Ad-hoc servicing and repairs of agricultural machinery at king phalo airport (36-Month contract)

• Closing date: 17 July 2026 at 14:00.
• The contract starting date is upon signing by both parties.
• The service period is three years from the starting date.
• The contractor must provide the Contractor’s Plan within 14 calendar days from the contract date.
• The period for reply to communications is 7 calendar days.
• Payments are assessed on the 15th day of each month and made within 30 days of a valid invoice.

• Service Manager: Mr. Samkelo Luyenge for King Phalo Airport.
• Employer: Airports Company South Africa SOC Limited.
• Address: King Phalo Airport, 66 Settlersway, Greenfields, East London, 5201.

• Submit your offer using the Form of Offer and Acceptance included in Part C1.
• The offer must include the total price inclusive of VAT, calculated as per the Activity Schedule guide.
• Ensure all required signatures, company details, and witness information are completed on the form.
• Deviations or amendments must be recorded in the Schedule of Deviations attached to the Form of Offer and Acceptance; no other deviations are valid.
• After contract award, you must contact the Employer’s agent within two weeks to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil post-award obligations constitutes a repudiation of the agreement.

• Complete and sign the Form of Offer and Acceptance with company details, signatures, and witness information.
• Include the Schedule of Deviations if applicable.
• Submit CVs for key personnel.
• Provide proof of insurance and OHS documentation (including Construction Manager appointment) 7 days before work commences.

Open to any qualified service provider. Contractor must: (1) Be legally registered with valid registration number; (2) Have capability to service and repair agricultural/plant machinery; (3) Have permanent qualified staff; (4) Maintain required insurance coverage; (5) Comply with BBBEE requirements and have valid BEE certificate; (6) Have good standing with SARS (Tax Clearance); (7) Have no conflicts of interest; (8) Not be under business rescue; (9) Joint ventures must have key person with authority to bind all parties. Contractor cannot cede, delegate, or assign rights without written ACSA consent.

• Scope: Servicing and repair of agricultural and plant machinery on an ad-hoc basis for 36 months at King Phalo Airport.
• Specific equipment includes bush cutters, slashers, paint machines, chain saws, and ride-on mowers (detailed list in document).
• Services include repairs, maintenance, and servicing as and when required.
• The contractor must provide a detailed plan (Contractor’s Plan) within 14 days of contract date.
• All work must comply with the Occupational Health and Safety Act and Construction Regulations.
• Staff must be permanently employed, medically fit, properly trained, and experienced.
• Supervisor/Project Leader must be literate in English, competent in OHS regulations, have first aid skills, and understand environmental regulations (ISO 14000).
• Labourers must understand safety, be able to communicate in English, have previous work experience, good behaviour, and no criminal record.

• Submit detailed CVs for key personnel as part of tender submission.
• Staff must be permanently employed, medically fit, properly trained, and experienced in the field.
• Supervisor/Project Leader: Literate in English, competent in OHS regulations, first aid trained, experienced in scope of works, understands environmental regulations (ISO 14000).
• Labourer: Understands safety, communicates in English, has previous work experience, good behaviour, no criminal record.

• Price using the Activity Schedule in Part C2; list lump sum prices for each activity.
• Activities include servicing and repairs of specific equipment (weed eaters, chain saws, slashers, mowers, paint machine) with defined quantities per year.
• Additional items: Permits/Induction (R10,000), Safety File, Provisional Sum (R100,000).
• Prices must be VAT exclusive; include all costs (profit, transport, delivery, risks, liabilities, allowances).
• No separate charges for travel; include in activity rates.
• Labour rates include all personnel costs and are for on-site time only.
• Contract total must be calculated with 6% annual escalation for years 2 and 3 for estimation.
• Final contract value will be adjusted annually based on actual CPI.

• Pricing must follow the Activity Schedule in Part C2; enter lump sum prices for each listed activity.
• Prices are VAT exclusive; the total inclusive VAT amount must be stated in the Form of Offer and Acceptance.
• Payment is made for each activity only upon completion.
• Payment terms: assessed on the 15th of each month, paid within 30 days of a valid invoice.
• Interest on late payments is at Nedbank’s prime lending rate.
• All costs (risks, liabilities, profit, expenses, allowances, consumables) must be included in the rates.
• No separate travelling time charges; all travel costs must be included in the activity rates.
• Labour rates include personnel insurance, holidays, incentive bonuses, and are calculated for on-site time only.
• Contract value will be adjusted annually according to South Africa’s Consumer Price Index (CPI); use 6% for estimation.
• Provisional sums and contingency amounts are subject to employer direction; unspent amounts will be deducted.

• Annually submit a compliant B-BBEE Certificate and a valid Tax Clearance Certificate; failure is a material breach.
• Comply with the Occupational Health and Safety Act and Construction Regulations; a signed OHS agreement is required before work starts.
• Provide proof of insurance before work starts and annually: Aviation liability (min R300,000), Assets All Risk (min R25,000 per claim for theft/assets in-transit).
• Ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act (COID) and provide a letter of good standing.
• Adhere to ethical standards, including the Prevention and Combating of Corrupt Activities Act.
• Maintain confidentiality of all contract-related information.
• Do not cede, delegate, or assign rights/obligations without employer’s written consent.
• If a joint venture/consortium, all members are jointly and severally liable.

• Annually submit a compliant B-BBEE Certificate.
• Failure to provide a valid certificate is a material breach and may lead to contract cancellation.

• Comply fully with the Occupational Health and Safety Act and Construction Regulations.
• Sign a Section 37(2) OHS Agreement before commencing any work.
• Perform a baseline risk assessment by a competent person before starting work.
• Appoint competent, trained persons for OHS roles.
• Enforce strict OHS discipline and provide personal protective equipment (PPE).
• Implement written safe work procedures and ensure all staff are trained.
• Report all incidents/accidents to the Department of Labour and the client.
• No alcohol or intoxicating substances allowed on site.
• Obtain necessary permits before starting permit-required work.
• Do not use client’s equipment without prior written approval.

• Environmental considerations are not explicitly detailed beyond general compliance with regulations.
• The supervisor/project leader must demonstrate understanding and experience of environmental regulations as per ISO 14000.

• Contract duration: 36 months (three years) from the starting date upon signing.
• Governing law: Republic of South Africa.
• Language: English.
• Dispute resolution: Adjudication (panel listed) followed by arbitration in Johannesburg under Association of Arbitrators rules.
• Limitation of liability: No liability for indirect/consequential loss; total liability limited to total cost/damages to employer’s property.
• Price adjustment: Annually based on CPI index.
• Termination: Includes breach of ethics, failure to provide B-BBEE/tax certificates, and business rescue proceedings.
• Confidentiality: All contract information is confidential; prior written consent required for disclosure or taking images.
• Intellectual property: Contractor grants employer a royalty-free licence to use IP for works purposes.
• Step-in rights: Employer may remedy contractor defaults after 2 weeks’ notice at contractor’s cost.
• No cession/assignment without employer consent.
• Joint ventures/consortiums are jointly and severally liable.

5201

10.1 The Service Manager is: Mr. Samkelo Luyenge for King Phalo Airport.