166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
Organization Type
GOVERNMENT
Published
27 Oct 2026
OCDS Reference
ocds-9t57fa-175851
Summary
The ethekwini municipality requires the supply and delivery of cleaning materials and detergents over a 36-month period. Bidders must sign a mandatory section 37(2) agreement under the occupational health and safety act, confirming their duties as an employer, and must be registered and in good standing with the compensation for occupational injuries and diseases commissioner or hold person accident cover.
Key Requirements
Closing date and time: 27 November 2026 at 09:00.
Mandatory Section 37(2) OHS agreement must be signed and returned with the bid.
Bidder must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner or hold Person Accident Cover.
Bidder must comply with all eThekwini Municipality site rules and safety, health and environmental requirements.
All bidder employees must have valid medical certificates of fitness and wear appropriate personal protective equipment.
Bidder's vehicles must be in good working condition and safe for use; drivers must obey traffic signs and speed limits on Municipality premises.
Bidder must be familiar with eThekwini Municipality emergency evacuation procedures.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Supply and delivery of cleaning materials and detergents to the eThekwini Metropolitan Municipality for a 36-month period. Bidders must be either manufacturers with at least 3 years' experience or authorised distributors/resellers, and must submit both a hard copy and an electronic tender via the municipality's JDE system.
Supply and delivery of cleaning material/detergents for eThekwini Municipality over a 36-month period, governed by a mandatory Occupational Health and Safety Act Section 37(2) agreement.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
FOR THE ROUTINE ROAD MAINTENANCE OF NATIONAL ROUTES N11 SECTION 1 FROM BERGVILLE I/C KM 0.00 TO SECTION 4 IN VOLKSRUST KM 48.59 IN THE UTHUKELA DISTRICT MUNICIPALITY AND AMAJUBA DISTRICT MUNICIPALITY
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Supply and delivery of cleaning material and detergents to the eThekwini Municipality for a period of 36 months.
Important Dates
Source: 37157-1S Tender Document.pdf (TENDER)
Compulsory clarification meeting
Date and time: 2 November 2026 at 10:00
Format: online; the meeting link is emailed on 2 November 2026 at 08:30
Confirmation of attendance: email Senzo Ngesi by 16:00 on 30 October 2026
Attendance is compulsory; failure to attend invalidates the tender, and only entities on the attendance list will be evaluated.
Query responses
Consolidated responses to queries are published on the eTenders Portal and/or the municipal website by 17 November 2026.
Two submissions are required: a sealed hard copy and an identical electronic copy.
Hard copy: sealed, addressed to the City Manager and marked with the tender number, deposited in the Tender Box in the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban. Do not deliver it to any other municipal department.
The hard copy is the ruling version and the tender is valid only if the hard copy is submitted. If the electronic copy is not identical to the hard copy, the tender is invalid.
Fax, email and posted tenders will not be accepted. Late tenders will not be considered.
Print the downloaded document on A4, one side only, and bind it.
Resolve all JDE/ESP access rights and submission queries before the closing date.
Returnable documents
Authority of Signatory: authorises the named signatory to bind the bidder.
Tax Compliance Status PIN or original Tax Clearance Certificate, valid at closing.
Declaration of Municipal Fees: confirms municipal accounts are paid up or covered by an acknowledgement of debt; account numbers must be included.
Declaration with respect to the Occupational Health and Safety Act.
MBD 4 (Declaration of Interest): discloses any relationship with municipal officials involved in the evaluation.
MBD 5 (Declaration for Procurement Above R10 Million): only if applicable.
MBD 6.1 (Preference Points Claim): claims preference points for the specific goals.
MBD 8 (Declaration of Bidder's Past SCM Practices).
MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
Official Tender Form, completed in full and signed.
Additional schedules, forms or certificates required by the Special Conditions of Tender.
Disqualification risks
Hard copy not submitted, or electronic copy differing from the hard copy.
Any returnable form omitted, unsigned or incomplete.
Failure to price every item in the schedule of rates.
Deviation from the prescribed pricing schedule.
Late, faxed, emailed or posted submissions.
Failure to meet the Stage 1 mandatory requirements.
Evaluation Criteria
Source: 37157-1S Tender Document.pdf (TENDER)
Evaluation stages
Stage 1 — Mandatory requirements: experience, manufacturer agreement and certification requirements must be met. Bidders who fail are disqualified and not evaluated further.
Stage 2 — Price and preference: evaluated on the 90/10 preference point system under the PPPFA Regulations (2022).
Price (maximum 90 points)
Scored using the prescribed formula for goods and services, with W = 90.
Pmin is the lowest acceptable comparative offer; Pt is the offer under consideration.
Preference points (maximum 10 points)
Claimed on MBD 6.1. If the form is not submitted, no preference points are claimed.
Two specific goals, each weighted 50%.
Ownership goal (50% weighting)
Black ownership 0%: 0 points
More than 0% and less than 51%: 2 points
More than 51% and less than 100%: 3.5 points
100%: 5 points
Verified from the CIPC registration document, CSD report, B-BBEE certificate, consolidated B-BBEE certificate (consortium, joint venture or trust) or the consortium/JV/trust agreement.
RDP goal — promotion of SMMEs with at least 51% black ownership, contracts above R5 million (50% weighting)
Sub-contracting 0%: 0 points
Less than 25%: 2 points
25%: 3.5 points
More than 25% and less than 50%: 5 points
Verified from a sub-contracting plan showing the percentage of work allocated to youth companies.
Ranking
Tenders are ranked by total evaluation points (financial offer points plus preference points); the highest-ranked tenderer is recommended for award unless there are compelling and justifiable reasons not to.
Technical Specifications
Source: 37157-1S Tender Document.pdf (TENDER)
Scope
Supply and delivery of cleaning material and detergents to the eThekwini Municipality over a 36-month contract period.
Quantities
Estimated quantities are set out in Section 8 (Bill of Quantities / Schedule of Rates).
Quantities are indicative only; the supplier must supply whatever quantities the municipality requires, which may exceed or fall below the estimates.
Delivery
Unit prices must include delivery to the delivery point specified in the Special Conditions of Tender.
Goods are supplied only against an official municipal order.
Bidders must state the delivery period after receipt of an official order.
Risk in the goods remains with the supplier until delivery.
Product requirements
The manufacturer name and brand of each item offered must be stated on the schedule of rates.
A valid SANS certificate or approved SANS test report is required for the cleaning products listed in Annexure A, submitted at the close of tender.
A material safety data sheet is required for each product; Annexure C must be completed in full.
Bidders may be required to state where samples can be inspected, or to submit samples before the closing date.
Supplier status
Bidders who are not manufacturers, accredited distributors or agents must submit a valid agreement or joint venture agreement with the manufacturer, accredited distributor or agent, covering the contract period, together with the manufacturer's valid SABS certificates or approved SANS test report.
A letter of intent from the manufacturer, agent or designated distributor must also be submitted, confirming agreement to abide by the contract conditions; a formal agreement is signed on award.
Experience & Qualifications
Source: 37157-1S Tender Document.pdf
Manufacturer
At least 3 years' experience in the manufacturing, supply and delivery of cleaning materials/detergents.
Proven sales record of at least R200,000.00, with proof showing quantities sold and sales value for at least 3 years.
Distributor / reseller (supplier)
At least 3 years' experience in the supply and delivery of cleaning materials/detergents.
Proven ability to supply and deliver orders with a minimum order value of R200,000.00.
A reference letter on the client's letterhead stating the type of service rendered, the contract period (start and end dates) and the contract value, signed and stamped by the client.
Non-manufacturers
A valid agreement or accredited agent letter with the manufacturer, covering the contract period, plus the manufacturer's valid SABS certificates or approved SANS test report, must be submitted at the time of tender.
A letter of intent from the manufacturer, agent or designated distributor confirming agreement to abide by the contract conditions; a formal agreement is signed on award.
Failure to comply with these requirements invalidates the tender.
Quality Management
Source: 37157-1S Tender Document.pdf
Product certification
A valid SANS certificate or approved SANS test report is required for the cleaning products listed in Annexure A, submitted at the close of tender.
Bidders who are not manufacturers must provide the manufacturer's valid SABS certificates or approved SANS test report with their submission.
Product information
The manufacturer name and brand of each item offered must be stated on the schedule of rates.
A material safety data sheet must be submitted for each product, with Annexure C completed in full.
Inspection
Bidders may be required to state where samples of the full product range can be inspected, or to submit samples for inspection before the closing date.
Delivery quality
Goods are supplied only against an official municipal order, and risk remains with the supplier until delivery.
Pricing Schedule
Source: 37157-1S Tender Document.pdf
Pricing schedule
The prescribed pricing schedule is Section 8 (Bill of Quantities / Schedule of Rates).
Every item must be priced; a bidder who does not price all items is excluded from further evaluation.
Deviation from the prescribed pricing schedule disqualifies the bidder.
Price basis
Prices quoted in South African Rand, nett of any brokerage or discount allowed to the municipality.
One price per item, holding good for the full contract period, subject only to specified variation criteria.
Firm prices may be submitted for each 12-month period, free of all fluctuations including statutory increases.
Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form.
Unit prices must include delivery to the specified delivery point.
Quantities
Estimated quantities are indicative only and are used to establish an estimated total contract price; the supplier must supply whatever quantities the municipality actually requires, which may exceed or fall below the estimates.
The manufacturer name and brand of each item offered must be stated on the schedule of rates.
Financial Requirements
Source: 37157-1S Tender Document.pdf (TENDER)
Pricing
All prices in South African Rand, nett of any brokerage or discount allowed to the municipality.
One price per item, holding good for the full contract period, subject only to specified variation criteria.
Firm prices may be submitted for each 12-month period, free of all fluctuations including statutory increases.
Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form.
All prices must include delivery.
Every item in the schedule of rates must be priced; unpriced items exclude the bidder from further evaluation.
Deviation from the prescribed pricing schedule (Section 8) disqualifies the bidder.
Payment
Payment is made only to the supplier; factoring arrangements are not accepted.
Financial capacity
The Head: Supply Chain Management may require evidence that the bidder's financial standing is adequate for the contract.
Bidders required by law to prepare audited annual financial statements must submit audited statements for the past three years, or since establishment if established within the past three years.
Fees
Withdrawal of a tender during the validity period: R1,000 payable to the municipality on demand (the municipality may waive this).
Objection to an award decision: non-refundable administration fee of R6,131.00 including VAT, paid by real-time payment to EThekwini Municipality, FNB account 631 6574 6331, quoting the contract number.
Compliance Requirements
Source: 37157-1S Tender Document.pdf (TENDER)
Eligibility
Registered on the National Treasury Central Supplier Database (CSD) at the closing date; the CSD supplier number (MAAA) must be given on the information table. Joint venture parties must each be registered.
No tender will be considered from a person in the service of the state, from an entity with a director, manager, principal, shareholder or stakeholder in the service of the state, or from an advisor or consultant contracted to the municipality (Regulation 44).
Municipal fees must be fully paid, or an acknowledgement of debt concluded; the Declaration of Municipal Fees must include the relevant account numbers.
Bidders must have the capability to perform the contract and must not have been in breach of contract previously.
Tax
A valid Tax Compliance Status PIN or original Tax Clearance Certificate, valid at the closing date, must be submitted. Joint venture entities each require a PIN.
B-BBEE and preference evidence
MBD 6.1 Preference Points Claim must be completed and submitted to claim preference points.
Ownership claims are verified from the CIPC registration document, CSD report, B-BBEE certificate, consolidated B-BBEE certificate (consortium, joint venture or trust, issued by a SANAS-accredited verification agency) or the consortium/JV/trust agreement.
Sub-contracting claims are verified from a sub-contracting plan showing the percentage of work allocated to youth companies.
A joint venture must submit an acceptable joint venture agreement and a B-BBEE certificate for the joint venture.
Returnable forms
Authority of Signatory: authorises the signatory to bind the bidder.
Declaration with respect to the Occupational Health and Safety Act.
MBD 4 (Declaration of Interest).
MBD 5 (Declaration for Procurement Above R10 Million), if applicable.
MBD 6.1 (Preference Points Claim).
MBD 8 (Declaration of Bidder's Past SCM Practices).
MBD 9 (Certificate of Independent Bid Determination).
Official Tender Form, completed in full and signed.
Product compliance
Valid SANS certificate or approved SANS test report for the products listed in Annexure A.
Material safety data sheet for each product, with Annexure C completed in full.
Non-manufacturers must submit a valid manufacturer/agent agreement covering the contract period and a letter of intent.
Health & Safety
Source: 37157-1S Tender Document.pdf
Occupational Health and Safety Act
Bidders must submit a declaration accepting the undertaking in terms of the Occupational Health and Safety Act and its regulations.
Product safety
A material safety data sheet must be submitted for each product for occupational health and safety purposes.
Annexure C must be completed in full.
Contractual Terms
Source: 37157-1S Tender Document.pdf
Contract period
36 months.
Contract form
The successful tenderer must complete and sign the written Contract Form (MBD 7).
Payment
Payment is made only to the supplier; factoring arrangements are not accepted.
Municipality's rights
The municipality is not bound to accept the lowest or any tender and may accept the whole or any part of a tender to place orders.
The municipality may accept more than one technically and contractually compliant tender for part or all of the contract and place orders on price and availability.
Bidders may not bind the municipality to any minimum quantity per order; the successful tenderer must supply the quantities stipulated in the specification.
The municipality may cancel the tender at any time before award, publishing the cancellation in the same manner as the original invitation, without liability for damages including loss of profit.
The municipality may purchase the goods from other sources at its discretion.
The Accounting Officer may negotiate final contract terms with preferred bidders, provided no bidder gets a second or unfair opportunity, no other bidder is prejudiced, and the price does not exceed the tendered price.
Tender validity
Tenders remain valid for 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing. The municipality may request confirmation of validity at any time during the 12-month period.
A tenderer may withdraw a tender during the validity period on payment of R1,000 to the municipality on demand; the municipality may waive this.
Disclosure
A change in ownership or major policy of the tendering entity that will occur or is likely to occur during the contract period must be fully defined in a covering letter submitted with the tender.
Appeals and objections
An aggrieved person may lodge a written appeal within 14 days of the decision or action, directed to the office of the City Manager, attention Ms S Pillay, P O Box 1394, Durban, 4000, or [email protected].
An objection is processed only on receipt of a non-refundable administration fee of R6,131.00 including VAT, paid by real-time payment to EThekwini Municipality, FNB account 631 6574 6331, quoting the contract number.
Section
Source: 37157-1S Tender Document.pdf
Stage 1 — Mandatory requirements
Manufacturer: at least 3 years' experience in manufacturing, supplying and delivering cleaning materials/detergents, with a proven sales record of at least R200,000.00. Proof of the sales record must show quantities sold and sales value for at least 3 years.
Distributor/reseller (supplier): at least 3 years' experience in supplying and delivering cleaning materials/detergents, with proven ability to supply and deliver orders of at least R200,000.00 in value.
Reference letter on the client's letterhead stating the type of service rendered, the contract period (start and end dates) and the contract value, signed and stamped by the client.
Bidders who are not manufacturers must submit a valid agreement or accredited agent letter with the manufacturer, covering the contract period, plus the manufacturer's valid SABS certificates or approved SANS test report, at the time of tender.
A valid SANS certificate or report for the cleaning products listed in Annexure A, submitted at the close of tender.
A material safety data sheet for each product, with Annexure C completed in full.
Bidders who do not meet the mandatory requirements are disqualified and not evaluated further.
Stage 2 — Price and preference
90/10 preference point system applies, with price scored out of 90 points using the Regulation 5.1 formula.
Preference points (10) are claimed on MBD 6.1 against two specific goals, each weighted 50%: black ownership percentage, and commitment to sub-contracting to SMMEs with at least 51% black ownership (contracts above R5 million).
The mandatory Section 37(2) OHS agreement must be signed and returned. The bidder must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner or hold Person Accident Cover.
The bidder must sign the Section 37(2) agreement under the Occupational Health and Safety Act, acknowledging duties as an employer. The bidder must comply with all eThekwini Municipality site rules and safety, health and environmental requirements.
Health & Safety
Source: 37.2 Agreement - 1S - 36369 -37157.pdf
The agreement requires compliance with the Occupational Health and Safety Act. The Service Provider must acknowledge they are an employer with duties under the Act. All work and plant used on eThekwini Municipality premises must comply with the Act and municipal site rules. The provider must inform the municipality timeously if unable to perform. Drivers must obey traffic signs and speed limits on municipal premises. Vehicles must be in good working condition and safe. All employees must hold valid medical certificates of fitness. Employees must wear appropriate personal protective equipment. Housekeeping must be maintained on completion of work. The provider must be familiar with eThekwini Municipality emergency evacuation procedures. The provider must be registered and in good standing with the Compensation for Occupational Injuries and Diseases Commissioner or have Person Accident Cover.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
166 K E Masinga Road (Formerly Old Fort Road) - Durban - KZN - 4001
Document-Backed
Recently Synced
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
27 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.