Occupational medical services for the city of mbombela (COM135/2026)

Closing date: 03 November 2026 at 11:00

Compulsory briefing: None

Notice period: Bid documents available from 26 October 2026 on the City's website and e-Tender Portal.

Bidding procedure enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Telephone: 013 759 2358
• Email: [email protected]

Technical enquiries:

• Contact: Peggy Mnisi
• Role: Employee Assistance Programme, Project Manager
• Telephone: 013 759 2151
• Email: [email protected]

Employer: City Manager: Mr W. Khumalo, City of Mbombela, PO Box 45, Mbombela, 1200

Submission address: Tender box, Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to main entrance.

Submission method: bid box at the Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance.

Envelope must be sealed and marked with: bid number, bid description, closing date, and bidder's name.

No bids by telegram, fax, or email. Late bids will not be accepted.

Tenders opened in public immediately after closing.

All sections of the bid document must be completed in full, signed, and not detached.

Use non-erasable black ink; erasures, tippex, pencil, or erasable ink lead to non-responsiveness. Corrections must be dated and signed.

MBD 1 (Invitation to Bid) is the form of offer; incomplete or unsigned renders bid non-responsive.

Returnable documents (each compulsory):

• MBD 1 (Invitation to Bid) – bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest) – discloses any connection to the state.
• MBD 6.1 (Preference Points Claim Form) – claims B-BBEE points under the 80/20 system.
• MBD 7 (Contract Form – Services) – successful bidder must sign.
• MBD 8 (Declaration of Bidder's Past SCM Practices) – declares no previous abuse of SCM.
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusion or price disclosure.
• Authority to sign a bid – authorises the signatory to bind the bidder.
• Certificate of authority for joint ventures – required for JVs/consortia.
• SBD 6.2 (Local Production Declaration) if applicable.
• Valid Tax Compliance Status (TCS) PIN or CSD number.
• Proof of company registration (Companies Act or Close Corporation Act).
• Certified copies of business director(s)' ID documents.
• Full CSD registration report, not older than 30 days from closing; summary reports not accepted.
• Certified copy of B-BBEE certificate or sworn affidavit (EMEs/QSEs) to claim points.
• Municipal rates and taxes statements for the business premises and each active director, or proof of residence from tribal authority, or lease agreements with lessor's current statements.
• Certified copy of the OMP's MBChB degree, postgraduate qualification in Occupational Medicine, HPCSA registration, and ID if not a director.
• CV of the proposed OMP.
• Company profile (recommended).
• COIDA certificate or letter of good standing.
• Public liability insurance cover from a registered financial provider (minimum cover stipulated in bid).
• Recent audited or reviewed financial statements for three consecutive years, as per MBD 5, for applicable companies.
• For JVs/consortia: formal JV/consortium agreement with profit/loss shares; lead partner at least 51% majority; all parties to submit separate returnable documents.

Disqualification risks:

• Missing, unsigned, or uncompleted mandatory documents.
• Certified copies older than 3 months; copies of certified copies.
• Municipal rates and taxes arrears over 3 months for business, directors, lessors, or consultation facility.
• Forged or fraudulent documents; may be reported to SAPS and restricted from business with public institutions up to 10 years.
• Bids not in black ink or with alterations not initialled.
• Bids marked non-responsive if mandatory requirements not met.

Preference point system: 80/20 under the PPPFA and Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific goals: 20 points.

No minimum qualifying score stated.

Evaluation stages:

1. Compliance check against all mandatory returnables and special conditions.
2. Functionality/quality evaluation only for complex projects (methodology, experience, human resources) – not applicable to this tender per checklist.
3. Price and specific goals scoring.

The City is not bound to accept the lowest or any tender and reserves the right to cancel.

B-BBEE points claimed require a valid certificate or sworn affidavit; JVs/consortia must submit a consolidated B-BBEE certificate, not an affidavit, to claim points.

The City of Mbombela requires an Occupational Medical Practitioner (OMP) to provide occupational medical services to roughly 2,200 staff (permanent, councillors, contract workers, EPWP participants).

Services to be provided at the City's Occupational Health Clinic, on-site, and at the OMP's consulting rooms.

Clinic visits: minimum 2 hours per week, adjustable to need; after CoM procures diagnostic equipment, only weekly on-site consultations required.

OMP must have access to and use the following equipment (not available at the municipal clinic):

• Audiometer
• Spirometer
• Vision screener (Titmus)

A fully mobile occupational clinic must be available for on-site service delivery.

Physical exams conducted by OHNPs; referrals transported to OMP by the municipality.

OMP responsibilities include:

• Support OHNPs in risk-based medical surveillance.
• Assess fitness to work and advise on alternative placements.
• Manage Injury on Duty (IOD) and COID cases.
• Conduct Health Risk Assessments and report on them.
• Diagnose, treat, prevent occupational illnesses/injuries.
• Perform periodic physical and occupational examinations.
• Recommend job transfers and placement.
• Review/update Health Risk Assessment Reports.
• Design and implement cost-effective occupational health programme aligned with OHSA, ISO 45001, ISO 14001.
• Advise on sick leave abuse, absenteeism, disability management.
• Present monthly occupational health reports at Corporate SHEQ meetings.
• Advise on secure management of employee health records.
• Ensure services are equipped and compliant.

Consultation facility must be located within Mbombela Central (Nelspruit); preference given to bidders with an established facility there or willing to establish one for the contract duration. Facility must be suitably equipped.

Contract type: contract of convenience.

• Duration: maximum 36 months or until maximum expenditure of R300,000.00 is reached, whichever occurs first.

Pricing:

• Firm prices only. Non-firm prices (including exchange-rate-variable) will not be considered.
• Prices must be inclusive of VAT; VAT recorded as lump sum.
• Prices in ZAR.
• Rates-based contract for Table 1: payment only for tests performed; complete Table 1 in full or bid is non-responsive.

Table 1 items (per employee, per year, excl. VAT): audiometry test, spirometry test, vision screening test, physical examination, doctor's consultation per hour, report writing (monthly).

Table 2 (specialised investigations & referrals, as needed): biological monitoring, chest X-ray, other specialised investigations (e.g., MRI), specialist; bidder to quote handling fee as a percentage; services require prior written approval; third-party invoice must accompany claim; handling fee fixed for contract; no escalation.

Bid validity: 30 days from closing date.

Payment: for outsourced services, only with written approval and third-party invoice.

CSD: mandatory registration with full report not older than 30 days from closing; summary not accepted.

Tax: valid Tax Compliance Status (TCS) PIN or CSD number required; non-compliant bidders may be given 7 working days to provide proof from SARS.

B-BBEE: to claim points, submit a valid B-BBEE certificate or sworn affidavit (EMEs/QSEs); JVs/consortia must submit consolidated B-BBEE certificate; non-submission means no B-BBEE points (not disqualifying).

Company registration: proof required (CIPC/Companies Act).

Directors: certified ID copies; municipal rates and taxes statements for each active director.

Municipal rates and taxes: statements for business premises and directors; arrears over 90 days disqualify; address on CSD must match registration documents.

Consultation facility: municipal rates & taxes statement or lease agreement with lessor's statement; must be in Mbombela Central.

Key personnel: OMP must have MBChB or equivalent, relevant postgraduate qualification in Occupational Medicine, current HPCSA registration, and minimum 2 years' relevant experience; CV and certified qualifications required; municipal experience advantageous.

COIDA: certificate or letter of good standing.

Public liability insurance: from registered financial provider.

Financial statements: audited or independently reviewed AFS for three consecutive years for companies per Companies Act thresholds.

Contract form: MBD 7 (Rendering of Services) must be signed by successful bidder.

Cession/assignment: neither party may cede or assign the contract without written permission from the Council.

Withdrawal: if successful bidder fails to execute the service, the Municipality may cancel summarily and claim additional expenses incurred by calling fresh tenders or accepting less favourable tender.

Termination: City may terminate with no liability if bidder fails to make mobile clinic and necessary equipment available.

Bids valid for 30 days from closing.

No price escalation for specialised investigations; handling fee fixed.

General Conditions of Contract (GCC) apply.

The procurement is for the appointment of a service provider to render occupational medical services to the City of Mbombela. The document provides limited detail beyond the service category.

Closing date: 03 November 2026 at 11:00

Bid document available on the City's website and National Treasury e-Tender Portal from: 26 October 2026

Briefing session: none — no briefing is conducted for this tender.

Employer / City Manager: Mr W. Khumalo

City of Mbombela

Po Box 45

Mbombela, 1200

SCM contact: Christopher Nkambule

Telephone: (013) 759 2358

Project Manager: Peggy Mnisi

Telephone: (013) 759 2151

Submission method: sealed envelope, marked with the bid number (COM135/2026), bid description, closing date, and the bidder's name, placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on the closing date.

Returnable documents (all must be included, signed, and supporting documents certified where required):

• Certified ID copies of the business owners.
• Copy of tax compliance status.
• Certified copy of B-BBEE certificate or sworn affidavit for B-BBEE.
• Current municipal rates and taxes statement from the relevant local authority, or proof of residence from a tribal authority, or a lease agreement accompanied by the lessor's up-to-date municipal rates and taxes statement — for both the business and the active business directors.
• CSD registration full report (summary report will not be considered).
• Company registration certificate.
• Completed bid document.

Bids submitted by telegram, fax, or email will not be considered.

Late bids will not be accepted or considered.

Forging or faking of any returnable document may lead to reporting to SAPS and restriction from doing business with any public institution for up to 10 years.

Evaluation split: 80 points for price and 20 points for targeted goals (in terms of the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and the City's Preferential Procurement Policy).

No minimum qualifying score is stated.

Scope: Provision of occupational medical services to the City of Mbombela. The document provides no further technical detail on the services, volumes, locations, or standards.

CSD registration: mandatory — a full CSD registration report is required; a summary report is not accepted.

Tax compliance: a valid tax compliance status is required.

B-BBEE: certified B-BBEE certificate or sworn affidavit required — the specific levels or thresholds are not stated.

Company registration: copy of the company registration certificate required.

Business address proof: current municipal rates and taxes statement, or tribal authority proof of residence, or lease with lessor's rates statement — required for both the business and active directors.

The bid will be evaluated under the 80/20 preference points system: 80 points for price and 20 points for targeted goals, per the Preferential Procurement Regulations, 2022.