Repairs and maintenance of passenger lifts in nkangala district municipality buildings — 36-Month term

Appointment of a service provider for the repairs and maintenance of Nkangala District Municipality passenger lifts within NDM buildings for a period of 36 months.

Scope: Repairs and maintenance of passenger lifts within Nkangala District Municipality buildings for a period of 36 months.

The contract documentation consists of four parts: Part 1 Agreements and Contract Data (including this Form of Offer and Acceptance), Part 2 Pricing Data, Part 3 Scope of Work, Part 4 Additional Documentation, together with any referenced drawings and documents.

Contract documentation comprises four parts: Part 1 Agreements and Contract Data (including this Form of Offer and Acceptance), Part 2 Pricing Data, Part 3 Scope of Work, Part 4 Additional Documentation, plus referenced drawings and documents. The bidder must offer prices exclusive and inclusive of VAT. The successful bidder must deliver bonds, guarantees, proof of insurance, and any other documentation required by the Conditions of Contract within two weeks of receiving the signed agreement; failure constitutes repudiation.

The Form of Offer and Acceptance constitutes the contractual agreement upon signature by both parties. The agreement becomes binding when the tenderer receives a fully completed original copy. The tenderer has five days to notify the employer of any reasons for non-acceptance. The contractor must deliver bonds, guarantees, proof of insurance, and other required documentation within two weeks of receiving the signed agreement.

Any deviations from the tender documents must be recorded in the Schedule of Deviations, signed by both parties. Only deviations recorded in this schedule are valid amendments and must be incorporated into the final contract.

Repairs and maintenance of passenger lifts within Nkangala District Municipality buildings for a 36-month contract period.

Closing date: 2 November 2026 at 12:00

Contract period: 36 months

Scope: repairs and maintenance of passenger lifts within Nkangala District Municipality buildings

Contract duration: 36 months

Service locations: NDM buildings (specific buildings not listed in extracted text)

Pricing basis: Schedule of Activities and Bills of Quantities

VAT: prices must be exclusive of VAT

Payment: per completed activity, subject to reasonable progress within estimated budget

Budget cap: total price may not be exceeded without prior written client approval

Unpriced items: deemed to have allowance made under other items, including for quantum increases

Rates: fixed for additional work assessments by the engineer

Pricing method: all rates and amounts to be completed by hand in black ink

Cost coverage: rates must include all labour, materials, costs, general risks, liabilities and obligations

Pricing terms:

• Unit: measurement unit per item
• Quantity (Qty): number of units per item
• Rate: payment per unit
• Amount: quantity multiplied by rate
• Sum: fixed amount for described work where quantity is not measured in units

Appointment of a service provider for repairs and maintenance of passenger lifts in NDM buildings over 36 months.

Scope: Repairs and maintenance of passenger lifts in Nkangala District Municipality buildings for a 36-month period.

Compulsory briefing session: 12 October 2026 at 12:00, physical attendance at Nkangala District Municipality

Document availability: from 7 October 2026 via www.etenders.gov.za

Closing date: 2 November 2026 at 12:00

Tender validity: 90 days from closing date

Technical and administrative enquiries

• Contact: Mr S.I. Masilela
• Telephone: 013-249-2104/5/6/7
• Department: Nkangala District Municipality

Submission address

Tender Box, Ground Floor

Nkangala District Municipality

2A Walter Sisulu Street

Middelburg, Mpumalanga

Evaluation framework: Nkangala District Municipality Supply Chain Management Policy

Preference point system: not stated in available text

Minimum qualifying score: not stated in available text

Price vs functionality split: not stated in available text

Note: lowest or any tender not necessarily accepted; municipality reserves right to accept in whole or in part

Scope: repairs and maintenance of passenger lifts within Nkangala District Municipality buildings

Contract period: 36 months

Procuring entity: Nkangala District Municipality

Location: NDM buildings (various sites within the district)

Pricing format: Bill of Quantities (C2.2)

Bid security: not stated in available text

Bonds or guarantees: not stated in available text

Retention: not stated in available text

Payment terms: not stated in available text

Turnover requirements: not stated in available text

CSD registration: mandatory for all suppliers and/or service providers

Tax compliance: not explicitly stated in available text

B-BBEE: not stated in available text

CIDB grading: not stated in available text (lift maintenance may fall outside CIDB scope)

Professional registrations: not stated in available text

Local content: not stated in available text

Maintenance scope for 6 lifts in NDM buildings over 36 months. Five lifts serviced monthly, one wheelchair lift quarterly. Duties include full inspection, lubrication, brake/gear/safety switch adjustment, rope/pulley/guide rail checks, shaft cleaning, service reports, annual Annexure B submission, alarm/intercom, emergency lighting, ventilation, overload sensor and door protection checks (except wheelchair lift).

Returnable form: Form C1.1 (Form of Offer) must be completed with the total tender amount including contingencies and VAT. Submission method, address, number of copies, and closing time are not specified in this document.

The bill of quantities is stated to be for evaluation purposes but not limited to other requirements. No evaluation methodology, price/functionality split, preference point system (80/20 or 90/10), or minimum qualifying scores are provided in this document.

Scope: Repair and maintenance of 6 passenger lifts in Nkangala District Municipality buildings for 36 months.

Lifts and service frequency:

• Kitchen/Delivery lift (72 NE 6153): monthly (12 times per annum)
• C-EXT Lift (72 NE 61448): monthly
• Reception lift 1 (ML 785): monthly
• Reception lift 2 (ML 786): monthly
• New extension lift (ML 799): monthly
• Wheelchair lift Council chambers: quarterly (4 times per annum)

Duties per lift (Notes 1–5): Full inspection of lift car, doors, safety devices, controls; lubrication of moving parts; adjustment of brakes, gears, safety switches; checking ropes, pulleys, guide rails; cleaning lift shafts; submission of service reports; annual Annexure B report to NDM; check alarm systems and intercom; check emergency lights and ventilation; check overload sensors and door protection systems.

Note 6 (wheelchair lift): Full inspection of safety devices and controls; lubrication; adjustment of brakes, gears, safety switches; checking ropes, pulleys, guide rails; submission of service reports. (Excludes Annexure B report, alarm/intercom, emergency lights, overload sensors).

Quality requirements: Full inspection of lift car, doors, safety devices, controls; lubrication; adjustment of brakes, gears, safety switches; checking ropes, pulleys, guide rails; cleaning lift shafts; submission of service reports; annual Annexure B report to NDM; alarm/intercom, emergency lights, ventilation, overload sensors checks. Monthly for 5 lifts, quarterly for wheelchair lift.

Pricing schedule (duplicate section): Monthly rates for 6 lifts across Years 1–3, with summary totals, 10% contingencies, 15% VAT, and final amount to Form C1.1. Spares and additional maintenance quoted separately and subject to municipal approval.

Pricing structure: Monthly rate per lift for 12 months each year for Years 1, 2, and 3.

Pricing summary: Total amounts for Year 1, Year 2, Year 3 summed; add 10% contingencies; add 15% VAT; grand total carried to Form C1.1 (Form of Offer).

Spares and maintenance works not included in the bill must be quoted separately and approved by the municipality.

Health and safety related duties: Checking ropes, pulleys, guide rails; cleaning lift shafts; check alarm systems and intercom; check emergency lights and ventilation; check overload sensors and door protection systems; submission of service reports; annual Annexure B report. Performed monthly (5 lifts) or quarterly (wheelchair lift).

The bill of quantities is for evaluation purposes but not limited to other requirements. No further evaluation criteria detailed in this document.

Contract period: 36 months.

Employer: Nkangala District Municipality

Physical address: 2A Walter Sisulu Street, Middelburg 1050

Postal address: PO Box 437, Middelburg 1050

Telephone: 013 249 2000

Facsimile: 013 249 2145

Scope: Repairs and maintenance of passenger lifts in Nkangala District Municipality buildings.

Contract period: 36 months (as per letter of appointment).

No detailed technical specifications, quantities, or service levels provided in this document.

Public liability insurance: R 500 000 required.

Payment: In accordance with Nkangala District Municipality Supply Chain Management Policy.

Overtime: Client not responsible for any overtime worked or payments to service provider personnel.

Contractual terms (Data provided by the Employer)

• Employer: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg 1050; PO Box 437, Middelburg 1050; Tel 013 249 2000, Fax 013 249 2145.
• Period of performance: As per letter of appointment.
• Media restrictions: Service provider may not release public or media statements or publish material related to the services or project without written approval of the employer.
• Service completion: As per letter of appointment.
• Insurance: Service provider must provide public liability insurance cover of R 500 000.
• Overtime: Employer not responsible for overtime worked or payments to service provider personnel.
• Copyright: Copyright of documents prepared for the project vests with Nkangala District Municipality.
• Payment: Service providers paid in accordance with Nkangala District Supply Chain Management Policy.
• Subcontracting: Service provider may not subcontract any work not approved by the employer.
• Service provider details: To be provided by the service provider (name, address, telephone, facsimile, authorised representative).

Nkangala District Municipality requires a service provider for repairs and maintenance of passenger lifts within NDM buildings for 36 months.

Closing date and time: 2 November 2026 at 12:00

Contract period: 36 months

No briefing dates, site visits, or clarification deadlines are stated in the document.

SCM enquiries

• Contact: Mr N.M. Motshwene
• Telephone: 013-249-2070
• Email: [email protected]

Technical enquiries

• Contact: Mr Sipho Masilela
• Telephone: 013 249 2104
• Email: [email protected]

Submission address

Nkangala District Municipality

2A Walter Sisulu Street

Middelburg

1050

Information Officer (POPI)

• Name: Mr. M.L. Mahlangu (Municipal Manager)
• Telephone: 013 249 2006/2007
• Email: [email protected]

Submission method: physical delivery to the bid box

Submission address: Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, 1050

Closing date and time: 2 November 2026 at 12:00

Late bids will not be accepted.

Returnable documents required:

• Part A: Invitation to Bid (SBD 1 equivalent) — completed and signed offer cover page
• Part B: Terms and Conditions for Bidding
• Form B: Compulsory Enterprise Questionnaire for Consortia or Joint Ventures — joint venture resolution and authority
• Form C: POPI Notice and Consent Form — consent to process and share personal information
• Form D: Declaration of Bidder's Past Supply Chain Management Practices (MBD 8) — declares no restrictions, defaulter status, fraud convictions, or contract terminations
• Form E: Declaration of Interest (MBD 4) — discloses state employment and relationships with evaluators
• Form F: Authority of Signatory — board resolution or company letterhead authorising the signatory
• Form G: Declaration of Good Standing Regarding Tax (MBD 2) — SARS TCS PIN or certificate
• Form H: Financial References / Tenderer's Credit Rating and Bank Details — stamped bank letter confirming account (not older than 3 months)
• Form I: Municipal Utility Account — declaration of no arrears on municipal accounts, with account proof
• Form J: Preference Schedule (MBD 6.1) — B-BBEE and specific goals points claim
• Form K: Certificate of Independent Bid Determination (SBD 9 equivalent) — certifies no collusion
• Form L: Declaration of Tenderer's Litigation History
• Form M: Public Liability Insurance
• Form N: Tender Project Structure
• Form O: Proposed Key Personnel
• Form P: Schedule of Previous Experience
• Form Q: Schedule of Current Projects
• Form R: Schedule of Infrastructure and Resources
• Form S: Schedule of Proposed Sub-contractors
• Form T: Record of Addenda to Tender Documents

Disqualification risks:

• Failure to fully complete any compulsory returnable document
• Late submission
• Incorrect or incomplete tax compliance documentation
• False declarations in any returnable form
• Wilful misrepresentation of information

Supporting documents to attach:

• CIPC documents (CK1/CK2 for close corporations; certificate of incorporation, directors' IDs, shareholders' register for companies)
• Joint venture agreement (if applicable)
• Partnership IDs (if applicable)
• Sole trader ID (if applicable)
• CSD full report with ownership information
• Stamped bank letter (not older than 3 months)
• Municipal utility account or lease agreement with landlord's account

Preference point system: 80/20 (estimated value up to R50 million)

Total points: 100

Points allocation:

• Price: 80 points
• Specific goals: 20 points

Specific goals breakdown (20 points total):

• Black ownership: up to 5 points
• 51-100% HDI owned: 5 points
• 10-50% HDI owned: 2.5 points
• 0-10% HDI owned: 0 points
• Women ownership: up to 3 points
• 51-100% women owned: 3 points
• 11-50% women owned: 1.5 points
• 0-10% women owned: 0 points
• People with disabilities ownership: up to 3 points
• 51-100% owned: 3 points
• 11-50% owned: 1.5 points
• 0-10% owned: 0 points
• Youth ownership: up to 3 points
• 51-100% youth owned: 3 points
• 11-50% youth owned: 1.5 points
• 0-10% youth owned: 0 points
• Military veterans ownership: up to 3 points
• 51-100% military veteran owned: 3 points
• 11-50% owned: 1.5 points
• 0-10% owned: 0 points
• Local enterprise within Nkangala District Municipality: up to 3 points
• Within NDM: 3 points
• Within province: 1.5 points
• Outside province: 0 points

Evidence required: CSD full report containing ownership information

Failure to submit supporting documents results in zero points for that specific goal (not disqualification)

The municipality reserves the right to require substantiation of any preference claim

Fraudulent claims may result in disqualification, contract cancellation, recovery of damages, restriction from state business for up to 10 years, and criminal prosecution

Scope: Repairs and maintenance of passenger lifts within Nkangala District Municipality buildings

Contract duration: 36 months

Key personnel requirements:

• Proposed key personnel must be listed in Form O
• Qualifications of project personnel will be vetted
• Professional membership of firm and project personnel will be verified

Infrastructure and resources:

• Schedule of infrastructure and resources required in Form R

Previous experience:

• Proof of previous company experience required
• Schedule of previous experience in Form P
• Schedule of current projects in Form Q

Sub-contracting:

• Schedule of proposed sub-contractors required in Form S

Verification areas:

• CIDB verification
• Professional membership verification
• Qualification vetting
• Previous experience verification

CIDB verification required. Professional membership of firm and project personnel will be verified. Qualifications of proposed project personnel will be vetted. Proof of previous company experience required.

No detailed pricing schedule or bill of quantities found in the document. Bidders must complete official pricing forms provided. Municipal financial standing declaration required: no arrears on rates and taxes or service charges for more than 3 months.

Banking requirements:

• Stamped bank letter confirming bank account and details (not older than 3 months)
• Failure to provide renders the offer unresponsive
• Bank account must have been in existence; account age categories: 0-6 months, 7-12 months, 13-24 months, more than 24 months

Financial references:

• Tenderer's credit rating and bank details required in Form H

Municipal financial standing:

• No arrears on municipal rates and taxes or service charges for more than 3 months
• Declaration required in Form I with supporting account

Tax compliance:

• SARS Tax Compliance Status (TCS) PIN or certificate required
• Valid for 1 year from approval date
• Foreign bidders: complete Part B:3 questionnaire; if not resident, no branch, no permanent establishment, no RSA income, and not liable for RSA tax, then TCS not required

Insurance:

• Public liability insurance required (Form M)

No bid security, performance bond, retention, or payment terms are specified in the document.

Tax compliance:

• SARS Tax Compliance Status (TCS) PIN or printed certificate
• Alternatively, CSD number if no TCS available
• Each consortium/joint venture/sub-contractor party must submit separate TCS
• Apply via eFiling at www.sars.gov.za

CSD registration:

• Central Supplier Database (CSD) full report required
• Must contain ownership information to claim specific goals points

CIPC registration:

• Companies: certificate of incorporation, directors' IDs, shareholders' register
• Close corporations: CK1 or CK2

B-BBEE / Specific goals:

• No minimum B-BBEE level stated as mandatory for eligibility
• Points claimed via Preference Schedule (MBD 6.1) based on:
• Black ownership (HDI status)
• Women ownership (51%+ for full points)
• People with disabilities ownership
• Youth ownership (ages 14-35)
• Military veterans ownership
• Locality within Nkangala District Municipality

CIDB:

• CIDB verification will be conducted (no specific grade required stated)

Other registrations:

• Compensation Commissioner status with Department of Labour (verification)

Disqualification grounds:

• Listed on National Treasury's Database of Restricted Suppliers
• Listed on Register for Tender Defaulters
• Convicted of fraud or corruption in past 5 years
• Owe municipal rates/taxes or charges in arrears > 3 months
• In service of the state
• Contract terminated by any organ of state in past 5 years for failure to perform
• False declarations in any returnable form

Foreign suppliers:

• Must complete Part B:3 questionnaire
• Must provide proof if accredited representative in South Africa

The municipality may verify company status with CIPC, tax compliance with SARS, municipal utility accounts, financial status with financial institutions, and Compensation Commissioner status with Department of Labour.

80/20 preference point system applies (value up to R50 million). Price: 80 points. Specific goals: 20 points comprising black ownership (5 points), women ownership (3 points), disability ownership (3 points), youth ownership (3 points), military veteran ownership (3 points), and locality within NDM (3 points). Evidence from CSD full report. No points claimed if documentation omitted.

Appointment of a service provider for the repairs and maintenance of Nkangala District Municipality passenger lifts within NDM buildings for a period of 36 months.

Closing date: 2 November 2026 at 12:00

No compulsory briefing or site visit dates stated in the extracted content.

Submission / delivery address:

Nkangala District Municipality

2A Walter Sisulu Street

Middelburg

1050

No named SCM or technical contacts, email addresses, or telephone numbers provided in the extracted text.

Submission details not fully specified in the extracted cover page. The cover page includes fields for tenderer name, CSD registration number, and total amount excluding VAT. No submission method (e.g., physical, electronic), number of copies, packaging requirements, or list of returnable forms is provided in the available text.

Scope: Repairs and maintenance of passenger lifts within Nkangala District Municipality (NDM) buildings.

Contract period: 36 months.

No details on number of lifts, specific buildings, service levels, response times, standards, or capacity requirements in the extracted content.

Pricing format: The cover page includes a field for "TOTAL AMOUNT EXCLUDING VAT", indicating a lump-sum or schedule-based price submission. No information on bid security, performance guarantees, retention, payment terms, or financial capacity thresholds in the extracted text.

CSD registration: Required (CSD registration number field on cover page).

No mention of tax compliance status, B-BBEE certificate or affidavit, CIDB grading, CIPC registration, professional body registration, or local content requirements in the extracted content.

Contract duration: 36 months.

Evaluation criteria not detailed in this contract document. Mandatory compliance documents required with the bid:

• CSD registration
• Valid tax clearance certificate or SARS tax compliance PIN
• B-BBEE certificate or sworn affidavit for preference points claim (SBD 6.1)
• Local production and content declaration (SBD 6.2)
• Declaration of interest (SBD 4)
• Disclosure of past supply chain management practices (SBD 8)
• Certificate of independent bid determination (SBD 9)
• Authority to sign or board resolution

No scoring split, minimum qualifying score, or preference point system (80/20 or 90/10) specified.

Pricing Data (Part C2) includes:

• C2.1 Pricing Instructions
• C2.2 Bill of Quantities

No further pricing details provided.

Pricing structure: Bill of Quantities with Pricing Instructions as per Part C2 of the contract.

No bid security, performance guarantee, retention percentage, or payment terms specified in this document.