Customised field guiding training programme for 15 learners at kruger national park

Invitation to bid for the appointment of a service provider

Appoint a suitably qualified service provider to deliver customised

Accredited training in field guiding - nature site guide l2 & l4 for 15

Learners in the mpumalanga/skukuza

RFQ NO.

RFQ-058-26

Request for quotation

You are hereby invited to submit quotations for:

Appoint a suitably qualified service provider to deliver customised accredited training in field

Guiding - nature site guide l2 & l4 for 15 learners in the mpumalanga/skukuza

RFQ number: RFQ-058-26

ADVERTISEMENT DATE: 02 June 2026

CLOSING DATE: 09 June 2026

CLOSING TIME: 12h00

NON COPULSORY BRIEFING SESSION Thursday the 04 June 2026 @ 11H00

LINK https://teams.microsoft.com/meet/389741952628338?p=MogVkIjHKggk4SLDVb

BID DOCUMENT SUBMISSION EMAIL: [email protected] (Please note that any submissions made to any

other email other than the designated email will not be accepted)

BID VALIDITY PERIOD: 90 days (starting from the day after the closing date of this RFQ)

TECHNICAL RELATED QUERIES Odwa Brukwe at [email protected]

SCM RELATED QUERIES Connie Kgoale at [email protected]

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for

consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions as specified above. Bids

received after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form (SBD 7) or Service Level

Agreement (SLA).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than the indicated officials under SBD

1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as prescribed above.

This RFQ is subject to the preferential procurement policy framework act; the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract

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Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

BID NUMBER: RFQ-058-26 CLOSING DATE: 09 June 2026 CLOSING TIME: 12h00

Appoint a suitably qualified service provider to deliver customised accredited training in

Field guiding - nature site guide l2 & l4 for 15 learners in the mpumalanga/skukuza

Bid response documents must be sent to the designated email address

[email protected] (Please note that any submissions made to any other email other than the designated email will not be

accepted)

Bidding procedure enquiries may be directed to: technical enquiries may be directed to:

CONTACT PERSON Connie Kgoale CONTACT PERSON Odwa Brukwe

Telephone number 012 426 5229 telephone number 012 426 5000

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street addres

Contact number code telephone number

Cellphone number

E-mail address

VAT registration number

Supplier compliance status or central supplier database

Tax compliance pin supplier number maaa

Are you the accredited representative in south africa for the are you a foreign based supplier for the goods

Goods /services /works offered? /Services /works offered

(Tick applicable box) (tick applicable box)

Yes NO yes NO

[If yes enclose proof] [if yes, answer the questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin

Code from the south african revenue service (SARS) and if not register as per 2.3 Below.

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Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder may be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder:

Capacity under which this bid is signed:

(Proof of authority must be submitted e.g. company resolution)

Date:

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CORRESPONDENCES - Queries

Should it be necessary for a bidder to obtain clarity on any matter arising from or referred to in this RFQ document, please refer

queries, in writing, to the contact person(s) listed above in SBD 1 or below. Under no circumstances may any other employee within

SANParks be approached for any information. SANParks reserves the right to place responses to such queries on the website.

Any queries regarding the bidding procedure may be directed to:

Department: Supply Chain Management

Contact Person: Connie Kgoale

Tel: 012 426 5229

Email Address: [email protected]

Enquiries Closing Date & Time N/A

The purpose of this RFQ is to appoint a suitably qualified service provider to deliver customised accredited training in Field Guiding -

Nature Site Guide L2 & L4 for 15 learners in the Mpumalanga/Skukuza. The training will be conducted in two phases over a six-month

period at the service provider’s training venue. The appointed service provider must also provide suitable accommodation for the learners

for the duration of the training periods.

South African National The Culture, Arts, Tourism, Hospitality and Sport Sector Education and Training Authority (CATHSSETA), in

collaboration with South African National Parks (SANParks), is implementing a high-impact skills development project aimed at addressing

priority sector skills needs and supporting sustainable employment within the tourism and conservation value chain.

This collaboration forms part of CATHSSETA’s strategic initiative to support high-impact projects that contribute to sector transformation,

capacity building, and alignment with national skills development priorities, including the National Skills Development Plan (NSDP).

SANParks, as a key implementing partner, brings sector-specific expertise and operational capacity to support the effective delivery of the

project. The partnership seeks to ensure value for money, compliance with applicable legislative and regulatory frameworks, and the

achievement of intended project outcomes.

In support of the implementation of this initiative, a Request for Quotation (RFQ) is hereby issued to invite accredited and experienced

service providers to submit quotations for the provision of the required services, as detailed in this document.

Conditions and instruction to the bidder

• The Bid forms should not be retyped or redrafted, but photocopies may be prepared and used.
• The bid documents may be completed in black ink or electronically without changing any format or content.
• Bidders should check the numbers of the pages to satisfy themselves that none is missing or duplicated. SANParks will accept NO

liability in regard to anything arising from the fact that pages are missing or duplicated.

• Counter Conditions: SANParks draws bidders’ attention that amendments to any of the Bid Conditions or setting of counter conditions

by bidders will result in the invalidation of such bids.

• Response preparation costs: SANParks is NOT liable for any costs incurred by a bidder in the process of responding to this Bid

Invitation, including on-site presentations.

• Cancellation prior to awarding: SANParks reserves the right to withdraw and cancel the Bid Invitation prior to making an award.

SANParks shall not accept or incur any liability to a tenderer for such withdrawal and cancellation, however, may give written reasons

for such action upon written request to do so.

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• Collusion, Fraud and corruption: Any effort by Bidder/s to influence evaluation, comparisons, or award decisions in any manner will

result in the rejection and disqualification of the bidder concerned.

• Fronting: SANParks, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes

where applicable, conduct or initiate the necessary enquiries/investigations to determine the accuracy of the representation made in

the bid documents. Should SANParks establish any of the fronting indicators as contained in the Department of Trade and Industry’s

“Guidelines on Complex Structures and Transactions and Fronting” during such inquiry/investigation, the onus is on the bidder to

prove that fronting does not exist? Failure to do so within a period of 7 days from date of notification will invalidate the bid/contract and

may also result in the restriction of the bidder to conduct business with the public sector for a period not exceeding 10 years, in

addition to any other remedies SANParks may have against the bidder concerned.

The Culture, Arts, Tourism, Hospitality and Sport Sector Education and Training Authority (CATHSSETA), in collaboration with South

African National Parks (SANParks), is implementing a high-impact skills development project aimed at addressing priority sector skills

needs and supporting sustainable employment within the tourism and conservation value chain.

This collaboration forms part of CATHSSETA’s strategic initiative to support high-impact projects that contribute to sector

transformation, capacity building, and alignment with national skills development priorities, including the National Skills Development

Plan (NSDP).

SANParks, as a key implementing partner, brings sector-specific expertise and operational capacity to support the effective delivery of

the project. The partnership seeks to ensure value for money, compliance with applicable legislative and regulatory frameworks, and

the achievement of intended project outcomes.

In support of the implementation of this initiative, a Request for Quotation (RFQ) is hereby issued to invite suitably qualified and

experienced service providers to submit quotations for the provision of the required services, as detailed in this document.

4. Objectives

To provide face to face theoretical training over a period of 4-6 months covering both phases of the training.

To monitor progress of practical training at host employer’s sites.

SANParks requires a service provider to deliver a customised field guiding course to 15 learners in the Mpumalanga/Skukuza area. The

service provider should be able to cover the following unit standards that will enable learners to attain a skills programmes certificate(s)

Phase 1: 2-3 months

SAQA ID Nature Site Guide L2, 335797 & 246740 NQF Level Credits

8478 Create a guided experience for customers 2 20

8440 Conduct a guided nature experience in a limited geographical area 2 21

335797 Conduct a guided experience to view potentially dangerous animals 4 15

246740 Care for customers 4 3

Total credits 59

Phase 2: 2-3 months

SAQA ID Nature Site Guide L4 NQF Level Credits

335799 Conduct a guided nature experience 4 7

335801 Conduct a tourist guiding activity 4 8

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255914 Minimise and manage safety and emergency incidents 4 6

335803 Research and design a guided experience at a prominent tourism site 4 5

Total credits 26

The appointed service provider will undertake the following:

5.1 Deliverables

• Provide all required training material for the duration of the training.
• Deliver the training in line with the required hours stipulated in the skills programme outline.
• Register learners with Cathsseta before the unit standard/skills programme before the 30 June 2026..
• Submit signed attendance registers and progress reports to the client monthly by an agreed date.
• Represent training provider in the relevant steering committee to provide training report.
• Ensure learners are competent within a year of commencing with the programme. Where leaners are Not Yet Competency, a

remedial plan needs to be in place and followed through.

• Issue statements of results and competency certificates for learners.
• Provide a close out/evaluation report at the end of the training.
• Partner with an accredited shooting range where necessary.
• Accommodate and deliver training in an OHS compliant venue.
• Register 9 extra learners on CIMS.

6. Location of the training

Training will be conducted at the venue arranged by the service provider.

7. Other important information to note

Accommodation and training venue will be inspected prior to learning to:

• Confirm capacity to accommodate the number of learner in the programme. The rooms cannot be shared by more than 4 learners.
• OHS compliance certificate is displayed at the premises.
• Confirm at least 3 staff members to either cook & clean the learner shared space.

8. Period and duration

• The training duration shall comply with the prescribed regulatory requirements for the unit standard/skills programme, over a

maximum period of six (6) months.

The responses to this RFQ will be evaluated in three phases, namely:

• Phase 1: Mandatory Evaluation
• Phase 2: Functionality Evaluation
• Phase 3: Price and Preference Evaluation

NB: SANParks reserves the right to conduct due diligence to verify the accuracy, authenticity, and legitimacy of any information or

documentation submitted for evaluation as part of the bid.

9.1. Phase 1: Mandatory Evaluation Criteria

All mandatory documentation must be submitted by the bidder together with the RFQ Terms of Reference document at the closing date

and time of the RFQ. Failure to comply with the mandatory requirements will lead to the bidder being disqualified from further evaluation.

• Training Provider Accreditation: Proof of accreditation with CATHSSETA and specifically have the unit standards on their scope

Accreditation for Nature Site Guide L2 & L4 and VPDA.

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• Proof of accredited shooting range. A valid SAPS Accreditation Certificate for the operation of a shooting range.

9.2. Phase 2: Functionality Evaluation Criteria

• In this phase bidders will be assessed on their capability, capacity and demonstrated experience to deliver the required services

in accordance with the criteria set out below.

• Qualification Threshold: Bidders must achieve a minimum score of 75 points out of 100 points on functionality criteria to

qualify for consideration in the next phase. Bidders who fail to meet the minimum score of 70 points will be disqualified from

further evaluation

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Functionality Evaluation Criteria

NO functionality criteria maximum to be awarded

FUNCTIONALITY Weights Points

Bidder’s Experience Bidders must demonstrate a minimum of five (5) years’ proven experience in

delivering an accredited training project for unemployed youth.

Bidder must submit contactable reference letters confirming successful delivery an accredited training

project for unemployed youth.

Each reference letter must:

• Be on client letterhead 0 Points = No experience or irrelevant reference letters
• Signed and dated provided.
• Include contactable referee details

10 Points = less than three contactable references letters

• Clearly indicate: 30

1 25 Points = Three relevant contactable references letters o Training delivered.

o The period during which the training was provided (start and end dates or duration) 30 Points = More than three relevant contactable

o Attach confirmation of successful completion references letters

• Reflect experience within the past five (5) years.

Note:

• Reference letters that do not meet any of the above listed requirements will not

be considered therefore there will be no points allocated. Experience confirmed

in valid reference letters will be considered for scoring.

Methodology The bidder must provide a comprehensive project plan that clearly 0 Points = No project plan submitted, or content is

demonstrates how the training programme will be delivered. The plan should include: irrelevant.

2

• Tools and resources to be used for both theoretical and practical components 20 05 Points = Project plan submitted but incomplete covering

a few deliverables.

• A sample of course outline to illustrate the scope and coverage of the programme

15 Points = Project plan covers all key deliverables listed in

• A detailed implementation schedule covering all deliverables, timelines, and required

resources the scope of work, with timelines.

• Any innovative or value-adding approaches beyond the minimum scope 20 Points = Project plan covers all deliverables, provides

detailed tools, resources, and sample course content, and

Note:

includes a realistic implementation schedule with timelines;

The project plan will be evaluated on completeness, clarity, relevance to scope feasibility demonstrates a good understanding of training

and evidence of planning requirements.

0 points = No CV and/or qualifications submitted.

5 points =. CV or certificates only submitted

Experience and Qualification of Team Leader

10 points = CV and qualifications NQF 6 and less than 3

• A detailed CV of the team Leader and proof of the qualification at a minimum NQF years’ experience.

3 20

Level 6.

15 points = CV and proof of qualification at NQF 6 and

NOTE: ANY QUALIFICATION three-year’s experience,

20 points = CV and proof of qualification at NQF Level 7

and more than three years of experience

0 points = No CV and/or proof of assessor registration. Or 2 x Facilitator(s) and assessor Experience/Qualifications, The bidder must

both CVs have less than 3 years’ experience.

demonstrate that the proposed facilitator(s) have proven experience in delivering

accredited field guiding training as per the scope of work. 3 = 1 facilitator and assessor CV with 3 years’ experience

and proof of registration must be submitted

Bidders must submit CVs of the proposed facilitator(s) who are registered assessors. The

CVs must clearly indicate: 15 = 2 CVs and one has less than 3 years’ experience and

4 30

proof of assessor registration scope

• Years of experience in field guiding training or tourism guiding instruction

20 points = 2 CV with 3 years’ experience and proof of

• Details of training programmes delivered, including:

assessor registration scope

o NQF level of training provided

30 points = 2 CV with more than 3 years’ experience and

o Nature of training (theory, practical, dangerous game, safety, etc. proof of assessor registration scope

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o Client / Institution served

o Duration of involvement

The team members should be registered as an assessors for the skills programmes and

extra US mentioned in the scope of work & have 3 years assessor experience.

• 2X facilitators CVs & Assessor certificate and scope.

o CV

o Assessor: Proof of registration with CATHSSETA

o Evidence Required: CV and assessor scope for each proposed facilitator

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9.3. Phase 3: Price and Preference Evaluation

9.3.1. DETAILED PRICING – SBD 3.1 (Firm prices)

9.3.1.1. Training Costs Price Schedule

Item No. Description Unit QTY Unit Price Total Price

1. Training Delivery & Facilitation

1.1 Theory & Practical Instruction (SAQA Unit Standards 8478, 8440, Learner 15

335797, 246740, 335799, 335801, 255914, 335803 (6 months)

1.2 Administration/Project Management Fee Sum

• Proof of Learner upload on the CATHSSETA system
• Completed/Signed Training Attendance register
• Training Report (inclusive of: the Evaluation report, evaluation

forms attached)

Assessment Report (inclusive of: Assessment report and Moderation

report) Summative Assessments & Moderation (ETQA/SETAs)

1.3 Cathsseta Learner registration – 9 extra learners Learner 9

1.4 Training Venue Hire & Equipment (6 months) Learner 15

Subtotal

9.3.1.2. Meals and Accommodation Price Schedule

Unit of Description Quantity Unit Price Total

measure

1 Breakfast: Oats/Porridge/Cereal with milk and sugar 15 pax Per day

served with Brown or white bread with margarine,

2 Seasonal Fruit 15 pax Per day

(Banana/Apple)

3. Fruit Yoghurt 15 pax Per day

100mg (twice a week)

4. Supply of tea and coffee with fresh milk and powder Sum Per day

milk.

5. Filled 20l Water dispenser for the duration of the project Sum Per day

6. Midmorning snack: Muffin/scone for 16 pax Sum Per day

7. Lunch: Sandwich/home made fatcakes with mince/ 15 pax Per day

4 slices toasted sandwich – Ham and cheese

Cheese and tomato

8. Concentrated Juice Sum Per day

9 Afternoon snack: Biscuits Sum Per day

10. Dinner: 15 Per day

1 x starch(pap/rice/samp)

1 x salad(coleslaw/beetroot/potato)

1 x hot veg

1 x beef/chicken stew

Or pasta and mince

Sub-total

9.3.1.3. Summary of costs

Description Calculation Amount (R)

Training – 15 learners As per above total (pricing schedule)

Meals & accommodation – 15 learners As per above total (pricing schedule)

Sub-total

VAT

Grand total

Note:

• All prices quoted must be inclusive of Value Added Tax (VAT). Prices must be submitted in South African Rand (ZAR). Bidders are

required to ensure that their pricing must remain firm and valid for a period of 90 days, starting from the day after the closing date of

this RFQ. SANParks reserves the right to engage in price negotiations with the recommended bidder prior to the finalization and

signing of the contract.

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• “For financial support through interest-free funding, please feel free to contact our funding partners Sanlam and I AM AN

ENTREPRENEUR at https://sanlamsanparks.co.za/ or 0783500768. They are here to assist you in optimising your business' financial

strategies.”

9.3.2. Price Evaluation

• 80/20 preference point system will be applicable as the acquisition of goods and services is estimated to be less than the Rand

value of R50 million.

Criteria Points

Price 80

Specific Goals 20

Total points for Price and Specific Goals 100

• A maximum of 80 points is allocated for price on the following basis:

 Pt − P min 

Ps = 80  1 − P min 

Where:

Ps = Points scored for price of the bid under consideration

Pt = Rand value of bid under consideration

Pmin = Rand value of lowest acceptable bid

• A maximum of 20 points is allocated to preference. Scoring preferences Points will be awarded to a bidder for attaining the

B-BBEE Procurement Recognition status level in accordance with the table below: Specific Goals: Preference Points

Number of points allocated

The specific goals allocated points in terms of this tender

(80/20 system)

Exempted Micro Enterprises 10

Qualifying Small Enterprises 5

Generic Scorecard 0

Enterprises with B-BBEE Procurement Recognition Level 1 10

Enterprises with B-BBEE Procurement Recognition Level 2 8

Enterprises with B-BBEE Procurement Recognition Level 3 4

Enterprises with B-BBEE Procurement Recognition Level 4 2

Enterprises with B-BBEE Procurement Recognition Level 5 and above 0

10. COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding Documents)

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During this verification phase, bid responses will be assessed to ensure full compliance with the RFQ requirements. Any bidder failing to

meet the stipulated requirements shall be disqualified.

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a written quotation on company letterhead
• Submission of fully completed SBD 4 (Declaration of Interest),
• Submission of fully completed SBD 6.1 (Preference Claim Certificate),
• Submission of fully completed SBD 7.2 - Part 1 (Contract Form)
• General Conditions of Contract
• Proof of tax compliance status

11. Other returnable documents

Valid B-BBEE status level contributor verification certificate by SANAS accredited institution OR valid sworn affidavit signed by the

deponent and attested by Commissioner of Oaths or certified copies thereof OR valid B-BBEE affidavit issued by CIPC for verification of

specific goals.

NB: Completing a Sworn Affidavit for BBBEE

The following information must be completed accurately; otherwise, the Sworn Affidavit will be considered invalid.

• Full name, surname, and identity number to be completed.
• Block to be drawn around “Member/Director/Owner”.
• Enterprise name needs to be written in full as well as the trading name (if applicable) otherwise “Not applicable”.
• The Company Registration and VAT number to be completed (if not registered for VAT please again write in full “not applicable”
• The Companies physical address including the postal code to be inserted.
• Entity of the company correctly stated i.e., (Pty) Ltd, CC and Sole Prop Etc.
• All places that have the percentage sign – the percentage needs to be completed
• “Based on the Audited Financial Statements/ Financial Statements” your choice needs have a block around the correct reply, AND the

date needs to be written in full indicating (DD/MM/YYYY) i.e.: 03 January 2021.

• The Levels 1/Level, 2/Level or Level/ 4 need to be ticked in the corresponding box,
• Last but very important at the bottom of the page “Deponent Signature” and “Commissioner of Oaths” must both be full signatures and

dated on the same day at the same time in front of the Commissioner with the Commissioners stamp as well.

12. Central supplier database information

Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury. Failure to submit the requested

information may lead to disqualification. (Please provide proof of registration on the Central Supplier Database).

13. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act, (POPIA) requirements regarding personal information which

came into effect 1 July 2021.

As SANParks, we are committed to protecting your privacy and ensuring that personal information collected is used properly, lawfully and

transparently.

14. Timelines

Upon appointment the service provider is expected to deliver the required service within 30 days or make arrangements. Failure to deliver

SANParks reserve the right to cancel the Purchase Order.

15. Financial payment

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Upon appointment the recommended service provider is expected to confirm that they will provide the service on the stipulated dates upon

receiving a Purchase Order, failure to adhere to the above, SANParks reserve the right to cancel the issued Purchase Order.

Payment will be made in accordance with the PFMA (within 30 days of receipt of invoice) after delivery of service rendered or goods

delivered.

16. Final award

SANParks recommends the bidder who has quoted on all the items as required in terms of the RFQ for the contract award subject to the

bidder having supplied the relevant administrative documentation and complied in all aspects with the terms and conditions as

requirements of the RFQ.

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South african national parks

Bidder’s disclosure sbd 4

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of

transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further

expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will

automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 YES NO Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise, employed by the state?

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/

directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table

below.

Full Name Identity Number Name of State Institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is YES NO

employed by the procuring institution?

2.2.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person YES NO

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract?

2.3.1 If so, furnish particulars

• The Bid forms should not be retyped or redrafted, but photocopies may be prepared and used.
• The bid documents may be completed in black ink or electronically without changing any format or content.
• Bidders should check the numbers of the pages to satisfy themselves that none is missing or duplicated. SANParks will accept NO

liability in regard to anything arising from the fact that pages are missing or duplicated.

• Counter Conditions: SANParks draws bidders’ attention that amendments to any of the Bid Conditions or setting of counter conditions

by bidders will result in the invalidation of such bids.

• Response preparation costs: SANParks is NOT liable for any costs incurred by a bidder in the process of responding to this Bid

the provisions of the Special Conditions of Contract shall prevail.

GCC1 1. Definitions - The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as

recorded in the contract form signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper

performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties” imposed in cases where an enterprise abroad is subsidized by its

government and encouraged to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown, or produced, or from

which the services are supplied. Goods produced when, through manufacturing, processing or

substantial and major assembly of components, a commercially recognized new product results

that is substantially different in basic characteristics or in purpose or utility from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10. “Delivery into consignees store or to his site” means delivered and unloaded in the specified

store or depot or on the specified site in compliance with the conditions of the contract or order,

the supplier bearing all risks and charges involved until the supplies are so delivered and a valid

receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at

lower prices than that of the country of origin and which have the potential to harm the local

industries in the RSA.

1.12. ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s

fault or negligence and not foreseeable. Such events may include, but is not restricted to, acts of

the purchaser in its sovereign capacity, wars, or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of any bidder, and includes collusive

practice among bidders (prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the benefits of free and open

competition.

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1.14. “GCC” mean the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required

to supply to the purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of components,

parts or materials which have been or are still to be imported (whether by the supplier or his

subcontractors) and which costs are inclusive of the costs abroad, plus freight and other direct

importation costs such as landing costs, dock dues, import duty, sales duty or other similar tax or

duty at the South African place of entry as well as transportation and handling charges to the

factory in the Republic where the supplies covered by the bid will be manufactured.

1.17. “Local content” means that portion of the bidding price, which is not included in the imported

content if local manufacture does take place.

1.18. “Manufacture” means the production of products in a factory using labour, materials, components,

and machinery and includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the rendering of a

service.

1.20. “Project site”, where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organization purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning, provision of

technical assistance, training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

GCC2 2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including bids for functional

and professional services, sales, hiring, letting and the granting or acquiring of rights, but

excluding immovable property, unless otherwise indicated in the bidding documents.

2.2. Where applicable, special conditions of contract laid down to, cover specific supplies, services or

works.

2.3. Where such special conditions of contract are in conflict with these general conditions, the special

conditions shall apply.

GCC3 3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-refundable

fee for documents may be charged.

3.2. With certain exceptions (National Treasury’s eTender website), invitations to bid are only published

in the Government Tender Bulletin. The Government Tender Bulletin may be obtained directly

from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically from

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www.treasury.gov.za

GCC4 4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

GCC5 5. Use of contract documents and information

5.1. The supplier shall not disclose, without the purchaser’s prior written consent, the contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by

or on behalf of the purchaser in connection therewith, to any person other than a person employed

by the supplier in the performance of the contract. Disclosure made to any such employed person

is in confidence and shall extend only as far as may be necessary for purposes of such

performance.

5.2. The supplier shall not make, without the purchaser’s prior written consent, use of any document or

information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property

of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance

of the supplier and to have them audited by auditors appointed by the purchaser, if so required by

the purchaser.

GCC6 6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent,

trademark, or industrial design rights arising from use of the goods or any part thereof by the

purchaser.

GCC7 7. Performance security

7.1. Within thirty days (30) of receipt of the notification of contract award, the successful bidder shall

furnish to the purchaser the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for

any loss resulting from the supplier’s failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the

purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

7.3.2. a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the supplier within

thirty (30) days following the date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise specified in SCC.

GCC8 8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

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8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage

during production or execution or on completion be subject to inspection, the premises of the

bidder or contractor shall be open, at all reasonable hours, for inspection by a representative of the

purchaser or an organization acting on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and contract makes no

mention, but during the contract period, it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including payment arrangements with the

testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such supplies or services are accepted or not, the supplier

shall defray the cost in connection with these inspections, tests, or analyses.

8.6. Supplies and services referred to in clauses 8.2 and 8.3 and which do not comply with the contract

requirements may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analysed and may be rejected

if found not to comply with the requirements of the contract. Such rejected supplies are held at the

cost and risk of the supplier who shall, when called upon, remove them immediately at his own

cost and forthwith substitute them with supplies, which do comply with the requirements of the

contract. Failing such removal the rejected supplies shall be returned at the suppliers cost and

risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may,

without giving the supplier further opportunity to substitute the rejected supplies, purchase such

supplies as may be necessary at the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract because of a breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

GCC9 9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the contract. The packing shall

be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme

temperatures, salt, and precipitation during transit, and open storage. Packing, case size and

weights shall take into consideration, where appropriate, the remoteness of the goods’ final

destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with

such special requirements as shall be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent instructions ordered by the

purchaser.

GCC10 10. Delivery and Documentation

10.1. The supplier in accordance with the terms specified in the contract shall make delivery of the

goods/services. The SCC specifies the details of shipping and/or other documents furnished by

the supplier.

10.2. Documents submitted by the supplier are specified in SCC.

GCC11 11. Insurance

11.1. The goods supplied under the contract are fully insured in a freely convertible currency against loss

or damage incidental to manufacture or acquisition, transportation, storage and delivery in the

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1.1 Theory & Practical Instruction (SAQA Unit Standards 8478, 8440, Learner 15

335797, 246740, 335799, 335801, 255914, 335803 (6 months)

1.2 Administration/Project Management Fee Sum

• Proof of Learner upload on the CATHSSETA system
• Completed/Signed Training Attendance register
• Training Report (inclusive of: the Evaluation report, evaluation

forms attached)

Assessment Report (inclusive of: Assessment report and Moderation

report) Summative Assessments & Moderation (ETQA/SETAs)

1.3 Cathsseta Learner registration – 9 extra learners Learner 9

1.4 Training Venue Hire & Equipment (6 months) Learner 15

To provide face to face theoretical training over a period of 4-6 months covering both phases of the training.

To monitor progress of practical training at host employer’s sites.

5. Scope of work

SANParks requires a service provider to deliver a customised field guiding course to 15 learners in the Mpumalanga/Skukuza area. The

service provider should be able to cover the following unit standards that will enable learners to attain a skills programmes certificate(s)

Phase 1: 2-3 months

SAQA ID Nature Site Guide L2, 335797 & 246740 NQF Level Credits

8478 Create a guided experience for customers 2 20

8440 Conduct a guided nature experience in a limited geographical area 2 21

335797 Conduct a guided experience to view potentially dangerous animals 4 15

246740 Care for customers 4 3

Total credits 59

Phase 2: 2-3 months

SAQA ID Nature Site Guide L4 NQF Level Credits

335799 Conduct a guided nature experience 4 7

335801 Conduct a tourist guiding activity 4 8

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255914 Minimise and manage safety and emergency incidents 4 6

335803 Research and design a guided experience at a prominent tourism site 4 5

Total credits 26

knowledge in an activity for the execution of a contract.

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3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to

bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible

imposition of administrative penalties in terms of section 59 of the Competition Act No and or may be reported to the

National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the

public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA SCM

Instruction /22 on preventing and combating abuse in the supply chain management

4.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the

specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may

(iii)

be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct;

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neuter, words “department” means organs of state inclusive of public entities and vice versa, and the words “will/should” mean

“must”.

South African National Parks (SANParks) cannot amend the National Treasury’s General Conditions of Contract (GCC).

SANParks appends Special Conditions of Contract (SCC) providing specific information relevant to a GCC clause that

requires the addition of Special Conditions and Special Conditions specific to this bid contract is not part of the General

• Be on client letterhead 0 Points = No experience or irrelevant reference letters
• Signed and dated provided.
• Include contactable referee details

10 Points = less than three contactable references letters

• Clearly indicate: 30

1 25 Points = Three relevant contactable references letters o Training delivered.

o The period during which the training was provided (start and end dates or duration) 30 Points = More than three relevant contactable

o Attach confirmation of successful completion references letters

• Reflect experience within the past five (5) years.

Note:

• Reference letters that do not meet any of the above listed requirements will not

be considered therefore there will be no points allocated. Experience confirmed

in valid reference letters will be considered for scoring.

Methodology The bidder must provide a comprehensive project plan that clearly 0 Points = No project plan submitted, or content is

demonstrates how the training programme will be delivered. The plan should include: irrelevant.

2

• Tools and resources to be used for both theoretical and practical components 20 05 Points = Project plan submitted but incomplete covering

a few deliverables.

• A sample of course outline to illustrate the scope and coverage of the programme

15 Points = Project plan covers all key deliverables listed in

• A detailed implementation schedule covering all deliverables, timelines, and required

resources the scope of work, with timelines.

• Any innovative or value-adding approaches beyond the minimum scope 20 Points = Project plan covers all deliverables, provides

detailed tools, resources, and sample course content, and

Note:

includes a realistic implementation schedule with timelines;

project. The partnership seeks to ensure value for money, compliance with applicable legislative and regulatory frameworks, and the

achievement of intended project outcomes.

In support of the implementation of this initiative, a Request for Quotation (RFQ) is hereby issued to invite accredited and experienced

service providers to submit quotations for the provision of the required services, as detailed in this document.

the project. The partnership seeks to ensure value for money, compliance with applicable legislative and regulatory frameworks, and

the achievement of intended project outcomes.

In support of the implementation of this initiative, a Request for Quotation (RFQ) is hereby issued to invite suitably qualified and

experienced service providers to submit quotations for the provision of the required services, as detailed in this document.

and time of the RFQ. Failure to comply with the mandatory requirements will lead to the bidder being disqualified from further evaluation.

• Training Provider Accreditation: Proof of accreditation with CATHSSETA and specifically have the unit standards on their scope

Accreditation for Nature Site Guide L2 & L4 and VPDA.

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• Proof of accredited shooting range. A valid SAPS Accreditation Certificate for the operation of a shooting range.

9.2. Phase 2: Functionality Evaluation Criteria

• In this phase bidders will be assessed on their capability, capacity and demonstrated experience to deliver the required services

in accordance with the criteria set out below.

• Qualification Threshold: Bidders must achieve a minimum score of 75 points out of 100 points on functionality criteria to

qualify for consideration in the next phase. Bidders who fail to meet the minimum score of 70 points will be disqualified from

further evaluation

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Bidder’s Experience Bidders must demonstrate a minimum of five (5) years’ proven experience in

delivering an accredited training project for unemployed youth.

and evidence of planning requirements.

0 points = No CV and/or qualifications submitted.

5 points =. CV or certificates only submitted

10 points = CV and qualifications NQF 6 and less than 3

• A detailed CV of the team Leader and proof of the qualification at a minimum NQF years’ experience.

3 20

Level 6.

15 points = CV and proof of qualification at NQF 6 and

NOTE: ANY QUALIFICATION three-year’s experience,

20 points = CV and proof of qualification at NQF Level 7

and more than three years of experience

0 points = No CV and/or proof of assessor registration. Or 2 x Facilitator(s) and assessor Experience/Qualifications, The bidder must

both CVs have less than 3 years’ experience.

demonstrate that the proposed facilitator(s) have proven experience in delivering

accredited field guiding training as per the scope of work. 3 = 1 facilitator and assessor CV with 3 years’ experience

and proof of registration must be submitted

Bidders must submit CVs of the proposed facilitator(s) who are registered assessors. The

CVs must clearly indicate: 15 = 2 CVs and one has less than 3 years’ experience and

4 30

proof of assessor registration scope

• Years of experience in field guiding training or tourism guiding instruction

20 points = 2 CV with 3 years’ experience and proof of

• Details of training programmes delivered, including:

assessor registration scope

o NQF level of training provided

30 points = 2 CV with more than 3 years’ experience and

o Nature of training (theory, practical, dangerous game, safety, etc. proof of assessor registration scope

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o Client / Institution served

o Duration of involvement

extra US mentioned in the scope of work & have 3 years assessor experience.

• 2X facilitators CVs & Assessor certificate and scope.

o CV

o Assessor: Proof of registration with CATHSSETA

o Evidence Required: CV and assessor scope for each proposed facilitator

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9.3. Phase 3: Price and Preference Evaluation

9.3.1. DETAILED PRICING – SBD 3.1 (Firm prices)

9.3.1.1. Training Costs Price Schedule

9.3.1.2. Meals and Accommodation Price Schedule

9.3.1.3. Summary of costs

Description Calculation Amount (R)

Training – 15 learners As per above total (pricing schedule)

Meals & accommodation – 15 learners As per above total (pricing schedule)

Note:

• All prices quoted must be inclusive of Value Added Tax (VAT). Prices must be submitted in South African Rand (ZAR). Bidders are

required to ensure that their pricing must remain firm and valid for a period of 90 days, starting from the day after the closing date of

this RFQ. SANParks reserves the right to engage in price negotiations with the recommended bidder prior to the finalization and

signing of the contract.

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• “For financial support through interest-free funding, please feel free to contact our funding partners Sanlam and I AM AN

ENTREPRENEUR at https://sanlamsanparks.co.za/ or 0783500768. They are here to assist you in optimising your business' financial

strategies.”

9.3.2. Price Evaluation

• 80/20 preference point system will be applicable as the acquisition of goods and services is estimated to be less than the Rand

value of R50 million.

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);

• Bidder’s Disclosure form;
• Preference claim form for Preferential Procurement in terms of the Preferential Procurement Regulations 2022;
• Special Conditions of Contract; and

(ii) General Conditions of Contract;

3 I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted cover all the services

specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s)

and rate(s) and calculations will be at my own risk.