Supply, delivery and rental of industrial gas cylinder bottles (coogar, acetylene, oxygen) to witbank ppm building 76, mpumalanga operating unit, on an as-and-when-required basis for 60 months

Returnable documents:

• Annexure C 3 (SHE Tender Template): complete the health and safety checklist and submit all required OHS documents.
• Complete and return any other tender returnables specified in the full tender pack; this extract only shows the SHE annexure.

Disqualification risks:

• Failure to submit any Section A (disqualifying) OHS document at tender stage makes the bid non-responsive.
• Missing or non-compliant baseline risk assessment, good standing letter, SHE policy, training certificates, driver documents, or vehicle safety procedure will disqualify the bid.

Two-stage SHE evaluation:

• First evaluation and second evaluation (within 7 working days) for Section A and Section B documents.

Scoring per item:

• 0 = document not submitted or does not meet minimum SHE requirements.
• 1 = document submitted and meets minimum SHE requirements.

Section A (disqualifying): must be fully responsive before contract award.

Section B (non-disqualifying): required but do not invalidate the bid if incomplete.

The tender uses the 90/10 preference point system (implied by B-BBEE Level 2 requirement).

Scope:

• Supply, delivery and rentals of industrial gas cylinder bottles to the Mechanical Section at Witbank PPM building 76, Mpumalanga Operating Unit.
• Service on an "as and when required" basis for 60 months (5 years).
• Gases to be supplied must have Safety Data Sheets (SDS) provided (Section B requirement).
• The scope includes delivery of gas cylinders/drums to the specified site.

Mandatory at tender stage (Section A – disqualifying):

• CSD registration and valid tax clearance (per evaluation criteria).
• B-BBEE Level 2 minimum (stated in compliance section).
• Baseline Risk Assessment (BRA) relevant to the scope, addressing SHE hazard identification with consequence, likelihood, risk rating, mitigation measures, review and monitoring plan.
• BRA procedure describing the methodology used.
• Valid Letter of Good Standing from COID, FEMA or RMA, with the nature of business matching the service (supply and delivery of industrial gases).
• SHE policy signed by CEO/MD, with a next review date, compliant with OHS Act Section 7.
• Certified SHE competency training certificates: First Aider Level 2, Fire Fighting, HIRA/Risk Assessment training, and gas service provider licence/authorisation.
• Driver medical fitness certificates, valid driver's licences, PDP (Professional Driving Permit) and Truck Operator appointments.
• Vehicle management and driver safety procedure relating to delivery of drums, including vehicle inspection and maintenance.

Required but non-disqualifying (Section B):

• Company Incident Management Procedure.
• Safety Data Sheets (SDS) for all gases supplied.

OHS requirements are divided into two sections.

Section A – Disqualifying (must be met before contract award):

• Baseline Risk Assessment (BRA) covering the scope, with hazard identification, risk analysis (consequence, likelihood, risk rating), mitigation measures and a review/monitoring plan.
• BRA procedure with the assessment methodology.
• Valid Letter of Good Standing (COID, FEMA or RMA) reflecting the correct nature of business.
• SHE policy signed by CEO/MD, with a review date, compliant with OHS Act Section 7.
• Certified training certificates: First Aider Level 2, Fire Fighting, HIRA/Risk Assessment, and a gas service provider licence/authorisation.
• Driver medical fitness certificates, valid driver's licences, PDP and Truck Operator appointments.
• Vehicle management and driver safety procedure for drum delivery, including vehicle inspection and maintenance.

Section B – Non-disqualifying but required:

• Company Incident Management Procedure.
• Safety Data Sheets (SDS) for all gases to be supplied.

Evaluation of each item: 0 = not submitted or does not meet minimum requirements; 1 = submitted and meets minimum requirements.

SHE documents are evaluated in two stages: first evaluation and second evaluation (within 7 working days). Each required document is scored 0 (not submitted or not meeting minimum requirements) or 1 (submitted and meeting minimum requirements). Section A documents are disqualifying; Section B documents are non-disqualifying.

Supply Manager

• Name: Tebogo Khosana
• Organisation: Eskom Holdings SOC Ltd
• Address:

1 Gobie Street

Menlo Park

Newlands Ext

0102

• Telephone: +27 13 693 4302
• Email: [email protected]

Purchaser

• Organisation: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)
• Address:

Megawatt Park

Maxwell Drive

Sandton

Johannesburg, 2199

• Telephone: 011 800 3000

Returnable documents

• C1.1 Form of Offer and Acceptance: signed by a duly authorised representative, stating the offered total excluding VAT, VAT at 15% and the total including VAT.
• C1.2b Contract Data provided by the Supplier: the supplier's own contract data, submitted with the offer.
• Part C2 Pricing Data: the completed price schedule.
• Part C3 Scope of Work: acknowledgement of the goods information and supply requirements.
• Schedule of Deviations: the only route for recording any deviation from the tender documents; deviations raised elsewhere do not bind the purchaser.

Offer conditions

• Alternative offers must be submitted on a separate copy of the Form of Offer and Acceptance.
• The offer remains open for acceptance for the validity period stated in the tender data.
• The agreement takes effect only when the tenderer receives one fully completed and signed original, including the Schedule of Deviations.
• Within two weeks of receiving the completed agreement, the successful bidder must contact the purchaser's agent to arrange securities, bonds, guarantees, proof of insurance and other contract documentation; failing to do so is treated as repudiation.

Scope

• Supply and delivery of industrial gases, plus rental of the gas cylinders, for the Mechanical Section at Witbank Eskom Park PPM Building 77.
• Call-off basis: as and when required, for a contract period of five years (60 months).
• Goods: industrial gases. Services: supply, delivery and cylinder rental.

Delivery and programme

• Delivery date for the gases and services: as per the requestor's purchase order date.
• Goods may be brought to the delivery place more than one week early only by formal email agreement between both parties.
• First programme for acceptance: within 5 working days of the contract date.
• Revised programmes: at intervals no longer than 5 working days.
• Period for reply to communications: 5 working days.

Risk register items

• Damaged goods, incomplete delivery, incorrect delivery and late delivery are recorded purchaser risks.

Testing and defects

• Tests and inspections apply where required by the goods information or by law; both parties supply records, data sheets, materials, facilities and samples.
• Each party notifies the other before its tests and inspections and reports the results afterwards; the supply manager may witness supplier tests.
• Goods requiring pre-delivery testing may not be brought to the delivery place until both parties' tests are passed.
• Defect correction period: 10 working days after the supply manager arranges access.
• Where a defect is not corrected within the correction period, the supply manager assesses the cost of having it corrected by others and the supplier pays that amount.
• The supplier pays the cost of repeating any test or inspection that follows a defect.

Testing and inspection regime

• Tests and inspections apply only where the goods information or applicable law requires them.
• Both parties provide the records, data sheets, materials, facilities and samples needed.
• Each party gives advance notice of its tests and inspections and reports the outcome; the supply manager may attend supplier tests.
• Goods flagged for pre-delivery testing may not be brought to the delivery place until the supply manager's tests and the supplier's own tests have both been passed.
• A failed test or inspection requires the defect to be corrected and the test repeated.
• The supply manager must not let testing cause unnecessary delay to the work or to a payment conditional on a successful test.
• The supplier bears the assessed cost of repeating a test or inspection after a defect is found.
• Defect correction period: 10 working days from the supply manager arranging access.

Pricing data

• Prices are submitted on the Part C2 Pricing Data schedule, which forms the goods information for pricing purposes.
• The Form of Offer records the tendered total of the prices in Rand, the VAT at 15%, and the VAT-inclusive total.
• The tendered total of the prices is entered in the contract data at clause 11.2(11).

Price adjustment and change

• Option X1 applies: prices are adjusted for inflation using indices and weightings completed in the contract data, with the base date on the anniversary of the contract starting date.
• Where a compensation event affects only quantities in the price schedule, the price change is the changed quantities multiplied by the schedule rates.
• Other compensation events are priced on defined cost plus the stated overheads and profit percentage, or on agreed rates and lump sums.
• Changes to prices arising from compensation events are issued as changes to the price schedule.

Pricing

• Prices are tendered in South African Rand on the Part C2 price schedule.
• The Form of Offer must state the total excluding VAT, VAT at 15%, and the total including VAT (the VAT-inclusive figure is for budgeting only; amounts due are assessed under the contract).
• Price adjustment for inflation applies under Option X1, with the base date set on the anniversary of the contract starting date.

Payment

• Assessment interval: as and when required.
• Payment period: 30 days after all goods have been delivered, the required documentation is in place and a correct final invoice has been submitted.
• A tax invoice must be provided within one week of receiving a payment certificate from the supply manager.
• Late payment interest: the publicly quoted prime rate of Standard Bank of South Africa, calculated on a 365-day year.

Securities and damages

• Performance bond: not applicable.
• Advanced payment and advance payment bond: not applicable.
• Delay damages: not applicable.
• Low performance damages: not applicable.

Liability

• Liability for indirect or consequential loss, including loss of profit, revenue and goodwill: limited to R0.00.
• Liability for loss of or damage to the purchaser's property: limited to the applicable deductible for the event.
• End of liability date: 3 months after delivery of the whole of the goods and services.
• Total liability and design-defect liability caps are left as blank Rand amounts to be completed in the contract data.

B-bbee

• The supplier must notify the purchaser within 7 days of any change in legal status, ownership or business composition that alters its B-BBEE status.
• An updated verification certificate and supporting documentation must reach the supply manager within 30 days of that notification.
• If the B-BBEE status drops below the level held at contract date, the purchaser may renegotiate or terminate; failure to notify is itself grounds for termination.

Contractor obligations

• Joint ventures and consortia: members are jointly and severally liable, must nominate a key person authorised to bind the grouping within two weeks of the contract date, and may not change composition without written purchaser consent.
• Cession: no rights or obligations may be ceded, delegated or assigned without the purchaser's written consent.
• Confidentiality: contract information may not be disclosed; photographing or filming the goods requires prior written consent of the supply manager, and all image rights vest in the purchaser. Subcontractors must be bound by the same undertakings.
• Health and safety: the supplier must comply with all applicable health and safety law and the contract's safety rules, and must ensure subcontractors and employees do the same; the tendered prices must include sufficient allowance for this.
• Environment: compliance with all applicable environmental law and contract rules is required, including by subcontractors and employees.
• Asbestos: any removal and disposal of asbestos or asbestos-containing material is done by a registered asbestos contractor, instructed by the purchaser at the purchaser's expense, in line with South African legislation.
• Subcontracting substantial work before the supply manager has accepted the subcontractor is a default that can lead to termination.

General health and safety

• The supplier must take all reasonable precautions to protect the health and safety of everyone involved in supplying the goods and performing the services.
• The tendered prices must include a sufficient allowance for full compliance with health and safety law and with the contract's safety rules, guidelines and procedures.
• The supplier must comply with all applicable health and safety legislation and ensure subcontractors, employees and anyone under its direction do the same.
• A substantial breach of a health or safety regulation that is not stopped within four weeks of notification is a termination ground (R15).

Asbestos

• Asbestos and asbestos-containing material are managed to the applicable standard, with risk assessment and air monitoring where exposure above the action level is possible.
• Occupational exposure limits cited: 0.2 regulated asbestos fibres per millilitre as a 4-hour time-weighted average, and 0.6 fibres per millilitre as a 10-minute short-term limit.
• Monitoring and reporting are done by an independent, SANAS-accredited occupational hygiene inspection body.
• Personnel may stop work and leave a contaminated area until it is declared safe.
• Removal and disposal of asbestos is carried out by a registered asbestos contractor, instructed by the purchaser at the purchaser's expense, in line with South African legislation.

Environmental compliance

• The supplier must comply with all applicable environmental laws, regulations, rules, guidelines and procedures when supplying the goods and performing the services.
• The same obligation extends to subcontractors, employees and anyone under the supplier's direction and control.

Asbestos waste

• Removal and disposal of asbestos, asbestos-containing materials and asbestos waste is performed by a registered asbestos contractor.
• The contractor is instructed by the purchaser and the work is at the purchaser's expense, conducted in line with South African legislation.

Contract form and duration

• NEC3 Supply Contract (SC3) with options X1 (price adjustment for inflation), X2 (changes in law) and X7 (delay damages), plus additional conditions Z1 to Z15.
• Governing law: South African law. Language: English.
• Contract period: five years, on an as and when required basis.

Termination

• The purchaser may terminate for any reason; the supplier may terminate only on a ground listed in the termination table.
• Grounds include insolvency, winding-up, receivership or creditor arrangements (R1–R10); unremedied default such as substantial failure to perform, failure to provide a required bond, or appointing an unaccepted subcontractor (R11–R13); hindering the purchaser or breaching health and safety law (R14–R15); non-payment by the purchaser for 11 weeks (R16); release by law (R17); a 13-week stop-work instruction (R18–R20); and a force-majeure-type event delaying delivery by more than 13 weeks (R21).
• Procedures on termination include the purchaser obtaining remaining goods elsewhere, requiring the supplier to leave site and assign subcontract benefits, and using supplier-owned equipment to complete supply.
• Final payment on termination is certified within 13 weeks and paid within 3 weeks of that certificate.

Compensation events

• Changes instructed by the supply manager, failure to give access, late provision of purchaser items, stop-work instructions, late replies, withheld acceptances, unnecessary searches or delays, and specified purchaser risks are compensation events.
• The supplier must notify a compensation event within 8 weeks of becoming aware of it, failing which no change to prices or delivery date is allowed.
• Quotations are submitted within 3 weeks of instruction; the supply manager replies within 2 weeks.
• Assessment is based on defined cost plus the stated percentage for overheads and profit, or on price schedule rates where agreed.

Dispute resolution

• Adjudication: an adjudicator selected from the ICE-SA panel of the South African Institution of Civil Engineering; if the parties cannot agree, the Arbitration Foundation of Southern Africa appoints one.
• Arbitration: under the latest Association of Arbitrators (Southern Africa) rules, held in South Africa.

Closing date and time: 17 November 2026 at 10:00 (10h00).

Clarification meeting (non-compulsory):

• Date: 30 October 2026
• Time: 11:00 (11h00) SAST
• Venue: MS Teams. Join link, Meeting ID 333 627 940 051 729 2, Passcode Cx9YV7dK.

Bidders must confirm attendance with the Eskom Representative, providing names, positions and contact details of proposed attendees.

Clarification queries deadline: 5 working days before the tender deadline (i.e., by 10 November 2026).

Tender validity period: 12 weeks (90 days) from the closing date and time.

Eskom Representative:

• Name: Olebogeng Mathye
• Email: [email protected]

Procurement Manager (Mpumalanga Operating Unit):

• Name: Nelly Nkosi

(No telephone numbers or submission address were stated in the document beyond the e-tendering portal and MS Teams meeting details.)

Submission method: electronic via the Eskom E-tendering Portal at https://etendering.eskom.co.za. No hard copy will be accepted. No Zip/compressed files. Upload each document in PDF format; the price list must be in PDF and a copy in Excel format. Maximum upload size per document: 500 MB; total submission restricted to 4 GB. Tenders must be uploaded under the folders Technical, Commercial, Financial, and Other. If a tender is resubmitted, only the latest version will be accepted; earlier versions become null and void. Ensure the submission status is marked complete. Late tenders will not be accepted.

Returnable forms (to be completed and signed where required) at tender closing:

• Annexure A (Authorisation Form): confirms the signatory's authority to bind the bidder; requires a certified copy of the board/members/trustees resolution or power of attorney for JVs.
• Annexure B (Acknowledgement Form): confirms receipt and completeness of the tender documents.
• Annexure C (Tenderer's Particulars): bidder and JV member details, registrations, and subcontractor information.
• Annexure D (Integrity Declaration Form): declares any relationship or conflict of interest with Eskom/state; certifies fair tendering practices.
• Annexure E (CPA Requirements for Local Goods/Services): applicable only if local content requirements apply.
• Annexure H (SBD 1 Invitation to Bid): signed as the bid's cover page.
• Annexure J (SBD 4 Bidder's Disclosure): discloses any state employment connections.
• Completed NEC3 Supply Contract pricing schedule (SC3): mandatory at closing; failure to submit leads to disqualification.
• Completed and signed Technical A&B Schedules for each SAP number on the enquiry, and corresponding signed Deviation Schedules (nil record if no deviations).
• SABS certification for each gas, evidencing compliance with SANS 532:2009 and SANS 10019.
• Tax evaluation questionnaire (to determine personal service provider status for PAYE).
• E-tendering Help Manual acknowledgement form.

Returnables required at closing but non-disqualifying (must be submitted within 5 working days of a written request if missing): tax clearance certificate (if not verified via CSD or SARS e-filing PIN), Employment Equity proof (designated employers), COIDA certificate of good standing, and any JV/consortium documentation.

Returnables required prior to contract award: CSD registration, proof of tax compliance, and any other mandatory contractual requirements.

Disqualification risks:

• Missing any disqualifiable returnable at closing.
• Signing a tender without the proper authorisation.
• Submitting a bid with 100% subcontracting of the scope.
• Failing to meet functionality threshold (see evaluation criteria).

Evaluation stages:

• Stage 1: Eligibility and basic compliance (mandatory). Bidders must meet all eligibility criteria; any failure results in disqualification.
• Stage 2: Functionality (Level 2 Functional requirements) — desktop evaluation of the Technical A&B Schedules and Deviation Schedules against specified technical criteria. Positive marking from 0%; a minimum threshold applies and bidders who do not meet it are disqualified. The threshold is referenced in Appendix A (not included in the provided text).
• Stage 3: Price — scored out of 80 points, evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for acceptable variations. Unconditional discounts count for evaluation; conditional discounts only apply at payment.
• Stage 4: Specific Goals (PPPFA 80/20 system) — scored out of 20 points. Bidders who do not submit evidence of meeting specific goals are not disqualified but receive 0 points for those goals.

Total score = Price (max 80) + Specific Goals (max 20) = 100 points, using the 80/20 preference point system.

Objective criteria: not applicable. Reverse e-auction: not applicable.

Contractual requirements (e.g., CSD registration) are not evaluation criteria; they are assessed after ranking and must be met before contract award.

Scope: Supply, delivery and rental of industrial gas cylinder bottles to the Mechanical Section at Witbank PPM Building 76 in the Mpumalanga Operating Unit, on an 'as and when required' basis for 60 months (5 years).

Technical requirements:

• Completed Technical A&B Schedules per SAP number must be provided for each industrial gas stated in the enquiry. Each SAP number requires its own schedule; schedules for other SAP numbers will not be accepted.
• The Technical A&B Schedules must be completed by entering product-specific information into Schedule B for every criterion. Schedules with blank cells or non-technical responses such as 'N/A', 'TBD' or 'Will be submitted later' will be considered incomplete.
• Any deviations from Schedule A requirements must be clearly stated in the Deviation Schedule, with details and motivation for Eskom to consider a concession.
• If no deviations exist, a signed Deviation Schedule with a 'nil' record must still be submitted.

Quality/compliance standards:

• Each gas must have SABS certification confirming compliance with SANS 532:2009 (gas composition including impurity limits) and SANS 10019 (regulatory compliance for gas containers).
• Additional safety/quality documents as required by the scope of works must be attached.

Contract conditions:

• Contract form: NEC3 Supply Contract (SC3).
• The scope of work is attached in the NEC3 contract.

The evaluation includes a desktop assessment (Level 2 Functional/Scoring Requirements) which evaluates the technical content of the tender returnables against specified criteria. Submissions start at 0% and positive marks are added for compliance to each criterion. The final score is expressed as a percentage, and a threshold must be met to avoid disqualification. The detailed scoring methodology is presented in Tables 3 and 4 of the tender document (not included in the source text).

Quality requirements:

• SABS certification for each gas, evidencing compliance with SANS 532:2009 (gas composition including impurity limits) and SANS 10019 (regulatory compliance for gas containers).
• Additional safety/quality documents as required per scope of works must be attached (refer to Appendix C in the tender document).

Pricing schedule requirements:

• The completed NEC3 Supply Contract pricing schedule (SC3) is a mandatory, disqualifiable returnable at tender closing.
• The pricing schedule/BOQ is attached in the NEC3 PDF and in Excel format; both formats must be submitted.
• Prices will be evaluated inclusive of VAT, corrected for arithmetical errors, and compared on a like-for-like basis. A Quantity Surveyor will assess price reasonableness against market benchmarks (median of comparable rates, but not an automatic acceptance/rejection).

Payment terms: 30 days for contracts below R50 million, 60 days for contracts R50 million and above (incl. VAT).

Pricing format:

• Completed NEC3 Supply Contract pricing schedule (SC3) is a disqualifiable returnable at tender closing. The pricing schedule/BOQ is attached in the NEC3 PDF and also in Excel format.
• Prices to be submitted inclusive of VAT.
• Prices will be evaluated for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule.

Price evaluation:

• A Quantity Surveyor will establish benchmark rates through market research and consider a range of comparable market rates; the median of those rates may be used as a benchmark for reasonableness, but does not automatically accept or reject a bid.

Payment terms:

• Contracts valued below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts valued at or above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Bid security / guarantees: Not applicable (no performance security required).

Eligibility:

• Bidders (including JV/consortium partners) must not be under any restriction to do business with Eskom or State-Owned Companies.
• Tenderers with the nationality of a country on any international sanctions list are ineligible.
• Bidders must not submit more than one tender (unless resubmitting on the e-tendering portal, in which case the latest version supersedes).
• JV/consortium agreements must state joint and several liability for contract execution.
• Bidders must not have a conflict of interest (e.g., common controlling partner, or relationships that allow access to or influence over other tenders).
• Bidders must not be on the National Treasury's restricted suppliers database or the Tender Defaulters list, and must not be restricted by Eskom.
• Bidders must not intend to subcontract 100% of the scope.

Contractual requirements (mandatory before award):

• CSD registration (Central Supplier Database) — proof required prior to award.
• Tax compliance: SARS e-filing PIN (for verification) or a certified tax clearance certificate for local tenderers not on CSD; foreign tenderers with a South African footprint must provide a certified tax clearance certificate.
• Employment Equity: designated employers must prove compliance with the Employment Equity Act (including submission of the EE report to the Department of Labour) — South African tenderers only.
• COIDA: original certificate of good standing or proof of application from the Compensation Fund (or licensed insurer) — South African tenderers only.
• SHEQ requirements may be applicable (as per appendix B/C).

Regulatory compliance:

• SANS 532:2009 (gas composition) and SANS 10019 (gas container compliance).

Foreign suppliers with no South African footprint are not required to provide tax compliance proof.

Subcontracting: Main contractors are discouraged from subcontracting with their own subsidiaries (may be seen as fronting); if they do, this must be declared.

Health and safety (HSE) requirements:

• COIDA: South African tenderers must provide an original certificate of good standing or proof of application from the Compensation Fund (COID) or a licensed compensation insurer.
• SHEQ requirements may be applicable as additional contractual requirements.

Contract form: NEC3 Supply Contract (SC3). The tender shall be for the whole contract.

Eligibility and submission restrictions:

• Tenderers must not be from a country on any international sanctions list.
• Only one tender per tenderer (except on the e-tendering system where resubmission is allowed; the latest version is accepted).
• JV/consortium agreements must state joint and several liability.
• No alternative tenders are permitted.
• No public tender opening; tenders are downloaded electronically.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days.
• Contracts at or above R50 million (incl. VAT): payment within 60 days.

Eskom may negotiate with preferred bidders if tendered prices are not market-related.

Subcontracting: discouraged with subsidiaries; must be declared.

Evaluation comprises a two-stage process:

• Stage 1: Basic compliance and eligibility (disqualifiable).
• Stage 2: Functionality (technical scoring) — mandatory threshold must be met, otherwise disqualification.

Then price (max 80 points) and specific goals (max 20 points) are added under the 80/20 PPPFA system.

Specific goals evidence is scored under the PPPFA; failure to submit evidence yields 0 points for that goal (not disqualification).

Contractual requirements (e.g., CSD, SHEQ) are assessed after ranking, before award.

Returnable documents (all must be completed, signed and submitted by tender closing):

• Completed and signed Technical A&B Schedules per SAP number. The schedules are provided by Eskom; one schedule per SAP number, with the SAP number stated. A schedule is incomplete if any Schedule B criterion is blank or answered with non-technical responses such as “N/A”, “TBD” or “will be submitted later”.
• Completed and signed Deviation Schedules per SAP number. If there are no deviations, a signed schedule with a “nil” record must still be submitted.
• SABS Certification for each gas, evidencing compliance with SANS 532:2009 (gas composition including impurity limits) and demonstrating ability to meet associated gas testing standards, plus regulatory compliance with SANS 10019.

Missing information will not be requested after the tender closing date.

Submissions that do not fully comply with Level 1 mandatory requirements will be deemed non-responsive and disqualified.

Evaluation is progressive: passing Level 1 is required to proceed to Level 2, and passing Level 2 is required to proceed to Level 3.

Technical evaluation weighting:

• A. Desktop evaluation: 80%
• A1. Level 1 – Mandatory Requirements evaluation (responsiveness test; content of documents is not scrutinised at this level)
• A2. Level 2 – Functional (Scoring) Requirements evaluation
• B. Practical evaluation: 20%
• B1. Level 3 – Factory Assessment and Verification

Level 1 and Level 2 are evaluated independently by at least 2 evaluators.

Level 2 functional scoring (starting from 0%, positive marking):

• Schedule A and B: 75%
• Deviation Schedule: 25%

Schedule A & B deviation scoring:

• No deviations: 100%
• Less than 2 deviations: 80%
• More than 2 and less than 5 deviations: 60%
• More than 5 and less than 7 deviations: 40%
• More than 7 deviations: 0%

Final result classified as Non-compliant, Compliant with qualifications, or Fully compliant.

Full compliance is critical due to high risk posed by non-compliance.

Scope: supply, delivery and off-loading of industrial gases (including acetylene, oxygen and Coogar gas) in standard steel cylinders, as well as liquefied petroleum gas, to Eskom sites in the Limlanga Cluster on an “as and when required” basis for a five-year period.

Contract period: 60 months (5 years).

Cylinders must be Class 1 steel, seamless metallic type, conforming to SANS 10019.

Industrial gases listed in tendered items include:

• Coogar gas – SAP 0674279
• Acetylene gas – SAP 0674280
• Oxygen gas – SAP 0674278

Compliance with referenced standards is mandatory (most recent editions):

• ISO 9001, Quality Management Systems
• Eskom 32-1034 – Procurement and Supply Chain Management Procedure
• Eskom 240-48929482 – Tender Engineering Evaluation Procedure
• Eskom 240-51757553 – Provide Engineering during Project Sourcing
• Eskom 474-11014 – Specification for Industrial, Medical, Special and Liquefied Petroleum Gases

Suppliers who are not the OEM must obtain required technical returnables from the OEM where relevant.

Specific item requirements and test requirements are contained in Technical Schedules attached to the commercial enquiry; items must comply with Eskom standards, SANS standards and other national/international standards as applicable.

Evaluation methodology is progressive, with three levels:

• Level 1 (Mandatory Requirements): confirms all mandatory returnables are included; content is not scrutinised. Failure = non-responsive and disqualified.
• Level 2 (Functional Scoring): scores content of Technical A&B Schedules (75%) and Deviation Schedules (25%), with deviation-based scoring as per Schedule A & B methodology.
• Level 3 (Factory Assessment and Verification): a team inspection of the production facility, producing a single assessment result; the checklist may be shared with the bidder in advance.

All evaluation is conducted by Eskom's Technical Evaluation Team, with independent evaluation by at least 2 evaluators for Levels 1 and 2.

No specific experience requirements are stated in the tender document. Final evaluation results are recorded as Non-compliant, Compliant with qualifications, or Fully compliant.

Quality management requirements are embedded in mandatory compliance with ISO 9001 and the referenced Eskom procedures.

Test certificates/certificates of compliance: SABS Certification for each gas, covering SANS 532:2009 gas composition including impurity limits, and supplementary information showing ability to meet associated gas testing standards.

Cylinders must be Class 1 steel, seamless metallic type, compliant with SANS 10019.

Products supplied must comply with the latest revisions of all relevant standards.

SABS Certification for each gas, demonstrating compliance with SANS 532:2009 and ability to meet associated gas testing standards.

Regulatory compliance with SANS 10019 for gas cylinders and associated standards.

ISO 9001, Quality Management Systems compliance required.

B-BBEE Minimum Level: 1 (stated in the tender record).

Technical evaluation is split into desktop evaluation (80%) and practical evaluation (20%). Desktop includes mandatory requirements (Level 1) and functional scoring (Level 2). Practical is factory assessment (Level 3). Functional scoring weights: Schedule A and B 75%, Deviation Schedule 25%. Deviation scoring: no deviations = 100%, <2 = 80%, >2 and <5 = 60%, >5 and <7 = 40%, >7 = 0%. Submissions failing Level 1 are disqualified.