3-Year as-needed stationery supply contract for eskom’s group capital division (gcd)

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Supply Manager is (name): Simon McMillan

Address Eskom Megawatt Park, 1 Maxwell Drive,

Sunninghill, Sandton

Tel Provided later

e-mail Provided later

11.2(13) The goods

2. Poor quality of items delivered

insurance

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ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

88.1 The Supplier’s liability to the Purchaser for

indirect or consequential loss, including

loss of profit, revenue and goodwill is

limited to R0.0 (zero Rand)

88.2 For any one event, the Supplier’s liability The amount of damage caused

to the Purchaser for loss of or damage to

the Purchaser’s property is limited to

88.4 The Supplier’s total liability to the The total of the Prices.

in connection with this contract, other than

the excluded matters, is limited to

88.5 The end of liability date is The applicable warrantee or guarantee per item

ordered

dispute to him. (see www.ice-sa.org.za). If the

Z3.2 The Supplier is required to submit an updated verification certificate and necessary supporting

documentation confirming the change in his B-BBEE status to the Supply Manager within thirty

days of the notification or as otherwise instructed by the Supply Manager.

Z3.3 Where, as a result, the Supplier’s B-BBEE status has decreased since the Contract Date the

Purchaser may either re-negotiate this contract or alternatively, terminate the Supplier’s

obligation to Provide the Goods and Services.

Z3.4 Failure by the Supplier to notify the Purchaser of a change in its B-BBEE status may constitute

a reason for termination. If the Purchaser terminates in terms of this clause, the procedures on

termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1 and A3 as

stated in clause 93.

Z4 Confidentiality

Z4.1 The Supplier does not disclose or make any information arising from or in connection with this

contract available to Others. This undertaking does not, however, apply to information which at

the time of disclosure or thereafter, without default on the part of the Supplier, enters the public

domain or to information which was already in the possession of the Supplier at the time of

disclosure (evidenced by written records in existence at that time). Should the Supplier

disclose information to Others in terms of clause 23.1, the Supplier ensures that the provisions

of this clause are complied with by the recipient.

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ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

assumption”.

Z9 Purchaser’s limitation of liability

Z9.1 The Purchaser’s liability to the Supplier for the Supplier’s indirect or consequential loss is

limited to R0.00 (zero Rand)

Z9.2 The Supplier’s entitlement under the indemnity in 83.1 is provided for in 60.1(12) and the

Purchaser’s liability under the indemnity is limited.

Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet

Z10

point, after the words "against it":

Z10.1 or had a business rescue order granted against it.

Z11 Addition to secondary Option X7 Delay damages (if applicable in this contract)

Z11.1 If the amount due for the Supplier’s payment of delay damages reaches the limits stated in this

Contract Data for Option X7, the Purchaser may terminate the Supplier’s obligation to Provide

the Goods and Services using the same procedures and payment on termination as those

applied for reasons R1 to R15 or R18 stated in the Termination Table.

Z12 Ethics

court or in any other similar process, of such Prohibited Action before the Purchaser can

terminate the Supplier’s obligation to Provide the Services for this reason.

Z12.3 If the Purchaser terminates the Supplier’s obligation to Provide the Services for this reason,

the amounts due on termination are those intended in core clauses 92.1 and 92.2.

Z12.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited

Z13 Insurance

Z __13.1 Replace core clause 84 with the following:

Insurance cover 84

84.1 When requested by a Party, the other Party provides certificates from

his insurer or broker stating that the insurances required by this

contract are in force.

84.2 The Supplier provides the insurances stated in the Insurance Table A

for events which are at the Supplier’s risk from the starting date until

the last defects date or a termination certificate has been issued.

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ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

goods, plant and materials Purchaser’s insurance.

The Purchaser’s policy deductible as at

Purchaser’s insurance.

damage to property Purchaser’s property

(except the goods, plant The replacement cost where not covered by the

and materials and Purchaser’s insurance.

equipment) and liability for

bodily injury to or death of The Purchaser’s policy deductible as at

a person (not an employee Contract Date, where covered by the

of the Supplier) caused by Purchaser’s insurance.

activity in connection with

this contract Other property

bodily injury to employees

of the Supplier arising out

of and in the course of

their employment in

connection with this

contract

Z _13.2 Replace core clause 87 with the following:

Insurance by 87

the Purchaser

87.1 The Purchaser provides the insurances stated in the Insurance Table B

Transportation (Marine) Per the insurance policy document

Z14 Nuclear Liability

Z14.1 The Purchaser is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear

installation, as designated by the National Nuclear Regulator of the Republic of South Africa,

and is the holder of a nuclear licence in respect of the KNPS.

Z14.2 The Purchaser is solely responsible for and indemnifies the Supplier or any other person

against any and all liabilities which the Supplier or any person may incur arising out of or

resulting from nuclear damage, as defined in Act , save to the extent that any

liabilities are incurred due to the unlawful intent of the Supplier or any other person or the

presence of the Supplier or that person or any property of the Supplier or such person at or in

the KNPS or on the KNPS site, without the permission of the Purchaser or of a person acting

on behalf of the Purchaser.

Z14.3 Subject to clause Z14.4 below, the Purchaser waives all rights of recourse, arising from the

aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to

the unlawful intent of the Supplier or any other person, or the presence of the Supplier or that

person or any property of the Supplier or such person at or in the KNPS or on the KNPS site,

without the permission of the Purchaser or of a person acting on behalf of the Purchaser.

Z14.4 The Purchaser does not waive its rights provided for in section 30 (7) of Act , or any

replacement section dealing with the same subject matter.

Z14.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is

decommissioned.

Z15 Asbestos

50.1 The assessment interval is To be determined by date of delivery

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is 30 days from invoice

51.4 The interest rate is i) For South African Rand (ZAR), it is the

publicly quoted South African Rand Overnight

Index Average (ZARONIA) rate published by

the South African Reserve Bank.

X1 Price adjustment for inflation

X1.1 The base date for indices is The month before the closing date of the

tender.

The proportions used to calculate the Average of the CPI (Headline) index Table B2

Price Adjustment Factor are: for the previous 12 month period as published

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ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

Z4.2 If the Supplier is uncertain about whether any such information is confidential, it is to be

regarded as such until notified otherwise by the Supply Manager.

Z4.3 In the event that the Supplier is, at any time, required by law to disclose any such information

which is required to be kept confidential, the Supplier, to the extent permitted by law prior to

disclosure, notifies the Purchaser so that an appropriate protection order and/or any other

action can be taken if possible, prior to any disclosure. In the event that such protective order is

not, or cannot, be obtained, then the Supplier may disclose that portion of the information which

it is required to be disclosed by law and uses reasonable efforts to obtain assurances that

confidential treatment will be afforded to the information so disclosed.

Z4.4 The taking of images (whether photographs, video footage or otherwise) of the goods or any

portion thereof, in the course of Providing the Goods and Services and after Delivery, requires

the prior written consent of the Supply Manager. All rights in and to all such images vests

exclusively in the Purchaser.

Z4.5 The Supplier ensures that all his subcontractors abide by the undertakings in this clause.

Z5 Waiver and estoppel: Add to core clause 12.3:

Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the

not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in

writing.

Z6 Health, safety and the environment: Add to core clause 25.4

Z6.1 The Supplier undertakes to take all reasonable precautions to maintain the health and safety of

persons in and about the provision of the goods and execution of the services.

• warrants that the total of the Prices as at the Contract Date includes a sufficient amount for

proper compliance with all applicable health & safety laws and regulations and the health

and safety rules, guidelines and procedures provided for in this contract and generally for

the proper maintenance of health & safety in and about the execution of supply and

• undertakes, in and about the execution of the supply, to comply with all applicable health &

safety laws and regulations and rules, guidelines and procedures otherwise provided for

under this contract and ensures that his Subcontractors, employees and others under the

Supplier’s direction and control, likewise observe and comply with the foregoing.

Z6.2 The Supplier, in and about the execution of the supply, complies with all applicable

environmental laws and regulations and rules, guidelines and procedures otherwise provided

for under this contract and ensures that his Subcontractors, employees and others under the

Supplier’s direction and control, likewise observe and comply with the foregoing.

Z7 Provision of a Tax Invoice and interest. Add to core clause 51

Z7.1 Within one week of receiving a payment certificate from the Supply Manager in terms of core

clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the

the regulations published in GNR February 2002, under the Occupational Health

and Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2

regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous

period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per

millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance

with HSG248 and monitored according to HSG173 and OESSM.

Z15.2 Upon written request by the Supplier, the Purchaser certifies that these conditions prevail. All

measurements and reporting are effected by an independent, competent, and certified

occupational hygiene inspection body, i.e. a SANAS accredited and Department of

and related control measures at the Supplier’s expense. For the purposes of compliance the

results generated from Parallel Measurements are evaluated only against South African

statutory limits as detailed in clause Z15.1. Control measures conform to the requirements

stipulated in the AAIA-approved asbestos work plan.

Z15.3 The Purchaser manages asbestos and ACM according to the Standard.

Z15.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is

conducted and if so required, with reference to possible exposure to an airborne concentration

of above the AL for asbestos, immediate control measures are implemented and relevant air

monitoring conducted in order to declare the area safe.

Z15.5 The Supplier’s personnel are entitled to stop working and leave the contaminated area

forthwith until such time that the area of concern is declared safe by either Compliance

emergency asbestos work plan, if applicable.

Z15.6 The Supplier continues to Provide the Services, without additional control measures

presented, on presentation of Safe Levels. The contractually agreed dates to Provide the

Z15.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a

registered asbestos contractor, instructed by the Purchaser at the Purchaser’s expense, and

conducted in line with South African legislation.

Part c1: agreements and contract data c1.2A Sc3 contract data part 1

ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________

The conditions of contract are the core B: Priced contract with bill of quantities

clauses and the clauses for Options

X1: Price adjustment for inflation

X2 Changes in the law

X14: Advanced payment to the Supplier

Z: Additional conditions of contract

of the NEC3 Supply Contract (April 2013) 1 (If the December 2009 edition is to be used delete April 2013

and replace by December 2013)

10.1 The Purchaser is (name): Eskom Holdings SOC Ltd (reg no:

2002/015527/30), a state owned company

incorporated in terms of the company laws of

the Republic of South Africa

Eskom Group Capital Division is committed to achieving and demonstrating sound Safety, health

and Environmental (SHE) management by controlling SHE risks/impacts consistent with its SHEQ

policy and objectives.

Zero harm is one of ESKOM values. The aim of Eskom’s adoption of Zero Harm as one of its values

is to strive to, and achieve world class safety, health and environmental performance, where all

Guardians (employees and contractors) return home safely every day and without harm done to the

environment we operate in.

The aim of the Safety Health and Environmental (SHE) requirements is to provide potential bidders

or suppliers with:

• The overarching framework within which the Contractor/Supplier is required to demonstrate

compliance with certain high-level requirements for SHE.

• Establishes the way the Contractor/Supplier is to manage SHE risks in the execution of the

contract, and

• The high-level contract & scope of work specific SHE requirements that the contractor/supplier

needs to adhere or align to & demonstrate commitment towards zero harm

• The SHE requirements shall be included with the tender enquiry documentation to ensure that

the tenderer is timeously made aware of:

• Eskom’s requirements, including
• Eskom’s compliance obligations (where applicable, including Funders SHE requirements)
• Information that might affect the health and safety of any person at work whether directly or

indirectly.

• Activities that may have an impact on the direct and surrounding environment.

The appointed Supply and Delivery of Stationery Service Provider and its contractors/service

providers must develop an OHS plan or manual that meets these requirements as well as the

relevant applicable legislation.

This document may not thoroughly address all hazards and aspects associated with any specialised

activity or operation. In such situations, contractors shall be responsible for developing their own

health and safety plans/procedures/manuals/work instructions to adequately address their

specialised activities and scope of operation.

2. Supporting Clauses

2.1 Scope

This document sets out the minimum legislative and organisational requirements for work that is

specific to the scope of work, site, and type of project.

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2.2 Purpose

To provide the tenderer/s with Eskom’s minimum requirements to respond to and provide relevant

OHS bidding documents which will be assessed by the Client (Eskom) to determine if the tenderer

is competent in respect to OHS management for the contract.

2.3 Applicability

This document is applicable to the potential Stationery Services Provider as a service provider, and

its suppliers, and or contractors and all the activities carried out for and on behalf of Group Capital

to support its mandate.

2.4 Effective date

This document shall be implemented from date of approval.

3. Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed below.

Note: Where the date for revision of a document on the Eskom Document Centre website has passed,

the document is still current, irrespective of its revision date having passed.

3.1 Normative

[1] 32-727: Safety, Health, Environment and Quality Policy

[2] 32-520 OHS Risk Assessment Procedure

[3] Basic Conditions of Employment Act No .

[4] Occupational Health and Safety Act and Regulations No .

[5] Pressure Equipment Regulations 2009 under OHS ACT

[6] National Road Traffic Act .

[7] Disaster Management Act and Regulations promulgated thereunder

[8] 32-37 Eskom Substance Abuse Procedure

[9] 240-62196227: Life-saving Rules Standard

[10] 240-155373927: Eskom COVID-19 Health and Safety Policy Statement

[11] All Directives issued by the Department of Employment and Labour in respect of

COVID-19

[12] Compensation for Occupational Injuries and Diseases Act

[13] 32-345 Eskom Vehicle Safety Specifications,

[14] 32-124 Eskom Fire Risk Management,

[15] 32-1126 Smoking Policy,

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[16] 240-62946386 Eskom Vehicle and Driver Safety Management Procedure

[17] 240-43848327- Employees’ right of refusal to work in an unsafe condition

[18] 32-123 Emergency planning standard,

[19] 32-95 OHS Incident Management Procedure

3.2 Informative

Note: The following is a list of documents that can be used as a guide to meet legal and

Eskom requirements

[20] Tobacco Products Control Act (Updated 2011.05.19)

[21] SANS 1186 Symbolic Safety Signs

[22] SANS 10232-3: Emergency Information Systems – Part 3: Emergency Response Guide

[23] Constitution Of the Republic Of South Africa No

[24] ISO 9001: 2015 Quality Management Systems - Requirements

[25] ISO 14001:2015, Environmental Management Systems

[26] ISO 45001: 2018 Occupational Health and Safety (OH&S) Management Systems

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3.3 Definitions

3.3.1 Aspect: An activity, product or service of the organisation which can/or has potential to

interact with the environment.

3.3.2 Baseline risk assessment: (32-520) baseline operational risks refer to the health and

safety risks associated with all standard processes and routine activities in the business.

3.3.3 Client: any person for whom construction work is being performed.

3.3.4 Competent Person: means a person who has in respect of the work or task to be performed

the required knowledge, training and experience and, where applicable, qualifications,

specific to that work or task: Provided that where appropriate qualifications and training are

registered in terms of the provisions of the National Qualification Framework Act, 2000 (Act

No.), those qualifications and that training must be regarded as the required

qualifications and training; and is familiar with the Act and with the applicable regulations

made under the Act;

3.3.5 Contractor: means an employer as defined in section 1 of the Act who performs construction

work and includes principal contractors. In relation to this document, where the word

“contractor” is used, it will mean all or some of the following: principal contractors, appointed

contractors, suppliers, vendors, service providers and consultants

3.3.6 Environmental risk assessment means a systematic process of evaluating the potential

risks that may be involved in a projected activity or undertaking.

3.3.7 Eskom Requirements: Eskom requirements which evolve from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals

3.3.8 Hazard: means a source of, or exposure to danger.

3.3.9 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

3.3.10 Impacts: Any change to the environment whether adverse or beneficial, wholly or partial

resulting from environmental aspects.

3.3.11 Medical surveillance: means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of employees by an

occupational health practitioner or, in prescribed cases, by an occupational medicine

practitioner.

3.3.12 Method Statement: is a written document detailing work procedures and sequences of

operations.

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3.3.13 On Site/Site: Any workplace where the contractor or his employees performs contract

related work.

3.3.14 Planned Task Observation: is an independent observation made during the planned

period in which the task is being executed.

3.3.15 Risk: the probability that injury or damage will occur.

3.3.16 Risk Assessment: means a programme to determine any risk associated with any hazard

at a construction site to identify the steps needed to be taken to remove, reduce, or control

such hazard.

3.3.17 Safety Health and Environmental file: means a file or other record in permanent form,

containing the information on the SHE management system to be implemented during course

of the contract

3.3.18 Safety, Health and Environmental Plan: means a written plan that addresses hazards

identified during the risk assessment process as well as the identified impacts in the SHE

specification. This would typically include safe work procedures to mitigate, reduce or control

the hazards identified.

3.3.19 Safety, Health and Environmental (SHE) Specification: a record detailing health and

safety requirements the client provides to the potential bidders to guide them of the relevant

contract specific health and safety requirements. This is to ensure the health and safety of

employees and the direct and indirect communities, as well as duty of care for the

environment.

3.3.20 Safe Work Procedures: Safe work procedures are a series of specific steps that guide a

worker through a task from start to finish in a chronological order. Safe work procedures are

designed to reduce the risk by minimizing potential exposure.

4. Abbreviations

Abbreviation Explanation

COID Act Compensation for Occupational Injuries and Diseases Act

DEL Department of Employment and Labour

EMS Environmental Management System

GC Group Capital

GSR General Safety Regulations

HCA Hazardous Chemical Agents

HIRA Hazard identification and risk assessment

ISO International Organisation for Standards

LTIR Lost Time Incident Rate

OHS Act Occupational Health and Safety Act No.

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Abbreviation Explanation

OHS Occupational Health and Safety

PPE Personal Protective Equipment

SANS South African National Standards

SAQA South African Qualifications Authority.

SAQCC South African Qualification and Certification Committee

SHE Safety, health, and environment

5. Roles and Responsibilities

5.1 Commitment to SHE

Visible and felt leadership commitment is essential in providing a healthy and safe work environment.

Management, employees and contractors at all levels must demonstrate their commitment by being

proactively involved in the day-to-day operations, in particular SHE aspects of any project / contract.

Legislation and the Eskom values require that each employee must take reasonable care of

themselves and their fellow workers. Senior Management must provide strategic direction and

demonstrate commitment in terms of SHE issues both on strategic level and operational level.

5.2 The Supply and Delivery of Stationary Services Provider’s accountabilities to their

Contractors

• If the appointed Supply and Delivery Stationary Services Provider needs to introduce a new

contractor, it is imperative for the Client to be informed. Such contractors must, in every respect,

meet the Client’s SHE requirements.

• Should the appointed Supply and Delivery Stationary Services Provider appoint a contractor, the

Supply and Delivery Stationary Services Provider would then have the same role and

responsibility in relation to the contractors, in a similar way as the Client has in relation to the

Supply and Delivery Stationary Services Provider.

• The Supply and Delivery Stationary Services Provider is directly accountable for the actions of

his contractors. The Supply and Delivery Stationary Services Provider will also be responsible

for initiating any remedial action (recovery plan) that may be necessary to ensure that the

contractor complies with all requirements.

• The Supply and Delivery Stationary Services Provider shall ensure that the contractors

appointed have the necessary competencies and resources to perform the work safely.

• The Supply and Delivery Stationary Services Provider shall have a disciplinary process and an

organisational structured procedure to deal with employees who have transgressed

organisational and legal requirements.

• The Supply and Delivery Stationary Services Provider shall keep a record of all employees

including the contractor employees, including date of induction, relevant skills, and licenses, and

be able to produce this list at the request of the relevant officials. These records shall be filed in

the SHE File.

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• It must be highlighted to all employees, that anyone who becomes aware of any person

disregarding a health & safety notice, instruction or regulation shall immediately report this to the

person concerned. If the person persists, stop the person from working and report the matter to

the relevant Supervisor immediately.

6. Process for Monitoring

This document is valid for the duration of the contract and will be amended, as and when necessary,

and therefore it will be required for the Supply and Delivery Stationary Services Provider’s plan or

manual to be amended accordingly.

Conformance to this document shall be verified based on agreed reviews.

6.1 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the Project Manager) (24077037682)

Annexure A – Client non-negotiable OHS requirements

Annexure B - Acknowledgement Form for Eskom SHE Rules and other requirements (32-726)

Annexure C -SHEQ Policy 32-727

Annexure D- Form 75 Contractor Monthly Statistical Report

Annexure E- HIRA Template

7. Document Content

7.1 Note to prospective Supply and Delivery of Stationary Services Provider

The Supply and Delivery of Stationary Services Provider is expected to establish an OHS plan or

manual which meets these requirements as well as all the relevant applicable legislation. Eskom in

no way assumes the Delivery and Supply of Stationary Services Provider’s legal responsibilities.

The Supply and Delivery of Stationary Services Provider as a legal entity, therefore an employer is

and remains accountable for the quality and the execution of the health and safety program for their

employees and contractor employees. This document reflects minimum requirements and should

not be construed as all encompassing.

The Supply and Delivery of Stationary Services Provider is expected to have a OHS Management

system that will incorporate these requirements as well as all the relevant applicable legislation.

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8. SHE Requirements

8.1 Project and Scope of Work Details

Location: Address and identification of specific structures - refer to the contracts/other contractual

documentation (works information) where the exact detail is contained.

Project description/detailed scope of work: The Supplier is required to supply stationery items to GCD.

The Supplier is expected to deliver as per specification. Delivery to be on an as and when requested basis.

(Refer to the Scope of Work Document for the comprehensive details)

Program details:

• Submission of final OHS Plan or Manual (SHE Returnable) must be before contract award
• Anticipated date for the commencement of work: To be confirmed by PM
• Contract duration: To be confirmed by PM

Section 16(1) creates a legal presumption, and therefore no appointment is required. The Contractor

shall provide the full names, contact telephone number and business address of the Chief Executive

Officer.

9. SHE/Q Policy

The Supply and Delivery of Stationary Services Provider and the contractor companies shall each

have a SHE/Q Policy authorised by their Chief Executive (OHS Act Section 16(1) appointee) that

clearly states overall SHE/Q objectives and commitment to improving Safety, Health, Environment

and Quality performance and must be displayed and shared with all stakeholders.

Eskom has a SHEQ Policy that clearly states the policy principles by which Eskom operates and the

commitment to SHEQ excellence and is authorised by the Eskom Group Chief Executive. (See

Annexure C)

10. OHS Requirements

The Client expects the Supply and Delivery of Stationary Services Provider and Contractor to engage

in safety culture initiatives in line with the Eskom SHEQ Policy and value, Zero Harm.

It is required that the Supply and Delivery of Stationary Services Provider and Contactor comply with

the relevant applicable legislation, specifications, and standards in accordance with the scope of the

project.

This Contract will abide by applicable legislative requirements and be aligned to Eskom SHEQ

Policies, standards, and procedures.

A section 37(2) agreement must be signed between the Client and the Supply and Delivery of

Stationary Services Provider before contract award. A signed copy of this agreement is submitted to

the Client prior to commencement of any activities on site.

The Supply and Delivery of Stationary Services Provider must ensure that a section 37(2) agreement

is signed between them and all their appointed contractors/suppliers for the contract.

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The Supply and Delivery of Stationary Services Provider, always, considers itself to be the

“Employer” for the purposes of the OHS Act, and shall not consider itself under the supervision or

management of the Client regarding compliance with the SHE Requirements.

The Supply and Delivery of Stationary Services Provider and its Contractors shall ensure that all

their employees, contractors and agents undergo the relevant Eskom SHEQ induction and

company’s induction prior to starting the works.

The Client, or any person appointed by the Client, may, at any stage during the execution of this

contract refuse any Employee or Contractor access to the premises if such person has been found

to commit an unsafe act or any unsafe working practice or is found not to be qualified or authorised

in terms of the SHE Requirements.

10.1 Legal and Other Requirements

It is required that all Contractors comply with the relevant applicable legislation, specifications, and

standards in accordance with the scope of the project.

It is the duty of the Supply and Delivery of Stationary Services Provider and contractor to ensure that

they are familiar with the necessary SHE legislation required.

11. Enforcement of SHE Requirements and Non-compliance

The Supply and Delivery of Stationary Services Provider shall submit their procedure on how they

would deal with enforcement and non-compliance to SHE requirements.

12. Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of children,

especially when it comes to:

a) being protected from exploitative labour practices.

b) not to be required or permitted to perform work or provide services that

• are inappropriate for a person of that child’s age; or
• Place at risk the child’s well-being, education, physical or mental health or spiritual, moral or

social development; and the Basic Conditions of Employment Act, Chapter six Section 43

“Prohibition of employment of children”.

• Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution.

Where work is being performed which is not prohibited in terms of the constitution, then such work

must be conducted in terms of the OHS Act “Regulations on Hazardous Work by Children in South

Africa” with emphasis on paragraph 2 Purpose and Interpretation.

Eskom does not condone the use of child labour and therefore all efforts must be exercised to avoid

it.

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13. OHS Act

All contractors shall have an up-to-date copy of the OHS Act and Regulations at all work sites which

will be available to all employees. (Reference GAR 4).

14. Cost allocation for SHE Compliance

The Supply and Delivery of Stationary Services Provider shall ensure that the submitted tender

adequately made provision for the cost of Occupational Health and Safety measures.

Note: the costing for OHS must be detailed, itemised based on the overall contracted scope of the

project (i.e.) Medical surveillance (Medicals), provision of PPE, safety equipment purchases,

resources and SHE training etc.

15. Training

The Supply and Delivery of Stationary Services Provider and its Contractor need to ensure that the

resources to work on the contract have the required related training, knowledge, and experience

specific to the scope of work/services.

16. Site Induction

The Supply and Delivery of Stationary Service Provider shall ensure that all his employees and

contractor employees undergo their company induction and Eskom Induction with regard to the

approved OHS plan, general hazards prevalent on the Eskom site, risk assessment, rules and

regulations, and other related aspects.

All visitors must remain in the care and custody of a person (host) who has been properly inducted.

17. Access and Security Control

Access and Security control shall be done according to the Eskom Access Control Policies.

Employees, contractors, and visitors shall be subjected to induction training and substance abuse

tests when entering Eskom sites, or as and when required whilst on Eskom sites.

It may be required that prior to access being granted that person(s) complete the required training

e.g., employee training, occupational health and safety training or any other prescribed training.

The following are prohibited items and shall not be allowed on Eskom sites unless the necessary

authorisation for possession has been obtained:

• Firearms and ammunition (exclude Eskom official firearms/ ammunition and firearms/

ammunition issued to the South African Security Forces)

• Liquor/ Alcohol
• Dangerous weapons
• Drugs
• Any other items that may be declared prohibited

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18. Site Rules (Zero Harm to People and the Environment)

The objective of this section is to define the rules that are over and above the internal regulations

and procedures of Eskom and relevant legislation which will ensure zero harm to persons and the

environment. These rules will be specific to the project and site.

Eskom Life Saving Rules

Six Life Saving rules have been developed that will apply to all Eskom Employees, agents,

consultants, contractors and visitors. Failure to adhere to these rules will be considered a serious

transgression. These rules are being implemented to prevent serious injury or death of any

employee, labour broker or contractor working in any area within Eskom.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

(That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required permit to

work.

Ensure safe live working

Rule 6

Eskom will take a stance of zero tolerance on these rules

Any non-compliance to any health and safety requirement is subject to discipline/removal of person

from the project site.

Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to serious

disciplinary action, which may include dismissal.

This is to ensure that every person who works on or visits an Eskom work site returns home safely

to their family

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No person shall damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site, or for the health and safety of persons.

No person under the influence of alcohol, drugs or medication (in a state of intoxication) or any other

condition that may render him incapable of controlling himself or of other persons under his charge

shall be allowed to enter the site.

All safety and warning signs shall be always obeyed.

Entering or leaving the Site will only take place at official access control points and may only be done

via the official designated walkways.

All employees shall adhere to the SHE and other site-specific rules.

The Supply and Delivery of Stationary Service Provider must have a process in place to address

employees that have contravened Health and Safety Requirements.

• Smoking

Smoking is only permitted at designated areas in accordance with the requirements of the smoking

policy (32-1126: Eskom Smoking Policy).

• Cellular Phones

Do not use Cellular phones in areas where cell phone usage is prohibited.

• Fire Extinguishers

All fire extinguishers brought to site during supply and delivery shall be:

• Clearly labelled

• Conspicuously numbered

• Entered in a register

• Inspected monthly by a competent person

• Tested and serviced at recommended intervals by an accredited supplier

• Results shall be entered in the register and signed by competent person.

• No open or unattended fires are allowed within the Eskom site.

• Vehicles and Traffic Rules

Ensure that all drivers and passengers wear seatbelts, where fitted, while travelling in a motor

vehicle. Vehicles not fitted with seatbelts must be retrofitted according to the vehicle manufacturer’s

specifications.

Ensure that no employees, including contractor employees, when performing work for Eskom, are

transported at the back of bakkies / vans and trucks.

• Substance and Drug Abuse Management

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The Supply and Delivery of Stationary Services Provider shall provide a Substance Abuse

management policy which is in line with the Eskom Procedure (Eskom Substance Abuse Procedure

32-37)

19. Hazard Identification and Risk Assessment

The supplier shall prepare and provide a Baseline Risk Assessment as per the Scope of work for

the contract.

The Supply and Delivery of Stationary Services Provider shall develop a Risk Assessment in line

with Section 8(2)(d) for the OHS Act and where applicable Construction Regulation 9 (1)

(a-e), in alignment to Eskom 32-520 procedure.

Emerging risks and hazards must be managed as the execution of work progresses. This means

that if there are significant changes to a process or activity, or any new process, then these should

also be subjected to risk assessment.

All risks must be rated.

Attendance registers must be kept of all the employees involved in compiling the risk assessment

Please refer to Annexure F (Risk assessment Template); it may be used as a minimum guideline.

19.1 Emergency Care

The Supply and Delivery of Stationary Services Provider shall ensure that his employees and

contractor employees are familiar with the emergency numbers and are provided with stickers, with

the emergency numbers printed on.

Emergency numbers will also be part of the SHE induction.

Eskom has established a contract with ER24 for all employees and its contractor employees for

emergency medical assistance incurred whilst on duty anywhere in South Africa. The telephone

number is 086 123 7566 (08612 Eskom).

The Supply and Delivery of Stationary Services Provider and contractor shall ensure that alternative

arrangements shall be made for possible incidents occurring while on ESKOM site for supply and

delivery.

19.2 Compensation of Occupational Injuries and Diseases Act (COIDA)

The Supply and Delivery of Stationary Services Provider shall submit proof of registration and letter

of good standing with the compensation fund or with a licensed compensation insurer for his

company and each of his contractors based on South African legislative requirements. This must

remain valid for the duration of the contract. The Letter of Good Standing shall reflect the name of

the Supply and Delivery of Stationary Services Provider and/or Contractor Company.

20. Vehicle Safety Management

All vehicles and equipment shall meet the legislative requirements pertaining to the OHS Act, the

National Road Traffic Act, National Environmental Act and Eskom Vehicle Safety Specification

Procedure 240-62946386.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

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21. Housekeeping

Where applicable the Supply and Delivery of Stationary Services Provider and his contractor

resources shall participate in housekeeping programme.

22. Personal Protective Equipment (PPE)

In terms of Section 8 of the OHS Act, the duty of the employer is to take steps to eliminate or mitigate

(hierarchy of control measures) any hazard or potential hazard to the safety or health of employees

before resorting to PPE.

Where applicable the Supply and Delivery of Stationary Services Provider employees and contractor

employees including visitors, shall always use the relevant internationally recognised approved riskbased PPE, as a minimum:

• Steel toe capped safety boots
• Long sleeved and long pants protective clothing.
• High visibility vests.
• Refer to General Safety Regulation 2 of the OHS Act.
• Refer to Eskom Personal Protective Equipment Specification (240_44175132, latest revision).

This specification applies to all activities where PPE is required. It sets out Eskom’s minimum

PPE requirement to be met by contractors with the exclusion of the requirements stipulated

about the Eskom Corporate Identity.

The Supply and Delivery of Stationary Services Provider shall ensure that his employees understand

why the personal protective equipment is necessary and that they use them correctly.

Strict non-compliance measures must be administered to any employee not complying with the use

of PPE and that employee shall be removed from the Site.

23. Incident Investigation

The Supply and Delivery of Stationary Services Provider and Contactors shall report all

incidents/accidents as required in terms of the legislation.

All SHE incident reporting, classification and investigation will be done according to the requirements

set out in the Eskom documents 32-95 (Occupational Health and Safety Incident Management

Procedure) and 240-13307117 (Environmental Incident Management Procedure) (latest version)

the 2nd of every month. The reporting format is indicated on Form 75 :( Refer to Annexure D)

24. Omissions of this SHE Requirements

By drawing up these SHE requirements Eskom has endeavoured to address the most critical aspects

relating to SHE issues to assist the Supply and Delivery of Stationary Services Provider to

adequately addressing the health and safety management of persons.

Controlled disclosure

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

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Should Eskom not have addressed all aspects pertaining to the work that is tendered for, the Supply

and Delivery of Stationary Services Provider need to ensure that all applicable SHE requirements

are identified and included in their management system.

[1] 32-727: Safety, Health, Environment and Quality Policy

[24] ISO 9001: 2015 Quality Management Systems - Requirements

and SHE Files and submit such to the QCI Services Provider. In turn, Supply and Delivery of

The Supply and Delivery of Stationary Services Provider must have a SHE file in which records of

these SHE requirements and the SHE plan or manual are kept. All information required in this

document and plan, for the duration of the Supply and Delivery of Stationary Services Provider and

contractors’ contract, is to be recorded in the file.

A copy of the SHE file shall be handed over to the Client at the end of the contract.

26. Employees’ right of refusal to work in an unsafe situation

Employees have a duty to take reasonable care of their own as well as other person’s health and

safety at work and to cooperate with the employer, carry out lawful orders, including reporting unsafe

situations and incidents.

Refer to Eskom Procedure 240-43848327- Employees’ right of refusal to work in an unsafe situation.

The aim of the procedure is to ensure that an environment is created that promotes zero harm by

empowering employees and contractors to take responsibility for their own safety and that of others.

27. Contract Sign Off

On completion of the contract, all appointed contractors shall close out their project documentation

and SHE Files and submit such to the QCI Services Provider. In turn, Supply and Delivery of

Stationary Services Provider shall likewise close out his/her project documentation and SHE file and

handover it to the Eskom Project Manager.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

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• Please note that the following may be used as a guideline for the SHE returnable.

28. Annexure A: The Client’s Non-Negotiable Occupational Health & Safety

Title: Health and Safety Document Identifier: 559-1128394689

supply stationery items to

Functional Area: SHEQ Sustainability Management GCD. The Supplier is

expected to deliver as per

specification. Delivery to

be on an as and when Revision: 1

requested basis.

Total Pages: 20

Disclosure Classification: Controlled Disclosure

Senior Advisor OHS Middle Manager SHEQRS Senior Manager (Acting)

2026/02/05Date: 05/02/2026 Date: 2026/02/05 Date:

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Project Scope: ................................................................................................................................ 1

1. Introduction ............................................................................................................................... 4

2. Supporting Clauses .................................................................................................................. 4

2.1 Scope ............................................................................................................................... 4

2.2 Purpose ............................................................................................................................ 5

2.3 Applicability ...................................................................................................................... 5

2.4 Effective date ................................................................................................................... 5

3. Normative/Informative References............................................................................................ 5

3.1 Normative ......................................................................................................................... 5

3.2 Informative ....................................................................................................................... 6

3.3 Definitions ........................................................................................................................ 7

4. Abbreviations ............................................................................................................................ 8

5. Roles and Responsibilities ........................................................................................................ 9

6. Process for Monitoring ............................................................................................................ 10

7. Document Content .................................................................................................................. 10

8. SHE Requirements ................................................................................................................. 11

9. SHE/Q Policy .......................................................................................................................... 11

10. OHS Requirements ................................................................................................................ 11

11. Enforcement of SHE Requirements and Non-compliance ....................................................... 12

12. Hazardous Work by Children (Child Labour) ........................................................................... 12

13. OHS Act ................................................................................................................................. 13

14. Cost allocation for SHE Compliance ....................................................................................... 13

15. Training .................................................................................................................................. 13

16. Site Induction .......................................................................................................................... 13

17. Access and Security Control ................................................................................................... 13

18. Site Rules (Zero Harm to People and the Environment) ......................................................... 14

19. Hazard Identification and Risk Assessment ............................................................................ 16

20. Vehicle Safety Management ................................................................................................... 16

21. Housekeeping ........................................................................................................................ 17

22. Personal Protective Equipment (PPE) .................................................................................... 17

23. Incident Investigation .............................................................................................................. 17

24. Omissions of this SHE Requirements ..................................................................................... 17

25. SHE File ................................................................................................................................. 18

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26. Employees’ right of refusal to work in an unsafe situation ....................................................... 18

27. Contract Sign Off .................................................................................................................... 18

28. Annexure A: The Client’s Non-Negotiable Occupational Health & Safety Requirements ......... 19

29. Annexures: B, C, D & E .......................................................................................................... 20

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1. Introduction

and Environmental (SHE) management by controlling SHE risks/impacts consistent with its SHEQ

policy and objectives.

Zero harm is one of ESKOM values. The aim of Eskom’s adoption of Zero Harm as one of its values

is to strive to, and achieve world class safety, health and environmental performance, where all

Guardians (employees and contractors) return home safely every day and without harm done to the

environment we operate in.

The aim of the Safety Health and Environmental (SHE) requirements is to provide potential bidders

or suppliers with:

• The overarching framework within which the Contractor/Supplier is required to demonstrate

compliance with certain high-level requirements for SHE.

• Establishes the way the Contractor/Supplier is to manage SHE risks in the execution of the

contract, and

• The high-level contract & scope of work specific SHE requirements that the contractor/supplier

needs to adhere or align to & demonstrate commitment towards zero harm

• The SHE requirements shall be included with the tender enquiry documentation to ensure that

the tenderer is timeously made aware of:

• Eskom’s requirements, including
• Eskom’s compliance obligations (where applicable, including Funders SHE requirements)
• Information that might affect the health and safety of any person at work whether directly or

indirectly.

• Activities that may have an impact on the direct and surrounding environment.

activity or operation. In such situations, contractors shall be responsible for developing their own

health and safety plans/procedures/manuals/work instructions to adequately address their

specialised activities and scope of operation.

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2.2 Purpose

To provide the tenderer/s with Eskom’s minimum requirements to respond to and provide relevant

OHS bidding documents which will be assessed by the Client (Eskom) to determine if the tenderer

is competent in respect to OHS management for the contract.

2.3 Applicability

Note: Where the date for revision of a document on the Eskom Document Centre website has passed,

the document is still current, irrespective of its revision date having passed.

3.1 Normative

[1] 32-727: Safety, Health, Environment and Quality Policy

[2] 32-520 OHS Risk Assessment Procedure

[3] Basic Conditions of Employment Act No .

[4] Occupational Health and Safety Act and Regulations No .

[5] Pressure Equipment Regulations 2009 under OHS ACT

[6] National Road Traffic Act .

[7] Disaster Management Act and Regulations promulgated thereunder

[8] 32-37 Eskom Substance Abuse Procedure

[9] 240-62196227: Life-saving Rules Standard

[10] 240-155373927: Eskom COVID-19 Health and Safety Policy Statement

[11] All Directives issued by the Department of Employment and Labour in respect of

COVID-19

[12] Compensation for Occupational Injuries and Diseases Act

[13] 32-345 Eskom Vehicle Safety Specifications,

[14] 32-124 Eskom Fire Risk Management,

[15] 32-1126 Smoking Policy,

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[16] 240-62946386 Eskom Vehicle and Driver Safety Management Procedure

[17] 240-43848327- Employees’ right of refusal to work in an unsafe condition

[18] 32-123 Emergency planning standard,

[19] 32-95 OHS Incident Management Procedure

3.2 Informative

Note: The following is a list of documents that can be used as a guide to meet legal and

[20] Tobacco Products Control Act (Updated 2011.05.19)

[21] SANS 1186 Symbolic Safety Signs

[22] SANS 10232-3: Emergency Information Systems – Part 3: Emergency Response Guide

[23] Constitution Of the Republic Of South Africa No

[24] ISO 9001: 2015 Quality Management Systems - Requirements

[25] ISO 14001:2015, Environmental Management Systems

[26] ISO 45001: 2018 Occupational Health and Safety (OH&S) Management Systems

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3.3 Definitions

3.3.1 Aspect: An activity, product or service of the organisation which can/or has potential to

interact with the environment.

3.3.2 Baseline risk assessment: (32-520) baseline operational risks refer to the health and

safety risks associated with all standard processes and routine activities in the business.

3.3.3 Client: any person for whom construction work is being performed.

3.3.4 Competent Person: means a person who has in respect of the work or task to be performed

the required knowledge, training and experience and, where applicable, qualifications,

specific to that work or task: Provided that where appropriate qualifications and training are

registered in terms of the provisions of the National Qualification Framework Act, 2000 (Act

No.), those qualifications and that training must be regarded as the required

qualifications and training; and is familiar with the Act and with the applicable regulations

made under the Act;

3.3.5 Contractor: means an employer as defined in section 1 of the Act who performs construction

work and includes principal contractors. In relation to this document, where the word

“contractor” is used, it will mean all or some of the following: principal contractors, appointed

contractors, suppliers, vendors, service providers and consultants

3.3.6 Environmental risk assessment means a systematic process of evaluating the potential

risks that may be involved in a projected activity or undertaking.

3.3.7 Eskom Requirements: Eskom requirements which evolve from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals

3.3.8 Hazard: means a source of, or exposure to danger.

3.3.9 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

3.3.10 Impacts: Any change to the environment whether adverse or beneficial, wholly or partial

resulting from environmental aspects.

3.3.11 Medical surveillance: means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of employees by an

occupational health practitioner or, in prescribed cases, by an occupational medicine

practitioner.

3.3.12 Method Statement: is a written document detailing work procedures and sequences of

operations.

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3.3.13 On Site/Site: Any workplace where the contractor or his employees performs contract

related work.

3.3.14 Planned Task Observation: is an independent observation made during the planned

period in which the task is being executed.

3.3.15 Risk: the probability that injury or damage will occur.

3.3.16 Risk Assessment: means a programme to determine any risk associated with any hazard

at a construction site to identify the steps needed to be taken to remove, reduce, or control

such hazard.

3.3.17 Safety Health and Environmental file: means a file or other record in permanent form,

containing the information on the SHE management system to be implemented during course

of the contract

3.3.18 Safety, Health and Environmental Plan: means a written plan that addresses hazards

identified during the risk assessment process as well as the identified impacts in the SHE

specification. This would typically include safe work procedures to mitigate, reduce or control

the hazards identified.

3.3.19 Safety, Health and Environmental (SHE) Specification: a record detailing health and

safety requirements the client provides to the potential bidders to guide them of the relevant

contract specific health and safety requirements. This is to ensure the health and safety of

employees and the direct and indirect communities, as well as duty of care for the

environment.

3.3.20 Safe Work Procedures: Safe work procedures are a series of specific steps that guide a

worker through a task from start to finish in a chronological order. Safe work procedures are

designed to reduce the risk by minimizing potential exposure.

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5.1 Commitment to SHE

proactively involved in the day-to-day operations, in particular SHE aspects of any project / contract.

themselves and their fellow workers. Senior Management must provide strategic direction and

demonstrate commitment in terms of SHE issues both on strategic level and operational level.

5.2 The Supply and Delivery of Stationary Services Provider’s accountabilities to their

• If the appointed Supply and Delivery Stationary Services Provider needs to introduce a new

contractor, it is imperative for the Client to be informed. Such contractors must, in every respect,

meet the Client’s SHE requirements.

• Should the appointed Supply and Delivery Stationary Services Provider appoint a contractor, the

• The Supply and Delivery Stationary Services Provider is directly accountable for the actions of

his contractors. The Supply and Delivery Stationary Services Provider will also be responsible

for initiating any remedial action (recovery plan) that may be necessary to ensure that the

contractor complies with all requirements.

• The Supply and Delivery Stationary Services Provider shall ensure that the contractors

appointed have the necessary competencies and resources to perform the work safely.

• The Supply and Delivery Stationary Services Provider shall have a disciplinary process and an

organisational structured procedure to deal with employees who have transgressed

organisational and legal requirements.

• The Supply and Delivery Stationary Services Provider shall keep a record of all employees

including the contractor employees, including date of induction, relevant skills, and licenses, and

be able to produce this list at the request of the relevant officials. These records shall be filed in

the SHE File.

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• It must be highlighted to all employees, that anyone who becomes aware of any person

disregarding a health & safety notice, instruction or regulation shall immediately report this to the

person concerned. If the person persists, stop the person from working and report the matter to

the relevant Supervisor immediately.

6.1 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement (to be completed by the Project Manager) (24077037682)

Annexure A – Client non-negotiable OHS requirements

Annexure B - Acknowledgement Form for Eskom SHE Rules and other requirements (32-726)

Annexure C -SHEQ Policy 32-727

Annexure D- Form 75 Contractor Monthly Statistical Report

and remains accountable for the quality and the execution of the health and safety program for their

employees and contractor employees. This document reflects minimum requirements and should

not be construed as all encompassing.

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• Submission of final OHS Plan or Manual (SHE Returnable) must be before contract award
• Anticipated date for the commencement of work: To be confirmed by PM
• Contract duration: To be confirmed by PM

Section 16(1) creates a legal presumption, and therefore no appointment is required. The Contractor

shall provide the full names, contact telephone number and business address of the Chief Executive

have a SHE/Q Policy authorised by their Chief Executive (OHS Act Section 16(1) appointee) that

clearly states overall SHE/Q objectives and commitment to improving Safety, Health, Environment

and Quality performance and must be displayed and shared with all stakeholders.

commitment to SHEQ excellence and is authorised by the Eskom Group Chief Executive. (See

Annexure C)

in safety culture initiatives in line with the Eskom SHEQ Policy and value, Zero Harm.

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“Employer” for the purposes of the OHS Act, and shall not consider itself under the supervision or

management of the Client regarding compliance with the SHE Requirements.

their employees, contractors and agents undergo the relevant Eskom SHEQ induction and

company’s induction prior to starting the works.

contract refuse any Employee or Contractor access to the premises if such person has been found

to commit an unsafe act or any unsafe working practice or is found not to be qualified or authorised

in terms of the SHE Requirements.

10.1 Legal and Other Requirements

they are familiar with the necessary SHE legislation required.

would deal with enforcement and non-compliance to SHE requirements.

12. Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of children,

especially when it comes to:

a) being protected from exploitative labour practices.

b) not to be required or permitted to perform work or provide services that

• are inappropriate for a person of that child’s age; or
• Place at risk the child’s well-being, education, physical or mental health or spiritual, moral or

social development; and the Basic Conditions of Employment Act, Chapter six Section 43

“Prohibition of employment of children”.

• Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution.

must be conducted in terms of the OHS Act “Regulations on Hazardous Work by Children in South

Africa” with emphasis on paragraph 2 Purpose and Interpretation.

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adequately made provision for the cost of Occupational Health and Safety measures.

Note: the costing for OHS must be detailed, itemised based on the overall contracted scope of the

project (i.e.) Medical surveillance (Medicals), provision of PPE, safety equipment purchases,

resources and SHE training etc.

contractor employees undergo their company induction and Eskom Induction with regard to the

approved OHS plan, general hazards prevalent on the Eskom site, risk assessment, rules and

regulations, and other related aspects.

All visitors must remain in the care and custody of a person (host) who has been properly inducted.

tests when entering Eskom sites, or as and when required whilst on Eskom sites.

It may be required that prior to access being granted that person(s) complete the required training

e.g., employee training, occupational health and safety training or any other prescribed training.

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18. Site Rules (Zero Harm to People and the Environment)

Rule 2 Working at height is defined as any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from or

into.

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provided for the protection of the site, or for the health and safety of persons.

No person under the influence of alcohol, drugs or medication (in a state of intoxication) or any other

condition that may render him incapable of controlling himself or of other persons under his charge

shall be allowed to enter the site.

employees that have contravened Health and Safety Requirements.

• Smoking

• Fire Extinguishers

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that if there are significant changes to a process or activity, or any new process, then these should

also be subjected to risk assessment.

Please refer to Annexure F (Risk assessment Template); it may be used as a minimum guideline.

19.1 Emergency Care

contractor employees are familiar with the emergency numbers and are provided with stickers, with

the emergency numbers printed on.

Eskom has established a contract with ER24 for all employees and its contractor employees for

emergency medical assistance incurred whilst on duty anywhere in South Africa. The telephone

number is 086 123 7566 (08612 Eskom).

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resources shall participate in housekeeping programme.

22. Personal Protective Equipment (PPE)

In terms of Section 8 of the OHS Act, the duty of the employer is to take steps to eliminate or mitigate

(hierarchy of control measures) any hazard or potential hazard to the safety or health of employees

before resorting to PPE.

employees including visitors, shall always use the relevant internationally recognised approved riskbased PPE, as a minimum:

• Steel toe capped safety boots
• Long sleeved and long pants protective clothing.
• High visibility vests.
• Refer to General Safety Regulation 2 of the OHS Act.
• Refer to Eskom Personal Protective Equipment Specification (240_44175132, latest revision).

This specification applies to all activities where PPE is required. It sets out Eskom’s minimum

of PPE and that employee shall be removed from the Site.

set out in the Eskom documents 32-95 (Occupational Health and Safety Incident Management

Procedure) and 240-13307117 (Environmental Incident Management Procedure) (latest version)

the 2nd of every month. The reporting format is indicated on Form 75 :( Refer to Annexure D)

relating to SHE issues to assist the Supply and Delivery of Stationary Services Provider to

adequately addressing the health and safety management of persons.

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and Delivery of Stationary Services Provider need to ensure that all applicable SHE requirements

are identified and included in their management system.

25. SHE File

these SHE requirements and the SHE plan or manual are kept. All information required in this

document and plan, for the duration of the Supply and Delivery of Stationary Services Provider and

contractors’ contract, is to be recorded in the file.

26. Employees’ right of refusal to work in an unsafe situation

Employees have a duty to take reasonable care of their own as well as other person’s health and

safety at work and to cooperate with the employer, carry out lawful orders, including reporting unsafe

situations and incidents.

Refer to Eskom Procedure 240-43848327- Employees’ right of refusal to work in an unsafe situation.

empowering employees and contractors to take responsibility for their own safety and that of others.

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Health and Safety Requirements for Supply and Unique Identifier: 559-1128394689

Delivery of Stationary to Group Capital Division Revision: 1

Page:

• Please note that the following may be used as a guideline for the SHE returnable.

28. Annexure A: The Client’s Non-Negotiable Occupational Health & Safety

Requirements

documentation.

• Provide Signed, Acknowledgement form for Eskom SHE Rules and other legislative

requirements.

• Hazard Identification and Riska Assessment
• SHEQ Policy
• (COID) Letter of Good Standing

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Health and Safety Requirements for Supply and Unique Identifier: 559-1128394689

Delivery of Stationary to Group Capital Division Revision: 1

Page:

29. Annexures: B, C, D & E

240-157835076_She

Q_Policy_Poster.pdf

resources to work on the contract have the required related training, knowledge, and experience

specific to the scope of work/services.

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F N/A

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

3.13 Functionality requirements Functionality requirements are not applicable.

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points.

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

A maximum of 20 points may be awarded to a tenderer for the specific

goal specified for the tender. The points scored for the specific goal

must be added to the points scored for price and the total must be

contract must be awarded to the tenderer scoring the highest points.

B-BBEE Status Level of Number of points

Contributor (80/20 system)

Specific goals will be scored out of 20 points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

the 80/20 system. Eskom will add the score from Pricing and Specific

Quality Requirements

(Enquiry/Contract/Quality Requirements for Supplier Quality

2. The supplier shall submit a quality method statement based on

ISO 9001 and specific to the scope of work. The quality method

3. The supplier shall submit a signed/ approved quality policy

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

Effective Date 07 April 2026

Review Date April 2031

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

ISO 9001 and specific to the scope of work. The quality method

statement should address all the supplier’s business

management processes to ensure that all of Eskom’s

requirements are fully met on a consistent basis.

the contract the CSDG established in the CIDB

Infrastructure contracts published in GN 1779,

Government Gazette No. April 2023].

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

[Note that the requirements of a contract

participation goal relating to the engagement of

targeted enterprises as established in the aforesaid

standard applies to:

(a) construction works contracts in the General

Building (GB) and to Civil Engineering (CE) classes

of construction works;

(b) construction works contracts of an estimated

minimum project duration of 6 months; and

(c) construction works contracts in which at least

25% of the main contract could reasonably be

SHEQ requirements; and/or

Occupational Health and Safety (OHS) Requirements

2. Baseline OHS Risk Assessment (BRA)

identification, assessment and management of Safety and Health

risks should be done in relation to the scope of work. The

methodology used for the risk assessment must be submitted and

provided together with the BRA by the supplier.

• Acknowledgement of Eskom's Environmental rules and

requirements form signed and submitted by the tenderer.

• Environmental (or SHE/SHEQ) policy signed by Company

SUPPORTING EVIDENCE [where applicable and

as stipulated under tender Data]

Safety Documents will be required as per the scope of work. 

Quality Documents will be required as per the scope of work. 

Other safety/quality COIDA - Original certificate of good standing or proof 

documents as of application issued by the Compensation Fund

required per scope (COID) or a licensed compensation insurer (South

of works African tenderers only)

Environmental Documents will be required as per the scope of work. 

Due Audited Financial Statements of the tenderer for the 

Diligence/financial previous 18 months, or to the extent that such

analysis statements are not available, for the last year.

All categories:

• Acknowledgement of Eskom's Environmental rules and

requirements form signed and submitted by the tenderer.

• Environmental (or SHE/SHEQ) policy signed by Company

Owner/CEO/MD.

Quality Requirements

1. The supplier shall complete and sign Form A

(Enquiry/Contract/Quality Requirements for Supplier Quality

Management Specification 240-105658000/ QM 58 and ISO

9001).

2. The supplier shall submit a quality method statement based on

ISO 9001 and specific to the scope of work. The quality method

statement should address all the supplier’s business

management processes to ensure that all of Eskom’s

requirements are fully met on a consistent basis.

3. The supplier shall submit a signed/ approved quality policy

(aligned with the supplier’s strategic direction). (documented

information).

4. The supplier shall submit a copy of quality objectives.

(documented information).

5. The supplier shall submit documented information for Control of

Externally Provided Processes, Products and Services.

6. The supplier shall submit a copy of the documented information

for roles, responsibilities, and authorities, specific to the project/

scope of work/ technical requirements. Examples of relevant

documented information are organization charts, job

descriptions, work instructions, duty statements, manuals,

procedures.

Financial viability (submission of financial statements); and/or

• Latest & approved annual financial statements (Not older than 18

months);

• Tenderers must note that in the case of a joint venture or special

purpose vehicle (SPV) especially formed for this tender, latest &

approved annual financial statements for each participant in the

JV / SPV is required; and

• Public Interest Score & ITA34C (Tax return) for the same

accounting period as the annual financial statements (only

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

Clause Number from Standard

Tender Data

Conditions of Tender

applicable to South African Organizations that are not required to

audited by Companies Act ).

Contractual Requirements are not evaluation criteria. They will

be assessed after the evaluation and ranking of the tenders.

Proof that the tenderer recommended for award has met the

stipulated contractual requirements must be submitted prior to

contract award.

Failure to meet stipulated Contractual Requirements by the

stipulated deadlines may result in the tenderer being regarded

as non-responsive and ineligible for contract award.

3.24 Sign form of Agreement/ The conditions of the contract will be:

Contractual Conditions

NEC3 Supply Contract (SC3) with the following main and secondary

options:

Main Option B- Priced contract with bill of quantities

Secondary Option

• X1: Price adjustment for inflation.
• X2: Changes in the law.
• X14: Advanced payment to the supplier.
• Z: Additional conditions of contract.

2.28 CIDB Requirements (where CIDB Requirements are not applicable.

applicable for Engineering and

Construction Works Contracts)

2.29 Contract Skills Development Not applicable.

Goals (CSDG)

2.30 Contract Participation Goals Not applicable.

Please note:

Tenderers are requested to bear in mind Eskom's standard payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.2 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following: -

• Returnables required at Tender closing (disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or

submitted by tender closing, the tenderer will be disqualified.

• * Returnable required at Tender closing (non-disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with

incomplete information or without a required signature, the Procurement Practitioner will, in writing,

request the tenderer to submit the returnable within 5 working days. If the returnable is not completed,

signed if required and/or received by the Procurement Practitioner within 5 working days of the request,

the tenderer will be disqualified.

The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table the

prescribed period for CIDB proof of grading.

# Returnables required at Tender Closing date and time for evaluation: -

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

These returnables are required to be submitted at tender closing date and time. These returnables will

not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable

at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero.

Returnable required prior to Contract Award.

Returnables that are mandatory for contract award must be submitted prior to award, completed if

completion is a requirement and signed if signature is a requirement.

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Basic Compliance Electronic copy of the tender in a PDF format. The 

completed price schedule needs to be submitted in

PDF and a copy in excel format (The upload size per

document is 500 megabytes and total submission is

restricted to 4 gigabytes).

Annexure A Authorisation Form. 

Annexure B Acknowledgement Form. 

Annexure C Tenderers Particulars. 

Annexure D Integrity Pact Declaration form. 

Annexure E CPA for local goods/services (if applicable). 

Annexure F CPA(IG) for imported goods/services (if applicable). N/A

Annexure G1-G4 SBD 6.2 -Declaration certificate for local production 

and content and Annexures G2,G3,G4.

Annexure H SBD 1- to be completed and submitted by all 

(applicable for all tenderers.

suppliers including

Foreign suppliers)

# Annexure I SBD 6.1- Preference Points Claim Form in terms of 

PPPFA 2022 regulations.

Annexure J SBD 4 – Bidders Disclosure. 

Reverse e-auction N/A

training

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

acknowledgement

form

E-tendering Help 

Manual

acknowledgement

form

Additional Letter of intent to form a JV/consortium or Valid joint 

Documents required venture agreement confirming the rights and

in the event of JV: - obligations of each of the joint venture partners and

their profit-sharing ratios.

Separate written confirmation that the joint venture will 

operate as a single business entity (incorporated) for

the duration of the contract or this may be included as

an obligation within the JV agreement.

Details and confirmation of a single designated bank 

account in the name of the JV and independent of the

individual JV partners, as set out in the joint venture

agreement.

# Specific Goals A tenderer’s failure to submit proof that it meets the 

specific goals will not result in its disqualification.

The tenderer will, however, be scored zero for

Specific Goals for purposes of PPPFA scoring and

ranking.

Tax Clearance A certified copy of a tax clearance certificate is 

Certificates required from foreign tenderers (with a footprint in

South Africa but that are not registered on CSD and

have not provided a SARS pin number) and local

tenderers (that have not provided their SARS e-filing

PIN number for verification by Eskom and/or their

CSD profile / CSD number).

Foreign suppliers with no footprint in South Africa must

complete the SBD1 document; however, no proof of

tax compliance is required.

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Tax Evaluation Evaluation questionnaire to determine whether a N/A

Questionnaire (if company, close corporation (CC) or Trust is a personal

services contract service provider for purposes of PAYE.

and was included as

annexure)

Compliance with To the extent that the tenderer falls within the definition 

Employment Equity of a “designated Employer” as contemplated in the

Act Employment Equity Act , the tenderer is

required to furnish the Employer with proof of

compliance with the Employment Equity Act, including

proof of submission of the Employment Equity report

to the Department of Labour. (South African tenderers

only).

CIDB Valid proof of the required CIDB grading designation N/A

for the main contractor; JV and /or sub-contractor as

may be required in the tender data at tender closing

deadline or within 21 working days from the closing

date of submission of tenders if this is agreed with the

Employer.

NEC Contract NEC Contract, completed. 

C1.1 Form of Offer and Acceptance (if not already 

submitted in the NEC Contract).

C1.2 Data provided by the Supplier (if not already 

submitted in the NEC Contract).

The price Schedule to be submitted in excel format 

(The limit is 50MB per file and total submission of

900MB per submission).

Additional N/A

documents required

(Ecsa/

SACPCMP/CVs/

permits/licenses/

specific registration

documents

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 60

File name: 20260602_Invitation to Tender_ StationerySupply and Delivery of Stationery

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

(if applicable to

scope of work)

Mandatory contractual requirements

SUPPORTING EVIDENCE [applicable to all

tenders]

Mandatory CSD Registration (CSD number/CSD Report) 

Contractual

Environmental Requirements

Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

expected to be subcontracted out in one or more of

the following CIDB classes of construction works:

i) Civil Engineering (CE)

ii) Electrical Engineering Work (EB)

iii) General Building Works (GB)

iv) Mechanical Engineering (ME)

1.1.18 Scope of Work Y

1.1.19 NEC3 Supply Contract (SC3) Y

1.1.20 Price Schedule PDF and excel format Y

1.2 Tender Data

the Eskom E- tendering page. The documents need to be uploaded

under the folder Technical, Commercial, Financial, and other.

All documents need to be submitted in a PDF format (The upload size

per document is 500 megabytes and total submission is restricted to 4

gigabytes). The price schedule needs to be submitted in PDF and

a copy in excel format.

05 June 2026. Confirmation must be sent to Eskom Representative

on e-mail [email protected]/ [email protected]

stating the company name, representative name, identification

number, position and contact details of each proposed attendee.

2.16 Seeking clarification The tenderer will notify Eskom of any clarifications required before

closing time for clarification queries, which is 3 (three) working days

before the deadline for tender submission.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

completion is a requirement and signed if signature is a requirement.

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Basic Compliance Electronic copy of the tender in a PDF format. The 

completed price schedule needs to be submitted in

PDF and a copy in excel format (The upload size per

document is 500 megabytes and total submission is

restricted to 4 gigabytes).

Annexure A Authorisation Form. 

Annexure B Acknowledgement Form. 

Annexure C Tenderers Particulars. 

Annexure D Integrity Pact Declaration form. 

Annexure E CPA for local goods/services (if applicable). 

Annexure F CPA(IG) for imported goods/services (if applicable). N/A

Annexure G1-G4 SBD 6.2 -Declaration certificate for local production 

and content and Annexures G2,G3,G4.

Annexure H SBD 1- to be completed and submitted by all 

(applicable for all tenderers.

suppliers including

Foreign suppliers)

# Annexure I SBD 6.1- Preference Points Claim Form in terms of 

PPPFA 2022 regulations.

Annexure J SBD 4 – Bidders Disclosure. 

NEC Contract NEC Contract, completed. 

C1.1 Form of Offer and Acceptance (if not already 

submitted in the NEC Contract).

C1.2 Data provided by the Supplier (if not already 

submitted in the NEC Contract).

The price Schedule to be submitted in excel format 

(The limit is 50MB per file and total submission of

900MB per submission).

Supply and delivery of stationery to group capital division

C1.3 Forms of Securities

Pro formas for Bonds & Guarantees

For use with the NEC3 Supply Contract (SC3)

The conditions of contract stated in the Contract Data Part 1 may include the following Options:

Option X14 Advanced payment to the Supplier

These Options require a bond or guarantee “in the form set out in the Goods

For use with the NEC3 Supply Contract (SC3)

The conditions of contract stated in the Contract Data Part 1 may include the following Options:

Option X14 Advanced payment to the Supplier

These Options require a bond or guarantee “in the form set out in the Goods Information”.

treated as part of the Goods Information.

The organisation providing the bond / guarantee does so by copying the pro forma document onto it’s

letterhead without any change to the text or format and completing the required details. The completed

document is then given to the Purchaser within the time stated in the contract.

Part c1: agreements and contract data c1.3 Sc3 proforma guarantees

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER ____________

the advanced payment has been repaid to the Purchaser in terms of the Contract, or liquidated by

deductions from other payments due to the Supplier.

5. The amount of the bond shall be payable to the Purchaser upon the Purchaser’s demand and no later

than 7 days following the submission to the Surety of a certificate signed by the Supply Manager stating

the amount of the Purchaser’s losses, damages and expenses incurred as a result of the non-

Part c1: agreements and contract data c1.3 Sc3 proforma guarantees

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER ____________

performance aforesaid. The signed certificate shall be deemed to be conclusive proof of the extent of

the Purchaser’s loss, damage and expense.

6. Our total liability hereunder shall not exceed the sum of ............................. (R ................) which is equal

to the advance payment.

Signature of Witness(s)

Name(s) (printed)

Part c1: agreements and contract data c1.3 Sc3 proforma guarantees

Supply and delivery of stationery to group capital division

C1.1 Form of Offer & Acceptance

Offer

The Purchaser, identified in the Acceptance signature block, has solicited offers to enter into a contract for

the procurement of:

Supply and Delivery of Stationery to Group Capital Division

The tenderer, identified in the Offer signature block, has

eit

of Deviations (if any), contact the Purchaser’s agent (whose details are given in the Contract Data) to

arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to

be provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this

agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall

constitute a repudiation of this agreement.

signature of Date

witness

Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and

Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)

Part C2 Pricing Data

Part C3 Scope of Work: Goods Information including Supply Requirements

and drawings and documents (or parts thereof), which may be incorporated by reference into the above

listed Parts.

of the goods .................................................................................. 3

3 Supply Requirements ................................................................................................................... 4

4 Constraints on how the Supplier Provides the Goods ................................................................. 4

4.1 Work to be done by the Delivery Date ......................................................................................... 4

4.1.1 Packing lists for cases and their contents .................................................................................... 4

4.1.2 Copy of invoice for the goods ...................................................................................................... 4

4.1.3 Delivery Note................................................................................................................................ 4

4.1.4 Test results and maintenance manuals (if applicable) ................................................................ 4

4.2 Constraints at the delivery place and place of use ...................................................................... 5

4.3 Services & oth

used for calculation of the estimated contract value. The evaluation of prices will be based on rates

3.2 To supply requested stationery items on an as and when basis at the right quality, quantity and time.

3.3 The Goods will conform with the quality, description and other particulars of the goods stated in the

3.4 The Goods will be of satisfactory quality and fit for any intended use expressly or impliedly made

3.6 The Goods will conform with all quality standards.

Limitation in accordance with Preferential Procurement Policy Framework Act (PPPFA) No. .

Section 1: Preference Point Scoring System

In accordance with Section 2(1)(d)(i) of PPPFA, that requires contracting with persons, or categories of

scorecard applicable is the 80/20 as stated below

Contributor Number of points (80/20 system)

ce points as specific goals, a tenderer must submit the following documentation

on points.

A tenderer failing to documentation for the allocation of preference points will not be disqualified, butmay only score points out of 90/80 for price

scores zero points out of 10/20 for specific goals.

accordance with the requirements of the PPPFA [clause 2(1)(f)]

Section 3: Contractual Requirements - Contractual requirements are not evaluation criteria. They are

required to be met and assessed after the evaluation and ranking of the tenders.

4.8 Quality .......................................................................................................................................... 6

Part 3: Scope of Work ................................................................................................................................ 1

C3.1: Purchaser’s Goods Information ........................................................................................................ 2

1 Overview and purpose of the goods and services ....................................................................... 3

2 Specification and description of the goods .................................................................................. 3

3 Supply Requirements ................................................................................................................... 4

4 Constraints on how the Supplier Provides the Goods ................................................................. 4

4.1 Work to be done by the Delivery Date ......................................................................................... 4

4.1.1 Packing lists for cases and their contents .................................................................................... 4

4.1.2 Copy of invoice for the goods ...................................................................................................... 4

4.1.3 Delivery Note................................................................................................................................ 4

4.1.4 Test results and maintenance manuals (if applicable) ................................................................ 4

4.2 Constraints at the delivery place and place of use ...................................................................... 5

4.3 Services & other things to be provided by the Purchaser or Supplier ......................................... 5

4.3.1 Giving notice of Delivery .............................................................................................................. 5

4.3.2 Checking packing and marking before dispatch .......................................................................... 5

4.3.3 Contracting for transport .............................................................................................................. 5

4.3.4 Loading the goods ....................................................................................................................... 5

4.3.5 Unloading the goods .................................................................................................................... 5

4.4 Management meetings ................................................................................................................ 5

4.5 Documentation control ................................................................................................................. 5

4.6 Health and safety risk management ............................................................................................ 5

4.7 Environmental constraints and management .............................................................................. 6

4.8 Quality .......................................................................................................................................... 6

4.9 Invoicing and payment ................................................................................................................. 6

4.10 Contract change management..................................................................................................... 6

4.11 Provision of bonds and guarantees ............................................................................................. 7

4.12 Records of Defined Cost, payments & assessments of compensation events to be kept by the

Supplier 7

5 Procurement................................................................................................................................. 7

5.1 Subcontracting ............................................................................................................................. 7

5.1.1 Preferred subcontractors ............................................................................................................. 7

5.1.2 Limitations on subcontracting ...................................................................................................... 7

5.1.3 Other requirements related to procurement ................................................................................. 7

5.1.4 Cataloguing requirements by the Supplier ................................................................................... 9

Part c3: scope of work c3.2 Sc3 supplier’s goods information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

4.11 Provision of bonds and guarantees

The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Supplier is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.

does not affect the Purchaser’s right to termination stated in this contract.

4.6 Health and safety risk management

4.7 Environmental constraints and management

before award

4.9 Invoicing and payment

Deliverables generally follow the process outlined in Table 1.

Table 1: Process for Review and Acceptance of Deliverables (in the case of a fee

remuneration methodology)

Note: Stationery items will be procured on an as and when basis. Quantities are merely estimates to be

used for calculation of the estimated contract value. The evaluation of prices will be based on rates

received.

information:

• Name and address of the Supplier and the Supply Manager;
• The contract number and title;
• Supplier’s VAT registration number;
• The Purchaser’s VAT registration number.
• Description of goods and services provided for each item invoiced based on the Price Schedule;
• Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;
• (add other as required)

4.10 Contract change management

Part c3: scope of work c3.2 Sc3 supplier’s goods information

ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

*

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

1. Giving the file a name

2. Select the listed file type e.g.: Technical, commercial, finance and etc

3. Choose the file you need to upload

4. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

• -------Originalmessage--------

From:Eskom E-Tender Document Submission 28 <[email protected]>

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

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Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

1 Background

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19