Ticket agent services for the south african state theatre (12-Month contract)

Provisioning of Ticket Outlet Services for a period of twelve (12) months.

The South African State Theatre (SAST) is a public entity of the National Department of Sport, Arts and

Culture (DSAC). The SAST is listed as a Schedule 3A Public Entity in terms of the Public Finance

Management Act (PFMA). As a Schedule 3A public entity, the State Theatre is established in terms of the

Cultural Institutions Act, 1998. The core mandate of the SAST is to provide access to performance spaces

in which the performing arts sector creates productions that are watched by diverse audiences.

A ticketing service enables the State Theatre to efficiently manage ticket sales, audience access, and event

revenue. It offers secure and user-friendly ticket purchasing (online and on-site), supports smooth entry

through digital verification, provides financial reporting and revenue tracking, assists patrons with ticket-

related queries, and supplies event managers with real-time sales data and marketing insights.

4 requirement / scope of work

4.1 The SAST requires a reputable service provider to supply and deliver the following goods/service:

The South African State Theatre (SAST) intends to appoint a qualified and experienced ticketing agent for a

period of 12 months.

Bidders are encouraged to base their quotations on the projections provided below. Each bidder is required to

submit a detailed estimate of the total amount that may be payable by SAST over the one-year period. This

estimate must include the provision of a comprehensive ticketing solution, including a ticketing platform,

processing of both cash and card transactions, reporting, and customer support services.

The projections, based on 2025 data, are as follows:

• Total Complimentary Tickets: 60,299

• Cash Sales: R3,850,000

• Card Sales: R10,500,000

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• Total Sales: R14,400,000

Based on the above figures, bidders are requested to provide an estimated total cost payable by SAST for the

12-month period.

All estimates must be submitted on the bidder’s official company letterhead.

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5 evaluation of bids

The RFQ’s will be evaluated in three (3) phases as mentioned below:

➢ Phase 1: SCM Administrative compliance.

➢ Phase 2: Mandatory Requirements.

➢ Phase 3: Price and Specific Goals.

Phase 1: SCM Compliance requirements

RFQs received will be verified for completeness and correctness. SAST reserves the right to accept or

reject a RFQ based on the completeness and correctness of the documentation and information provided.

Bidders are to ensure that they submit the following documentation / information with their RFQ.

Requirements Comments

Proof of registration on the National CSD report with registration number (MAAA).

Treasury Central Supplier Database

(Csd)

Request for Invitation SBD 1 Completed and signed

SBD 4 (Bidder’s Declaration) Completed and signed

SBD 6.1 (Preference Points Claim Form) Completed and signed if points are claimed

Company Registration (CIPC) Documents CK document

ID copies of directors listed on the Certified ID copies

company registration document

SARS (South African Revenue Service)

Valid SARS tax pin

Tax Pin

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Valid and compliant original B-BBEE and/or

B-BBEE Certificate / Sworn Affidavit

certified copies of Sworn Affidavit must be

submitted for any points claimed

Valid certified share certificate

Certified Share Certificate

Completed and signed

SAST POPIA Consent form

Initialed and signed

General Conditions of Contract - GCC

Bidders who comply with the above requirements will be considered for further evaluation.

Phase 2: Mandatory Requirements

Bidders must meet the below mandatory requirements to qualify for further evaluation.

NO Mandatory Requirements Evidence to be submitted with bid Confirm (Comply / Not

. Comply)

The bidder must provide three (3) Submit three (3) relevant reference

1. letters of similar work done. contactable reference letters not

older than 5 years where similar

services/goods were provided as

per the scope of

work/specifications.

The reference letters must contain

the following:

• Be on a client’s

letterhead.

• Dated and signed.

• Contain scope of

work done.

• Value (in Rand) of

the work

Phase 3: Price and Specific Goals Evaluation

Bidders who comply with the requirements of this bid will be evaluated according to the preference point

scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the

Preferential Procurement Policy Framework Act, Act No .

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Points for this RFQ shall be awarded for:

(a) Price; and

(b) Specific Goals (Refer to Annexure F: Preference Points Claim Form).

The maximum points for this bid are allocated as follows:

Points

Price 80

SPECIFIC GOALS (Refer to Annexure F: Preference 20

Points Claim

Form)

Total points for Price and Specific Goals 100

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000 (Act no ),

the RFQ will be awarded to the bidder scoring the highest points.

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6 submisison of bids

6.1 Bid documents may be emailed to [email protected] on or before the closing date and closing time.

6.2 The SAST will only consider bid documents received on or before the closing date and time, regardless of

the method used to provide them.

6.3 Submission of quotation(s) received late (after the closing date and time) will not be considered.

7 sast’s rights

7.1 The SAST is entitled to amend any bid condition, bid validity period, RFQ specification, or extend the bid

closing date, all before the bid closing date. All bidders, to whom the RFQ documents have been issued

and where the SAST has records of such bidders, may be advised in writing of such amendments in good

time, and any such changes will also be posted on the SAST’s website under the relevant tender

information. Therefore, before submitting their bid response, prospective bidders should regularly check

the website to stay informed about any amendments related to this matter.

7.2 The SAST reserves the right not to accept the lowest priced bid or any bid in part or in whole. It normally

awards the contract to the bidder who proves to be fully capable of handling the contract and whose bid is

functionally acceptable and/or financially advantageous to the SAST.

7.3 The SAST reserves the right to award this bid as a whole or in part.

7.4 The SAST reserves the right to conduct site visits at bidder’s corporate offices and or at client sites if so

required.

7.5 The SAST reserves the right to consider the guidelines and prescribed hourly remuneration rates for

consultants as provided in National Treasury Instruction /2017: Cost Containment Measures,

where relevant.

7.6 The SAST reserves the right to request all relevant information, agreements, and other documents to verify

the information supplied in the bid response. The bidder hereby gives consent to the SAST to conduct

background checks, including FICA verification, on the bidding entity and any of its directors, trustees,

shareholders or members.

7.7 The SAST reserves the right, at its sole discretion, to appoint any number of vendors to be part of this panel

of service providers, if applicable (i.e., where a panel is considered).

7.8 The SAST reserves the right to make a final decision on the interpretation of its tender requirements and

responses thereto.

7.9 The SAST reserves the right to consider the professional conduct and experiences it had with any bidder

that rendered similar services to the SAST in the past 5 years over and above the references put forward

by the bidder in its response.

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8 supplier performance

8.1 The SAST conducts regular performance reviews in accordance with the requirements for the classification

of the contract and or stakeholder by making use of supplier evaluation forms.

8.2 The evaluation is conducted against the deliverables or scope of the contract with a minimum of an annual

review done for contracts longer than a year and a review at completion of contract for those contracts less

than a year.

8.3 Ad-hoc performance reviews shall be conducted where non-performance is identified outside the review

period. Non-performance will be addressed with at least a formal letter advising specific non-performing

areas and stating remedial action/s required within specific time frames.

8.4 Non-adherence to remedial actions shall lead to escalating performance management actions.

8.5 Any party to this agreement may request to participate in a joint performance review where appropriate and

seek continuous improvement opportunities.

9. National treasury central supplier database (csd)

9.1 Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of

certain key supplier information.

9.1 The SAST may not award business to a bidder who has failed to register on the CSD.

9.2 Only foreign suppliers with no local registered entity need not register on the CSD.

9.3 The CSD can be accessed at https://secure.csd.gov.za/

10 terms and conditions

10.1 This RFQ consists of several sections. Where there is a contradiction in terms between the clauses,

phrases, words, stipulations, or terms and herein referred to generally as stipulations in this RFQ and the

stipulations in any other document attached hereto, or the RFQ submitted hereto, the relevant stipulations in

this RFQ shall take precedence.

10.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter and which appear

in the PPPFA shall take precedence. Bidders shall refrain from incorporating any additional stipulations in its

proposal submitted in terms hereof other than in the form of a clearly marked recommendation that the SAST

may in its sole discretion elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the SAST.

10.3 Bidders are hereby acknowledging that the decision of the SAST in this regard is final and binding. The

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onus to enquire and obtain clarity in this regard rests with the Bidder(s).

10.4 The Bidder(s) shall take care to restrict its enquiries in this regard to the most reasonable interpretations

required to ensure the necessary consensus.

10.5 Bidders are required to sign and submit the Standard Bidding Document (SBD).

10.6 Bids shall be submitted in English.

10.7 Any word implying any gender shall be interpreted to imply all other genders.

10.8 The Bidder warrants that all its employees (including the employees of any contractor that may be

appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act

and that the cover shall remain in force for the duration of the adjudication of this RFQ and/ or subsequent

agreement. The SAST reserves the right to request the Bidder to submit documentary proof of the Bidder’s

registration and “good standing” with the Compensation Fund, or similar proof acceptable to the SAST.

10.9 All Personal Information of the Bidder, its employees, representatives, associates and sub-contractors

(“Bidder Personal Information”) required under this RFP is collected and processed for the purpose of assessing

the content of its tender proposal and awarding the bid. The assessment and award of the bid shall be

conducted in accordance with applicable legislation including the PPPFA and SAST SCM Policy.

10.10 The Bidder is advised that Bidder Personal Information may be passed on to third parties to whom the SAST

is compelled by law to provide such information. For example, where appropriate, the SAST is compelled to

submit information to National Treasury’s Database of Restricted Suppliers, B-BBEE verification process and

etc.

10.11 All Personal Information collected will be processed in accordance with POPIA and with the SAST Data

Privacy Policy.

10.12 Bids submitted for this Request for Proposals will not be revealed to any other bidders and will be treated

as contractually binding.

10.13 Specific queries relating to this RFQ should be submitted [email protected] by no later than two (2)

days before the closing date.

10.14 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or employee of the

SAST in respect of this RFQ between the closing date and the date of the award of the business.

10.15 Bidders found to be in collusion with one another will be automatically disqualified and restricted from doing

business with organs of state for a specified period.

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Authorisation signatories to confirm RFQ

The employee signing below hereby affirms the accuracy of the information requested for

the quotation.

Technical Representative

Full Names Date

The Protection of Personal Information Act, , (“POPIA”) regulates and controls the processing,

including the collection, use, and transfer of a person’s personal information. In terms of POPIA, the SAST

(Responsible Party) has a legal duty to collect, use, transfer and destroy (process) another’s (Data Subject)

personal information (Personal Information) in a lawful, legitimate and responsible manner and in

accordance with the provisions outlined in the eight processing conditions of POPIA.

All processing of a Data Subject’s Personal Information must be done with the Data Subject’s permission,

i.e. the Data Subject has to consent to the processing of its Personal Information. In order to comply with

POPIA, SAST as the Responsible Party, requires your, the Data Subject’s, permission to process the Data

subject’s Personal Information. This Informed Consent Notice is applicable to all SAST employees, clients

and suppliers – both current and new.

In order to give effect to your commercial relationship with the SAST as an employee, client or supplier SAST

needs to process your Personal Information which Personal Information will be used for a number of

legitimate purposes, including, inter-alia;

• Compliance with governing laws, corporate governance codes, and applicable policies.
• Entering into a contract.
• Where required by law, to disclose your information.
• To communicate with you and attend to your enquiries and requests.
• When necessary or required, to provide you with information about SAST.
• In order to compile statistics and other analytical information.
• Performing internal processes, such as to make payments.
• To mitigate risk to SAST and eliminate fraud occurrences.

You, the Data Subject, agrees that SAST may use all the Personal Information which you, the Data Subject,

provides to SAST which SAST requires to give effect to your commercial relationship with the SAST.

SAST in turn undertakes that it will only use your, the Data Subject’s, Personal Information for the

aforementioned purposes and for no other purposes, unless with your, the Data Subject’s, prior permission.

3. Withholding Consent or Withholding Personal Information

Should you, the Data Subject, refuse to provide SAST with your Personal Information which is required by

SAST for the purposes indicated above, and the required consent to process the aforementioned Personal

Information then SAST will be unable to engage with you, the Data Subject, or enter into any agreement

orrelationship with you, the Data Subject. However, the Data Subject is required to provide the

information voluntarily and understands that same is mandatory as described above.

4. Use, Storage, Retention and Destruction of Personal Information

Your, the Data Subject’s, Personal Information may be processed on individual computers and stored

electronically in a centralised data base, which, for operational reasons, will be accessible to all within SAST

on a need to know and business basis, save that where appropriate, some of your, the Data Subject’s,

Personal Information may be retained in hard copy. All Personal Information which you, the Data Subject,

provide to SAST will be held and/or stored securely. In this regard SAST undertakes to conduct regular audits

regarding the safety and the security of your, the Data Subject’s, Personal Information. Once your, the

Data Subject’s, Personal Information is no longer required due to the fact that the purpose for which the

Personal Information was held has come to an end and expired, such Personal Information will be safely

and securely archived as per the requirements of any law applicable in South Africa. SAST thereafter will

ensure that such Personal Information is permanently destroyed.

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5. Disclosure and Cross Border Transfer

SAST may from time to time have to disclose your, the Data Subject’s, Personal Information to other parties

but such disclosure will always be subject to an agreement which will be concluded between SAST and the

party to whom it is disclosing your, the Data Subject’s, Personal Information to, which contractually obliges

the recipient of your Personal Information to comply with strict confidentiality and data security conditions.

Where Personal Information and related data is transferred to a country outside the borders of South Africa,

your, the Data Subject’s, Personal Information will only be transferred to those countries which have similar

data privacy laws in place or where the recipient of the Personal Information is bound contractually to a

no lesser set of obligations than those imposed by POPIA.

6. Objections and Complaints

You, the Data Subject, are encouraged to make immediate contact with the SAST Information Officer at

any time if you are not comfortable or satisfied with the manner in which SAST is processing your, the Data

Subject’s, Personal Information. On receipt of your, the Data Subject’s, objection SAST will place a hold on

any further processing until the cause of the objection has been resolved. If you, the Data Subject, are not

satisfied with such process, you, the Data Subject, has the right to lodge a complaint with the Information

Regulator. Furthermore, you the Data Subject, have the right to request SAST to destroy all records of your

personal information.

7. Quality and Responsibility of Personal Information

POPIA requires that all your, the Data Subject’s, Personal Information and related details, as supplied by

you, the Data Subject, are complete, accurate and up-to-date. Whilst SAST will always use its best

endeavours to ensure that your, the Data Subject’s, Personal Information is reliable, it is your, the Data

Subject’s, responsibility to provide accurate and truthful information and further to advise SAST of any

changes to your, the Data Subject’s, Personal Information, as and when these may occur.

8. Data Subject’s Right to Access Personal Information

You, the Data Subject has the right at any time to ask SAST to provide you, the Data Subject, with details of

the Personal Information which SAST holds on your, the Data Subject’s, behalf; and/or the purpose for

which it has been used provided that such request is made using the SAST PAIA process, which procedure

can be accessed by downloading and completing the standard request for information form, housed

under the SAST’s PAIA Manual which can be found on the SAST website at www.statetheatre.co.za

9. SAST’s Right to Amend

SAST reserves the right to amend this Informed Consent Notice from time to time. You, the Data Subject are

requested to please check the SAST website periodically to inform yourself, the Data Subject, of any

changes.

10. Successors in Title

The rights and obligations of the parties under this Informed Consent Notice will be binding on, and will be

of benefit to, each of the parties’ successors in title and/or assigns where applicable, i.e. in the case of a

sale or transfer of business by the Data Subject to another.

11. Declaration and Informed Consent

I, the Data Subject, confirm that my, the Data Subject’s, Personal Information, provided is accurate, up-todate, not misleading and is complete in all respects, save where same may change and then in such an

event, I, the Data Subject, undertake to advise SAST or its Operator(s)1 of these changes. I, the Data

Subject, in providing the required Personal Information to SAST and/or to its Operator, consent and give

SAST permission to process and further process (where necessary and strictly directly related to the initial

1 “Operator” means a natural person or a juristic person who processes your, a Data Subject’s, Personal Information on behalf of SAST in terms of a contract or mandate, without coming

under the direct authority of SAST; SAST will, in order to pursue and protect its legitimate interests and in many cases to protect you, the Data Subject, will under a written contract ask

Operators to process certain categories of your, the Data Subject’s, Personal Information on its behalf including without detracting from the generality thereof, advertising agencies, research

companies, PR agencies, Relevant Industry Associations, Payroll service providers, Core Benefits Providers, Medical Aid/Cover providers, Retirement Funding Providers, Auditors, Legal

Practitioners, and Government and Provincial Departments.

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processing) my, the Data Subject’s, Personal Information as and where required and acknowledge that I,

the Data Subject, understand the purposes for which the Personal Information is required and for which it

will be used. Furthermore, should any of the Personal Information which has been provided by myself

concern or pertain to a legal entity whom I represent, I confirm that I have the necessary authority to act

on behalf of such legal entity, Data Subject, and that I have the right to provide the Personal Information

and/or the required consent to use said Personal Information, on behalf of the aforementioned legal entity.

Furthermore, should any of the Personal Information belong to any of my dependants and/or beneficiaries

who are underage2, I in my capacity as their legal guardian and competent person give SAST the

appropriate permission to process their Personal Information for the purposes for which these details were

given. Furthermore, I hereby consent to being contacted by SAST, electronically or otherwise, in order to

fulfil the commercial relationship between myself, the Data Subject and SAST.

12. SAST Information Officer

SAST Information Officer

Shane Maja [email protected]

Chief Executive Officer 012 392 4000 / 4283

SAST Deputy Information Officer

Shiraz Ahmed [email protected]

Senior Manager: Performance Information 012 392 4000

Consent declaration

The Data Subject, by signing this document, hereby consents to the use of the Data Subject’s personal

information submitted to SAST and confirms that:

• the information is supplied voluntarily, without undue influence from any party and not under any

duress; and

• the information which is supplied is mandatory for the purposes of entering into a commercial

agreement and that without such information, SAST may not enter into the agreement with the Data

Subject.

The Data Subject acknowledges that the Data Subject is aware of the following rights with regard to such

personal information which is submitted to SAST. The right to:

• access the information at any reasonable time for purposes of rectification thereof;
• object to the processing of the information in which case the commercial agreement may be

terminated; and

• lodge a complaint to the Information Regulator.

Thus signed on this day of 20 in the presence of the undersigned

witnesses:

I, (full names of Data Subject), ID Number , on

behalf of (state legal entity if applicable), Company Registration Number

, hereby Give My Consent.

Witness (1):

Signature (Data Subject) Full Name:

Witness (2):

Full Name:

2 “underage” means a child (natural person) under the age of 18 years who is not legally competent, without the assistance of a competent person, to take any action or decision in respect of

any matter concerning him-or herself; SAST will from time to time have to process Personal Information of a child who may belong to you, a Data Subject, for amongst other reasons

employment and benefit related purposes, which use will require the competent person’s consent.

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Annexure A

Government procurement

General conditions of contract

Notes

The purpose of this document is to:

(i) Draw special attention to certain general conditions

applicable to government bids, contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights

and obligations of all parties involved in doing business

with government.

In this document words in the singular also mean in the plural

and vice versa and words in the masculine also mean in the

feminine and neuter.

• The General Conditions of Contract will form part of

all bid documents and may not be amended.

• Special Conditions of Contract (SCC) relevant to a specific

bid, should be compiled separately for every bid (if

(applicable) and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions

in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts

Closing date: 25 June 2026 at 11:00 AM. Enquiry/Clarification deadline: 23 June 2026 at 16:00. No compulsory briefing session.

SCM Office contact: Phone: 012-392-4019, Email: [email protected]. Submission email: [email protected]. Delivery address: 320 Pretorius Street, Pretoria 0001. SAST Information Officer: Shane Maja ([email protected], 012 392 4000 / 4283). Deputy Information Officer: Shiraz Ahmed ([email protected], 012 392 4000).

Submit all bid documents via email to [email protected] on or before 25 June 2026 at 11:00 AM. Late submissions will not be considered. Use the official forms provided (SBD 1, SBD 4, SBD 6.1) and ensure the email subject line clearly indicates the RFQ number (SAST/RFQ/2025/289). Bids must be submitted in English. Delivery address for physical submissions (if applicable): 320 Pretorius Street, Pretoria 0001. Validity period: Quoted prices must remain valid for 120 days after the closing date. Inconsistent or incomplete submissions may result in disqualification.

1.1. Bids must be emailed / delivered by the stipulated time to the correct address.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or

1.3. This bid is subject to the preferential procurement policy framework act, 2000

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder may be required to fill in and sign a written contract form

(Sbd7), for long term contracts / or were deemed necessary.

1.5. Prospective bidders must consider the specification & additional supporting

1.6. All information submitted as evidence must be consistent with declarations made

To be awarded points. Inconsistent information provided may result in 0 points

1.7. Samsa reserves the right to disqualify bidders with supporting documents that

1.8. Delivery costs in the quotation will not be considered separately, but rather as

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin)

Issued by SARS to enable the organ of state to verify the taxpayer’s profile and

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

Corporations with members persons in the service of the state."

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Total bid price (including VAT)

Capacity under which this bid is signed: ...................................................

Scope: Provision of Ticket Agent Services for 12 months. Requirements: Comprehensive ticketing solution including a ticketing platform, processing of cash and card transactions, financial reporting, revenue tracking, customer support, and real-time sales data for event managers. Projections for 2025: Total Complimentary Tickets: 60,299; Cash Sales: R3,850,000; Card Sales: R10,500,000; Total Sales: R14,400,000. Bidders must submit a detailed cost estimate for the 12-month period based on these projections. All estimates must be on the bidder’s official company letterhead.

1.1.2 Period required for commencement of the project after acceptance of bid?

1.1.3 Are the rates quoted firm for the full period of the project? YES *NO

1.1.4 *If not firm for the full period, provide details of the basis on

which adjustments will be applied for, for example

consumer price index.

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Pricing must be inclusive of VAT. Quoted prices must remain valid for 120 days from the closing date. No variations to accepted quotes are allowed without prior written approval from SAST. Bidders must specify if rates are firm for the full project period. If not, provide details of the basis for adjustments (e.g., Consumer Price Index). All costs (e.g., delivery) are considered part of the total quotation during evaluation. Submit an official quote on company letterhead.

Mandatory: Proof of registration on the National Treasury Central Supplier Database (CSD) with registration number (MAAA). Completed and signed SBD 1 (Request for Invitation), SBD 4 (Bidder’s Declaration), and SBD 6.1 (Preference Points Claim Form if claiming points). Company Registration (CIPC) Documents (CK document). Certified ID copies of directors. Valid SARS Tax Compliance Status (TCS) PIN or CSD number. Valid B-BBEE Certificate or Sworn Affidavit (certified copies required for points claimed). Certified Share Certificate. Completed and signed SAST POPIA Consent Form. Initialed and signed General Conditions of Contract (GCC). Foreign suppliers with no local entity are exempt from CSD registration but must comply with other requirements. Bidders in the service of the state or with state employees as directors/members are disqualified.

(name)...............................................................................in submitting the

accompanying bid, do hereby make the following statements that I certify to be true and

complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be

true and complete in every respect.

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication

between partners in a joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications, prices, including methods,

factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or

delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or

of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by

the bidder with any official of the procuring institution in relation to this procurement process

prior to and during the bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to

the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act No and or may be reported

to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

1 description

Provisioning of Ticket Outlet Services for a period of twelve (12) months.

2 introduction

The South African State Theatre (SAST) is a public entity of the National Department of Sport, Arts and

Culture (DSAC). The SAST is listed as a Schedule 3A Public Entity in terms of the Public Finance

Management Act (PFMA). As a Schedule 3A public entity, the State Theatre is established in terms of the

Cultural Institutions Act, 1998. The core mandate of the SAST is to provide access to performance spaces

in which the performing arts sector creates productions that are watched by diverse audiences.

3 background

8.1 The SAST conducts regular performance reviews in accordance with the requirements for the classification

of the contract and or stakeholder by making use of supplier evaluation forms.

8.2 The evaluation is conducted against the deliverables or scope of the contract with a minimum of an annual

review done for contracts longer than a year and a review at completion of contract for those contracts less

than a year.

8.3 Ad-hoc performance reviews shall be conducted where non-performance is identified outside the review

period. Non-performance will be addressed with at least a formal letter advising specific non-performing

areas and stating remedial action/s required within specific time frames.

8.4 Non-adherence to remedial actions shall lead to escalating performance management actions.

8.5 Any party to this agreement may request to participate in a joint performance review where appropriate and

seek continuous improvement opportunities.

9. National treasury central supplier database (csd)

9.1 Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been

established to centrally administer supplier information for all organs of state and facilitate the verification of

certain key supplier information.

9.1 The SAST may not award business to a bidder who has failed to register on the CSD.

9.2 Only foreign suppliers with no local registered entity need not register on the CSD.

9.3 The CSD can be accessed at https://secure.csd.gov.za/

10.1 This RFQ consists of several sections. Where there is a contradiction in terms between the clauses,

phrases, words, stipulations, or terms and herein referred to generally as stipulations in this RFQ and the

stipulations in any other document attached hereto, or the RFQ submitted hereto, the relevant stipulations in

this RFQ shall take precedence.

10.2 Where this RFQ is silent on any matter, the relevant stipulations addressing such matter and which appear

in the PPPFA shall take precedence. Bidders shall refrain from incorporating any additional stipulations in its

proposal submitted in terms hereof other than in the form of a clearly marked recommendation that the SAST

may in its sole discretion elect to import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the SAST.

10.3 Bidders are hereby acknowledging that the decision of the SAST in this regard is final and binding. The

of

onus to enquire and obtain clarity in this regard rests with the Bidder(s).

10.4 The Bidder(s) shall take care to restrict its enquiries in this regard to the most reasonable interpretations

required to ensure the necessary consensus.

10.5 Bidders are required to sign and submit the Standard Bidding Document (SBD).

10.6 Bids shall be submitted in English.

10.7 Any word implying any gender shall be interpreted to imply all other genders.

10.8 The Bidder warrants that all its employees (including the employees of any contractor that may be

appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act

and that the cover shall remain in force for the duration of the adjudication of this RFQ and/ or subsequent

agreement. The SAST reserves the right to request the Bidder to submit documentary proof of the Bidder’s

registration and “good standing” with the Compensation Fund, or similar proof acceptable to the SAST.

10.9 All Personal Information of the Bidder, its employees, representatives, associates and sub-contractors

(“Bidder Personal Information”) required under this RFP is collected and processed for the purpose of assessing

the content of its tender proposal and awarding the bid. The assessment and award of the bid shall be

conducted in accordance with applicable legislation including the PPPFA and SAST SCM Policy.

10.10 The Bidder is advised that Bidder Personal Information may be passed on to third parties to whom the SAST

is compelled by law to provide such information. For example, where appropriate, the SAST is compelled to

submit information to National Treasury’s Database of Restricted Suppliers, B-BBEE verification process and

etc.

10.11 All Personal Information collected will be processed in accordance with POPIA and with the SAST Data

provide to SAST will be held and/or stored securely. In this regard SAST undertakes to conduct regular audits

regarding the safety and the security of your, the Data Subject’s, Personal Information. Once your, the

Data Subject’s, Personal Information is no longer required due to the fact that the purpose for which the

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

16. Payment

17. Prices

18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

General Conditions of Contract

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the purchaser

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of 5.1 The supplier shall not, without the purchaser’s prior written consent,

contract disclose the contract, or any provision thereof, or any specification,

documents plan, drawing, pattern, sample, or information furnished by or on

and behalf of the purchaser in connection therewith, to any person other

information; than a person employed by the supplier in the performance of the

inspection.

contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

7. Performance 7.1 Within thirty (30) days of receipt of the notification of contract award,

security the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections, 8.1 All pre-bidding testing will be for the account of the bidder.

tests and

analyses 8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with

these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

Failing such removal the rejected supplies shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation

during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at

all points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery 10.1 Delivery of the goods shall be made by the supplier in accordance with

and documents the terms specified in the contract. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental 13.1 The supplier may be required to provide any or all of the following

services services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance

of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of

the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

of 5

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the

satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audi alteram partem (hear the other side) rule

has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

of 5

SAST may from time to time have to disclose your, the Data Subject’s, Personal Information to other parties

but such disclosure will always be subject to an agreement which will be concluded between SAST and the

party to whom it is disclosing your, the Data Subject’s, Personal Information to, which contractually obliges

the recipient of your Personal Information to comply with strict confidentiality and data security conditions.

1.12 ”Force majeure” means an event beyond the control of the supplier and

not involving the supplier’s fault or negligence and not foreseeable.

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards 4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of 5.1 The supplier shall not, without the purchaser’s prior written consent,

contract disclose the contract, or any provision thereof, or any specification,

documents plan, drawing, pattern, sample, or information furnished by or on

and behalf of the purchaser in connection therewith, to any person other

information; than a person employed by the supplier in the performance of the

inspection.

contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned (all

copies) to the purchaser on completion of the supplier’s performance

under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records

relating to the performance of the supplier and to have them audited by

auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights 6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

7. Performance 7.1 Within thirty (30) days of receipt of the notification of contract award,

security the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the purchaser

and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the

bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the

contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections, 8.1 All pre-bidding testing will be for the account of the bidder.

tests and

analyses 8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a

representative of the Department or an organization acting on behalf of

the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not

comply with the contract requirements, irrespective of whether such

supplies or services are accepted or not, the cost in connection with

these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at the

cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing 9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be

sufficient to withstand, without limitation, rough handling during

transit and exposure to extreme temperatures, salt and precipitation

during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the

goods’ final destination and the absence of heavy handling facilities at

all points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery 10.1 Delivery of the goods shall be made by the supplier in accordance with

and documents the terms specified in the contract. The details of shipping and/or other

documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation 12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental 13.1 The supplier may be required to provide any or all of the following

services services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance

of the supplied goods;

(c) furnishing of a detailed operations and maintenance manual

for each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of

the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

Or

STATUS PIN: CENTRAL SUPPLIER DATABASE No: MAAA

/Services offered?

/Services offered? [If yes enclose proof] questionnaire below]

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is "NO" to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

To be awarded points. Inconsistent information provided may result in 0 points

Part of the total quotation during the evaluation.

Nce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

with any competitor regarding the quality, quantity, specifications, prices, including methods,

Preference points claim form in terms of the preferential