What are the submission requirements for this tender (Ref: RFB005/2026)?

• Submit bids to the SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit. • Deadline: 10 July 2026 at 12:00. Late bids will not be accepted. • Deposit bids in the tender box next to reception. The box is accessible Monday to Friday, 08h00 to 16h30. • You must submit an original bid document and one copy. • Use the official bid forms provided; do not retype them. Photocopies are allowed, but original signatures in black ink are required. • Required returnable documents include: SBD1 (Invitation to Tender), Specifications and Undertakings by Tenderer, SBD3.1 (Pricing Schedule), SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim Form), certified CIPC registration documents, latest share certificates (if applicable), CSD Registration Summary Report, and supporting documents for mandatory criteria. • Failure to attend the compulsory briefing session will lead to disqualification. • Ensure all employees are covered by the Compensation for Occupational Injuries and Diseases Act (COIDA) and be prepared to provide proof of registration and good standing. • Bids can be disqualified for reasons including: tax matters not in order, incomplete documentation, fraudulent information, non-compliance with mandatory requirements, false declarations, or being listed on the National Treasury's database of restricted suppliers.

How will bids be evaluated?

{ "mandatory": [ "Attendance at the compulsory briefing session (25 June 2026).", "Registration on the Central Supplier Database (CSD) (except foreign bidders with no local entity).", "Submission of TCS/PIN or CSD number (for tax compliance).", "No state employees or entities with state-employed directors/members.", "Not listed on National Treasury’s restricted suppliers database.", "Compliance with B-BBEE requirements (certificate or affidavit).", "Valid COIDA, UIF, PAYE, and VAT registrations.", "Submission of all required SBD forms and certified documents." ], "preferential": [ "Preference points awarded for B-BBEE status (20 points max).", "Additional points for procurement from black women-owned (5 points), black-owned (10 points), youth-owned (3 points), or disability-owned (2 points) entities." ] }

What are the technical specifications?

• Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road, approximately 50 km from Louis Trichardt. Turn left onto a gravel road and drive 8 km. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Vodacom signal is weak. • Scope of services required: - Stacking of wet (green) lumber boards into kiln stacks in the Wetmill Department. - Cleaning and feeding of boilers. - De-stacking dried lumber and providing labour for rework services in the Drymill Department. • Personnel requirements: - The contractor is responsible for ensuring the required number of personnel are always present, with substitutes available for absenteeism. - All substitute employees must be fully inducted and trained on SAFCOL safety standards. - All employees must be adequately trained for their specific tasks. - The contractor must manage all its own employee industrial relations issues, including discipline, industrial action, and wage negotiations. • Specific staffing per shift: - Stacking and Boiler Cleaning Services require: * Stackers: 23 per shift (for two shifts). * Sticker Handlers: 1 per shift (for two shifts). * Cleaners: 1 per shift (for four shifts).

What financial requirements apply to bidders?

• Submit the SBD3.1 Pricing Schedule as part of your bid. • You must indicate your total bid price (VAT inclusive) in the designated space. This price must match the total in your pricing schedule; if they differ, the price indicated here will be considered correct. • All prices must be VAT inclusive and quoted in South African Rand (ZAR). • You must state whether the quoted rates are firm for the full 18-month contract period. • If rates are not firm, you must provide details of the basis for adjustments (e.g., CPI) and a cost breakdown. • Price adjustments that are 100% linked to exchange rate variations are not allowed. • You must clearly indicate which portion of the service price and monthly costs is linked to the exchange rate. • All additional costs must be clearly specified.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the National Treasury Central Supplier Database (CSD) is required. Provide your CSD Supplier Number. Only foreign suppliers with no local entity are exempt. • Submit a CSD Registration Summary Report with your bid. • Tax Compliance: You must be tax compliant. Submit your SARS-issued Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If registered on the CSD, you may provide your CSD number instead. • For consortia, joint ventures, or subcontractors, each party must submit separate proof of TCS/PIN/CSD number. • B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points. • Provide your company's VAT registration number, COIDA number, and other registration particulars as required in the bid forms. • Employees must be covered by the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide documentary proof of registration and good standing with the Compensation Fund. • Bidders who are persons in the service of the state, or companies with directors who are, are not eligible.

What are the important dates and deadlines for this tender?

• Closing date and time: 10 July 2026 at 12:00. • Compulsory briefing session: 25 June 2026 from 11H00 to 12H30, held via Microsoft Teams. The link is: https://teams.microsoft.com/meet/380054202645913?p=s0O6NlWXELoy7bWjGn. • Deadline for questions or enquiries: 03 July 2026 at 12H00. • Bid validity period: 90 days from the closing date (10 July 2026).

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: Contact Ms. Lungile Moeketsi. Email: Lungile.Moeketsi@safcol.co.za. • For technical information: Contact Thokozani Khumalo. Email: thokozanik@safcol.co.za. • General tender enquiries email: tenders@safcol.co.za. • Submission address: SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit.

SAFCOL Sawmill Services Tender Mpumalanga

DocumentRFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdfReview complete

Description

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

The client is SAFCOL (South African Forestry Company Limited), a state-owned forestry company.
The services are required at the Timbadola Sawmill.
The site is located between Louis Trichardt and Thohoyandou on the R524 road. Turn left onto a gravel road 8 km from the main road.
The contractor must provide sawmill services including: stacking wet lumber, cleaning/feeding boilers, and de-stacking dried lumber with rework labour.

Important Dates

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Closing date and time: 10 July 2026 at 12:00.
Compulsory briefing session: 25 June 2026 from 11H00 to 12H30, held via Microsoft Teams. The link is: https://teams.microsoft.com/meet/380054202645913?p=s0O6NlWXELoy7bWjGn.
Deadline for questions or enquiries: 03 July 2026 at 12H00.
Bid validity period: 90 days from the closing date (10 July 2026).

Contact Information

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

For bidding procedure enquiries: Contact Ms. Lungile Moeketsi. Email: [email protected].
For technical information: Contact Thokozani Khumalo. Email: [email protected].
General tender enquiries email: [email protected].
Submission address: SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit.

Submission Guidelines

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Submit bids to the SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit.
Deadline: 10 July 2026 at 12:00. Late bids will not be accepted.
Deposit bids in the tender box next to reception. The box is accessible Monday to Friday, 08h00 to 16h30.
You must submit an original bid document and one copy.
Use the official bid forms provided; do not retype them. Photocopies are allowed, but original signatures in black ink are required.
Required returnable documents include: SBD1 (Invitation to Tender), Specifications and Undertakings by Tenderer, SBD3.1 (Pricing Schedule), SBD4 (Bidder's Disclosure), SBD6.1 (Preference Points Claim Form), certified CIPC registration documents, latest share certificates (if applicable), CSD Registration Summary Report, and supporting documents for mandatory criteria.
Failure to attend the compulsory briefing session will lead to disqualification.
Ensure all employees are covered by the Compensation for Occupational Injuries and Diseases Act (COIDA) and be prepared to provide proof of registration and good standing.
Bids can be disqualified for reasons including: tax matters not in order, incomplete documentation, fraudulent information, non-compliance with mandatory requirements, false declarations, or being listed on the National Treasury's database of restricted suppliers.

Evaluation Criteria

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Mandatory

Attendance at the compulsory briefing session (25 June 2026).
Registration on the Central Supplier Database (CSD) (except foreign bidders with no local entity).
Submission of TCS/PIN or CSD number (for tax compliance).
No state employees or entities with state-employed directors/members.
Not listed on National Treasury’s restricted suppliers database.
Compliance with B-BBEE requirements (certificate or affidavit).
Valid COIDA, UIF, PAYE, and VAT registrations.
Submission of all required SBD forms and certified documents.

Preferential

Preference points awarded for B-BBEE status (20 points max).
Additional points for procurement from black women-owned (5 points), black-owned (10 points), youth-owned (3 points), or disability-owned (2 points) entities.

Technical Specifications

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Service location: Timbadola Sawmill, situated between Louis Trichardt and Thohoyandou on the R524 road, approximately 50 km from Louis Trichardt. Turn left onto a gravel road and drive 8 km. GPS coordinates: -23°01'23.15" S, 30°11'39.93" E. Vodacom signal is weak.
Scope of services required:
Stacking of wet (green) lumber boards into kiln stacks in the Wetmill Department.
Cleaning and feeding of boilers.
De-stacking dried lumber and providing labour for rework services in the Drymill Department.
Personnel requirements:
The contractor is responsible for ensuring the required number of personnel are always present, with substitutes available for absenteeism.
All substitute employees must be fully inducted and trained on SAFCOL safety standards.
All employees must be adequately trained for their specific tasks.
The contractor must manage all its own employee industrial relations issues, including discipline, industrial action, and wage negotiations.
Specific staffing per shift:
Stacking and Boiler Cleaning Services require:
Stackers: 23 per shift (for two shifts).
Sticker Handlers: 1 per shift (for two shifts).
Cleaners: 1 per shift (for four shifts).

Experience & Qualifications

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

SAFCOL requires bidders to demonstrate a commitment to B-BBEE in areas like ownership, skills transfer, employment equity, and SMME development.
The Preferential Procurement Policy Framework Act and 2022 Regulations will be applied.

Quality Management

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

SAFCOL reserves full discretion to accept or reject any bid, cancel the tender, amend specifications, or withdraw parts of the requirement.
SAFCOL may request clarifications, conduct site inspections, or attach conditions to bid acceptance.
The tender documents do not constitute an offer.
The lowest or any bid may not be accepted.

Pricing Schedule

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

Complete and submit the SBD3.1 Pricing Schedule.
Indicate your total VAT-inclusive bid price in South African Rand.
State if rates are firm for the full contract period; if not, provide adjustment basis and cost breakdown.
Price adjustments 100% linked to exchange rates are not allowed.
Clearly specify any portion of the price linked to exchange rates.
Clearly specify all additional costs.

Financial Requirements

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Submit the SBD3.1 Pricing Schedule as part of your bid.
You must indicate your total bid price (VAT inclusive) in the designated space. This price must match the total in your pricing schedule; if they differ, the price indicated here will be considered correct.
All prices must be VAT inclusive and quoted in South African Rand (ZAR).
You must state whether the quoted rates are firm for the full 18-month contract period.
If rates are not firm, you must provide details of the basis for adjustments (e.g., CPI) and a cost breakdown.
Price adjustments that are 100% linked to exchange rate variations are not allowed.
You must clearly indicate which portion of the service price and monthly costs is linked to the exchange rate.
All additional costs must be clearly specified.

Compliance Requirements

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf (RFP)

Mandatory registration on the National Treasury Central Supplier Database (CSD) is required. Provide your CSD Supplier Number. Only foreign suppliers with no local entity are exempt.
Submit a CSD Registration Summary Report with your bid.
Tax Compliance: You must be tax compliant. Submit your SARS-issued Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate. If registered on the CSD, you may provide your CSD number instead.
For consortia, joint ventures, or subcontractors, each party must submit separate proof of TCS/PIN/CSD number.
B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
Provide your company's VAT registration number, COIDA number, and other registration particulars as required in the bid forms.
Employees must be covered by the Compensation for Occupational Injuries and Diseases Act (COIDA). Be prepared to provide documentary proof of registration and good standing with the Compensation Fund.
Bidders who are persons in the service of the state, or companies with directors who are, are not eligible.

Health & Safety

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

All substitute employees must be fully inducted and trained on SAFCOL safety standards.
The contractor is responsible for managing its own employee industrial relations, including discipline and safety compliance.

Contractual Terms

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

Use black ink to complete bid documents.
Verify all pages are present and not duplicated; SAFCOL accepts no liability for missing/duplicated pages.
Your bid constitutes an offer to supply services as per the specifications and prices quoted.
The bid remains binding and open for acceptance for the validity period (90 days from closing).
South African law governs any resulting contract.
Your own terms and conditions are not acceptable.
You accept full responsibility for the bid's correctness and execution.
All information in the tender documents is confidential and must only be used for bid preparation.
SAFCOL's confidential information must not be disclosed and must be returned on demand.
The bidder's response may be incorporated into the final contract.

Section

Source: RFB005.2026 - SAWMILLING SERVICES AT TIMBADOLLA.pdf

Points are awarded for price (80 points) and specific goals (20 points) under the 90/10 system.
Specific goals points are allocated for procurement from designated groups: black women-owned (5 points), black-owned (10 points), youth-owned (3 points), and entities owned by persons with disabilities (2 points).
Submit required proof (ID, CIPC documents, B-BBEE certificate/affidavit, doctor's letter) to claim points.
False claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business, and criminal prosecution.

Provision of sawmill services: stacking, destacking & rework for 18 months at timbadola sawmill

Provision of sawmill services: stacking, destacking & rework for 18 months at timbadola sawmill

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

South African Forestry Company Limited

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