number required to access the eTendering system).

No CIDB grading, B-BBEE level, tax clearance PIN, local-content threshold, or professional-body registration is specified in this document — those requirements, if any, will appear in the individual tender advertisement.

Supplier Quality Management Specification (240-105658000, QM 58, Revision 3) defines minimum quality requirements for all existing and potential Eskom suppliers and sub-suppliers. It applies across Eskom Holdings SOC Ltd divisions, subsidiaries, suppliers and sub-suppliers and forms part of all RFIs, RFQs, RFPs and contracts for procurement of products and services. Purpose: outline requirements for suppliers to develop, implement, maintain and continually improve a QMS based on ISO 9001 as the basis for conformity to Eskom quality requirements throughout the contract duration. Normative references: ISO 9001, ISO 10005. Informative references: ISO 9000, ISO 10006, ISO 9004, Eskom SHEQ Policy (32-727), Eskom Procurement Policy (32-1033) and Procedure (32-1034), PPPFA, CIDB 1004, List of Tender Returnables (240-12248652), IAEA GS-R-3.1, SANS 10845-1. Key definitions include Component, Contract Quality Plan, Hold Point, Intervention Points, Inspection Agency, Level 1/2/3 Plant Items, Nonconformity, Quality Plan, Quality Control Plan, Requirement, Primary/Secondary Plant, Special Process, Supplier, Sub-supplier, Witness Point. Abbreviations: AIA, CA, CQP, FIDIC, FMECA, HAZOP, ISO, ITP, NC, NDT, PMI, QCP, QMS, PQP, RFI, RFQ, RFP, SHEQ, SETA, WPS, WQR. Roles: Eskom Quality representative selects applicable requirements using Form A; supplier completes and signs Form A with other returnables. Monitoring: application audited per management system audit schedule. Related documents: supersedes all divisional/business unit supplier quality standards. Forms/templates: Form A (240-68099512), CQP Template (240-109253698), QCP/ITP Template (240-109253302), Method Statement Template (240-126469599).

Specification authorised 17 October 2021. Next review date October 2024. No tender-specific closing date, briefing or site visit dates are stated in this document; those appear in the individual tender invitation.

Eskom Quality representative/professional selects applicable requirements and completes Form A. Business Unit Supplier Quality Management (SQM) representatives are responsible for selection criteria adherence. SQM manager or team lead approves selected quality requirements. No individual names, emails, phone numbers or submission addresses are provided in this specification.

Bidders must complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and Quality Requirements for ISO 9001 Standard) and submit it with the other returnables listed in the List of Tender Returnables document (240-12248652). The applicable quality category (1–4) is indicated in Form A for each procurement. Category 1 requires a valid ISO 9001 certificate, latest internal and external audit reports (including nonconformities and corrective actions), a draft Contract Quality Plan (CQP) specific to the scope of work, an example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar previous work, documented information for Control of Externally Provided Processes, Products and Services, documented roles/responsibilities/authorities (organisation charts, job descriptions, procedures), and records of management review meetings. Category 2 requires objective evidence of a developed, implemented and maintained QMS compliant with ISO 9001 (manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure), latest audit reports, draft CQP, example ITP/QCP, documented information for Control of Externally Provided Processes, documented roles/responsibilities/authorities, and management review records. Category 3 requires documented QMS information (manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure), draft CQP, example ITP/QCP, documented information for Control of Externally Provided Processes, and documented roles/responsibilities/authorities. Category 4 requires a quality method statement based on ISO 9001 specific to the scope of work, signed/approved quality policy, quality objectives, documented information for Control of Externally Provided Processes, and documented roles/responsibilities/authorities specific to the project. All categories require Form A completion and signature. Specific returnables per tender are selected using the List of Tender Returnables (240-12248652).

Quality requirements are assigned to one of four categories based on tender value and risk. Value thresholds follow PPPFA: Low Value (80/20 preference point system) for R30 000 to R50 million; High Value (90/10 preference point system) for above R50 million. Risk is assessed from the technical specification/scope of work: High Risk affects core Eskom business processes (e.g. transformers, cables, conveyor belts); Low Risk does not affect core processes (e.g. cleaning, security, landscaping). Category 1: High Risk, High Value — only ISO 9001 certified organisations may participate; advisable for tenders involving manufacturing. Category 2: Low Risk, High Value — ISO 9001 certificate not mandatory but QMS must be implemented. Category 3: High Risk, Low Value — QMS must be established and documented. Category 4: Low Risk, Low Value — non-technical, non-network, off-the-shelf products/services. For complex transactions (installation, manufacturing, testing, commissioning) a QCP/ITP is required regardless of category. Low Purchase Orders (LPOs) approved by Cost Centre managers are exempt from quality requirements. Transactions above LPO limit but below R1 million with low complexity and low risk may be exempt; exemption requires completion of the Exempting Quality Requirements Certificate (240-144723833) by the Business Unit SQM representative, supported by the relevant manager. Evaluation uses the Supplier Quality Management: Tender Evaluation Scorecard/Report (240-168873697) and List of Tender Returnables (240-12248652).

This document (Supplier Quality Management Specification 240-105658000, QM 58, Revision 3) sets minimum quality requirements for all existing and potential Eskom suppliers and sub-suppliers. It applies across Eskom Holdings SOC Ltd divisions, subsidiaries, suppliers and sub-suppliers and forms part of all RFIs, RFQs, RFPs and contracts for procurement of products and services. Normative references: ISO 9001 (QMS requirements), ISO 10005 (guidelines for quality plans). Informative references include ISO 9000, ISO 10006, ISO 9004, Eskom SHEQ Policy (32-727), Eskom Procurement and Supply Chain Management Policy (32-1033) and Procedure (32-1034), PPPFA, CIDB 1004, List of Tender Returnables (240-12248652), IAEA GS-R-3.1, SANS 10845-1. Suppliers must develop, implement, maintain and continually improve a QMS conforming to ISO 9001. A valid ISO 9001 certificate from an accredited body is required unless excluded by the applicable quality category. Sub-suppliers performing design, manufacturing, maintenance, testing, storage, delivery, installation, commissioning or project management must meet the same QMS requirements. Main supplier is responsible for sub-supplier quality assurance and control, including performance management programme (QMS verification, audits/surveillances, CQP/QCP reviews, nonconformity/defect management, inspection and test plans, risk management). Contract Quality Plan (CQP) must address ISO 10005 elements plus: records management (material tests, PMI, certifications), free access for inspection, final documentation submission prior to shipment, special processes (welding: WQR, WPS, PQR; special installation/fabrication procedures; personnel qualification and certification per SETA/legal requirements), training needs identification and implementation, storage/preservation/maintenance instructions, sub-supplier quality monitoring, and detailed CQP content (QMS aspects applied, resources, communication channels, document/record list, management authority/responsibility, monitoring/measurement procedures). CQPs must be submitted before initial kick-off or pre-fabrication meeting. Quality Control Plan (QCP)/Inspection and Test Plan (ITP) must cover all stages chronologically, include hold/witness/document review/verification points, be accepted by Eskom or its inspection authority before work starts, and contain specified information (contract number, order number, work description, sequence of operations, acceptance criteria, intervention points, records). Sub-supplier QCPs/ITPs require separate plans. Mandatory pre-inspection meetings, quality kick-off meetings (14 days' notice), and resident Eskom inspectors (supplier provides workspace at no cost) are required. Eskom may appoint any AIA/inspection agency; supplier may not object. Capability and capacity assessments are performed pre-award for high-risk, critical plant, critical components, or special processes. Post-award: contract execution per accepted CQP/QCP, supplier quality performance monitoring, supplier quality audits. Standard conditions: Eskom rights of access to supplier/sub-supplier premises, rights to information, preservation requirements, quality audit conditions, nonconformity management, special process controls.

CSD registration and valid SARS tax clearance (TCS/pin) are standard Eskom procurement requirements (referenced via PPPFA and Eskom Procurement Policy). ISO 9001 certification from an accredited body is mandatory for Category 1 tenders; for Categories 2–4, objective evidence of a QMS compliant with ISO 9001 is required (documented manual, policy, objectives, procedures). CIDB grading is not specified in this document. B-BBEE level is not specified; PPPFA 80/20 or 90/10 preference point systems apply based on tender value. Form A (240-68099512) must be completed and signed. All returnables per the List of Tender Returnables (240-12248652) for the assigned category must be submitted. Sub-suppliers must meet equivalent QMS requirements. Personnel performing special processes (NDT, welding, coating, heat treatment, radiography) must be suitably qualified, certified (SETA/accredited body), and registered with statutory bodies where legally required. Training certificates must meet SETA requirements (unit standard completed, accredited provider). Workplace documentation must be available in English and workforce-appropriate languages.

Quality requirements selection uses two main elements: Value and Risk. Value obtained from procurement; thresholds per PPPFA: Low Value (80/20 preference points) R30 000–R50 million; High Value (90/10 preference points) above R50 million. Complexity and duration considered per Eskom Procurement Procedure 32-1034. Risk based on technical specification/scope of work: High Risk affects core Eskom business (network: transformers, cables; non-network: conveyor belts); Low Risk does not affect core processes (cleaning, security, landscaping). Four categories: Category 1 (High Risk, High Value) — only ISO 9001 certified organisations may participate; advisable for manufacturing. Category 2 (Low Risk, High Value) — ISO 9001 certificate not mandatory but QMS must be implemented. Category 3 (High Risk, Low Value) — QMS must be established and documented. Category 4 (Low Risk, Low Value) — non-technical, non-network, off-the-shelf products/services. For complex transactions (installation, manufacturing, testing, commissioning) QCP/ITP required regardless of category. LPOs approved by Cost Centre managers exempt from quality requirements. Transactions above LPO limit but below R1 million with low complexity/risk may be exempt via Exempting Quality Requirements Certificate (240-144723833) completed by BU SQM representative and supported by manager. Tender documentation includes List of Tender Returnables (240-12248652) and Form A (240-68099512). Evaluation uses Tender Evaluation Scorecard/Report (240-168873697).

Camden Power Station, commissioned in 1967, has six natural draught, hyperbolic cooling towers originally constructed by Hamon Group with asbestos cement packing. Tower internals (fill material, distribution pipework, drift eliminators) have been replaced with PVC. During return-to-service, IWC Pty Ltd carried out minor refurbishment: drift eliminator structures replaced with HDPE, broken distribution pipes repaired/replaced with PVC, sprayers replaced. This tender covers a 4-year maintenance contract for these cooling towers. The technical evaluation strategy defines mandatory and qualitative criteria, weighting, and acceptable/unacceptable risks for bidder assessment.

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Returnable documents required with the tender:

• Mandatory Evaluation Criteria Submission Tables 5, 6 and 7 for three cooling tower maintenance references, each requiring: project description, physical location of the natural draft cooling tower, date of maintenance activities, water pressure used for cleaning (bar), client company name, and client engineer or quality control representative details (name, contact number, company email).
• Drift Eliminator Installation method statement on company letterhead covering structural design approach, material specifications, fixing and mounting methodology, handling and installation procedures during shutdown, and risk identification and mitigation.
• Technical Personnel information: supervisor's years of experience supervising cooling tower maintenance, description of maintenance activities overseen, and physical location of the cooling tower where maintenance was overseen.
• Quality Control Plan (QCP) completed within the last five years, fully signed off by the client representative, covering drift eliminator installation/cleaning/replacement, fill cleaning and repair, staircase and walkway repair, and distribution pipe/sprayer/end cap installation, maintenance and cleaning.
• HP Pump technical details table populated with make/model, pressure rating/range (bar), and flow range (L/min) for at least two pumps.
• Exclusions, deviations, or qualifications statement (or a clear statement that there are none).

Disqualification risks:

• Any mandatory returnable form left incomplete or unsigned.
• Response of "NO" to any mandatory gatekeeper criterion.
• Submission received after the closing date and time specified in the tender advertisement.

Returnable documents:

• Mandatory Evaluation Criteria Submission Tables 5, 6, 7 (three references) with all fields completed.
• Drift Eliminator Installation method statement on company letterhead.
• Technical Personnel information (supervisor experience details).
• Quality Control Plan (within 5 years, fully client-signed, covering specified scope).
• HP Pump technical details table (make/model, pressure rating, flow range) for at least two pumps.
• Exclusions/deviations/qualifications statement.

Two-stage technical evaluation:

1. Mandatory gatekeeper criteria (pass/fail, no points):

• Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA requirement).
• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning at minimum 200 bar, completed within the last five years (since 2021). References must be submitted in the prescribed table format and be verifiable via provided contact details.
• Failure on any gatekeeper criterion eliminates the tenderer.

2. Qualitative weighted criteria (minimum 70% overall to qualify):

• Drift Eliminator Installation method statement (20%): scored 0–5 based on percentage of engineering work covered (<70%=0, <80%=2, <90%=4, >90%=5).
• Technical Personnel – supervisor experience (20%): scored based on years supervising natural draft cooling tower maintenance (<1 year=0, 1–3 years=2, 3–5 years=4, >5 years=5).
• Quality Control Plan (20%): scored 0–5 (no QCP=0, not fully signed=2, fully signed but incomplete scope=4, fully signed and complete=5).
• Cooling Tower HP Pump requirement (20%): at least two pumps each capable of 400 bar and 45 L/min; scored 0–5 based on number and specification compliance.
• Exclusions/deviations/qualifications to technical specifications (20%): scored based on risk acceptability (unacceptable risks=0, acceptable risks=2, no exclusions=5).

Acceptable technical risks: limited experience with 400 bar HP cleaning; subcontracting walkway/staircase repairs to a certified contractor with a letter of agreement provided.

Unacceptable technical risks: no/expired asbestos certification; method statement not addressing scope sections 4 and 5; off-line maintenance exceeding 30 days; subcontracting walkway/staircase repairs without letter of agreement; no proven track record of off-line natural draft cooling tower maintenance; no HP cleaning experience; maintenance schedules omitting portions of scope.

Scope: Maintenance of six natural draught, hyperbolic cooling towers at Camden Power Station (commissioned 1967, originally constructed by Hamon Group with asbestos cement packing; internals since replaced with PVC material; drift eliminator structures refurbished with HDPE, distribution pipes and sprayers replaced with PVC by IWC Pty Ltd during return-to-service).

Key technical requirements:

• Asbestos handling and disposal to recognised hazardous waste sites (OHSA compliance).
• High-pressure water cleaning of distribution pipes at minimum 200 bar (mandatory reference requirement) and 400 bar at 45 L/min for contract execution (HP pump requirement).
• Drift eliminator engineering design, supply, support, and installation for off-line maintenance conditions, including structural design, bracing, material specifications, fixing methodology, handling/installation procedures, and risk mitigation.
• Supervisor with proven experience in natural draft cooling tower maintenance.
• Quality Control Plan covering drift eliminators, fill, staircases/walkways, distribution pipes, sprayers, and end caps.
• At least two HP pumps on site per cooling tower maintenance period, each delivering 400 bar and 45 L/min.
• Off-line maintenance duration must not exceed 30 days.
• Walkway and staircase repairs may be subcontracted only to a certified contractor with a letter of agreement submitted to the client.
• Maintenance schedules must cover the full scope of work without omissions.

Required methodology submissions:

• Drift Eliminator Installation method statement on company letterhead, including:

• Structural design approach for drift eliminators, including support and bracing systems.

• Material specifications and flexibility/rigidity considerations.

• Fixing and mounting methodology/philosophy.

• Handling and installation procedures during shutdown (off-line) maintenance.

• Risk identification and mitigation related to structural integrity and operational performance.

• Exclusions, deviations, or qualifications statement (or explicit confirmation of none).
• Maintenance schedules must cover the full scope of work; omissions are an unacceptable risk.
• Off-line maintenance duration must not exceed 30 days.

Experience and qualification requirements:

• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021). References may be from a single contract, purchase order, or multiple contracts/orders, provided the work corresponds with the Scope of Work. Each reference must be submitted in the prescribed table format with verifiable client contact details.
• Supervisor must have relevant experience in natural draft cooling tower maintenance: number of years supervising, description of maintenance activities overseen, and physical location of the cooling tower where maintenance was overseen. Scoring: <1 year = 0; 1–3 years = 2; 3–5 years = 4; >5 years = 5 (20% weighting).
• Proven track record of off-line natural draft cooling tower maintenance is required (lack thereof is an unacceptable risk).
• Experience with HP cleaning is required (no experience is an unacceptable risk; limited experience with 400 bar is an acceptable risk).
• Technical Evaluation Team comprises: Mxolisi Nyandeni (Cooling Water System Engineer), Stefan Erasmus (Chief Technologist GX Engineering Feed heating and Condensate), Sabelo Mthethwa (Cooling Water System Engineer), Giel Kruger (Snr Technician: Common Plant Maintenance).

Quality Control Plan (QCP) requirements:

• Must be a previously completed QCP from within the last five years, evidencing successful execution of similar work.
• Must be fully signed off by the client representative.
• Must cover: installation, cleaning and/or replacement of drift eliminators; cleaning and repair of fill; repair of staircases and walkways; installation, maintenance and/or cleaning of distribution pipes, sprayers and end caps.
• Scoring: no QCP = 0; QCP not fully signed = 2; fully signed but incomplete scope = 4; fully signed and complete in tendering company name by client and client representatives = 5.
• Weighting: 20% of qualitative evaluation.

Mandatory compliance requirements:

• Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA requirement).
• Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021), submitted in the prescribed format (Tables 5, 6, 7) with verifiable client contact details.
• Quality Control Plan completed within the last five years, fully signed off by client representative, covering specified scope elements.
• HP pump technical details demonstrating at least two pumps meeting 400 bar / 45 L/min specification.
• Method statement for drift eliminator installation on company letterhead.
• Supervisor experience details as specified.
• Exclusions/deviations/qualifications statement.

Standard Eskom procurement compliance (per referenced procedures 240-48929482 and 32-1034) applies but is not detailed in this document.

Health and safety requirements:

• Contractor must hold a valid certificate certifying the company to handle and dispose of asbestos products to a recognised hazardous waste disposal site (OHSA requirement for asbestos removal).
• Asbestos certification is a mandatory gatekeeper criterion; absence or expiry leads to immediate disqualification.
• Method statement for drift eliminator installation must include risk identification and mitigation related to structural integrity and operational performance.
• Off-line maintenance work must be completed within 30 days (unacceptable risk if exceeded).

Environmental requirements:

• Asbestos handling and disposal must comply with OHSA: contractor must be certified to dispose of asbestos products at recognised hazardous waste disposal sites.
• Valid asbestos disposal certification is a mandatory gatekeeper criterion.

Acceptable technical risks:

1. Limited experience with HP cleaning at 400 bar.
2. Main contractor subcontracts walkway/staircase repairs to a certified contractor with a letter of agreement provided to the client.

Unacceptable technical risks:

1. No asbestos certification or expired asbestos certification.
2. Method statement not addressing scope of work sections 4 and 5.
3. Off-line maintenance exceeding 30 days.
4. Subcontracting walkway/staircase repairs without letter of agreement.
5. No proven track record of off-line natural draft cooling tower maintenance.
6. No experience with HP cleaning.
7. Maintenance schedules omitting portions of the scope of work.

Mandatory requirements:

1. Valid asbestos handling and disposal certification for recognised hazardous waste disposal sites (OHSA).
2. Three verifiable references for natural draft cooling tower maintenance with high-pressure water cleaning (≥200 bar) completed within the last five years (since 2021), submitted in Tables 5, 6, 7 format with verifiable client contacts. Invalid references: work not on cooling towers/not per SOW; unverifiable contacts; work before 2021; cleaning pressure <200 bar; incomplete tables.

Qualitative submission requirements (each weighted 20%):

• Drift Eliminator Installation method statement on company letterhead covering structural design, materials, fixing, handling/installation, risk mitigation.
• Supervisor experience details: years, activities overseen, cooling tower location.
• Quality Control Plan (last 5 years, fully client-signed, covering drift eliminators, fill, staircases/walkways, distribution pipes/sprayers/end caps).
• HP Pump technical details: at least two pumps, each 400 bar / 45 L/min.
• Exclusions/deviations/qualifications statement (or confirmation of none).

Evaluation uses a weighted score-card approach. Tenderers must achieve a minimum overall weighted technical score of 70% to qualify for further evaluation. Mandatory gatekeeper criteria (pass/fail): valid asbestos handling/disposal certification; three verifiable natural draft cooling tower maintenance references with ≥200 bar HP cleaning within last five years, submitted in prescribed format. Qualitative criteria (total 100%): Drift Eliminator Installation method statement (20%), Technical Personnel supervisor experience (20%), Quality Control Plan (20%), HP Pump capability (20%), Exclusions/deviations/qualifications statement (20%). Each qualitative criterion scored 0–5 per defined rubrics. Acceptable/unacceptable technical risks defined.

Form effective date: August 2023. Form review date: August 2026. Document template dated 27 January 2025. Tender closing date per tender record: 9 October 2026 at 10:00.

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Bidders must complete, sign and submit the E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) as a returnable document. The form requires the tenderer's business name or joint venture name, contact person, landline, cellphone, email address, and an acknowledgment that self-training via the e-Tendering Noddy Guide, video or clarification meeting has been completed. An authorised signature, designation and date are required.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Bidders must have a valid SARS tax clearance certificate or tax compliance status pin. Bidders must complete and sign the E-Tendering Training Acknowledgement Form as a condition of bid submission. No specific CIDB grading, B-BBEE level, or local content requirements are stated in the provided document.

CSD registration and a valid SARS tax clearance certificate or tax compliance status PIN are required per the tender record. No CIDB grading, B-BBEE level or local content requirements are stated in the provided document.

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