Appointment of a service provider for provision of protection services for SABC equipment during local governance elections at the iec result operation center (roc) midrand gallagher convention centre

{"closingDate":"01 JULY 2026","closingTime":"12H00"}

{"name":"_________________________________________________________","email":"[email protected]","phone":null,"department":null,"address":"e submissions will invalidate the quote submitted."}

Returnable Documents: 1.1.1 Submit proof Central Supplier Database (CSD) registration 1.1.2 Proof of Valid TV License Statement for the Company; all active Directors and Shareholder must have valid TV Licenses (Verification will also be done by the SABC internally). 1.1.3 Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters 1.1.4 Original or Certified copy of Valid BBBEE Certificate (from SANAS accredited Verification Agency) 1.1.5 Certified copy of Company Registration Document that reflect Company Name, Registration number, date of registration and active Directors or Members 1.1.6 Certified copy of Shareholders’ certificates. 1.1.7 Certified copy of ID documents of the Directors or Members. NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TAX MATTERS ARE NOT IN ORDER. NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TV LICENCE STATEMENT ACCOUNT IS NOT VALID. NO CONTRACT WILL BE AWARDED TO ANY BIDDER WHO IS NOT REGISTRED ON THE CSD RFQ/NEW/2026/10252687/33 3 Strictly Confidential FIRST PHASE MANDATORY DOCUMENTS All bid respondents must submit mandatory documents that comply with all mandatory requirements. Bids that do not fully comply with the mandatory requirements will be disqualified and will not be considered for further evaluation. MANDATORY REQUIREMENT Comply/not comply 1.1 Proof of company registration the Private Security Industry Regulatory Authority (PSIRA) 1.2 Valid letter of good standing as issued by the Private Security Industry Regulatory Authority (PSIRA) BIDERS THAT DO NOT FULLY COMPLY WITH THE MANDATORY REQUIREMENTS WILL BE DISQUALIFIED AND WILL NOT BE CONSIDERED FOR FURTHER EVALUATION. RFQ/NEW/2026/10252687/33 4 Strictly Confidential

further evaluation.

Not be considered for further evaluation.

6 second phase: price and specific goals

6.2 The 80/20 preference point system will apply to evaluate responses

6.3 The award of the tender / RFQ to will be based on Price and BEE (Specific goals) evaluation.

6.4 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

7 price and (specific goals) application during contract implementation

The 80/20 preference point system

A maximum of 80 points is allocated for price on th

A maximum of 80 points is allocated for price on the following basis

Ps = Points scored for comparative price of bid under

7.3 BEE (specific goals)

Specific goals 80/20

• NB: All tenders will be issued to the market with all specific goals, and these will be scored

the specific goals will not be disqualified but score zero.

➢ The bidder obtaining the highest number of total points will be awarded the contract.

➢ Preference points shall be calculated after process has been brought to a comparative basis taking

for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for

(b) Specific Goals.

The maximum points for this tender are allocated as follows

SABC Protection Services seeks to appoint a service provider for the 2026 Local Government Elections. SABC

will be the Official Broadcaster for the 2026 Local Government Elections to be hosted by the Independent

Electoral Commission (IEC) at the Result Operation Centre (ROC) in Midrand, Gallagher Convention Centre to

be hosted on 4 November 2026. During the election period SABC staff will be deployed at the centre and security

will ensure that SABC assets are secured from the start of the event to the end.

2 requirements and scope of services

The main goal of the deployment of security officers is to ensure SABC assets and staff are protected during the

entire election period from 19 October 2026 until 8 November 2026.

• 23 x Grade C and 1 Grade B Day shift.

• 23 x Grade C and 1 Grade B Night shift.

2 RFQ Validity period

This bid will remain valid 90 (ninety) days from the date of bid closing.

3 Costing

The indicative costing should reflect a detailed cost breakdown, and any direct or indirect costs associated with

the rendering of services / supply and delivery of goods.

4 Duration of the Contract

21 days

5 Location

Midrand Gallagher Convention Centre

6 second phase: price and specific goals

6.2 The 80/20 preference point system will apply to evaluate responses

6.3 The award of the tender / RFQ to will be based on Price and BEE (Specific goals) evaluation.

6.4 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

RFQ/NEW/2026/10252687/33 5

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7 price and (specific goals) application during contract implementation

7.2 Price

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis:

Pt-Pmin

Ps= 80 ( 1- Pmin )

Where:

Ps = Points scored for comparative price of bid under

Consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

7.3 BEE (specific goals)

Specific goals 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

• NB: All tenders will be issued to the market with all specific goals, and these will be scored

in accordance with the evidence as submitted by the bidder. The bidder who does not meet

the specific goals will not be disqualified but score zero.

7.4 Adjudication using a point system

➢ The bidder obtaining the highest number of total points will be awarded the contract.

➢ Preference points shall be calculated after process has been brought to a comparative basis taking

into account all factors of non-firm prices.

➢ Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

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7.5 Objective Criteria

➢ The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible for or pay

The SABC reserves the right not to award this tender to any bidder based on the proven poor record of

accomplishment of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other acts of fraud

and misrepresentation of facts e.g., tax compliance, company financials, etc. will be eliminated from the bid

process.

➢ The SABC reserve the right not to award this tender to any bidder who fails the financial stability assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within 12 months after termination of

employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of other

businesses tendering with the SABC, such tender shall not be considered until the cooling off period of 12

(Twelve) months has expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be prohibited from

conducting business with SABC for a period of 5 (Five) years from the date of dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee will not be

considered to do/conduct business with SABC, until the criminal record has been legally expunged.

➢ The SABC shall not procure any goods, services, works or Content from any Board member or Board member

owned business, to ensure that suppliers competing for the SABC’s business have confidence in the integrity

of SABC’s selection process.

➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors of other

companies, the SABC shall not conduct business with those companies until the cooling off period of 12

(Twelve) months has expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such Board member

will not be considered to do/conduct business with SABC, until the criminal record has been legally expunged.

8 communication

Respondents are warned that a response will be disqualified should any attempt be made by a tenderer either

directly or indirectly to canvass any officer(s) or employees of SABC in respect of a tender, between the

closing date and the date of the award of the business.

All enquiries relating to this RFQ should be emailed three days before the closing date.

9 conditions to be observed when tendering

• The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible for or pay

any expenses or losses which may be incurred by the Tenderer in the preparation and delivery of his tender.

The Corporation reserves the right to accept a separate tender or separate tenders for any one or more of

the sections of a specification. The corporation also reserves the right to withdraw the tender at any stage.

• No tender shall be deemed to have been accepted unless or until a formal contract / letter of award is

signed by both parties.

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• The Corporation reserves the right to:

➢ Make a selection solely on the information received in the submissions

➢ Enter into negotiations with any one or more of preferred bidder(s) based on the criteria specified in

the evaluation of this tender.

➢ Contact any bidder during the evaluation process, in order to clarify any information, without

informing any other bidders. During the evaluation process, no change in the content of the RFQ

shall be sought, offered or permitted.

➢ Cancel this RFQ or any part thereof at any time.

• Should a bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest

benefit to the Corporation and not necessarily on the basis of the lowest costs, aligned to the BEE & Price.

10 Cost of Bidding

The Tenderer shall bear all costs and expenses associated with preparation and submission of its tender or

RFQ, and the Corporation shall under any circumstances be responsible or liable for any such costs,

regardless of, without limitation, the outcome of the bidding, evaluation, and selection process.

11 payment terms

SABC will effect payment sixty (60) days after the service provider has rendered the service and submitted an

invoice / statement.

End of RFQ document

RFQ/NEW/2026/10252687/33 8

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Annexed to this document for completion and return with the document:

Annexure A - Declaration of Interest

Annexure B -SBD 6.1 Form

Annexure C - Consortiums, Joint Ventures and Sub-Contracting Regulations

Annexure D - Previous completed projects/Current Projects

Annexure E - SBD 4 Form

Annexure F -Pricing Schedule

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Annexure a

Declaration of interest

1. Any legal or natural person, excluding any permanent employee of SABC, may make an offer or offers in terms of

this tender invitation. In view of possible allegations of favoritism, should the resulting tender, or part thereof be

awarded to-

(a) any person employed by the SABC in the capacity of Tenderer, consultant or service provider; or

(b) any person who acts on behalf of SABC; or

(c) any person having kinship, including a blood relationship, with a person employed by, or who acts on behalf of

SABC; or

(d) any legal person which is in any way connected to any person contemplated in paragraph (a), (b) or (c),

it is required that:

The Tenderer or his/her authorised representative shall declare his/her position vis-à-vis SABC and/or take an

oath declaring his/her interest, where it is known that any such relationship exists between the Tenderer and a

person employed by SABC in any capacity.

Does such a relationship exist? [YES/NO]

If YES, state particulars of all such relationships (if necessary, please add additional pages containing the

required information):

[1] [2]

Name :..........................................................................

Position :.............................................................................

Office where employed :.............................................................................

Telephone number :..........................................................................

Relationship :..........................................................................

2. Failure on the part of a Tenderer to fill in and/or sign this certificate may be interpreted to mean that an association

as stipulated in paragraph 1, supra, exists.

3. In the event of a contract being awarded to a Tenderer with an association as stipulated in paragraph 1, supra, and

it subsequently becomes known that false information was provided in response to the above question, SABC may,

in addition to any other remedy it may have:

• recover from the Tenderer all costs, losses or damages incurred or sustained by SABC as a result of the

award of the contract; and/or

• cancel the contract and claim any damages, which SABC may suffer by having to make less favourable

arrangements after such cancellation.

_________________________ _________________ _________________

Signature of declarant tender number date

__________________________ _________________________________________

Position of declarant name of company or tenderer

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Annexure b

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations

2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim form

for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and preferential

Procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Specific goals 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

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1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim

points for specific goals with the tender, will be interpreted to mean that preference points for specific goals

are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ

of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation.

(b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes

less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation,

and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party that

produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and

concession contracts, excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

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Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference

point system will apply and that the highest acceptable tender will be used to determine the

applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and

that the lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.

RFQ/NEW/2026/10252687/33 13

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Number of points Number of points

claimed. allocated

(80/20 system) (80/20 system)

The specific goals allocated points in terms of

(To be completed by (To be completed this tender

the tenderer) by the organ of

state)

SMMEs (inclusive or QSEs and EMEs) 51% owned

by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the

evidence as submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but

score zero

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Sworn Affidavit (in case of JV, a consolidated scorecard will

be accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Owned Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

RFQ/NEW/2026/10252687/33 14

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Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and

4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of

state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders, and directors, or only the

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shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Annexure c

Consortiums, joint ventures and sub-contracting regulations

1. Consortiums and joint ventures

1.1 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as a legal entity,

provided that the entity submits their B-BBEE status level certificate.

1.2 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated

entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group

structure and that such a consolidated B-BBEE scorecard is prepared for every separate tender.

2 sub-contracting

2.1 A person awarded a contract may only enter into a subcontracting arrangement with the approval of the organ

of state.

2.2 A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that the

local production and content of the overall value of the contract is reduced to below the stipulated minimum

threshold.

2.3 A person awarded a contract may not subcontract more than 30% of the value of the contract to any other

enterprise that does not have an equal or higher B-BBEE status level of contributor than the person concerned,

unless the contract is subcontracted to an EME that has the capability and ability to execute the subcontract.

3 declaration of sub-contracting

3.1 Will any portion of the contract be sub-contracted? YES / NO

3.2 If yes, indicate:

3.2.1 The percentage of the contract will be sub-contracted ...................................%

3.2.2 The name of the sub-contractor ..........................................................................

3.2.3 The B-BBEE status level of the sub-contractor......................................................

3.2.4 whether the sub-contractor is an EME YES / NO

___________________________ _________________ _________________

Signature of declarant tender number date

__________________________ _________________________________________

Position of declarant name of company or tenderer

RFQ/NEW/2026/10252687/33 17

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Annexure “d”

Previously completed projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of Project Completed date

no projects Commence date

Current projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of Project Completion

no projects Commence date date

RFQ/NEW/2026/10252687/33 18

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Annexure “d”

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of

sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding

for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Annexure “d”

Previously completed projects (preferably provide a detailed company profile, detailed the below mentioned information)

no projects Commence date

Current projects (preferably provide a detailed company profile, detailed the below mentioned information)

Day Shift

Description Quantity Unit Price Per Guard Each Total for 21 days

Grade C 23

Grade B 1

Total Amount

Night Shift

Description Quantity Unit Price Per Guard Each Total for 21 days

Grade C 23

Grade B 1

Total Amount

RFQ/NEW/10252687/33 22

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms

of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply