Service and maintenance of boiler emissions gas analysers at arnot power station (4-Year contract)

Returnable Documents: The tenderer must submit the following OHS returnables as part of the bid: 1. Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (completed and signed). 2. Baseline SHE Risk Assessment: Must cover both routine and non-routine tasks. 3. Competency: Evidence of training, knowledge, experience, and qualifications for relevant personnel (e.g., First Aider, SHE Professionals, Incident Investigator). 4. Valid letter of good standing: Registration with the Compensation Commissioner or a licensed mutual company, or an insurance letter covering accidental death and disability to the value of R500,000 if the company has only one employee. 5. SHE Policy: A statement of intention by the employer providing a framework for SHE objectives. 6. Costing for Safety, Health, and Environment: Must reflect allocated funds based on the scope of work and associated risk. 7. Health and Safety Plan: A scope or project-based documented plan (can be an OHS Manual) reflecting an organized system to manage health and safety risks during the project lifecycle.

Applies to all contractors performing work at Eskom sites. Contractors must: be formally contracted (directly or indirectly) by Eskom, have adequate resources and competencies, comply with all legal and Eskom OHS requirements, maintain valid COIDA registration, and ensure all employees undergo relevant Eskom induction. Main contractor responsible for subcontractor compliance. Eskom reserves right to verify testimonials and references.

Scope of Work: Service and maintenance of boiler emissions gas analysers for both South and North Stack at Arnot Power Station for a period of 4 years. Safety and Compliance: The contractor must comply with Eskom's Life-Saving Rules and vehicle safety specifications. Life-Saving Rules: All contractor personnel must adhere to Eskom's five Life-Saving Rules: 1. OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH: No work on electrical apparatus without proper training, a valid permit, pre-task risk assessment, and correct safety procedures. 2. HOOK UP AT HEIGHTS: No work at height without medical fitness, risk assessment, appropriate training, secure ascending/descending, and an approved fall arrest system. 3. BUCKLE UP: Mandatory seatbelt use for all drivers and passengers in all vehicles/equipment for Eskom business. 4. BE SOBER: No person under the influence of intoxicating liquor or drugs is permitted on Eskom sites or to conduct Eskom business. 5. ENSURE THAT YOU HAVE A PERMIT TO WORK: A valid Permit to Work (PTW) is required where an authorisation limitation exists. Consequences: Violation of a Life-Saving Rule is treated as serious misconduct and results in disciplinary action. Eskom enforces zero tolerance. Vehicle Safety: Vehicles used for Eskom business must comply with Eskom Vehicle Safety Specification (32-345). Key requirements include: - Standard minimum specifications for all vehicles (e.g., Euro NCAP 4 rating, ABS, airbags, seatbelt reminders, daytime running lights). - Specific requirements for Light Delivery Vehicles (LDVs), Heavy Commercial Vehicles, Minibuses, Midi-buses, Buses, Trailers, Caravans, and Construction Vehicles. - Vehicle-monitoring devices (VMDs) and driver behaviour cameras must be fitted in all Eskom-owned vehicles.

OHS Legal Compliance: The tenderer must comply with the following documents when working for Eskom: 1. Eskom Contractor Health and Safety Requirements Standard (32-136). 2. OHS specification/requirements provided in the tender. 3. Occupational Health and Safety Act. 4. Compensation for Occupational Diseases and Illnesses Act. Post-Award Responsibility: After contract award, the supplier is responsible for fully aligning the company's processes to Eskom's OHS requirements (policies, procedures, standards). Penalties: Penalties will be enforced on the main supplier for non-conformance pertaining to Eskom and/or Statutory OHS requirements. Management of Contractors/Suppliers: The main contractor/supplier must: - Demonstrate the process and selection criteria for appointing contractors and suppliers. - Notify Eskom prior to the appointment of contractors or suppliers. - Ensure contractors/suppliers have adequate resources and competencies. - Be accountable for the management of its contractors/suppliers to ensure compliance with legal and Eskom requirements. - Monitor contractors/suppliers through audits and assessments. - Provide grounds for termination of work by contractors/suppliers. - Deal with all non-conformances/non-compliance by contractors/suppliers directly. - Eskom reserves the right to verify compliance and may request testimonials/references and contact details of previous clients.

The evaluation will reference the following standards and policies: 1. ISO 9001 Quality Management Systems. 2. Eskom Safety, Health, Environment and Quality Policy (32-727).

Closing date: 28 July 2026 at 10:00 am. Tender validity period: 180 days from closing date. Clarification queries deadline: 10 working days before tender submission deadline (14 July 2026). No site visit or clarification meeting applicable.

Eskom Representative: Tintswalo Pataka. Tel: 013 297 9923. Email: [email protected]. Fraud/Corruption Reporting: 0800 11 2722 or [email protected]. Submission via Eskom E-Tendering site only.

Submit tender electronically via Eskom E-Tendering site by 28 July 2026 at 10:00 am. No hard copies or zipped files accepted. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel. Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Mandatory returnables: Annexure A (Authorisation Form), B (Acknowledgement Form), C (Tenderer’s Particulars), D (Integrity Declaration Form), E (CPA for Local Goods/Services), G1-G4 (SBD 6.2 Local Content Declarations), H (SBD 1), I (SBD 6.1 Preference Points Claim Form), J (SBD 4 – Bidders Disclosure), Tax Evaluation Questionnaire, E-tendering Help Manual acknowledgement form. Joint ventures must submit a valid JV agreement and proof of a single designated bank account. Failure to submit mandatory documents by the deadline results in disqualification.

Tenderers must not be under restriction to do business with Eskom or State-Owned Companies. Tenderers from countries on international sanctions lists are ineligible. Multiple submissions by same tenderer (except on E-Tendering system) are disqualified. JV/consortium agreements must explicitly state joint and several liability. No conflict of interest permitted. Tenderers restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom are ineligible. Sub-contracting 100% of Scope of Work is not permitted. Tenderers must be registered on CSD.

Scope: Service and maintenance of boiler emissions gas analysers for both South and North Stack at Arnot Power Station for 4 years. Mandatory: SANAS and ETCert accreditation for all stack testing personnel. Required certifications: Technicians must have National Diploma in Engineering (Chemical/Control & Instrumentation) + 2 years’ experience OR N4 + Trade Test + 4 years’ experience on boiler emissions analytical instrumentation. Methodology: Must demonstrate skills in installation, commissioning, calibration, maintenance, and fault-finding of PROCAL CEM gas analysers. Quality Management: ISO 9001:2015 or equivalent required. Safety: Proof of competency for working at heights. Documentation: Compliance with IEC 60721-3-1/2/3 standards for preservation procedures. Spares: Supply and installation of PROCAL CEM P2000 components (e.g., lenses, gaskets, mirrors) as per pricing schedule. Contract terms: NEC3 Term Service Contract (TSC3) with Option A (Priced contract with price list).

Pricing: Submit in ZAR, inclusive of VAT. Price list must be in PDF and Excel. Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M (incl. VAT). Unconditional discounts considered for evaluation; conditional discounts applied at payment. Price evaluation: Net Present Value comparison, adjusted for inflation (SEIFSA indices), law changes, and risk. Payment triggered by tax invoice submission within 1 week of payment certificate. Interest rate: Standard Bank prime rate (365-day year).

Mandatory: CSD registration. Tax: Valid tax clearance certificate (SARS) required for local tenderers; foreign tenderers with SA footprint must provide tax clearance or SARS PIN. B-BBEE: Valid certificate from SANAS-accredited agency or sworn affidavit/CIPC affidavit. Proof of ownership/shareholding and certified ID copies of shareholders required. Local Content: SBD 6.2 Declaration Certificate + Annexures G1-G4 for designated materials (e.g., valves at 70% threshold). CIDB: Proof of grading (if applicable). Safety/Quality: COIDA certificate of good standing or proof of application; compliance with Eskom QM58 and ISO 9001. Health & Safety: Baseline SHE Risk Assessment, competency proof (e.g., first aider, SHE professionals), SHE Policy, SHE Plan, valid letter of good standing (Compensation Commissioner), and costing for SHE. Environmental: Environmental Policy signed by CEO/Director. Financials: Latest audited annual financial statements (or management accounts if unaudited) with director’s report, auditor’s report, and notes. Joint Ventures: Valid JV agreement, single designated bank account, and proof of joint/several liability.

Evaluation split into technical (70% threshold) and price/B-BBEE. Technical: Mandatory SANAS/ETCert accreditation. Qualitative criteria (100%): Qualifications/Experience (40%), Methodology (30%), Quality Management & Safety (10%), Documentation (10%), Delivery (10%). Price: Scored out of 80/90 points. B-BBEE: 10/20 points (80/20 or 90/10 system). Non-compliance with mandatory criteria or failure to provide evidence results in zero scores for those sections. Contract awarded to highest total points scorer.

• Buyer Name: Tintswalo Pataka.
• Business Unit: Arnot Power Station.

• ESSENTIAL RETURNABLE DOCUMENT: Failure to fully complete, declare, sign & date Annexure E (Local Content Declaration) may result in the bid being non-responsive and disqualified.
• Returnable documents include: Annex C (Local Content Declaration - Summary Schedule), Annex D (Imported Content Declaration), SBD 6.2 Declaration Form (if applicable).
• Ensure all calculations exclude VAT.

• Scope: Service and maintenance of boiler emissions gas analysers for both South and North Stack at Arnot Power Station.
• Duration: 4 years.

• B-BBEE: Must submit valid certificate or sworn affidavit. Requirements depend on annual total revenue: Exempted Micro Enterprise (≤R10m) can submit sworn affidavit; Qualifying Small Enterprise (≤R50m) must comply with QSE scorecard unless 51% Black owned (then sworn affidavit); above R50m requires valid B-BBEE certificate.
• Local Content: Designated sectors (e.g., Valves Products) have a 70% local content threshold. Submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration) as mandatory returnables if applicable.
• Imported Content: If required materials cannot be sourced locally, obtain a DTIC exemption letter before bid closure.
• Other documents: Proof of ownership/shareholding (CIPC preferred), certified ID copies of shareholders, proof of disability if applicable.
• SDL&I Obligations: Include local procurement content (target 100%), job creation/retention, skills development, subcontracting (min 5% to designated EME/QSEs). Commitments form part of contract; penalties apply for non-compliance.

• Evaluation uses a preference points system (80/20 or 90/10).
• A maximum of 20 points (80/20 system) or 10 points (90/10 system) are awarded for B-BBEE status.
• Points for B-BBEE status level: Level 1 (20/10), Level 2 (18/9), Level 3 (14/6), Level 4 (12/5), Level 5 (8/4), Level 6 (6/3), Level 7 (4/2), Level 8 (2/1), Non-compliant (0).
• Points for B-BBEE are added to price points; contract awarded to highest total scorer.
• To claim preference points, submit: Valid B-BBEE certificate from SANAS agency / sworn affidavit / CIPS affidavit (no electronic signatures on affidavit); Proof of ownership/shareholding (prefer CIPC); Certified ID copies of shareholders; Proof of Disability if applicable.
• Failure to provide B-BBEE documentation means you score 0 for specific goals and only price points (80 or 90).
• For designated sectors (e.g., Valves Products), a 70% local content threshold applies.

Due Diligence/Financial Analysis Requirements to be Submitted as Tender Returnable:

• Latest approved annual financial statements of the tendering company (NOT parent or ultimate holding company), including: background to the company, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, and notes to the financial statements.

• A signed copy of the public interest score (applicable only to South African entities that are not audited): must provide the actual score, indicate whether the company is owner managed, and confirm whether annual financial statements were externally prepared.

• Copies of ITA34C for current and previous years of assessment (applicable only to South African entities that are not audited).

• For unincorporated JVs or SPVs: each partner must submit their own annual financial statements including all items listed above.

Note: Draft annual financial statements or management accounts are NOT permitted for this process.

Eligibility is contingent on providing the complete, specified financial documentation. The tendering company's own financials are mandatory; parent or holding company statements are not accepted. Non-compliance with the financial submission requirements will likely result in disqualification. The entity must be capable of demonstrating financial stability through these documents.

Due Diligence/Financial Analysis Requirements:

• Latest approved annual financial statements of the tendering company (parent or ultimate holding company statements are NOT acceptable), including: background to the company, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, and notes to the financial statements.

• A signed copy of the public interest score (only for South African entities that are not audited): must include the actual score, indicate whether the company is owner managed, and confirm whether annual financial statements were externally prepared.

• Copies of ITA34C for current and previous years of assessment (only for South African entities that are not audited).

• For unincorporated joint ventures or SPVs: each partner must submit their own annual financial statements including all items listed above.

• Draft annual financial statements or management accounts are NOT allowed.

No specific compliance requirements found in this document section.

Primary eligibility is determined by the ability to meet the specified Quality Requirements. Bidders must have a QMS compliant with ISO 9001:2015, evidenced either by a valid certificate from an accredited body (Option 1) or comprehensive documentation (Option 2). There is no explicit mention of financial or prior experience thresholds in the provided text, but the need for detailed operational QMS evidence implies a requirement for an established, documented quality system.

• The tender involves service and maintenance of boiler emissions gas analysers for both South and North Stack at Arnot Power Station for a period of 4 years.
• Quality requirements are specified under Eskom Specification 240-105658000.
• Pre-contract award quality requirements apply (Category 2 is selected).
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.

• Quality evaluation is based on ISO 9001 standards.
• The tenderer must acknowledge and accept Eskom Supplier Quality Requirements per Specification 240-105658000 by completing and signing Form A.
• Pre-contract award quality requirements are applicable.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance, including quality audits.

Bidders must have SANAS and ETCert accreditation from Stack Tester of South Africa (STSA); must submit proof of previously executed supply and delivery works within last 4 years with contactable references; company must hold valid ISO 9001:2015 certification or equivalent; technicians must meet minimum qualification requirements (National Diploma or N4+Trade Test with relevant experience); tenderers must achieve minimum weighted technical score of 70% to be considered; no deviations from standard specifications captured in Works Information permitted

Scope of work:

• Four-year service contract for maintenance and servicing of boiler emissions gas analysers at Arnot Power Station.
• Covers both South and North smokestacks.
• Continuous Emission Monitoring (CEM) gas analysers measure SO2, NOx, CO, CO2 and O2 gases.

Key service requirements:

• Full calibrations with certified gases every two weeks according to Eskom's Emissions Monitoring and Reporting Standard (240-56242363).
• Full service and maintenance according to manufacturer's specifications, including monthly preventative maintenance.
• Emergency breakdown maintenance available after hours, weekends, and public holidays.
• Written status report required within three days after each system visit.

Required spares:

• Detailed list of PROCAL CEM components including lenses, gaskets, sensors, valves, power supplies, and calibration gases.
• All calibration gases must be verified by National Metrology Institute of South Africa (NMISA).

Standards and references:

• Must comply with ISO 9001, BS EN 14181, BS EN 15259, SABS ISO 14001, and various Eskom standards.
• Must adhere to National Environmental Management: Air Quality Act (NEMAQA) and Arnot Atmospheric Emissions License.

Personnel requirements:

• Minimum two people on site.
• Technicians require National Diploma in Engineering (chemical/control & instrumentation) with 2 years' experience OR N4 plus Trade Test with 4 years' experience.

Payment terms:

• Payment certificates issued in accordance with Core Clause 51.1.
• Contractor's tax invoices reviewed against payment certificates.

Payment conditions:

• Service provider must ensure all analysers are fully operational for payment processing.
• Payment may be processed if service provider visited site but could not perform calibration due to end user issues.

Cost responsibilities:

• Contractor bears cost of medical examinations, safety induction, and PPE.
• Employer responsible for access permits cost.

Mandatory requirements:

• B-BBEE compliance certificate required.
• SANAS and ETCert accreditation required for stack emission maintenance services.

Quality management:

• ISO 9001:2015 certification required.
• Must comply with Eskom's quality requirements and ARNOT Business Excellence Quality Standard.

Health and safety:

• Must comply with Occupational Health and Safety Act and Eskom safety regulations.
• Safety plan required and must be approved by Project Manager/Contract Manager.
• All personnel require safety induction and medical checks.
• PPE must be SABS approved.

Environmental compliance:

• Must comply with National Environmental Management: Air Quality Act (NEMAQA).
• Must adhere to Eskom environmental standards and Arnot Atmospheric Emissions License.

Documentation:

• Preservation procedures for spares according to IEC 60721-3-1, IEC60721-3-2, IEC 60721-3-3.

Mandatory technical evaluation criteria:

• Provide SANAS and ETCert accreditation certificate from South Africa National Laboratory Association for stack emission maintenance services.

Qualitative technical evaluation criteria (weighted):

• Qualifications and related experience (40% weighting): Submit proof of previously executed supply and delivery works within the last 4 years with contactable references.
• Methodology (30% weighting): Demonstrate skills for installation, commissioning, calibration, maintenance, and fault-finding on PROCAL CEM gas analysers.
• Quality Management System and Safety (10% weighting): Submit proof of ISO 9001:2015 certification and provide warranty/guarantee for supplied spares.
• Documentation (10% weighting): Provide preservation procedures for spares according to IEC 60721-3-1, IEC60721-3-2, IEC 60721-3-3.
• Delivery (10% weighting): Submit detailed methodology for maintenance service, material storage, safe stock handling, and technical support.

Scoring system:

• 5 (100%): Fully compliant with no foreseen technical risks.
• 4 (80%): Compliant with acceptable technical risks/exceptions/conditions.
• 2 (40%): Non-compliant with unacceptable risks/exceptions/conditions.
• 0 (0%): Totally deficient or non-responsive.

Minimum threshold: 70% weighted final score required to pass technical evaluation.