Supply and installation of 12000btu air conditioning units and pvc gutter repairs in calvinia

Scope: Supply and install two 12000BTU A/C units and repair loose PVC gutters for the Calvinia branch. Deliverables: 1) Supply and install 2 x 12000 BTU Inverter units (Jet Air brand); 2) Piping: 4m each; 3) Replace 2 x Crabtree isolators; 4) Replace damaged PVC gutters (half round, 10m on the roof – 1st floor). Location: 17 Stingling Street, Calvinia, Northern Cape, 8190.

Closing date: 23 June 2026 at 15:00. Issue date: 19 June 2026.

SCM/Technical contact: Yolanda Dladla. Email: [email protected]. Submission email: [email protected]. Land Bank address: P O Box 375, Pretoria 0001, First Floor Block A, Lakefield Office Park, 272 West Avenue (Corner of Lenchen Avenue and West Avenue), De Hoewes, Centurion. Website: www.landbank.co.za.

Submit your bid via email to [email protected] by the closing date and time. Late submissions will not be accepted. Required returnable documents: 1) Completed pricing schedule; 2) Proof of good standing with SARS (verified via CSD or SARS e-filing PIN); 3) Proof of registration on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/; 4) Fully completed and signed SBD 4 disclosure form (conflict of interest declaration); 5) Fully completed SBD 6.1 Preference Points Claim Form (PPPFA 2022). Bids must use official forms provided and not be re-typed. Land Bank may request outstanding essential documents within 5 working days; failure to provide these will disqualify the bid.

Scope: Supply and install two 12000BTU A/C units and repair loose PVC gutters at Calvinia branch (17 Stingling Street, Calvinia, Northern Cape, 8190). Deliverables: 1) Supply and install 2 x 12000 BTU Inverter units (Jet Air brand); 2) Piping: 4m each; 3) Replace 2 x Crabtree isolators; 4) Replace damaged PVC gutters (half round, 10m on the roof – 1st floor). All rates must include transport and associated costs.

Evaluation methodology: 1) PPPFA 2022 regulations apply; 2) Either 80/20 or 90/10 preference point system will be used (80/20 confirmed for this tender); 3) Bidders must complete Annexure I SBD 6.1 in full, including all B-BBEE and sub-contracting information, at bid closing. Scoring: Price (80 points) and specific goals (20 points).

Pricing schedule requirements: 1) Complete the provided pricing schedule for: a) Supply and install 12000 BTU Inverter units (Jet Air) – Quantity: 2; b) Piping – 4m each; c) Replace Crabtree isolators – Quantity: 2; d) Replace damaged PVC gutters (half round, 10m on roof – 1st floor). 2) All rates must include transport and associated costs; 3) Pricing must exclude VAT (VAT shown separately); 4) Prices must remain firm for 120 days and cover the full contract duration; 5) Document all pricing assumptions, exclusions, and estimates; 6) No price adjustments will be entertained post-submission.

Pricing must be submitted via the provided pricing schedule. Requirements: 1) All prices must exclude VAT (VAT to be shown separately); 2) Prices must remain firm for 120 days and cover the full contract duration (no price increases); 3) All pricing assumptions, exclusions, and estimates must be clearly documented; 4) Land Bank will not entertain price adjustments post-submission. Payment terms and bonds/guarantees are not specified in the document.

Mandatory compliance: 1) Tax Compliance Status (TCS) PIN from SARS (apply via www.sars.gov.za) or CSD registration number if no TCS PIN is available; 2) Valid tax clearance certificate; 3) Registration on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/; 4) Completed Vendor Accreditation Form; 5) Cancelled cheque or stamped bank letter; 6) Fully completed, signed, and stamped Supplier Information and Disclosure Forms (Commissioner of Oaths); 7) B-BBEE certificate from a SANAS-accredited agency or sworn affidavit; 8) Certified copies of ID documents for shareholders/directors. Additional: No bids accepted from state employees, companies with state-employed directors, or entities listed on the Register of Tender Defaulters. Foreign suppliers must complete the Questionnaire for Bidding Foreign Suppliers if applicable.

Contractual terms: 1) Successful bidder must sign a written contract form (SBD7); 2) Contract is subject to the Preferential Procurement Policy Framework Act, 2000, and PPPFA Regulations 2022; 3) General Conditions of Contract (GCC) and any special conditions apply; 4) Confidentiality agreement required to protect Land Bank data; 5) Land Bank reserves the right to amend terms of reference; 6) Due diligence may be performed on the preferred tenderer, including financial analysis, criminal convictions, pending litigation, performance history, and reputational risk; 7) Compliance with POPI Act required for all submitted information; 8) FICA compliance: KYC documents must be submitted for PEP screening.

Evaluation occurs in two stages. Stage 1 (Mandatory Requirements): Bidders must comply with all mandatory requirements or face immediate disqualification. Mandatory: Completed pricing schedule. Non-mandatory essential returnables: Proof of SARS compliance (CSD or e-filing PIN), CSD registration, SBD 4 (disclosure form), SBD 6.1 (Preference Points Claim Form). Land Bank may request outstanding documents within 5 working days; failure to provide these will disqualify the bid. Stage 2 (Price and Specific Goals): Only bidders passing Stage 1 proceed. Scoring uses the 80/20 preference point system (80 points for price, 20 for specific goals). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: Points awarded for B-BBEE ownership (e.g., 10 points if 51% black-owned, 10 points if 51% black women-owned). Submit a valid B-BBEE certificate or sworn affidavit to claim points. Prices must exclude VAT, remain firm for 120 days, and cover all costs.