What are the submission requirements for this tender (Ref: RFQ 26-27-43/MM)?

• Submit your proposal via email to SAPORFQ@postoffice.co.za by 11h00 on 2026-07-06. • Ensure your bid is received by the deadline; late submissions will not be considered. • Use the official forms provided (do not retype). • Submit one original proposal in an arch lever file, with loose-leaf documents inside. • If submitting by hand, ensure the sealed envelope includes: bidder name, proposal description, RFQ number, closing date/time, attention name, and your name/address on the reverse. • All documents and correspondence must be in English. • Complete the pricing schedule fully in South African Rands (ZAR). Incomplete pricing will render the bid non-responsive. • Any amendments to documents must be initialled by the bidder. • For joint ventures/consortia, submit a consolidated B-BBEE certificate and proof of the arrangement. • Failure to provide required data or comply with instructions may lead to disqualification.

How will bids be evaluated?

{ "mandatory": [ "Registration on the **National Treasury Central Supplier Database (CSD)** with a valid **MAAA number**.", "**Tax compliance**: Submission of TCS PIN or CSD number for verification.", "Not listed on the **National Treasury Register for Tender Defaulters** or **List of Restricted Suppliers**.", "Completion of **SBD1 (Invitation to Bid)** and **SBD4 (Bidder’s Disclosure)** forms.", "Submission of **Annexure BC (Specification Confirmation)** and **Annexure BR (Client References)**.", "Team members must have **valid SAP HR ECC6 Certification**.", "Bidder must confirm **independence** (no collusion with competitors or SAPO officials)." ], "advantageous": [ "Bidders scoring points for **Specific Goals** (BBBEE criteria):", "≥51% Black-owned: **10 points**", "≥51% Youth-owned: **5 points**", "≥51% Women-owned: **3 points**", "≥1% owned by disabled individuals: **2 points**", "Note: Failure to submit BBBEE documents results in **0 points** for Specific Goals (but not disqualification)." ], "disqualification": [ "Late submissions (after **2026/07/06 11:00 GMT+0000**).", "Incomplete or non-compliant bids (e.g., missing SBD forms, tax documents, or pricing schedule).", "Bids from **persons in the service of the state** or entities with directors/members in state service.", "Misleading or incorrect information in bid documents." ] }

What are the technical specifications?

• Objective: Appoint a SAP HCM Personnel Time Management (PT) service provider on a time-and-materials basis to analyse, configure, test, deploy, and support SAP ERP ECC6 leave management changes aligned with SAPO's revised leave policy. • Scope of work includes: Analysis and design, SAP ERP ECC6 HCM/PT configuration (leave quotas, accrual/forfeiture rules, cycle synchronization), testing support (SIT/UAT), deployment and go-live support, and post-implementation support. • Deliverables: Functional configuration document, configuration updates, test scripts and evidence, transport documentation, go-live and hypercare support, knowledge transfer. • Supplier mandatory requirements: Minimum 1 month to 5 years SAP HCM PT configuration experience; proven SAP ERP ECC6 leave management experience; strong knowledge of leave quota configuration, absence management, accrual/forfeiture rules, PT schemas, and PA integration; experience in SAP HR SDLC activities; SAP HCM/PT functional skill level K4/K5. • Team member qualification: Submit valid SAP HR ECC6 certification for proposed team members. • Service level requirements: Post-implementation support SLA with response times: High (4 hours), Medium (8 hours), Low (24 hours). • Implementation timeline: One calendar month engagement, with indicative milestones: Kick-off and analysis (Week 1), configuration (Week 2), testing support (Week 3), deployment and handover (Week 4). • Exclusions: Infrastructure support, SAP Basis, OS/DB admin, SAP licensing, major ABAP development, historical data cleansing, retroactive payroll, integration/workflow redesign, non-standard reporting, scope changes outside approved policy.

What financial requirements apply to bidders?

• Pricing model: Time-and-materials basis. • Provide a single all-inclusive hourly rate excluding VAT. • Rates must include all labour, insurance, equipment, materials, and consumables. • Quote in South African Rands (ZAR) and include VAT at 15%. • Travel and subsistence costs, if applicable, must be separately identified. • Complete the pricing schedule fully; incomplete pricing renders the bid non-responsive. • Payment terms: Contract price inclusive of VAT, payable 30 days upon statement date.

What compliance and legal requirements must bidders meet?

• Tax compliance: Submit your SARS Tax Compliance Status (TCS) PIN or CSD number. If no TCS PIN but registered on CSD, provide CSD number. Application for TCS PIN can be made via SARS e-filing. • Central Supplier Database (CSD): Bidders must be registered on the National Treasury CSD. Register at www.csd.gov.za if not already. • B-BBEE: Submit a valid B-BBEE certificate (SANAS accredited or sworn affidavit) or DTI BBBEE certificate for EMEs/QSEs to claim specific goal points. • Joint ventures/consortia: Each party must submit separate TCS/CSD documents. Submit a consolidated B-BBEE scorecard. • SBD forms: Complete and submit SBD1 and SBD4 forms. • Restricted suppliers: Bidders on the National Treasury list of restricted suppliers will be disqualified. • State employees: Bids from persons in the service of the state, or companies with directors/members who are state employees, will not be considered.

What are the important dates and deadlines for this tender?

• RFQ Closing Date and Time: 2026-07-06 at 11h00. • Clarification questions deadline: 2026-07-02. Submit questions in writing to the specified SAPO officials. • Compulsory site briefing: Not applicable (N/A). • RFQ validity period: 120 days from the closing date.

Who should be contacted for queries about this tender?

• Procurement enquiries contact: Michael Mabena. • Telephone: 012 845 2676. • Email: Michael.Mabena@postoffice.co.za. • Submission email: SAPORFQ@postoffice.co.za. • Address for written consultations: South African Post Office Limited, Supply Chain Management, Cnr. James Drive and Moreleta Street, Silverton, Pretoria.

RFQ 26-27-43/MMOther Service ActivitiesOfficial Source: eTendersSource-Backed TenderDocument-BackedUrgent - 7 Days

Sap ERP ecc6 hcm leave management configuration and support services

Issuing Organization

South African Post Office Limited

Location

Gauteng

Closing Date

06 Jul 2026

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Documents available on tender detail page

At a GlanceAI Enhanced

Tender Type

Request for Quotation

Delivery Location

Jeff Masemola and Sophie de Bruyn Street - Pretoria - Pretoria - 0001

Organization Type

GOVERNMENT

Published

29 Jun 2026

OCDS Reference

ocds-9t57fa-160551

Summary

The south african post office limited seeks a qualified sap hcm personnel time management (pt) service provider to analyse, configure, test, deploy, and support sap ERP ecc6 leave management changes aligned with sapo’s revised leave policy. The engagement is for a one-month period on a time-and-materials basis, targeting sap hcm specialists with proven experience in leave policy implementation.

Key Requirements

- Submit proposals via email to [email protected] By 11h00 on 2026-07-06 (late submissions disqualified). - Mandatory: minimum 1 month to 5 years sap hcm pt configuration experience and sap HR ecc6 certification for team members. - Scope: analysis, configuration (leave quotas, accrual/forfeiture rules), testing (sit/uat), deployment, and post-implementation support within a 1-month timeline. - Compliance: register on national treasury csd, submit SARS tcs pin or csd number, and provide valid b-bbee certificates for specific goal points. - Pricing: single all-inclusive hourly rate (ZAR, excluding VAT) with travel costs separately identified; incomplete pricing renders bids non-responsive. - Evaluation: 80/20 preferential point system (80 for price, 20 for specific goals like ≥51% black/youth/women-owned or ≥1% disabled-owned). - Exclusions: NO infrastructure, sap basis, or major abap development; scope strictly limited to approved leave policy changes.

Tender Description

Sap ERP ecc6 hcm personnel time management (pt)

Briefing Session

Date & Time

Monday, 06 July 2026 - 11:00

Venue

null

Requirements & Eligibility

Eligibility Criteria

Please note that the bid submission deadline is 06 july 2026 at 11h00. Late submission will not be considered. All completed bids must be submitted via email to: [email protected]

Industry Classification

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

RFQ 26-27-43 - SAP HCM Personnel Time Management..pdf

The South African Post Office (SAPO) is seeking a qualified SAP HCM Personnel Time Management (PT) service provider to implement leave management configuration changes in their SAP ERP ECC6 environment. The engagement is for a maximum of one (1) calendar month and includes analysis, configuration, testing, deployment, and post-implementation support. The project aims to align leave management processes with the Basic Conditions of Employment Act (BCEA) and SAPO’s approved leave policy.

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Contact Information

Organization

South African Post Office Limited

Contact Person

Michael Mabena

Phone

012-845-2622

Tender Source Evidence

Official Source: eTendersSource-Backed Tender

GOVERNMENT

South African Post Office Limited

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Sap ERP ecc6 hcm leave management configuration and support services

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

South African Post Office Limited

Similar Tenders

Sap ERP ecc6 hcm leave management configuration and support services

Eligibility Criteria

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

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