Comprehensive organisational redesign, job evaluation & salary benchmarking services for trade & investment kwazulu-natal

Trade & Investment KwaZulu-Natal (TIKZN) is a Schedule 3C public entity promoting KwaZulu-Natal as an investment destination and facilitating trade for local companies. The RFQ seeks a comprehensive organisational redesign analysis, including job evaluation and salary benchmarking, to align TIKZN’s structure with its new 5-year corporate strategy. Goals: Improve efficiency, enhance collaboration, ensure scalability, and increase agility to respond to market dynamics. The project requires a full-spectrum analysis, including desktop review of the current organogram vs. strategy, job evaluation/grading, salary benchmarking, and an implementation roadmap.

Closing date and time: 30 June 2026 at 12h00 PM. No compulsory briefing session.

For all enquiries, use email: [email protected]. Submission address: [email protected].

Submit your quotation via email to [email protected]. Include the RFQ number (RFQ202627/13) in the email subject line. Late or incomplete submissions will be disqualified. Required returnable documents: Quotation on company letterhead, completed and signed SBD 4 (Declaration of Interest), SBD1 (Invitation to Bid - Parts A & B), POPIA consent form, SBD 6.1 (Preference Points Claim Form), copy of CSD Report or MAAA Number, and company profile.

Scope: Comprehensive organisational redesign analysis, job evaluation, and salary benchmarking for Trade & Investment KwaZulu-Natal (TIKZN). Project duration: 6 months. Phases: 1) Organisational Diagnostic and Current-State Assessment: Review organogram, job profiles, policies, strategic alignment, role clarity, and gaps. Deliverable: Current-State Organisational Diagnostic Report. 2) Benchmarking and Future-State Organisational Design: Benchmark against local/international agencies, develop 2+ future-state design scenarios (strategic rationale, cost implications, workforce impact, risks/benefits). Deliverable: Future-State Organisational Design and Benchmarking Report. 3) Job Evaluation and Grading: Standardise job profiles, use Paterson Job Grading System, validate outcomes. Deliverable: Job Evaluation and Grading Report. 4) Salary Benchmarking and Structure Review: Use credible data, align to pay philosophy, develop revised salary scales (total cost-to-company), analyse affordability/pay compression. Deliverable: Salary Benchmarking and Revised Salary Structure Report. 5) Implementation and Change Management Planning: Phased timelines, governance, change management, risks/mitigation. Deliverable: Organisational Redesign Implementation and Change Management Plan. Reporting: Formal report per phase, presentations to management as required. Progression between phases subject to TIKZN approval.

Bidder’s methodology will be evaluated under Phase 3 (Functionality Criteria, 30 points). Requirements: Demonstrate understanding of TIKZN’s needs. Methodology must cover: Organisational diagnosis/assessment, organisational design, job evaluation/grading, salary benchmarking, and structure review. Scoring: Unsatisfactory (0 points): Absent/incomplete methodology or no relevant experience. Satisfactory (10-30 points): Basic understanding, partial methodology, limited experience. Good (30-60 points): Structured methodology, relevant experience, minor gaps. Very Good (60-80 points): Thorough, detailed, logical methodology with strong public sector experience. Excellent (80-100 points): Comprehensive, innovative, highly detailed methodology with proven success in similar projects. Include workplan with tasks, timeframes, costing, and resource allocation.

Key personnel must include: Project Manager or HR Specialist, Work Study/Organisational Development Specialist, and Remuneration Specialist. Requirements: Professional registration with recognised bodies (submit proof). Evaluation (30 points): No experience = 0 points. Team experience: 1-2 years = 10 points, 3-5 years = 15 points, 6-10 years = 20 points, 10+ years = 30 points. Submit organogram and CVs of team members. Reference letters (20 points): 1 or none/irrelevant = 0 points, 2 relevant = 5 points, 3 relevant = 10 points, 4+ relevant = 20 points. References must be on client letterhead, signed, include contact details, and be <5 years old. Track record: Proven credibility with private sector and government stakeholders.

Submit pricing for all 5 phases in the provided table: 1) Organisational Diagnostic and Current-State Assessment, 2) Benchmarking and Future-State Organisational Design, 3) Job Evaluation and Grading, 4) Salary Benchmarking and Structure Review, 5) Implementation and Change Management Planning. Include: Unit price, total price per phase, subtotal, VAT @15%, and total cost (VAT-inclusive). Pricing must cover all requested items; partial quotes are invalid. Quotation must be on company letterhead. Price weighs 80 points in evaluation (80/20 system).

Pricing must be inclusive of all applicable taxes (including VAT). Quotation must cover all 5 phases (Organisational Diagnostic, Benchmarking, Job Evaluation, Salary Benchmarking, Implementation Planning). Submit pricing in the provided table format: Item number, description, quantity, unit price, total price, subtotal, VAT @15%, and total cost (including VAT). Quoting on fewer items than requested will invalidate your quotation. Quotation must be submitted on company letterhead.

Mandatory: Company accreditation with relevant bodies (submit certificate on accreditation body’s letterhead). Professional registration of key personnel (Project Manager/HR Specialist, Work Study/Organisational Development Specialist, Remuneration Specialist) with recognised bodies (submit proof of current registration). SCM Administrative: Proof of CSD/SARS PIN registration, completed SBD 4, SBD1, POPIA consent form, SBD 6.1 (Preference Points Claim Form), and company profile. Tax compliance: Verified via CSD or SARS e-Filing prior to award. Non-compliance may lead to disqualification. B-BBEE: Submit CSD Report, CIPC Registration, or BBBEE Certificate/Affidavit for preference points (51%+ black ownership = 20 points).

Contract terms: Quotation remains open for acceptance for 90 days from closing date. No RFQ is accepted until a formal contract/letter of award is executed. TIKZN bears no liability for bidder costs (preparation, submission, or otherwise). Contract duration: 6 months. Progression between phases requires TIKZN approval. Fraudulent claims or non-compliance may result in: disqualification, cost recovery, contract cancellation, 10-year public sector restriction, or criminal prosecution.

Evaluation is structured in 4 phases: Phase 1 (Mandatory): Company accreditation and professional registration of key personnel (Project Manager/HR Specialist, Work Study/Organisational Development Specialist, Remuneration Specialist). Failure to meet these disqualifies the bidder. Phase 2 (SCM Administrative): Submit CSD/SARS PIN proof, SBD 4, SBD1, POPIA consent form, SBD 6.1, and company profile. Phase 3 (Functionality, 100 points): Minimum 70% required to advance. Criteria: Technical Approach (30 points), Key Personnel (30 points), Completed Similar Projects (20 points), Workplan (20 points). Phase 4 (Price and Specific Goals): Price (80 points, VAT-inclusive) and B-BBEE (20 points, 51%+ black ownership = 20 points). 80/20 preference point system applies.