Supply and installation of fire alarm & smoke extraction system – tender in kwazulu-natal

Employer: eThekwini Municipality, Operations: Repairs and Maintenance - Mechanical

Enquiries:

• Andile Cele
• Email: [email protected]
• Telephone: 031 328 8000

Employer's Agent's Representative:

• Zaheen Rauff
• Email: [email protected]
• Telephone: 031 328 8000

JDE System (ESP) General Queries:

• Lindo Dlamini
• Telephone: 031 322 7133 or 031 322 7153
• Email: [email protected]

JDE System Technical Queries:

• Jabulani Chauke
• Telephone: 031 322 9535
• Email: [email protected]

Submission address: The Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban

Service/delivery location: uShaka Marine World Aquarium

Submission method: hard copy plus electronic upload; the hard copy is the ruling version and the bid is invalid without it.

• Hard copy: deliver to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban, on or before 27/11/2026 at 11:00.
• Electronic: also submit and complete via the eThekwini Municipality JDE System (ESP Module) before the same closing time. The hard copy must be sealed and marked 'ORIGINAL' and 'COPY' as separate packages, with the employer's address and identification details on the outside.
• Addenda issued by the employer must be acknowledged; any material change to the tenderer's capabilities or formation requires written approval before closing.
• Tenders must remain valid for 12 months after the original validity period; the Municipality may request confirmation at any time.
• Returnable documents (complete all, sign, and return):
• MBD 5 (Contracts awarded by organs of state in the past 5 years): lists contracts and any material non-compliance or disputes.
• Declaration of Municipal Fees: certifies no undisputed municipal rates and taxes arrears; an offset agreement must be in place by closing if arrears exist.
• Compulsory Enterprise Questionnaire.
• Form of Offer and Acceptance, Schedule of Deviations, Pricing Schedule (Bill of Quantities), and any other forms listed in Part T2.
• SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), and Authority to Sign / Board Resolution if applicable.
• Disqualification risks: late submission (proof of posting not accepted), non-responsive tender (incomplete or incorrectly completed), failure to achieve minimum functionality (if applicable), or any corrupt or fraudulent practice.

Evaluation method: 80/20 Price Preference Point System (preferential procurement).

• The evaluation follows the stages: open and record offers, check completeness, test responsiveness, evaluate, check for disqualification grounds, determine acceptability of the preferred tenderer, and prepare an evaluation report.
• Preference points are awarded for B-BBEE status level as per the PPPFA 80/20 system (20 points for B-BBEE, 80 for price).
• The contract is awarded to the highest ranked tenderer (highest number of evaluation points) subject to any risk assessment.
• No minimum qualifying score for functionality is stated; the document does not specify a two-envelope system.
• Arithmetical errors are corrected: the amount in words governs over figures; line-item totals govern over unit rates unless there is a gross decimal misplacement.

Scope: Supply and installation of a fire alarm detection system and a smoke extraction system at uShaka Marine World Aquarium.

Contract period: 24 months.

The work is infrastructure/construction-related, governed by the GCC 2015.

The scope is described in Part C3 (Project Description and Scope of Contract, Project Specifications, Standard and Particular Specifications, and Drawings).

Bill of Quantities is used for pricing (separate page numbering).

No quantities or detailed technical standards are stated in the submitted text; refer to the scope sections of the tender document.

Pricing: Bill of Quantities (pricing schedule) with rates and prices fixed for the contract duration. Prices must be in Rand, exclusive of VAT (show VAT separately). Include all duties, taxes and levies applicable 14 days before closing.

• Tenderers must state the tendered total of prices.
• Arithmetical errors are corrected as per standard conditions.

Financial statements: Audited financial statements are required if the tender value exceeds R10 million (incl. VAT) – see MBD 5.

No bid security, retention, or payment terms are stated in the document.

Mandatory eligibility:

• CIDB contractor grading designation of 4 SF or higher (the tender is not part of a Targeted Development Programme, so Potentially Emerging status does not apply).
• Registration on the eThekwini Municipality Supplier Portal and on the National Treasury Central Supplier Database (CSD).
• Valid Tax Compliance Status PIN, CIDB registration, and B-BBEE certificate at both closing and award – all verified via the CSD.
• No undisputed arrears on municipal rates and taxes; if arrears exist, a formal offset agreement must be in place by tender closing.
• Contracts awarded in the past 5 years must be listed (MBD 5).

B-BBEE: The 80/20 preference point system applies; a B-BBEE certificate or a sworn affidavit (for EMEs/QSEs) is required to claim points.

• B-BBEE status level must be valid at closing and before final award.
• If the tender value exceeds R10 million, audited financial statements are required.
• Not applicable: B.U.I.L.D. Programme targets (both Indirect Targeting and Skills Development) are not applicable.