24-Month garden maintenance services contract for land bank in kroonstad

Scope: A 24-month garden service contract at 138 Cross Street, Kroonstad.

Services:

• Grass cutting and trimming.
• Removal of weeds in garden and on paved areas.
• Trimming of trees and hedges.
• Spraying weed killer on paved areas.
• Cleaning grounds.
• Removing rubble off-site.

• Bid Closing Date: 23 June 2026.
• Bid Closing Time: 13:00.

• For all bid submission and procedural enquiries:
• Contact Person: Yolanda Dladla.
• Email: [email protected].
• Land Bank postal address: P O Box 375, Pretoria, 0001.
• Website: www.landbank.co.za.

• Submit your bid via email only to [email protected].
• The closing date is 23 June 2026 at 13:00. Late submissions will not be considered.
• You must use the official bid forms provided; do not retype them.
• Mandatory returnable documents include:
• Fully completed pricing schedule.
• Proof of tax compliance (SARS PIN or TCS certificate) verified via CSD.
• Proof of CSD registration (https://secure.csd.gov.za/).
• Fully completed and signed SBD 4 disclosure form.
• Fully completed SBD 6.1 preference points claim form.
• Land Bank may request missing essential documents within 5 working days; failure to provide them will render your bid non-responsive.
• The successful bidder must sign a written contract (SBD7) and a confidentiality agreement.

Name of Bidder: ........................................................................................................ ADDRESS: .............................................................................................................. LAND LINE: ........................................................ Cell No: .......................................... EMAIL: .......................................................................................................................

Scope: A 24-month garden service contract at 138 Cross Street, Kroonstad, 9500.

Services required:

• Grass cutting and trimming (once per week).
• Removal of weeds in garden and on paved areas (once per month).
• Trimming of trees and hedges (once per month).
• Spraying weed killer on paved areas.
• Cleaning grounds (once per week).
• Removing rubble off-site (once per week).

• The evaluation uses the Preferential Procurement Policy Framework Act 2022 (PPPFA) regulations.
• Either the 80/20 or 90/10 preference point system will be used; bidders must complete the SBD 6.1 form in full.

• You must complete the pricing schedule for 24-month garden services, detailing:
• Grass cutting/trimming (weekly).
• Weed removal (monthly).
• Tree/hedge trimming (monthly).
• Spraying weed killer.
• Ground cleaning (weekly).
• Rubble removal (weekly).
• Show quantities, unit costs, and totals for 2026 and 2027.
• All rates must include labour, materials, transport, etc.
• Prices must exclude VAT; show VAT separately.
• Prices must be valid for 120 days and remain firm for the contract duration.

• You must complete the detailed pricing schedule for 24 months, showing unit costs and totals for 2026 and 2027.
• All rates must be inclusive of labour, materials, transport, etc.
• Prices must exclude VAT; show VAT separately.
• Quoted prices must remain firm for the contract duration, be valid for 120 days, and include provision for price increases.
• Clearly document all pricing assumptions and excluded costs; no price adjustments will be entertained later.
• A financial risk analysis will be performed. Tenders may be disqualified for unduly high or low rates.

• Tax Compliance: Provide a SARS Tax Compliance Status (TCS) PIN or certificate. If no PIN, provide your CSD number. For consortia/JVs, each party must submit separate proof.
• Central Supplier Database (CSD): Proof of registration is mandatory.
• B-BBEE: Submit a valid B-BBEE certificate from a SANAS-accredited agency or a sworn affidavit to claim preference points.
• Statutory Documentation: Also required are:
• Completed Vendor Accreditation Form.
• Cancelled cheque or stamped bank letter.
• All supplier forms properly completed, signed, and stamped by a Commissioner of Oaths.
• Certified copies of ID documents for shareholders/directors.
• Foreign Suppliers: If you answer 'No' to all questions about RSA residency, branch, establishment, income, or tax liability, you do not need a SARS TCS PIN.
• Persons in the service of the state are prohibited from bidding.
• FICA/POPI: The successful bidder must submit KYC documents for FICA checks and consent to personal information processing under POPIA.

• The 80/20 preference point system applies.
• 20 points are allocated for Specific Goals (B-BBEE).
• To claim points, submit a valid B-BBEE certificate or sworn affidavit with your bid.
• Points are awarded for:
• 10 points if the company is at least 51% owned by black people.
• 10 points if the company is at least 51% owned by black women.
• Failure to submit proof means you forfeit these points.

• The successful bidder must sign a written contract (SBD7).
• Land Bank may amend the terms of reference at its discretion.
• The bidder must sign a confidentiality agreement.
• Land Bank will conduct due diligence, including checks on financial health, litigation, criminal convictions, and past performance.
• You consent to the processing of your personal information under POPIA and indemnify Land Bank against related claims.
• Fraudulent claims of specific goals can lead to disqualification, contract cancellation, cost recovery, blacklisting for up to 10 years, and criminal prosecution.

terms of reference as required from time to time.

Is the entity a resident of the republic of south africa (RSA)? yes NO does the entity have a branch in the RSA? yes NO does the entity have a permanent establishment in the RSA? yes NO does the entity have any source of income in the RSA? yes NO is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

P O Box 375 Pretoria 0001, 272 West Avenue (Corner of Lenchen Avenue and West Avenue Web address: www.landbank.co.za