Ingquza Hill Local Municipality Tenders & RFQ's

1. **Closing date and submission**: bids must be deposited in the tender box at 135 main street, flagstaff, 4810, on or before the closing date and time. Late or improperly received bids will not be considered. 2. **Mandatory documents**: submit a valid full csd proof of registration, completed and signed mbd 1-9 declarations, and the original valid tax clearance certificate. Failure to submit any of these will invalidate the bid. 3. **Preference point system**: the 80/20 system applies for contracts up to r50,000,000 (all taxes included); the 90/10 system applies for contracts above r50,000,000. Bidders must indicate how they claim preference points. 4. **Declaration of independent bid determination (mbd 9)**: must be completed and signed. The bid will be disqualified if the certificate is found to be untrue or incomplete. 5. **Pricing requirements**: all prices must be firm (NO non-firm prices, including exchange rate variations), include all delivery costs, and cover all expenses, disbursements, overheads, and profit. Separate pricing schedules are required for different delivery points. 6. **Tax compliance**: the bidder must be registered with SARS as an e-filer (if applicable) and provide a valid tax clearance certificate. Foreign suppliers must complete the pre-award questionnaire in part b:3. 7. **State employment and SCM abuse**: bids will not be considered from persons in the service of the state or those with directors/shareholders listed on the register of tender defaulters. Bidders must declare any past SCM practices and ensure NO conflict of interest.

Tenders must be submitted by hand at 135 main street, flagstaff, 4810 (procurement section) by 12:00 local time on 23 september 2026. NO faxed, couriered, or emailed tenders will be accepted. Bids must be submitted on the official forms provided (not to be re-typed) or online. Late bids will not be accepted for consideration. Tender documents are downloadable on www.ihlm.gov.za Procurement: municipal adverts-open bids / e-tender portal. Required documents include: valid full csd proof of registration, CIDB proof of registration, completed and signed declarations (MBD1-9), a valid SARS tcs pin printout, and a signed letter confirming NO undisputed municipal accounts are overdue by more than 30 days and proof thereof. Bidders must note that upon award, they will be required to submit a rates clearance certificate from their respective municipalities. Bidders who reside within the municipal jurisdiction will be verified with ihlm revenue section. The ingquza hill local municipality's supply chain policy will apply in all tender stages. NO bids will be considered from persons in the service of the state. Bidders must not be listed on the register of tender defaulters in terms of the prevention and combating of corrupt activities act. Bidders must not have abused the employer's supply chain management system or failed to perform on any previous contract and been given written notice to that effect. Tender validity period is 90 (ninety) days after tender closing date. Conditions of acceptance: the ingquza hill local municipality is under NO obligation to accept any proposal/tender and reserves the right to accept the whole or any part of the proposal/tender. NO proposal/tenders will be considered from persons in the service of the state, the bidder or any of its directors/shareholders is not listed on the register of tender defaulters in terms of the prevention and combating of corrupt activities act 2004 as a person prohibited from doing business with the public sector; the bidder has not abused the employer’s supply chain management system; or failed to perform on any previous contract and has been given a written notice to this effect. The municipality reserves the right to extend the tender period by notice in the press and on the municipality’s official website.

Submission method: hand delivery only. Submission address: ingquza hill local municipality, 135 main street, flagstaff, 4810 (municipal reception). Closing time: 22 september 2026 at 12:00. Envelope must be sealed and endorsed with the tender number IHLM/56/2026-27/COMM. NO late, couriered, faxed or emailed tenders will be accepted. Bids must be submitted on the original bid documentation provided; do not reproduce, take apart, omit pages, change wording, or insert pages. Initial every page of the tender document. Returnable forms (all must be completed and signed): - mbd1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Mbd2 (tax clearance certificate requirements): confirms tax obligations are in order. - Mbd3.1 (Pricing schedule – firm prices): firm prices only, all applicable taxes included. - Mbd3.3 (Pricing schedule and specification): prices per the specification, including VAT and all costs. - Mbd4 (declaration of interest): discloses any connection to persons in the service of the state. - Mbd6.1 (Preference points claim): claims specific goal points under the 80/20 system. - Mbd7.1 (Contract form – purchase of goods/works): to be signed by the successful bidder. - Mbd8 (declaration of bidder's past SCM practices): declares NO abuse of supply chain management, NO fraud or corruption convictions, NO arrears to municipalities. - Mbd9 (certificate of independent bid determination): certifies the bid was prepared independently, with NO collusion. Mandatory documents to attach: - valid full csd proof of registration. - Valid SARS tcs pin printout. - Proof of taxi ownership and membership in a taxi association. - Signed letter confirming NO undisputed municipal accounts are overdue by more than 30 days, with proof. Disqualification risks: - any mandatory document omitted or unsigned. - Bid not submitted on the original bid documentation. - Bid received after the closing time, regardless of reason.

Hand-deliver only to the tender box at ingquza hill local municipality, 135 main street, flagstaff, 4810 (procurement section). NO couriered, faxed, emailed or late submissions accepted. Closing: 02 october 2026 at 12h00. Sealed envelope endorsed with bid number IHLM/27/2026-27/ADMIN and description. Use original bid document; do not retype, disassemble or insert pages. Initial every page. Returnable forms (all must be completed, signed and submitted): mbd 1 (invitation to bid), mbd 2 (tax clearance certificate requirements), mbd 3.1 (Pricing schedule – firm prices), mbd 3.3 (Pricing schedule and specification), mbd 4 (declaration of interest), mbd 6.1 (Preference points claim), mbd 7.1 (Contract form), mbd 8 (declaration of past SCM practices), mbd 9 (certificate of independent bid determination). Additional mandatory attachments: valid csd proof of registration, qcto/seta accreditation certificate and letter specifying areas of accreditation, valid SARS tcs pin printout, signed letter confirming NO undisputed municipal accounts overdue >30 days and NO written notice of failed performance, detailed company profile with at least two signed reference letters on client letterhead, cvs and certified qualifications of facilitators/assessors/moderators with minimum 3 years' experience, proof of accreditation as facilitator, assessor and moderator with relevant seta.

Returnable documents:

Returnable documents:

Closing: 28 september 2026 at 12:00, hand-delivered to the tender box at ingquza hill local municipality, 135 main street, flagstaff, 4810. NO late, couriered, faxed or emailed tenders accepted. Mandatory documents: valid full csd proof of registration, valid SARS tcs pin printout, completed and signed MBD1-9 declarations, and a signed letter confirming NO undisputed municipal accounts are overdue by more than 30 days. Functionality gate: score at least 70 out of 100 points on experience (50 points) and expertise/ability to deliver (50 points) to proceed to the 80/20 price and specific goals evaluation. Experience requirement: at least one successfully completed supply and delivery project valued at r500 000 or more in the last 5 years, with letters of appointment and reference letters attached and verifiable. Specific goals (20 points): 6 points each for youth-owned, women-owned, and black-owned companies, and 2 points for disability-owned, with csd reports and ID copies as proof. Delivery: within 30 days of appointment, with a signed commitment letter and affidavit; strict delivery dates observed and penalties for late delivery. Vehicle specification: 2.4-litre turbo diesel, 6-speed automatic, part-time 4x4, 3,500 kg braked towing, 9-service/90 000 km service plan, 3-year/100 000 km warranty, fire extinguisher and tool kit, and registration/licensing under the municipality's name.