Three-year silviculture services contract for komatiland forests (SAFCOL) – mpumalanga

Bidders must fully complete Annexure B. Incomplete submissions will be disqualified. Bidders must provide market-related rates; appointments will be made for quotes within a specified market range. Payment is only for work completed. The total contract value is indicative and not guaranteed.

Scope includes silviculture services across multiple plantations (Jessievale, Roburnia, Belfast, Blyde, Brooklands, Bergvliet, Witklip, Research Sabie) for a 3-year period. Activities cover: establishment, protection, weeding, tending, conservation, pruning, supply of labour (PTM, EHM), research trials, road clearing, village maintenance, gardening, fire fighting, and ad-hoc work. Equipment and labour rates must be provided for: general labour (normal, overtime, standby), drivers, fire fighting teams, lookout towers, airstrips, chainsaws, brushcutters, lawnmowers, refuse removal, and mechanised activities (planting, watering, weeding, fire breaks, land preparation). Shift definitions: general labour (9 hours), fire fighting (12 hours), driver standby (12 hours). Mechanisation proposals are required.

Pricing must be submitted per the provided schedule, including rates for Year 1, Year 2, and Year 3. Rates must cover: labour (hourly, daily, shift-based), overtime (normal, Saturday, Sunday/public holiday), standby, equipment (wet rates for chainsaws, brushcutters, lawnmowers), fire fighting (bakkie, labour truck, SAFCOL/own fire tender), lookout towers, airstrips, refuse removal, and vehicle running costs (R/km). VAT at 15% is applicable. Payment is only for completed work. Bidders must ensure rates are market-related and competitive. Total contract values are indicative and not guaranteed.

• Period for reply to offer: 7 days (24 hours for emergency work).
• Contract start date: 2 weeks after the contractor receives a fully completed original copy of the contract.
• Service period: 36 months from the start date; completion date is 36 months after start.
• Programme submission: within 2 weeks of contract award.
• Programme updates: bi‑weekly or before each progress meeting.
• Early‑warning meetings: at most every 2 weeks.
• Fortnightly progress meetings throughout the service period.
• Payment due: 30 days after invoice submission.
• Closing date for tender (from tender record): 13 July 2026, 12:00 SAST.

• Client – South African Forestry Company Ltd (SAFCOL) – Mbombela Office, 20 Paul Kruger Street, Absa Square Building, Mbombela, 1200.

– Telephone: 013 754 2700

– Mobile: 078 804 8033

– Email: [email protected] (Service Manager Mr Phillip Hongwane).

• Senior Representative – Ms Ilse Botman – Email: [email protected] – Address: Mbombela Office, 20 Paul Kruger Street, Absa Square Building, Mbombela, 1200.
• Senior Representative – Mr Thabiso Maseko – Email: [email protected] – Address: Pretoria Office, 209 Aramist Avenue, Menlyn Maine, Pretoria, 0081.
• Acting Chief Executive Officer – Mr Sibalo Dlamini – Phone: 013 754 2700 – Email: [email protected].
• Whistle‑blowing contact: Toll‑Free 0800 007 498, Email: [email protected], SMS 33490, Online www.whistleblowing.co.za, Postal P.O Box 51006, Musgrave 4062.

• Submit a signed Form of Offer and Acceptance, including the Schedule of Deviations (if any).
• All signatures (tenderer and witnesses) must be dated.
• Provide the Client’s agent with bank account details, Letter of Good Standing and any required securities within two weeks of receiving the fully signed contract.
• Return the original contract copy within five working days of receipt; otherwise the agreement is deemed binding.
• Disqualification may occur if signatures are missing, bank details are not verified, or required documents (e.g., Letter of Good Standing, tax invoice details) are not supplied.

Required returnable documents: Signed Offer and Acceptance, Schedule of Deviations (if any), Witness signatures, and any supporting certificates (e.g., Letter of Good Standing).

Scope of Work (Silviculture Services):

• Chemical weeding (herbicide application) – PCO licence required and holder must be on‑site during application.
• Manual weeding, slashing and ring‑hoeing.
• Pruning, pitting, planting, fertilising, marking for thinning.
• Firefighting, standby duty, conservation clearing, firebreak preparation and burning (under canopy and before planting).
• Road clearing, general plantation upkeep.

Equipment & Tools:

• Two‑way radios, herbicide knapsacks, pruning saws, double‑edge slashers, rake‑hoes, planting trowels, pitting mattocks, firefighting PPE (knapsacks, beaters, vests, helmets), chainsaws, brushcutters, grass slashers, water tankers.

Vehicles:

• 4 × 4 bakkies with roll‑over protection, railings, safety belts; labour carriers/trucks/buses as required.

Human Resources:

• Qualified forester (overseeing operations), supervisor with forestry experience, first‑aiders (Level 2), SHE coordinator, SHE representative, administrator, drivers.

Standards:

• Compliance with SAFCOL SHEQ Standard, FSC 10 Principles, Best Operating Practices, National Forest Act, OHS Act, BCEA, LRA, COIDA, and other applicable legislation.

Deliverables:

• Monthly performance and progress reports, attendance at project progress meetings, submission of a detailed Gantt‑style programme (initial within 2 weeks of award, updated bi‑weekly).

Period of three (3) years.

Z9 Contractor’s a. Requirements: (i) A Plan is required for the construction of Plan TSC 31.2 the multipurpose centre.

TSC 31.3 (ii) The Plan is essential for planning,

coordinating, monitoring, and reporting on

the project's progress.

b. Development (i) The anticipated Service Period is as stated in

the Contract Data. Pre-project

implementation contractual obligations

stated in the Contract Data must be

complied with prior to the starting date.

(ii) The Contractor shall Plan his work as per

the provisions contained in the contract.

Key persons (Section 22.1): List of key personnel with ID numbers, job titles, responsibilities, and qualifications; CVs to be attached.

Quality management expectations (Section 40.2): Submit Quality Policy and Plan within 2 weeks of contract date; maintain compliance; corrective actions and final inspections are part of the quality process.

Other ad‑hoc work rates include normal overtime (1.5× rate), Sunday overtime (2× rate), standby, chainsaw wet rate, brushcutter wet rate, lawnmower rate, driver/operator rate, and weekly refuse removal rate.

• Currency: South African Rand (ZAR).
• Assessment interval: monthly.
• Interest rate: prime lending rate of ABSA Bank.
• Payment terms: invoices payable within 30 days of submission.
• Payments made electronically via EFT to the contractor’s nominated bank account (bank details to be provided before the first payment certificate and verified).
• No changes to bank details without written request and bank verification.
• Tax invoice must include scope details and all information required by the Client.
• Contractor must submit payment certificates in the format supplied by the Client’s Service Manager.

• B‑BBEE: Minimum Level 2; transformation targets include 100 % CLDEG with 25 % women and 25 % youth employment within the Hebron Cluster Communities.
• Local content: all goods/services must meet DTI‑specified South African production thresholds.
• Targeted enterprises: black‑women‑owned (≥51 %), youth‑owned (≥51 %), PWD‑owned (≥51 %), verified land‑claimants; equipment from these enterprises must not be sourced outside the cluster boundaries.
• OHS compliance: adherence to OHS Act, COIDA, provision of Letter of Good Standing, health‑safety file, PPE provision, safety inductions, and daily safety records.
• Environmental compliance: all applicable environmental laws and regulations must be observed.
• Insurance: contractor must maintain adequate public‑liability and workers‑compensation cover as prescribed by legislation.
• Confidentiality: strict confidentiality obligations for all contract‑related information for 5 years post‑termination.

c. Promotion of other secondary procurement objectives

(i) In the execution of the contract, the Contractor shall report on

the achievements of key performance indicators which promote

a range of secondary procurement objectives including those

relating to local economic development, Broad-based Black

• Contractor must develop and implement a Health & Safety Plan in line with the Construction Regulations 2014 and OHS Act.
• Provide a valid Letter of Good Standing from the Compensation Fund and COIDA certificate.
• Maintain a health‑safety file on‑site; submit to the Service Manager before work commences.
• All personnel must wear approved PPE (safety boots, hard hat, high‑visibility vest, etc.) and complete safety inductions.
• Daily safety records must be kept and submitted as required.

Anti‑corruption (Z20): Contractor must act with good governance and transparency; Client has zero‑tolerance policy; whistle‑blowing details provided; breach may result in immediate termination without liability.

• Evaluation will consider compliance with core NEC4 clauses and the penalties outlined in Options X17 (low‑service damages) and X18 (liability limits).
• Performance against the Contract Local Direct Employment Goal (CLDEG) is scored, with financial penalties for shortfalls.
• Early‑warning register items (OHS, BCEA, performance) must be reported; failure may affect scoring.
• Technical capability, experience in silviculture and fire protection, and transformation targets are also assessed.